Agenda 10/23/2012 Item #16E7 10/23/2012 Item 16.E.7.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff-approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authprity.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendatipn to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved anfiount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report ara changes to Work
Orders. These include work orders issued under CCNA Contracts that are le, than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to ■work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are nqt greater than 10
percent of the current Board Approved amount or $100,000 (whicheve( is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Ch nge Orders and
Administrative Changes to Work Orders. These reports cover the period of Aigust 23, 2012 to
September 19, 2012.
FISCAL IMPACT: The total for 4 changes to contracts is a deduction of$143,1451.10. The total
for 4 changes to work orders is $8,400.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires!, majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page-1868-
10/23/2012 Item 16.E.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7.
Item Summary: Recommendation to accept reports and ratify staff-approved change
orders and changes to work orders.
Meeting Date: 10/23/2012
Prepared By
Name: DeLeonDiana
Title: Contracts Technician,Purchasing
10/5/2012 8:20:35 AM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
10/5/2012 8:20:37 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 10/5/2012 8:51:12 AM
Name:MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 10/5/2012 4:55:52 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 10/5/2012 4:57:58 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 10/10/2012 2:46:06 PM
Name:KlatzkowJeff
Packet Page-1869-
10/23/2012 Item 16.E.7.
Title: County Attorney
Date: 10/10/2012 3:23:41 PM
Name:FinnEd
Title: Senior Budget Analyst,OMB
Date: 10/10/2012 4:13:18 PM
Name: OchsLeo
Title: County Manager
Date: 10/13/2012 12:45:31 PM
Afailk
Packet Page-1870-
10/23/2012 Item 16.E.7.
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b `° N 0 Packet Page-1872-. Q Tr 0 H
10/23/2012 Item 16.E.7.
Co ter County
Purchasing Department
zdminr.tralive SenAcal. Change Modification Form
Put-lasing
S Contract Change Request Li Work Order Modification
Contract#: Change#: 1 PONsfork Order#: Project Name: SCWRF RML Pumps
12-5828 4500137008
Project#: 70089.2 Project Manager Oscar Department: PUPPMD Contractor/Firm Name: Mitchell&Stark
P. Martinez Construction Co.. Inc.
Original Contract/Work Order Amount .67,12112:,A:81, Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount S 816,59.00 811211:2:16fa2 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount S. 816.59900 SAP Contract Expiration Date(Master)
Dollar Amount of this Change -20.22% Total Change from Original Amount
Revised Contract/Work Order Total $651,466.90 -20.22% Change from Current BCC Approved Amount
Cumulative Changes ($165,132.10), -20.22% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
. . „ .
Original completion date: 3/13/13 Last approved completion date: Revised completion date(includes this
3/13/13 change). 3/13/13
Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
0 Add new task(s) fl Change task(s) I 0 Delete task(s) I E Other(specify):
I Direct Material Purchase
1. Provide a detailed and specific explanation of the requested change(s)to the task(s): This deductive change is
to allow a direct material purchase of six(6)Return Mixed Liquor(RML) pumps, manufactured by ABS, from Mader
Electric Motors,the ABS factory authorized representative for SE Florida.
2. Provide detailed rationale for the requested change: By doing a direct material purchase,the County realizes a
savings of$9,347.10 in sales tax.
3. Provide explanation why change was not anticipated in original scope of work:These pumps could have been
purchased separately, but then there would be no coordination and warranty through the contractor, By doing a direct
material purchase, the contractor would be responsible for the receipt of the pumps, their safe storage until installation
occurs, coordinating the receipt of the pumps and their installation and warranty issues would be handled through the
contractor.
4. Describe the impact if this change is not processed:if this change for a direct material purchase is not processed
and the County allows the contractor to purchase these six ABS pumps,the County would have to pay the$9,347.00
(6%) in sales tax.
Type of change./Modification . •
C4 1. Planned Elective ! 0 2. Unforeseen conditions/circumstance ! fl 3. Quantity or price adjustment
—0 4. Correction of error(s) .0 5.Value added 1 0 6. Schedule adjustment
• ! • !. !! !! !!! ! Change Requested By
Li Contractor/Consultant I E Owner 0 Using De•artrhent
Design Professional Regulatory Agency(specify): 0 Other(specify):
Purchasing Professional Participated in Neaotiation of Change/Modification: W. Yes 0 No
Approved by: „, ,,///
Mtcta-e- Date: ,
Name and Title:Tom Chmelik, Director PUPPMD
Reviewed by; 1 / Date:
Procurement Strategist's Name: /—
Revised:5116/12
Packet Page-1873-
10/23/2012 Item 16.E.7.
C:
� County
Adrivistrati a Services Division Purchasing Department
Purchasing
Change Modification Form ,
E Contract Change Request j Work Order Modification
.
I Contract#: 12- Change#: 3 PO/Work Order#: Project Name: Gordon River
. 5875 ? 4500135745 Extension Restoration Project
Project#: 60117 1 Project Manager: Jerry ! Department: Natural Contractor/Firm Name: Quality
j Kurtz Resources Enterprises USA,Inc.
Original Contract'Work Order Amount $ 452,750.00 3/27/12 Original BCC Approval Date;Agenda Item# 16,
Current BCC Approved Amount $ 452,760.00 3/27/12 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 452,760.00 SAP Contract Expiration Date(Master)
!Dollar Amount of this Change $16,566.00 ` 3.66% Total Change from Original Amount
iRevised ContractMiork Order Total $469.326.00 3.66% Current r`Approved j 3.66/o Chance from Current BCC Ae Amount
Cumulative Changes $16,566.00 3.66% Change from Current Amount
' Completion Date, Description of the Task(s)Change, a Rationale for the Change
Original completion date: ! Last approved completion date: I Revised completion date (includes this
July 15, 2012 August 31.2012 ' change): August 31, 2012
Number of days added :N/A Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval }1 (this box must be initialed by Project Manager)
Z Add new task(s) j L. Change task(s) IL Delete task(s) 1 i Other(specify):
1. Provide a detailed and specific explanation of the requested changes)to the task(s) and/or the additional
days added: This requested change order is for additional installation (quantities) of two items: (1) rock rip rap stabilization
over geotextile(same specification) in the amount of$7,950 and (2) native grass plantings for slope stabilization (smaller
container size-4 inch liner-specified) in the amount of$8,616, for a total of$16,556, Change order numbers 1 and 2 were j •
zero dollar contract time extensions.
2. Provide detailed rationale for the requested change: Two additional areas requiring rock rip rap stabilization were
discovered during construction which were not anticipated in the design, Likewise, an additional area identified during
construction requiring ground cover stabilization witn native grass plantings was not anticipated during the design or Did prep
process.
• 3. Provide explanation why change was not anticipated in original scope of work: The condition of the construction
site in the pre-project, design development state was completely overgrown with thick vegetation. Surveying the site for
design opened up access and exposed certain project elements however, it wasn't until completion of significant site clearing
during construction that areas along the project margin were exposed. it is within these fringe areas that some additional
treatment is necessary to properly transition the new work to the existing conditions along the project boundary.
4. Describe the impact if this change is not processed: The additional treatment of these areas aiong the border of the
new work will insure that the ground is properly stabilized and the finished product will be adequately protected.
i
Type of Change/ Modification
1. Planned I Elective I El 2. Unforeseen conditions/circumstance ; 13 3. Quantity or once adjustment
4. Correction of error(s) E 5. Value added l 6. Schedule adjustment
Change Requested By
i
Contractor/Co^,suitant E Owner ! 7 Using Department
Revised:511612 _'
1 I
I
--- Packet Page-1874- —._ _._.._.___. .
- .
1O���O1� |tp[� 1� �� �
.=..-^~.-~ .._ Item .~.^-'. '
•
J Design Professional Regul�oryAgenoy(aped�): --- (a LPunzhasiogProfessiona| partioipotedinNegotiatonofChange/ 4odifioation: in
- |
Approved by: Crl | Date: �-/
-`=�--~ / �/ / 7�
Name Title:
Reviewed by: ' i
ux �' v'[��'/ DaTe /• Procurement St tegist's '� \|%1.) . /41\ I /7,7-,C.
| ' �
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| '
Packet Page-1875-
_ '
10/23/2012 Item 16.E.7.
COUICY
Purchasing Department
Adniniireilite Services Civision Change Modification Form
Ptnil asing
III Contract Change Request ❑Work Order Modification
Contract#: Change#: 2 PO/Work Order#: Project Name:
11- 5791 4500134869 Vineyards Interactive Water Feature.
Project#: Project Manager Department: Contractor/Firm Name:
, 80129 J Vicky Ahmed Parks and Recreation Pinellas Pools, Inc.
Original Contract/Work Order Amount '- '""
`�y��� Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount wig Id a ° '� 4;':„ Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount SAP Contract Expiration Date(Master)
Dollar Amount of this Change 77 .: 2.47% Total Change from Original Amount
Revised ContractM/ork Order Total $211,915.00 2.47% Change from Current BCC Approved Amount
,Cumulative Changes $5,115.00 2.47% Change from Current Amount
r 6o nplet c Date- ` Sgetc to t nai r e
;,;;7&,•_ .,
Original completion date: Last approved completion date: Revised completion date(includes this
September 7, 2012 September, 2012 ;[ change): September 14, 2012
Number of days added : N/A Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
Add new task(s) t E Change task(s) ( ❑Add new task(s) 1E Change task(s)
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added: 1. Added alternate#2—Gravel mulch - $ 715 .00
2. Added alternate#3—Blue color finish— $3,000.00
3. Additional color samples for concrete - $ 700.00 (06/07/12)
$ 700.00 (09/12/12)
Total $5,115.00
Provide detailed rationale for the requested change:As part of the contract document the contractor is to provide
color samples for the pool splash pad. The contractor constructed a set of 2-48"x 48" box for sample of texture and
color selected by the architect. The bid color is natural gray and preferred finish is heavy broom. The contractor
poured 4000 psi concrete, dried it partially and broadcast some Lithochrome Color Hardener manufactured by
Scofield onto the wet concrete box. The first set of samples were too dark and do not match the architects color so
the first set was rejected. The contractor then prepared the 2nd set of samples. similar process to sample set#1 but
lighter color than set 41. The lighter color still did not meet the architect's color so the use of Scofield product was
cancelled. The contractor was then asked to prepare another samples (3rd set) using a different product- Sherwin
Williams,HC Solvent Concrete Stain with Shark Bite Additive-this product is skid resistant and was applied
with a paint brush. The last set(3`d set) of color sample has deep and vibrant color and matches the architects
color. The first set of samples were included in the contract;the 2"d set and 3rd set were extra charges. Charges
for 2nd set is $700 with contractor quote dated June 7, 2012 and 3rd set also $700 with quote dated September 12,
2012.
3.Provide explanation why change was not anticipated in original scope of work: Choice of color/finish depends on the
color samples provided by the contractor. Gravel mulch (River Rock)was added to keep area safe, look aesthetic and
low maintence.
4.Describe the impact if this change is not processed: Pool will not look aesthetic with the grey finish and
gravel mulch will keep the area safe around the pool. •
❑ 1. Planned/Elective E 2. Unforeseen conditions/circumstance E 3. Quantity or price adjustment
4. Correction of error(s) •5. Value added ❑ 6. Schedule adjustment
Revised:5/16/12
1
Packet Page-1876
�� _ 10/23/2012 Item 16.E.7. .w
.. `.. '. ,.:=. . . y:y.YY .. 4 xv.4 .win
1 Contractor/Consultant Owner , • Using Department
II Design Professional MI Regulatory Agency(specify): I D Other(speci ):
i Purchasing Professional Participated in Negotiation of Change/Modification: D Yes II No
Approved by: , Date: g /Jj f /2-
Name and Title: 7 I / ;
Reviewed by: 'G a'/
> I,, .irjr-i �e Date: P57,-- -7/70_,......._
Procurement Strategist's r ame: F/ I
I
Revised:5116(12
2
Packet Page -1877-
10/23/2012 Item 16.E.7.
Co ie C tv
Purchasing Department
hdrnistrative Services DivSIOn Change Modification Form
?ur.hasing
E Contract Change Request ❑Work Order Modification
Contract#: 12- ' Change#: 1 PO/Work Order#: Project Name: CAT Intermodal Transfer
5801R 4500135360 Station
Project#: 33037 Project Manager: Department: Alternative Contractor/Firm Name: Manhattan
, Brandy Otero Transportation Modes Construction i
Original Contract/Work Order Amount $ '3,844,449.00 3/13/12 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount '$ 3,844;449.00 3/13/12; 11A Last BCC Approval Date; Agenda Item#
Current ContractNVork Order Amount $ 3,844,449.00 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount
Revised ContractNVork Order Total $3,844.449.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
1 Completion Date, Description of the Task(s) Change,and Rationale for the Change
i
Original completion date: Last approved completion date: 1 Revised completion date (includes this
7/22/2013 7/2212013 I change): 7/22/2013
Number of days added :0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
Z Add new task(s) I ❑ Change task(s) I ❑ Add new task(s) ; ❑ Change task(s)
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added: Create an allowance for Value Added services. to be reallocated from existing line items. This change will not
increase the original contract value of$ 3.844,449 as approved by the Board for contract 12-5801 R Collier Area Transit
intermodal Transfer Station.
2. Provide detailed rationale for the requested change: The contractor submitted several options, at the time of bid, I
for value engineering. Staff has begun negotiations on several items to be value engineered. This allowance will provide
an accounting for those items.
3. Provide explanation why change was not anticipated in original scope of work: The savings was proposed by
the contractor at the time of the bid. The items were included as a basis of design in the bid package due to the fact that
each manufacturer provides their own detailed design upon selection.
4. Describe the impact if this change is not processed: If there are no value engineering savings, and no allowance
established, the County would have to come up with additional funds to pay for items needed that are"uncovered" or
realized during the construction process.
Type of Change f Modification
❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions/circumstance I ❑ 3. Quantity or price adjustment
❑ 4. Correction of error(s) I Z 5. Value added 1 ❑ 6. Schedule adjustment
Change Requested By
❑ Contractor/Consultant I [Ytii Owner ; ❑ Using Department
❑ Design Professional I ❑ Regulatory Aaency (specify): ; ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Chance Maaification: EI Yes ❑ No
Approved by:s-" `�_ ` ;i4 Date: c � �( �
Name and Title: l '
- ( '1iPsi .-P6MQ , 1
J , Revises'51611
Packet Page-1878-
Pe.viewed by Date:
10/23/2012 Item 16.E.7.
Procurement Strategist's Name:
Revlsed•5/1612
Packet Page-1879-
10/23/2012 Item 16.E.7.
Co- ter County
Adainistafive i Division Purchasing Department
Purchasing Change Modification Form
❑ Contract Change Request ,Work Order Modification
Contract#: Change#: PO/Work Order#: Project Name:
10-5510 01 45-137505 Fleet Siding /Drainage repairs
Project#: 52525 I Project Manager: Department: Contractor/Firm Name:
Claude Nesbitt I Facilities Management Wright Construction Group
Original Contract/Work Order Amount $ 18,694.00 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ tJ f , 1416434,e0 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 18,694.00 9/27/12013 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $3,500.00 18.72% Total Change from Original Amount
Revised Contract/Work Order Total $22,194.00 18.72% Change from Current BCC Approved Amount
Cumulative Changes $3,500.00 18.72% . Change from Current Amount
Completion Date, Description of the Task(s) Change,and Rationale for the Change
Original completion date: ' Last approved completion date: I Revised completion date (includes this
10/05/2012 10/05/2012 I change): 10/12/2012
Number of days added : 07 Each step on the contract modification checklist form has been reviewed prior to me
I submitting for approval (CHN) (this box must be initialed by Project Manager)
ii4 Add new task(s) ' ❑ Change task(s) i ❑ Delete task(s) �b Other(specify): Add time
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added: Construct a concrete drainage basin in what is currently the planter areas at the N and W ends of the Bldg •
2. Provide detailed rationale for the requested change: The Planter areas have been sources of water retention
that affect the siding of the bldg at that location. The siding has corroded to a paper thin consistency. The basins are ,.,,designed to move and keep the water from the area quickly to the nearby water detension areas.
3. Provide explanation why change was not anticipated in original scope of work: The original plan was to I
install perforated pipe in the areas, then cover the pipe and fill the planter area with gravel for seep drainage. This would
immediately abate the problem but not cure it.
4. Describe the impact if this change is not processed: With the current addition a longer term solution to the issue ;
is achieved. Without it water retention would still occur occasionally. With this solution, the water is moved out more
quickly.
I
Type of Change/Modification ,
1. Planned/ Elective ❑ 2. Unforeseen 1 ❑ 3. Quantity or price adjustment
conditions/circumstance
❑ 4. Correction of error(s) 15. Value added I ❑ 6. Schedule adjustment
Change Requested By I
❑ Contractor/Consultant i ® Owner I Using Department
❑ Design Professional j ❑ Regulatory Agency(specify): ' ❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ZI No
Approved by: U.A, .9''1 i ' Date: co g-� f
i Name and Title: Claude Nesbitt, Senoir Project Manager U . ,.
I 1 9
Reviewed by: I. Date:
Procurement Strategist's Name: Nicole Parker ./`„ e' G
D ` •
Revised 5.16.12
Packet Page-1880-
i
10/23/2012 Item 16.E.7.
Co
Ter Coxnty
A�irl�l St vit:esGSwtsiott Purchasing Department
aurchasi rg Change Modification Form
0 Contract Change Request [Work Order Modification
• Contract#: 01_4/ I Change#: 1 ' PO/Work Order#: Project Name:Onsite Electrical
7"7— q:I 4500136400 , Services
Project#: , �` 1 Pppject Manager: Department: NCRWTP ! Contractor/Firm Name:Industrial
I fraaa Li\airy 1 Electric Testing Inc
Original Contract/Work Order Amount $ ;.,:.23;000:00 • • Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount R
$ .. �: Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ .23;000.00 12/10/2012 SAP Contract Expiration Date(Master)
Dollar Amount of this Change •. .$3;500.00 1 6.52% Total Change from Original Amount
!Revised Contract/Work Order Total 1 $24,500.00 ( 6.52% Change from Current BCC Approved Amount)
(Cumulative Changes l $1,500.00 ! I 6.52% .Change from Current Amount
i
Completion Date,.Description of the Task(s)Change,and Rationale for the Change
Original completion dare: I Last approved completion date: Revised completion date(includes this l
3/15120/3 3/1512013 , change): 3/15/2015 or,
Number of days added : 0 ' Each step on the contra^t ification cnecklist form has beer reviewed prior to me
submitting for approve (this box must be initialed by Project Manager)
L Add new tasks) I ❑Change tasks) I J Delete tasks) I [ Other{specify):purchase .
I I additional part
1. Provide a detailed and specific explanation of the requested changes)to the task{s)and/or the additional
I days added:There is an additional cost of revising the Kirk Key system on the new tie breaker which includes the key,
cylinder and attachment accessories. The Water Plant can run on electricity from either FPL or power from a set of
generators. The-Kirk Key is a safety feature which prevents the system from operating from both at the same time,which.
could result in explosion and much damage to people and property.
2. Provide detailed rationale for the requested change: Original intent was to utilize all of the existing auxiliary
devices for install on the new breaker but this particular part will not work on the new style breaker being installed and it is a I
necessary part of the system. Although we knew that some modifications were necessary(the cover will have to be adapted
to fit the new breaker face, the opening be enlarged,and trimplate installed on the new unit)we were not aware that the
auxiliary devices would not work until installation was first attempted.
3. Provide explanation why change was not anticipated in original scope of work: We had two options: 1)To I
replace the breaker with an in Kind"type was$34,350.00. 2)Using a newer style breaker which would work as well but was
less expensive at$23,000.00. We knew that some modification to the tiebreaker system was needed but did not anticipate
that the existing key and cylinder were not compatible. The increased cost is for parts only.
4. Describe the impact if this change is not processed:The Plant has two sets of generators. If one set is down for
maintenance or repair the other set is available for use. Normally we aitemate monthly which set we are using. This
practice increases the life span of the generators. Currently both sets are being used. If the tiebreaker is not repaired we
will not be able to alternate between the two sets. If we de not utilize the Kirk Key system we are setting up the potential for
loss of life and property.
Type of Change/Modification
0 1.Planned i Elective I [2. Unforeseen conditionsicircumstance 1 [3. Quantity or price adjustment
4.Correction of error(s) I J 5. Value added j ❑5. Schedule adjustment
Change Requested By
Contractor/Consultant I 0 Owner I ❑Using Department
! Design Professional I ✓! Regulatory Agency(specify): 0 Other(sped( r):
Purchasing Professional Participated in Negotiation of Change/Modification: Z Yes iLj No
Approved by: Date:8-16.12
Name and Title:Howard Brogd :, Plant„Mar er
f
Reviewed by ��lt. -1 eA. ,...:.....-i, - ' 17 / 1'
(Jr. ,' r? !Date:
Procurement Strateoisf's Name:
I i
Packet Page-1881-
.
10/23/2012 Item 16.E.7.
o ier Co t
Purchasing Department
+AorT riistratve Services Division Change Modification Form
vurrhasing
❑ Contract Change Request E Work Order Modification
Contract#: 09- I Change #: 5 i PO/Work Order#: I Project Name: Orange Tree Utility
5262-CI 1 I 4500117345 ` System Evaluation
Project#: 75010 ( Project Manager: Alicia i Department: PUPPMD Contractor/Firm Name: Tetra Tech, Inc.
Abbott
'f
:Original Contract/Work Order Amount $ 145,701.00 3/9/2010 Original BCC Approval Date; Agenda Item#
IL„urrent BCC Approved Amount N/A 10C Last BCC Approval Date; Agenda Item#
(Current Contract/Work Order Amount $ 145,701.00 3/7/2013 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $145,701.00 #VALUE! Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: Last approved completion date. I Revised completion date (includes this
April 22, 2012 September 15, 2012 . change): September 15, 2013
Number of days added :365 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval' (this box must be initialed by Project Manager)
❑i Add new task(s) ❑ Change task(s) ❑ Delete task(s) N Other(specify):
Time Extension
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added: This change order is to request additional time for Tetratech, Inc to provide engineering services related to a
comprehensive evaluation of the Orange Tree Utility System prior to transition of this system to the County.
2. Provide detailed rationale for the requested change: Tetratech initiated the collection of permits and data for this
system. The project was placed on hold due to a lawsuit pending against the county that stopped progress. The lawsuit has I l'"''
been settled. With the advent of development in the region the project has been activated. Recently Staff obtained approval
from Orange Tree Utilities to visit their facilities. Now that the project is moving forward, additional time is required for the
consultant to complete the contracted services.
3. Provide explanation why change was not anticipated in original scope of work: The original work order had a
time of two years as it was anticipated that there may have been delays with obtaining approvals for the site inspections.
However, these delays extended for a longer time than the amount included in the work order.
4. Describe the impact if this change is not processed: If this change is not processed the work order will be closed
and the services from this firm with the project history will not be available. If another firm is procured to provide these
services; this could in additional costs a delay to the project. The project scope of work includes a task to determine if there
will be any impacts to the customers in the Orange Tree area.
Type of Change/Modification i
1. Planned/ Elective ! ® 2. Unforeseen conditions/circumstance, i ❑ 3. Quantity or once adjustment
, ❑i 4. Correction of error(s) ❑ 5. Value added , Zi 6. Schedule adjustment
Change Requested By
Z. Contractor/Consultant I Z Owner ' ❑ Using Department
❑ Design Professional 1 E Regulatory Agency (specify): i ❑ Other(specify):
• Purchasing Professional Participated in Negotiation of Change / Modification. E Yes ❑! No
^
, App rov a by � f ��
Date' /
;.ei 7� � c: r 4/..,4A,....,
f " f Y
j Jame and Title, ,! `" i .Z ,
•
_'\ `-i-r i`.`L.i i z., ., w_.C�Tv. PT-0-\,.C\
Reviewed by: - Date:
Procurement Strategist's Name: .2; . 2 fj
"f:7..t
Revtsec. 5.15:12
Packet Page-1882-
10/23/2012 Item 16.E.7.
Co T
er County
Purchasing Department
Administrative Servis Division Change Modification Form
'ur!..husi 1g
❑ Contract Change Request ® Work Order Modification
Contract#: Change#: PO/Work Order#: ; Project Name: Davis Blvd. from Santa
09-5262-CI-P U 01 4500135483 i Barbara Blvd. to Radio Rd.
_H2O
Project#: Project Manager: ! Department: Contractor/Firm Name: --
'; 70045.5.4 and Nathan Beals Public Utilities PPMD Johnson Engineering, Inc.
( 73045.5.4
Original Contract/Work Order Amount $ 72,760.00 3/9/10 10C Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount #N/A 3/9/10 10C Last BCC Approval Date; Agenda item#
Current Contract/Work Order Amount $ 72,760.00 31#7/2013 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $3,400.00 4.67% Total Change from Original Amount
Revised Contrac`JWork Order Total $76,160.00 #N/A Change from Current BCC Approved Amount
!Cumulative Changes $3,400.00 4.67% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: Last approved completion date: Revised completion date(includes this
May 4, 2013 May 4, 2013 change): N/A
Number of days added : 0 i Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval NCB (this box must be initialed by Project Manager)
❑ Add new task(s) ' ❑ Change task(s) ❑Add new task(s) ® Change task(s)
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
days added: This change is required to fund (5) days of time and material Construction Engineering Inspection (CEi)
'rvices. The additional services are required because the construction contract was previously extended by (45) days in
.der to obtain a South Florida Water Management District Dewatering Permit. The difference of(40)days (45—5 days) is
due to efficient time management. There is adequate time in the contact for the entire duration of order the project.
2. Provide detailed rationale for the requested change: It is critical that Collier County Public Utilities' infrastructure is
inspected for adherence to specifications as its being installed in advance of a Florida Department of Transportation (FDOT)
road widening project along Davis Blvd. from Santa Barbara Blvd. to Radio Rd.
3. Provide explanation why change was not anticipated in original scope of work: The shallow depth of the
relocations were not anticipated to require a dewatering permit; however, after the project started, SFWMD informed the
County that dewatering would be required. The time required for the dewatering permit lengthened construction time.
4. Describe the impact if this change is not processed: If this change is not processed, funding for inspection
services will run out before the construction project is completed. This will result in uninspected infrastructure that isn't
assured to meet design specifications and requirements.
Type of Change I Modification
1. Planned/ Elective 1 Z 2. Unforeseen conditions/circumstance I ® 3. Quantity or price adjustment
❑ 4. Correction of error(s) ❑ 5. Value added ❑ 6. Schedule adjustment
Change Requested By
Contractor/Consultant [Xj Owner D Using Department
: Z Design Professional 71 Regulatory Agency (specify): ❑ Other(specify): 1
irchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ❑ No
Revised:5/15112
1
Packet Page-1883-
I Approved by: ,...---e ` Lc,
Date: 10/23/2012 Item 16.E.7. '
,-- // // -- -
Name and Title: -r--
i z:-.)"-‘ C.':-.)mf 1/: k , Dh--eci-or
I Reviewed by: Date:,7 /1 7/ /
I Procurement Strategist's Name !\.) 1
,kcc!e. Re'kt r _,---; i) /-
/ 6.7- .1.--.4., `.% /4" ,1 ..„,
/7- - ' / 'Y1
"WO
‘,41,1e
„OWN
Revised:511612
2
Packet Page-1884-