Agenda 10/23/2012 Item #16E6 10/23/2012 Item 16.E.6.
EXECUTIVE SUMMARY
Recommendation to award Group Vision Discount coverage to Vision Service
Plan (VSP) for a three year period effective January 1, 2013 in an estimated
annual premium of$40,930.
OBJECTIVE: To gain Board approval to purchase Group Vision Discount coverage through
VSP for a three year period effective January 1, 2013.
CONSIDERATIONS: The Board of Commissioners through its Risk Management Department
administers the group benefits program for the County Manager's agency and participating
Constitutional Officers. A Group Vision Discount Plan is offered as part of the program.
Coverage is provided under a PPO arrangement with a per member per month fixed rate and a
$10 PPO co-pay for members. Humana/CompBenefits is the current carrier.
In anticipation of the January 1, 2013 renewal, staff directed the County's contracted benefits
broker, Willis, Inc., to seek proposals from interested Vision Service carriers.
Willis received proposals from six carriers. Willis then performed an analysis of each carrier's
proposal to review price; the ability to offer a multiple year price guarantee; coverage terms;
provider network size; and out of network reimbursement. Firms were then ranked according to
this analysis. The analysis narrowed the finalist list to three carriers. These were
Humana/CompBenefits, Eye Med and VSP.
VSP and Eye Med were the only vendors that offered multiple year rate guarantees. VSP
offered a three year rate guarantee; proposed the lowest rate; presented coverage terms that
meet or exceed the current program; offered a higher out of network reimbursement schedule;
and had the broadest provider network with little disruption to current members. The VSP
network also includes access to Walmart and Sam's Club which members cannot access under
the current Humana/CompBenefits program.
Finally, a major administrative improvement offered by VSP includes the ability to accept
enrollment eligibility through a nightly encrypted file upload. This will expedite the enrollment
process almost instantaneously. The current vendor, Humana/Comp Benefits, has a web-
based portal where eligibility can be entered manually; however the updates occur 48-72 hours
later and can result in a delay of services. This will provide a positive impact for both members
and providers and improve the efficiency of the staff due to a single point of data entry.
Therefore, based upon the considerations of price, multiple year guarantees, coverage terms,
provider network, out of net work reimbursement and automated enrollment, staff recommends
the selection of VSP.
There are no other changes to the terms and conditions of the program.
FISCAL IMPACT: The estimated cost of the program in calendar year 2013 based upon an
average enrollment of 1,938 employees is $40,930. Final cost is dependent upon actual
enrollment. Rates are guaranteed for a three year period. Coverage commences on January 1,
2013. Sufficient funds are available within Fund 517, Group Health and Life Insurance for this
purchase.
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10/23/2012 Item 16.E.6.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this item.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote, and is legally sufficient for Board action. —CMG
RECOMMENDATION: That the Board approves the purchase of Group Vision Discount
coverage from Vision Service Plan with a three year rate guarantee effective January 1, 2013
and ending December 31, 2015.
PREPARED BY: Alice Toppe, Group Benefits Manager
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10/23/2012 Item 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6.
Item Summary: Recommendation to award Group Vision Discount coverage to Vision
Service Plan (VSP)for a three year period effective January 1, 2013 in an estimated annual
premium of$40,930.
Meeting Date: 10/23/2012
Prepared By
Name:WalkerJeff
Title: Director-Risk Management,Risk Management
10/4/2012 2:25:01 PM
Submitted by
Title: Director-Risk Management,Risk Management
Name: WalkerJeff
10/4/2012 2:25:02 PM
Approved By
Name:pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 10/4/2012 4:20:33 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 10/8/2012 1:25:43 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 10/9/2012 4:37:37 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 10/9/2012 5:34:31 PM
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10/23/2012 Item 16.E.6.
Name:KlatzkowJeff
Title: County Attorney
Date: 10/11/2012 4:57:44 PM
Name: OchsLeo
Title: County Manager
Date: 10/13/2012 1:09:08 PM
Aotox
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