Agenda 12/11/2012 Item #10 V12/11/2012 Item 1 ON.
BrockMaryJo
From:
OchsLeo
'ent:
Saturday, December 01, 2012 1:34 PM
J:
HiHerGeorgia
Cc:
BrockMaryJo
Subject:
RE: Reconsideration
Will do.
- - - -- Original Message---- -
From: HillerGeorgia
Sent: Friday, November 38, 2012 5:42 PM
To: OchsLeo
Cc: Rainey3ennifer
Subject: Reconsideration
Leo -
I'd like the BCC aide positions /office design issue brought back for reconsideration.
With thanks -
Commissioner Georgia Hiller
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address released in response to a public records request, do not send electronic mail to this
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COLLIER COUNTY
Board of County Commissioners
Item Number: 10.V.
12/11/2012 Item 1 ON.
Item Summary: Request for reconsideration by Commissioner Hiller of Item 11M from
the November 13, 2012 BCC Meeting titled: Recommendation to consider options for re-
structuring the Board Office.
Meeting Date: 12/11/2012
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
12/2/2012 6:27:50 PM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
12/2/2012 6:27:51 PM
Approved By
Name: OchsLeo
Title: County Manager
Date: 12/3/2012 9:16:28 AM
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1 12/11/2012 Item 1ON.
EXECUTIVE SUMMARY
Recommendation to consider options for re- structuring the Board Office
OBJECTIVE: For the Board of County Commissioners to consider options for re-
structuring of the Board office.
CONSIDERATIONS: At the Board of County Commissioners meeting held on September
25, 2612 (reconvened on September 26), the Board directed the County Manager to bring
back options for restructuring the Board office. The following options are offered for
consideration:
A. Maintain the current office structure with one executive office manager and five
executive aides working under the supervision of the office manager. The executive
manager would report directly to either the County Manager or the County Attorney as
determined by the Board.
B. Eliminate the office manager position and maintain five separate commissioner
offices. Each of the five aides will work at the will of the commissioner which he /she
serves. Each commissioner will be responsible for hiring, performance reviews and
other routine personnel and employee relations matters with assistance from the
Human Resources Department. The County Manager will assume the duties
associated with advisory committee vacancies /advertising, boardroom scheduling,
annual budget development, procurement -and expenditure oversight and other related
administrative duties. The County Attorney will assume duties related to processing
of official documents associated with Board approved ordinances, resolutions,
contracts, etc. requiring signature of the BCC Chair.
A variation of this option would be to replace the executive manager position with a
customer service specialist position reporting to the County Manager.
FISCAL IMPACT:
Option A. maintains the existing FY 13 budget for the BCC Office.
Option B. provides a reduction in the FY 13 BCC Office budget of approximately $89,486
based upon the elimination of the Executive Manager position. If the Executive Office
Manager position is downgraded to a Customer Service Specialist position, the projected
annual savings is reduced to $40,096.
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1 12/11/2012 Item 1 ON.
Additionally, under either option, the Board has expressed an interest in reconfiguring the
office space to improve efficiency and functionality. A general revised floor plan of the
proposed reconfiguration is enclosed. The proposed renovation to the BCC Office suite to '
install these improvements would cost approximately $165,000 and would require
approximately 4 -5 weeks to complete construction.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact
associated with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises
no Iegal issues, and requires majority support for direction. -JAK
RECOMMENDATION: That the Board of County Commissioners selects one of the
proposed options and authorizes staff to execute the plan.
PREPARED BY: Leo E. Ochs, Jr. County Manager
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1 12111/2012 Item 1 ON.
From: Dalas Disney [ mailto •DalasD*disnevarchitect.netl
Sent: Monday, November 05, 2012 12:11 PM
To: NesbMiaude
Cc: Dalas Disney
Subject: BCC Renovation Admin Assistants
Claude,
Based upon the information you have provided and our walk thru the space please accept this preliminary cost and
fee information.
1. Area of impact = 2,000 sf (approximate)
2. Area subdivided to accommodate 5 separate Admin Asst. Spaces per the plan sketch of Workplace
Resource dated 10- 31.12.
3. Walls are to be Gyp. Bd to terminate at the line of the ceiling.
4. Batt insulation over ceiling (if possible in plenum).
S. Wood veneer solid core doors.
6. Aluminum frames with tempered glass sidelights.
7. Furnishings separately provided by others.
8. Fire Alarm system is capable of device expansion without upgrade.
9. Field investigation by Engineer is required and not completed due to time of response.
10. Presumes HVAC system is redistribution of existing supply air and use of ceiling R/A plenum is maintained
11. Presumes Re positioning of existing lighting to the extent possible with supplement of matching fixtures.
12. Work will occur as a single stage and is not phased in 5 segments.
13. Commissioners and Staff will be displaced during construction period estimated to be 4 -5 weeks.
14. Premium cost is not included for access and work after 5 pm and weekend work.
15. Project shall be awarded using the continuing services construction GCs via bid or direct award.
16. SDP modification is NOT required.
17. Architect and Engineers have NOT conducted field investigation and costs are subject to modification.
18. IT and phone costs not included
Please note that there are many unknowns with the project prior to any field investigation and all professional fees
and construction costs are subject to adjustment as the investigation continues.
Construction cost is estimated based upon one phone conversation with Surety Construction who has completed
other work in the building and understands access requirements.
Anticipated construction cost range stated was $60 -$70 / sf.
Construction cost 2,000 sf x $65 = $130,000
Professional Fee = $15,000 - $18,000
Permit Fees = $4,500
in the event you have question please advise for our further reply.
Thank you,
Dalas Disney, AIA
Disney & Associates, PA
1865 Veterans Park Dr., Suite 301
Naples, Florida 34109
(v) 239.596.2872
(f) 239.596.2874
DalasDa- DisnevArchitect.net
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