Agenda 10/23/2012 Item #16C1 10/23/2012 Item 16.C.1 .
EXECUTIVE SUMMARY
Recommendation to waive the Notice to Proceed requirement and approve payment in the amount
of$16,956.05 to Kyle Construction, Inc., for improvements made to Master Pumping Station 321,
Project Number 70050.
OBJECTIVE: Approve payment to Kyle Construction, Inc., for work performed at Master
Pumping Station(MPS) 321 prior to the issuance of a Notice to Proceed.
CONSIDERATIONS: On June 24, 2008, as Agenda items 10G, the Board of County
Commissioners (Board) adopted the 2008 Wastewater Master Plan Update that identified the
requirement for rehabilitating master pumping stations. This project is consistent with the 2008
Wastewater Master Plan Update, Project 70050, "Master Pump Station Technical Support" as
shown in Section 8, Table 8-2, Page 4 of 5, Line 119; and, with the 2011 Wastewater CIP
Update, Page 2 of 4, line 68, as identified in the 2011 Internal Master Plan Review.
On January 4, 2012, Kyle Construction ("Kyle") met staff at Master Pump Station 321 to review
work requiring a prompt attention. Staff asked Kyle to prepare a proposal under the terms of
Contract #08-5011, "Annual Contract for Underground Utility Contracting Services," which it
provided later on the same day. Kyle was under the mistaken impression that the work was to
commence immediately, as would be the case in an emergency, and started work on January 4,
2012. Staff was in agreement with Kyle's proposal and simultaneously proceeded with the
approval process. On January 9, 2012, three business days later, staff issued Kyle Purchase
Order Number 4500134012 in the amount of$16,958.00 for the proposed scope of work. On
January 10, 2012, in accordance with the Purchasing Policy, staff issued a Notice to Proceed for
the project but due to Kyle's belief that its work was to commence immediately after providing
its proposal, it had already completed the work. Kyle completed the project satisfactorily and in
accordance with the work order.
Because Kyle commenced the project prior to the county issuing a Notice to Proceed, Staff is
requesting that the Board, as Ex-officio the Governing Board of the Collier County Water-Sewer
District, authorize payment to Kyle for its successful completion of this project. Despite Kyle's
commencement of the project prior to the issuance of the Notice to Proceed, the Collier County
Water-Sewer District has derived substantial benefit as a result of its prompt and successful
repair work on this project.
FISCAL IMPACT: Funding was available in the FY2012 Capital Budget approved by the Board
on September 22, 2011. The unspent project budget was carried forward into FY 2013 as
approved by the Board on September 11, 2012. The source of funding is Wastewater User Fees,
Fund(414).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
Packet Page -1514-
10/23/2012 Item 16.C.1 .
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex-officio the Governing
Board of the Collier County Water-Sewer District, waive the Notice to Proceed requirement and
approve payment in the amount of$16,956.05 to Kyle Construction, Inc., for Master Pumping
Station 321 Improvements, Project Number 70050.
Prepared By: Craig Pajer, Principal Project Manager, Public Utilities Planning and Project
Management Department
Packet Page -1515-
10/23/2012 Item 16.C.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1.
Item Summary: Recommendation to approve payment in the amount of$16,956.05 to
Kyle Construction, Inc.,for improvements made to Master Pumping Station 321, Project
Number 70050.
Meeting Date: 10/23/2012
Prepared By
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineering
9/14/2012 11:40:35 AM
Submitted by
Title: Project Manager, Senior,Public Utilities Engineering
Name: PajerCraig
9/14/2012 11:40:37 AM
Approved By
Name: NagySteve
Title: Manager-Wastewater Collection,Wastewater
Date: 10/4/2012 9:37:05 AM
Name: Steve Messner
Title: Plant Manager,Water
Date: 10/4/2012 11:34:24 AM
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 10/4/2012 1:18:14 PM
Name: ParkerNicole
Title: Contracts Specialist,Purchasing&General Services
Date: 10/5/2012 9:44:37 AM
Packet Page -1516-
10/23/2012 Item 16.C.1 .
Name: Joseph Bellone
Title: Manager-Utility Billing& Cust Serv.,Utilities Finance Operations
Date: 10/5/2012 10:09:25 AM
Name: ChmelikTom
Title: Director,Public Utilities Engineering
Date: 10/5/2012 11:25:46 AM
Name: Susan Jacobs
Title: Operations Analyst,Public Utilities
Date: 10/5/2012 11:39:09 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 10/7/2012 1:00:09 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 10/7/2012 1:02:45 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/11/2012 10:55:18 AM
Name: YilmazGeorge
Title: Administrator,Public Utilities
Date: 10/11/2012 5:07:51 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/12/2012 9:14:23 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 10/12/2012 5:07:40 PM
Name: OchsLeo
Title: County Manager
Date: 10/15/2012 10:25:31 AM
Ask
Packet Page -1517-
Send all Inv 10/23/2012 Item 16.0.1.
Collier County Board of County Commissioners pt,1 IF,
Purchasing Department Collier County Board of County Commissioners
3327 Tamiami Trl E Attn:Accounts Payable
Naples FL 34112-4901 3299 Tamiami Trl E Ste 700
Tax Exempt:85-8012621830C-2 Naples FL 34112-5749
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 101770 Purchase order
KYLE CONSTRUCTION INC PO Number 45001 34012 Date 01/09/2012
3636 PROSPECT AVE Contact Person Tom Chmelik
NAPLES FL 34104
Please deliver to:
PLANNING & PROJECT MANAGEMENT DEPT Delivery Date: 04/10/2012
attn.: Sandy Sridhar
3339 TAMIAMI TRL E, STE 303
NAPLES FL 34112-5361
Terms of Payment Net 30 Days Currency USD
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 Provide access doors to wet well 16,958 each 1.00 16,958.00
Release order against contract 4600001828 Item 00010
Provide access doors to wet well and misc.work PS 321.00
Total net value excl.tax USD 16,958.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Purchasing Internet site:
http://www.colliergov.net/Index.aspx?page=762(revision date 01/22/2008),including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
6'42- Stephen Y.Carnell,General Services/Purchasing Director
Printed Wed Jul 18 2012 23:25:39 GMT-0400 414 Packet Page -1518- Page 1 of 1
10/23/2012 Item 16.C.1 .
Co#er cow.-nty
Public Utilities Division
Planning & Project Management
January 10, 2012 Via: e-mail
Mr. Charlie Abraham
Kyle Construction Inc.
3636 Prospect Ave
Naples, FL 34104
Ref: Pump Station Improvements MPS 321.00
Work Order
Dear Mr. Abraham:
NOTICE TO PROCEED
You are hereby notified to commence work on the above referenced project in
accordance with the Contract# 08-5011. The Purchase Order No. 4500134012.
Accordingly, this letter serves as your official Notice to Proceed and directive to
commence with work effective January 10, 2012. Site mobilization and commencement
of the work shall occur Tuesday, January 10, 2012 and this date shall serve as the first
day to be charged against the contract time of 90 calendar days. Given this start date,
substantial completion and contract acceptance shall occur on or before March 10, 2012
and final completion will occur on April 10, 2012.
Please execute the acknowledgment of this notice by signing the below. Retain a copy
for your records and return the original to this office. Please call upon me directly should
any questions arise concerning this Notice to Proceed or any related matters.
The County looks forward to a cooperative and successful project, and extends its
thanks in advance for an on schedule completion of contract services.
Sincerely,
Sh - hi r• -��
Project Manager
CC: Craig Pajer, P.E., Principal Project Manager
ovIIP
Page 1 o �US�
3301 E.Tamiami Trail• packet Page 1519 152-4285.239-252-5378
10/23/2012 Item 16.C.1 .
Notice To Proceed
Pump Station Improvements MPS 321.00
Letter Dated January 10, 2012
Page 2
Project Manager: Shanthi Sridhar
************irk************************************************irk*********alt*********************
ACCEPTANCE OF NOTICE
Kyle Construction, Inc. hereby acknowledges receipt of the Notice to Proceed.
By:
Title:
Address:
This day of , 2012
***********************************************************************************************
Page 2 of 2
Packet Page -1520-
10/23/2012 Item 16.C.1 .
WORK ORDER ee
"AWINUAL CONTRACT FOR UNDERGROUND Ul'L1TY CONTRACTING SERVICES"
Contract 08-5011fa Dated March 11,2006
This Work Order is for general contracting services,subject to the terms and conditions of the Contract
referenced above,for Work known as:
Master Pump Station 32100—Install access doors to wet well and misc.work
The work kt the proposal �d.mealy 5, 2011 from Kyle Construction,-Inc., which is
attached w of this Work Order. In accordance with Terns and Conditions of the
hereto and made a pram
Agreement referenced above,this Work Order is assigned to Kyle Construction, INC
Scxioe- Provide access to the went well and other misc.work for MPS 321.00.
PATE 6 F-
Schedule of Work Sterelentiany complete work within BO calendar to,Proceed-
Liquidated damagos wR be at $100.00 r day for each this rime is FAY
within days�� ��e
at 100 per day, for earee day eris terve is exceerre A-1-
Ccattt : sa k= earn 4 of tin e.,.� the County wiii cceripensae the Firm in
accordance a eekees provided in tee propose.
AL !CE $18,958.00
eery change made subseeteere to final depatment e utovai will be considered an aderareeed service .M,„
and chatted
to an ex=sted Change Order as enumerated in O&M D of the Agreement.
pe �t PREPARED�': .,,.. -e_ sue.,,, '.
Craig Paler,iii , Pr
! APPROVED BY: _- PMP Director e
•Tom '� P.E., •
r r t i c- . &Project Management .:-. 1,:,=-
C 11—
APPROVED BY:
Stew - ,Director,Wastewater Department Lti'
APPROVED kTT:
fee e 4,ee e--- 54 `"
Node Parker,Contracts Speciaist, /
P
BY: At//77 -
s ,:. ..,.....r—..„ ....5.„..r.„,,,,,„, .
Kyle Construction inc..
2:
i JJ � . 1 ram e = $i .
Packet Page -1521-
10/23/2012 Item 16.C.1.
KYLE CONSTRUCTION, INC. INVOICE
3636 PROSPECT AVE. INVOICE
NAPLES, FL 34.104 RECEIVED DATE INVOICE NO.
Ph: 643-7059
Fax: 643-4679 FEB 0 2 2012 1/23n012 2012-012
BILL TO FINANCE
COLLIER COUNTY GOVERNMENT GOrr)
w"
FINANCE DEPARTMENT (�
P.O.BOX 413016 ' qd
NAPLES,FL 34101-3016 ^ 0
'al I 1 1
PROJECT P.O.# W.O.#
201-2012 MPS#321 IMPROVEM... 4500134012
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
1 MASTER PUMP STATION 321.00 INSTALL 1 LS 16,956.05 16,956.05
ACCESS DOORS TO WET WELL&MISC
WORK AS PER P.O.
CEIV '.D
�AN2,g2012 .
public Utllltl en1ent Del
planning ?toyed rw"
r 1.
Total $16,956.05
Packet Page -1522-