Agenda 10/23/2012 Item #11F 10/23/2012 Item 11 .F.
EXECUTIVE SUMMARY
Recommendation to award Bid Number 12-5845 and 12-5845R, "Countywide Chemicals," for the
purchase of various chemicals required for potable water,wastewater, and irrigation quality water
treatment by the Water and Wastewater Departments, to various vendors in the estimated annual
amount of$5,500,000.
OBJECTIVE: To ensure reliable and fully compliant water, wastewater, and irrigation quality
water services for our customers at the best value.
CONSIDERATIONS: As part of an ongoing cost-containment effort, the Public Utilities Division
continues to analyze all areas of greatest cost-improvement potential to ensure that it provides
best value to its customers. One such cost-containment area is the purchase of required
chemicals the Collier County Water-Sewer District (CCWSD) utilizes in its treatment process to
successfully, compliantly, and reliably produce potable water, treat sewage, and produce
irrigation quality water.
All chemicals used for water, wastewater, and irrigation quality water treatment comprise
approximately $5.5 million of the FY13 Budget. To ensure best value for our customers, and to
make certain that the CCWSD is not over-paying for these commodities, a task force was formed
in late 2008 consisting of members from the Public Utilities Planning and Project Management
Department, the Public Utilities Water and Wastewater Departments, and the county's
Purchasing Department. The primary goal was to analyze the impact that chemical purchases
and life cycle costs have on the overall CCWSD budget, and to make certain that all possible
methods are employed to produce the highest potential for cost savings by implementing best
value practices.
On February 29, 2012, Bid Number 12-5845, "Countywide Chemicals," was posted via
electronic solicitation. Bid submissions were due on March 28, 2012. Twenty bidders submitted
prices for various chemicals as listed in the attached bid solicitation package. The bids received
indicate that some chemical prices have increased while others have decreased. There were 4
chemicals that did not receive any offers:
• W-3 Chlorine (gas form)
• PR-1 Chlorine(liquid form)
• PR-4 CO2
• WW-5 Soybean Oil Degreaser
A supplemental bid, #12-5845R, was posted on July 11, 2012 and due on August 8, 2012. The
second round of bidding was able to acquire bids on the remaining chemicals.
The contract calls for fixed pricing for a six-month period for each chemical awarded. This
allows vendors on contract a semi-annual opportunity for a price increase/decrease for each
chemical. Should the primary vendor's price increase above the secondary vendor's price, the
secondary vendor shall become the primary vendor, and the primary vendor shall become the
secondary vendor. If there were two primary vendors, and one of the two vendor's prices
increase or decreases, the county will declare the vendor with the lowest price as the primary
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10/23/2012 Item 11 .F.
vendor, and the higher priced vendor will be declared the secondary vendor until the next semi-
annual price adjustment period. The pricing and terms are set forth in the attached proposed
contract agreement, which if the recommended award is approved, would be executed by each
vendor and the county.
To provide a continuity of chemicals, and therefore service, the prior contract for chemicals,
#09-5170, was extended past the original expiration date of July 27, 2012, to January 27, 2013,
or until the new contracts are awarded, whichever is sooner. All purchase orders opened prior to
the Board of County Commissioners' (Board) award date of Bid Number 12-5845, "Countywide
Chemicals," and related invoices are to be fulfilled and paid as staff begins the order process for
the newly executed contracts. There will be no changes made to existing purchase orders after
the Board award date of Bid Number 12-5845.
FISCAL IMPACT: The actual amount expended will be fully dependent on volume of potable
water treated, inflows to the wastewater treatment plants and irrigation quality water produced.
FY12 actual chemical costs totaled $4,394,400. The anticipated annual costs are included in the
FY13 approved budget in the amount of $5,516,900 and are available in the Collier County
Water-Sewer District Operating Fund (408). Purchase orders will be issued only on an as-
needed basis. The facilities that will use this bid include the South County Regional Water
Treatment Plant, the North County Regional Water Treatment Plant, the South County Water
Reclamation Facility, and the North County Water Reclamation Facility.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners, as Ex-officio the Governing
Board of the Collier County Water-Sewer District, (1) award Bid Number 12-5845 and 12-
5845R, "Countywide Chemicals," to the primary vendors in Attachment A; (2) authorize the
Chairman to sign each Agreement with the awardee vendors; and, (3) authorize the issuance of
purchase orders to the lowest bidders in each chemical category on an as needed basis, based on
water, wastewater, and irrigation quality water service level demands.
Prepared By: Paul Mattausch, Director, Water Department
Steve Messner, Interim Director, Wastewater Department
Attachments: Revised Bid Tab 8-8-12 #12-5845 and#12-5845R Countywide Chemicals
12-5845 Generic Contract
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10/23/2012 Item 11 .F.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.F.
Item Summary: Recommendation to award Bid Number 12-5845 and 12-5845R,
"Countywide Chemicals," for the purchase of various chemicals required for potable water,
wastewater, and irrigation quality water treatment by the Water and Wastewater
Departments,to various vendors in the estimated annual amount of$5,500,000. (George
Yilmaz, Public Utilities Administrator)
Meeting Date: 10/23/2012
Prepared By
Name: Donna Bergeron
Title: Administrative Assistant, Senior,Water
9/10/2012 1:22:51 PM
Submitted by
Title: Director-Water,Water
Name: Paul Mattausch
9/10/2012 1:22:53 PM
Approved By
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 9/10/2012 1:50:48 PM
Name: Pam Libby
Title: Manager-Operations-Water/WW,Water
Date: 9/10/2012 3:25:49 PM
Name: Joseph Bellone
Title: Manager-Utility Billing&Cust Serv.,Utilities Finance Operations
Date: 9/10/2012 3:34:00 PM
Name: Susan Jacobs
Title: Operations Analyst,Public Utilities
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10/23/2012 Item 11 .F.
Date: 9/10/2012 5:02:57 PM
Name: Paul Mattausch
Title: Director-Water,Water
Date: 9/11/2012 9:35:45 AM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 9/14/2012 4:43:58 PM
Name: ParkerNicole
Title: Contracts Specialist,Purchasing&General Services
Date: 9/18/2012 12:11:26 PM
Name: Steve Messner
Title: Plant Manager,Water
Date: 9/20/2012 11:28:00 AM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 9/21/2012 9:16:18 AM
Name: YilmazGeorge
Title: Administrator,Public Utilities
Date: 10/9/2012 11:00:04 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/9/2012 5:27:15 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management&B
Date: 10/12/2012 9:41:13 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/12/2012 11:12:57 AM
Name: OchsLeo
Title: County Manager
Date: 10/13/2012 1:26:31 PM
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10/23/2012 Item 11 .F.
AGREEMENT12-5845
for
Countywide Chemicals
THIS AGREEMENT, made and entered into on this day of 2012 by and
between Company Name, authorized to do business in the State of Florida, whose business
address is Address, City,State, Zip Code, hereinafter called the "Vendor" and Collier.County,
a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the
"County":
WITNESSETH:
1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on
, and terminating on
The County may, at its discretion and with the consent of the Vendor, renew the
Agreement under all of the terms and conditions contained in this Agreement for three
(3) additional one (1) year periods. The County shall give the Vendor written notice of
the County's intention to extend the Agreement term not less than ten (10) days prior to
the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Vendor shall provide the awarded chemical(s) on a
Primary/Secondary basis as identified in Schedule A, attached herein and incorporated
by reference. Chemicals will be provided in accordance with the terms and conditions
of ITB 12-5845 and the Vendor's submittal referred to herein and made an integral part
of this agreement.
This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the
Vendor and the County Project or Contract Manager or his designee, in compliance
with the County Purchasing Policy and Administrative Procedures in effect at the time
such services are authorized.
3. COMPENSATION. The County shall pay the Vendor for the performance of this
Agreement the aggregate of the units actually ordered and furnished at the unit price.
The contract shall be fixed pricing for a six (6) month period of time for each chemical
awarded. The County reserves the right to establish a longer fixed schedule (greater
than 6 months) with the awarded supplier(s). Surcharges will not be accepted in
conjunction with this contract, and such charges should be incorporated into the pricing
structure.
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10/23/2012 Item 11 .F.
Any county agency may purchase products and services under this contract, provided
sufficient funds are included in their budget(s). Payment will be made upon receipt of a
proper invoice and upon approval by the Project Manager or his designee, and in
compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government
Prompt Payment Act".
Payments will be made for services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified
deadline period is subject to non-payment under the legal doctrine of "'aches" as
untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
4. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work.
5. NOTICES. All notices from the County to the Vendor shall be deemed duly served if
mailed or faxed to the Vendor at the following Address:
Company Name
Street Address
City,State Zip Code
Telephone: (0); Fax: 0
E-mail:
Attention:
All Notices from the Vendor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Purchasing Department
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Purchasing & General Services Director
Telephone: 239-252-8975
Facsimile: 239-252-6480
The Vendor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
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10/23/2012 Item 11 .F.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Vendor or to constitute the Vendor as an
agent of the County.
7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Vendor. Payment for
all such permits issued by the County shall be processed internally by the County. All
non-County permits necessary for the prosecution of the Work shall be procured and
paid for by the Vendor. The Vendor shall also be solely responsible for payment of any
and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules,
regulations and laws of Collier County, the State of Florida, or the U. S. Government
now in force or hereafter adopted. The Vendor agrees to comply with all laws
governing the responsibility of an employer with respect to persons employed by the
Vendor.
8. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if
the County or its authorized representative shall deem any conduct on the part of the
Vendor to be objectionable or improper, the County shall have the right to suspend the
contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or
4k' ' practice to the satisfaction of the County within twenty-four (24) hours after receiving
notice of such violation, conduct, or practice, such suspension to continue until the
violation is cured. The Vendor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
9. TERMINATION. Should the Vendor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non-performance.
10. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to
race, sex, color,creed or national origin.
11. INSURANCE. The Vendor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $2,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Vendors; Products
and Completed Operations and Contractual Liability.
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10/23/2012 Item 11 .F.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $1,000,000 for
each accident.
D. Pollution Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence for Bodily Injury Liability and Property Damage Liability.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. Renewal certificates shall
be sent to the County ten (10) days prior to any expiration date. There shall be a thirty
(30) day notification to the County in the event of cancellation or modification of any
stipulated insurance coverage.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness,
or intentionally wrongful conduct of the Vendor or anyone employed or utilized by the
Vendor in the performance of this Agreement. This indemnification obligation shall not
be construed to negate, abridge or reduce any other rights or remedies which otherwise
may be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Division of Public Utilities Water and Wastewater departments, in
conjunction with the Division of Public Services Parks and Recreation department.
14. CONFLICT OF INTEREST: Vendor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Vendor further represents that no
persons having any such interest shall be employed to perform those services.
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10/23/2012 Item 11 .F.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Vendor's Submittal, Insurance Certificate, ITB #12-5845 Specifications/Scope
of Services, two (2) Addenda, and Schedule A.
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part
III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or
firm for cause.
18. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement,
the Vendor is formally acknowledging without exception or stipulation that it is fully
responsible for complying with the provisions of the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either
may be amended. Failure by the Vendor to comply with the laws referenced herein shall
constitute a breach of this agreement and the County shall have the discretion to
unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this contract in compliance with the Purchasing Policy.
22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Vendor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
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10/23/2012 Item 11 .F.
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Vendor with full decision-making authority and
by County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to
mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102,Fla. Stat.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
23. PERSONNEL: The Vendor's personnel and management to be utilized for this contract
shall be knowledgeable in their areas of expertise. The County reserves the right to
perform investigations as may be deemed necessary to insure that competent persons
will be utilized in the performance of the contract. The Vendor shall employ people who
are neat, clean, well-groomed and courteous. Subject to the American with Disabilities
Act, Vendor shall supply competent employees who are physically capable of
performing their employment duties. The County may require the Vendor to remove an
employee it deems careless, incompetent, insubordinate or otherwise objectionable and
whose continued employment on this County contract is not in the best interest of the
County.
24. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over
the terms of all other Contract Documents except the terms of any Supplemental
Conditions shall take precedence over the Agreement. To the extent any conflict in the
terms of the Contract Documents cannot be resolved by application of the Supplemental
Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the
more strict or costly obligation under the Contract Documents upon the Vendor at
Owner's discretion.
25. ASSIGNMENT: Vendor shall not assign this Agreement, or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement or any part herein, without the County's consent, shall be void. If
Vendor does, with approval, assign this Agreement or any part thereof, it shall require
that its assignee be bound to it and to assume toward Vendor all of the obligations and
responsibilities that Vendor has assumed toward the County.
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10/23/2012 Item 11 .F.
IN WITNESS WHEREOF, the Vendor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
BOARD OF COUNT!commissioNERs
Al EST:
COLLIER COUNTY,FLORIDA
Dwight E. Brock,Clerk of Courts
By:
By:_
Dated: Fred W.Coyle,Chairman
(SEAL)
Vendor
By:
First Witness Signature
Type/print witness narnel'
Second Witness Typed signature and title
l'rype,'print witness name"T'
Approved as to form and
legal sufficiency:
/
e•121 )
Assistant County Attorney—\
Print Name
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10/23/2012 Item 11 .F.
Schedule A
Bid Tabulation 12-5845 Countywide Chemicals
Item Ji - = Unit of" ,.
3
Company Name Product -Description- tti6 Pric E A rardee
Number astir ��,� ', �:IF,
14.X1-: Tanner industries, Inc. W 1 Ammonia 1,Ibs . $D 6500' Primary
1 Airgas Specialty W 1 :Ammonia b .con ary
i ig I S
e
Pructs €nc ,: a,..�.
� � $069A d
h
2 Airgas Carbonic, Inc. W-2 Carbon Dioxide ton $215.000 Primary
3 none-must do W-3 Chlorine Ibs
sippiemental"birl ., =
4 American Water W-4 Corrosion Inhibitor lbs $0.410 Primary
Chemicals, Inc. (ortho-polyphosphate)
4 F2 Industries, LLC W-4 Corrosion Inhibitor lbs $0.430 Secondary
(ortho-polyphosphate)
4 Carus Corporation W-4 Corrosion Inhibitor lbs $0.430 Secondary
(ortho-polyphosphate)
S Thatcher"Chemical,of. W-5' Fluoride(Sodium . Ibs $0 450 ' Primary�':
., Florida Fluorosilicate)
5 The Dumont Company,' W-5 Fluoride (Sodium -Ibsi; $0 49Q Secondary
Inc, " Fluorosilicate) �, -:
6 Lhoist North America W-6 Lime lbs $ 0.140 Primary
of Alabama, LLC
6 Carmeuse Lime & W-6 Lime lbs $0.150 Secondary
Stone, Inc.
7 The Dumont Company,', W-7 Liquid PO4 Ibs-:::::'..:T. ,...,;::z.,, i..„.$--.,0330 ,..,,:„,.,:i::-EPrimary
Inc.
3 Carus.Corporation W-7 Liquid PO4 Ibs $0.550 Secondary ,.. _
8 The Dumont Company, W-8 Muriatic Acid lbs $0.310 Primary
Inc. ■
8 Harcros Chemicals, Inc W-8 Muriatic Acid lbs $ 0.320 Secondary
9 . American Water. W;;9 Scale Inhibitor Ibs $0 690: Secondary;
Chemicals,Inc.
10 Polydyne, Inc. W-10 Sludge Polymer lbs $ 1.400 Primary
10 BASF Corporation W-10 Sludge Polymer lbs $2.230 Secondary
11 Key Chemical, Inc: W-11 50%SodiumHydroxide Ibs $0 150 Primary
11 • Harcros Chemicals, Inc. W-11 50%Sodium Hydroxide Ibs $0.180 Secondary
12 Sulphuric Acid Trading W-12 Sulfuric Acid lbs $0.063 Primary
Company, Inc.
12 Key Chemical, Inc. W-12 Sulfuric Acid lbs $ 0.150 Secondary
13 Polydyne,Inc W-13 Polymer Ibs ." $.1400 Primary
13 BASF Corporation W-13 : Polymer Ibs '.$2 230: Secondary
14 Polydyne, Inc. WW-1 Emulsion Polymer lbs $ 1.050 Primary
14 BASF Corporation WW-1 Emulsion Polymer lbs $ 1.150 Secondary
a
15 Hrcros-Chemicals, Inc:. WW-2" `' Phosphoric Acid gal. $12.750 Primary":;
15 Shannon Chemical WW-2 ! Phosphoric Acid - gal $13 270' " Secondary
Corporation
16 Harcros Chemicals, Inc WW-3 25%Sodium Hydroxide gal $ 1.330 Primary
Solution
. Ibs $1,160 ;Primary
17 -"" FZ IndustrieS;LLC W(1NW 1 ' Calcium Hypochlorite Krc_„
•
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10/23/2012 Item 11 .F.
Schedule A
Bid Tabulation 12-5845 Countywide Chemicals
17 Thatcher Chemical of W/WW 1 Calcium Hypochlorite lbs $1 210 Secondary
Florida
18 Odyssey Manufacturing W/WW-2 Sodium Hypochlorite gal $0.640 Primary
Company
19 none-must do PR-1 Chlorine gal $ -
supplemental bid
20 Harcros Cherriicals Iric PR-2 x Sodium Bicarbonate : Ibs $'0 350 Primary
20 , The Dumont Company,! PR-2 Sodium m Bicarbonate Ibs $0 360 Secondary
Inc.
21 Harcros Chemicals, Inc. PR-3 Muriatic Acid gal $ 2.900 Primary
22 none-must do PR-4 CO2
kF
supplemeritai bid
23 Thatcher Chemical of PR-5 Calcium Chloride Ibs $0.330 Primary
Florida
23 I Harcros Chemicals, Inc. PR-5 Calcium Chloride Ibs $0.370 Secondary
24 Chemrite Pool Service. PR-6 Cal-Hypo{100%Chlorine) ..,Ibs $-1.220 Primary
&Repair,Inc.
24 Th'e Dumont Company, PR-6 Cal-Hypo{100%Chloride) lbs $1 400 Secondary
lnc.
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Project Manager:Dale Waller EXHIBIT A 10/23/2012 Item 11 .F.
Date Posted:2/29/12(7/11/12 for 12-5845R) BID TABULATION rdmcdgeb LuwIuueuea.»
Date Opened:3/28/12(8/8/12 for 12-5845R) 12-5845/12-5845R COUNTYWIDE CHEMICALS Bids Received:25
Number Company Name Product Description -Unit of Measure Price Awardee
1 Tanner Industries,Inc. W-1 Ammonia lbs $0.6500 Primary platlki
1 Airgas Specialty Products,Inc W-1 Ammonia lbs $0.6900 Secondary
2 Airgas Carbonic W-2 Carbon Dioxide ton $215.0000 Primary
3 Allied Universal Corp W-3 Chlorine lbs $0.1935 Primary
3 Brenntag Mid South W-3 Chlorine lbs $0.2295 Secondary
4 American Water Chemicals,Inc. W-4 Corrosion Inhibitor(ortho-polyphosphate) lbs $0.4100 Primary
4 F2 Industries,LLC W-4 Corrosion Inhibitor(ortho-polyphosphate) lbs $0.4300 Secondary
4 Carus Corporation W-4 Corrosion Inhibitor(ortho-polyphosphate) lbs $0.4300 Secondary
5 Thatcher Chemical of Florida W-5 Fluoride(Sodium Fluorsilicate) lbs $0.4500 Primary
5 The Dumont Company,Inc. W-5 Fluoride(Sodium Fluorsilicate) lbs $0.4900 Secondary
6 Lhoist North America W-6 Lime lbs $0.1400 Primary
6 Carmeuse W-6 Lime lbs $0.1500 Secondary
7 The Dumont Company,Inc. W-7 Liquid PO4 lbs $0.5300 Primary
7 Carus Corporation W-7 Liquid PO4 lbs $0.5500 Secondary
8 The Dumont Company,Inc. W-8 Muriatic Acid lbs $0.3100 Primary
8 Harcros Chemicals,Inc W-8 Muriatic Acid lbs $0.3200 Secondary
9 American Water Chemicals,Inc. W-9 Scale Inhibitor lbs $0.6900 Primary
10 Polydyne W-10 Sludge Polymer lbs $1.4000 Primary
10 BASF Corporation W-10 Sludge Polymer lbs $2.2300 Secondary
11 Key Chemical W-11 50%Sodium Hydroxide lbs $0.1500 Primary
11 Harcros Chemicals,Inc W-11 50%Sodium Hydroxide lbs $0.1800 Secondary
12 Sulfuric Acid Trading Company,Inc. W-12 Sulfuric Acid lbs $0.0630 Primary
12 Key Chemical W-12 Sulfuric Acid lbs $0.1500 Secondary
13 Polydyne W-13 Polymer lbs $1.4000 Primary
13 BASF Corporation W-13 Polymer lbs $2.2300 Secondary
14 Polydyne WW-1 Emulsion Polymer lbs $1.0500 Primary
14 BASF Corporation WW-1 Emulsion Polymer lbs $1.1500 Secondary
15 Harcros Chemicals,Inc WW-2 Phosphoric Acid gal $12.7500 Primary
15 Shannon Chemical Corporation WW-2 Phosphoric Acid gal $13.2700 Secondary
16 Harcros Chemicals,Inc WW-3 25%Sodium Hydroxide Solution gal $1.3300 Primary
17 F2 Industries,LLC W/WW-1 Calcium Hypochlorite lbs $1.1600 Primary
17 Thatcher Chemical of Florida W/WW-1 Calcium Hypochlorite lbs $1.2100 Secondary
18 Odyssey Manufacturing Company W/WW-2 Sodium Hypochlorite gal $0.6400 Primary
19 Davis Supply,Inc. PR-1 Chlorine gal $1.1000 Primary
19 The Dumont Company,Inc. PR-1 Chlorine gal $1.1500 Secondary
20 Harcros Chemicals,Inc PR-2 Sodium Bicarbonate lbs $0.3500 Primary
20 The Dumont Company,Inc. PR-2 Sodium Bicarbonate lbs $0.3600 Secondary
21 Harcros Chemicals,Inc PR-3 Muriatic Acid gal $2.9000 Primary
22 Airgas National Carbonation PR-4 CO2 lbs $0.2300 Primary
23 Thatcher Chemical of Florida PR-5 Calcium Chloride lbs $0.3300 Primary
23 Harcros Chemicals,Inc PR-5 Calcium Chloride lbs $0.3700 Secondary
24 Chemrite PR-6 Cal-Hypo(100%Chlorine) lbs $1.2200 Primary
24 The Dumont Company,Inc. PR-6 Cal-Hypo(100%Chlorine) lbs $1.4000 Secondary
25 The Dumont Company,Inc. WW-5 Soybean Oil Degreaser gal $10.9500 Primary
25 Fog Free Technologies WW-5 Soybean Oil Degreaser gal $15.7500 Secondary
Opened By:Nicole Parker
Witnessed By:Brenda Reaves Packet Page-665-
.
10/23/2012 Item 11 .F.
r G€ t,
Aelmtnistratrve Services Division
Purchasing
INVITATION TO BID
Date: July 11, 2012
From: Nicole Parker, Procurement Strategist
(239) 252-4270 (Telephone)
(239) 252-6549 (FAX)
nicoleparker @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: #12-5845R Countywide Chemicals —Supplemental Bid
As requested by the Public Utilities and Parks & Recreation Departments, the Collier
County Board of County Commissioners Purchasing Department has issued this ITB for
the purpose of obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department E-Procurement website: www.colliergov.net/bid. All responses
to questions will be posted on the website with electronic notification to all prospective
vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Scott Holtrey/ James Ingram / Dale Waller
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
7-a",' Na,
12-5845 Countywide Chemicals 1
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10/23/2012 Item 11 .F.
Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit IA: Summary of Chemicals 9
Exhibit 1B: CHEMICAL HAZARDOUS MATERIAL 14
Exhibit II: General Bid Instructions 15
Exhibit III: Standard Purchase Order Terms and Conditions 21
Exhibit IV: Additional ITB Terms and Conditions 24
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 32
Attachment 2: Vendor's Check List 33
Attachment 3: Vendor Submittal - Bid Response Form 34
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit 36
Attachment 5: Vendor Submittal — Immigration Affidavit 37
Attachment 6: Vendor Substitute W—9 38
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 39
12-5845 Countywide Chemicals 2
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10/23/2012 Item 11.F.
Public Notice
Sealed bid responses for Solicitation#12-5845R Countywide Chemicals—Supplemental
Bid, will be received manually only at the Collier County Government, Purchasing Department,
3327 Tamiami Trail E, Naples, FL 34112 until 3:00 p.m. Collier County local time on August 1,
2012. Solicitation responses received after the stated time and date will not be accepted.
Solicitation#12-5845R Countywide Chemicals—Supplemental Bid
A pre-bid conference will not be held for this solicitation.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department E-Procurement website: www.colliergov.net/bid. All responses to questions will be
posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department E-Procurement website
noted herein. ITB Documents obtained from sources other than Collier County Purchasing
may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Joanne Markiewicz
Interim Purchasing/General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the lobby of the Purchasing Building on July 11, 2012.
12-5845 Countywide Chemicals 3
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10/23/2012 Item 11 .F.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Public Utilities and Parks & Recreation Departments (hereinafter,
the "Division or Department"), the Collier County Board of County Commissioners Purchasing
Department (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent
of obtaining bids from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Brief Description of Purchase
Collier County's Division of Public Utilities Water and Wastewater departments, in conjunction with the
Division of Public Services Parks and Recreation department (referred to as Departments) invite
suppliers to bid on the purchase, delivery, and on-going cost reduction program for chemicals for
water and wastewater treatment. The County reserves the right to further negotiate with the
supplier(s)who are deemed the lowest responsive bid for a "best and final offer," prior to the award of
a contract.
Background
Collier County, under the direction of the Public Utilities Division, manages two regional water plants,
two regional wastewater treatment plants, and several other sites where chemicals are stored and
used to treat the County's water and wastewater supply. The cost of chemicals is approximately$6—
7 M annually; this represents 18 chemicals provided by 7—8 suppliers using five separate contracts.
The Parks and Recreation department manages five aquatic/ pool venues where bulk chemicals are
stored and used on a routine basis (this solicitation does not include non-bulk chemicals, reagents
and supplies). The annual spend is approximately$350,000
Scope of Work
Suppliers shall provide the chemicals, inclusive of all storage tanks, charges and fees (including fuel
surcharges) quoted on the bid, to the Departments for the period identified in the scope of work. The
County reserves the right to add additional delivery locations during the term of the resultant
agreement(s).
Department locations
Water Treatment Plants
• Goodland Repumping Station
100 Goodland Drive
Goodland, FL
• North Collier Regional Water Treatment Plant (NCWTP)
8005 Vanderbilt Beach RD Extension
Naples, FL
• South Collier Regional Water Treatment Plant (NCWTP)
3851 City gate BLVD
Naples, FL
12-5845 Countywide Chemicals 4
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10/23/2012 Item 11.F.
Wastewater Treatment Plants
• North Collier Wastewater Reclamation Facility (NCWRF)
10500 Goodlette RD
Naples, FL
• South Collier Wastewater Reclamation Facility (SCWRF)
5600 Warren ST (Lely Subdivision)
Naples, FL
Parks and Recreation Facilities: any other facilities that are not identified in this solicitation will pick
up chemicals from the North Collier Regional Park. This solicitation does not include non-bulk
chemicals, reagents and supplies where smaller quantities may be required.
• North Collier Regional Park • Golden Gate Community Park
Sun-N-Fun Lagoon 3300 Santa Barbara BLVD
15000 Livingston Rd Naples Fl
Naples 34109
The annual quantities listed on the Summary of Chemicals are based on usage data from fiscal year
2011, and are the approximate volume of chemicals required under typical economic and usage
times. The Departments shall guarantee to the awarded primary and secondary suppliers by
chemicals a minimum of 80% of the annual usage volume identified on the Summary of Chemicals
and will order, and take delivery of chemicals in quantities as described in the Locations and
Quantity Maximums column in the Summary of Chemicals.
Vendors should closely examine the unit of measure (UOM) prior to providing bids; the Water and
Wastewater UOM's are very similar. The UOM for Parks and Recreation is different, and generally in
smaller quantities.
It is the County's intent to award a primary and secondary vendor by chemical. Should both firms
provide identical prices, bids are deemed to be responsive, both firms will be declared the two primary
vendors for that chemical. County departments may purchase the chemical from either vendor. If
prices are not identical, the County will award a primary contract to the lowest responsive bid, and the
next lowest vendor shall be declared the secondary vendor per chemical.
All vendors on contract will be offered a semi-annual price increase/decrease for each chemical.
Should the primary vendor's price increase above the secondary vendor's price, the secondary
vendor shall become the primary distributor, and the primary vendor shall become the secondary
distributor. If there were two primary vendors, and one of the two vendor's prices increase or
decreases, the County will declare the vendor with the lowest price as the primary vendor, and the
higher priced vendor will be declared the secondary vendor until the next semi-annual price
adjustment period.
As a part of this award the supplier(s) will comply with all aspects of this ITB and shall provide as a
part of their bid, and any resultant purchase orders:
1. A base bid will be submitted by the supplier(s) for all chemicals listed. All chemical price
submittals are to be inclusive of all costs associated with the scope of work identified, including the
product, handling, transportation and delivery, any containers used by the County and provided by
the vendor to house the chemicals on County property, fuel surcharges, etc.
2. Fixed pricing for a six (6) month period of time for each chemical awarded (see item 9, Semi-
annual Business Reviews, to outline the price escalation/de-escalation process).
12-5845 Countywide Chemicals 5
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10/23/2012 Item 11 .F.
3. All chemicals delivered as requested by the Departments to the locations identified and inclusive
of any and all fees to transport and deliver to plants.
4. Standard and emergency deliveries as identified on each chemical sheet below. Carriers must
comply with all Federal and State regulations associated with the safe and proper handling and
delivery of chemicals associated with this ITB (e.g. DOT, Environmental Protection, OSHA, etc.).
5. Signature and retainage of the Chemical Hazardous Material Delivery Checklist for each chemical
delivery. The checklist shall be completed in detail and accompany the delivery manifest(s) and be
maintained within the specific vendor's file for a period of no less than 5 years. Chemical
Hazardous Material Checklist is included below.
6. Material Data Safety Sheets (MSDS) on all initial chemical deliveries, and any time thereafter
when a chemical change occurs.
7. Technical and safety assistance as requested by the Department as described on chemical sheets
below.
8. Test and performance data on chemicals identified by the Departments.
9. Semi Annual Business Reviews, along with usage reports, with Department managers and
purchasing staff to provide an opportunity to:
• Discuss chemical usage reports; reports must include, but not limited to type of chemicals
purchased, volume purchased by plant, manufacturer, fill rate, price, etc.,
• To review current business processes, and consider"best practices"to help reduce future
costs and maximize efficiencies in the procurement and delivery of chemicals,
• Consider possible pilot program efficiencies particularly around new technology or
chemical development, and
• Allow the vendor to present chemical price adjustments, with supporting justification (this
may include, but not be limited to distributor invoices, contracts, quarterly market indices,
etc.)for the next six (6) month contract period. Price requests must be supported with
written documentation, and must be presented at least fifteen days in advance of the start
of the next quarter on the agreed upon format. Example:
Quarters Date Price Increase
Documentation Required
October 1 — March 31 September 15
April 1 — September 30 March 15
• Vendors shall not increase their chemical prices without the expressed written
authorization from the Collier County Purchasing Department.
10. Consider the County Departments as a "keep fill" or"empty out" customer with a minimum of four
hour notice prior to delivery.
Evaluation Process
This ITB shall be awarded to the lowest responsive vendor(s)for chemicals outlined below. The
County shall determine the apparent lowest, responsive bidder(s)for each award chemical category.
The County reserves the right to subsequently negotiate terms and conditions with the apparent
lowest, responsive bidder(s)for each chemical category, and soliciting a "best and final offer," from
these suppliers prior to the award of a contract.
It is the County's intent to award a primary and secondary vendor by chemical. Should both firms
provide identical prices, bids are deemed to be responsive, both firms will be declared the two primary
vendors for that chemical. County departments may purchase the chemical from either vendor. If
prices are not identical, the County will award a primary contract to the lowest responsive bid, and the
next lowest vendor shall be declared the secondary vendor per chemical.
12-5845 Countywide Chemicals 6
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10/23/2012 Item 11.F.
All vendors on contract will be offered a semi-annual price increase /decrease for each chemical.
Should the primary vendor's price increase above the secondary vendor's price, the secondary
vendor shall become the primary distributor, and the primary vendor shall become the secondary
distributor. If there were two primary vendors, and one of the two vendor's prices increase or
decreases, the County will declare the vendor with the lowest price as the primary vendor, and the
higher priced vendor will be declared the secondary vendor until the next semi-annual price
adjustment period.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the manual bid response form or written on the
manually submitted Bid Response Page(s) at the time of the bid opening; however, should an
error in calculations occur whenever unit pricing and price extensions are requested, the unit
price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the
proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with the following methodology:
Each chemical will be awarded to a Primary and Secondary awardee determined by the
lowest responsive bidder per line item.
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select Primary and Secondary awardees.
• The County reserves the right to further negotiate with the supplier(s)who are deemed the
lowest responsive bid for a "best and final offer," prior to the award of a contract.
• The contract will be in the form of a standard short form contract.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year, with three (3) one
year renewals.
The contract shall be fixed pricing for a six (6) month period of time for each chemical awarded
(see Collier County Scope of Services, item 9, Semi-Annual Business Reviews, to outline the price
escalation/de-escalation process). The County reserves the right to establish a longer fixed
schedule (greater than 6 months) with the awarded supplier(s).
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice July 11, 2012
Last Date for Receipt of Written Questions July 27, 2012 at 3:00 PM
Solicitation Deadline Date and Time August 1, 2012 at 3:00 PM
12-5845 Countywide Chemicals 7
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10/23/2012 Item 11 .F.
Vendor Required Documents
• Attachment 1: Vendor's Non Response Statement
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
oistv
12-5845 Countywide Chemicals 8
ITB Template_01012012
Packet Page-673-
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10/23/2012 Item 11 .F.
W-3 Chlorine
1. Use: Chlorine is used for disinfection and combines with ammonia to form chloramines.
2. AWWA Standard: B301-04
3. Physical Properties: Chlorine shall be supplied as a compressed gas.
4. Technical Assistance: The successful bidder shall have a qualified representative who shall be available
immediately by telephone and six(6) hours on-site, in case of emergency(i.e., leak). A twenty-four(24)
hour telephone number must be provided.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload chlorine cylinders.
The supplier will also be required to provide, at no additional cost to the County, one (1)4-hour training
session annually, that meets the federal and state safety and right to know training requirements. The
education and instruction of the County's operations personnel shall be by a qualified instructor familiar
with the safe handling practices associated with chlorine. Failure to provide this service will be
considered a default of the contract. Material Safety Data Sheets (MSDS)must be provided with the
initial order and any time thereafter when a change in chemical is made.
6. Required Packaging: To be delivered in 1 ton cylinders. The containers shall be maintained,
reconditioned and filled with chlorine in strict conformance with the latest edition of the "Container
Procedure at Chlorine Packaging Plant", issued by the Chlorine Institute, Inc. Vendor shall supply a
copy of the check list from this document for each cylinder.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery
North County Regional Water Treatment Plant: 12 tons
South County Regional Water Treatment Plant: 12 tons
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities:
• For Water: 596,035 pounds (298 Tons)
• For Parks and Recreation: 90,000 Gallons
12-5845 Countywide Chemicals 10
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10/23/2012 Item 11 .F.
Parks & Recreation Department Chemicals
PR-1 Chorine
1. Use: Chlorine is used for disinfection and sanitation of the county's community pools
2. ANSI/AWWA B301-10
3. Physical Properties: Chlorine shall be supplied as 10% in liquid form
4. Technical Assistance: The successful bidder shall have a qualified representative who shall be available
immediately by telephone and six (6) hours on-site, in case of emergency(i.e., leak). A twenty-four(24)
hour telephone number must be provided.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload chlorine in existing
chemical tanks. The supplier will also be required to provide, at no additional cost to the County, one (1)
4-hour training session annually, that meets the federal and state safety and right to know training
requirements. The education and instruction of the County's operations personnel shall be by a
qualified instructor familiar with the safe handling practices associated with chlorine. Failure to provide
this service will be considered a default of the contract. Material Safety Data Sheets (MSDS) must be
provided with the initial order and any time thereafter when a change in chemical is made.
6. Required Packaging: To be delivered by tanker truck.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 2 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within four(4)working
days after verbal receipt of the order from Collier County Parks and Recreation Department.
8. Maximum Quantity per delivery
• For Sun-N-Fun Lagoon is 6200 gallons
• For Golden Gate Community Park is 1000 gallon
• Immokalee Sports Complex is 800 gallons
9. Delivery Location:
• North Collier Regional Park (Sun-N-Fun Lagoon)
15000 Livingston Rd
Naples, FL
• Golden Gate Community Park
3300 Santa Barbara Blvd.
Naples FL
• Immokalee Sports Complex
505 Escambia St.
Immokalee, FL
12-5845 Countywide Chemicals 11
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10/23/2012 Item 11 .F.
PR—4CO2
Amok
1. Use: CO2 gas will be used to maintain and balance of chemistry for proper operation of the
county's commercial swimming pools.
2. ORNL/CDIAC-83, Carbon Dioxide
3. Physical Properties: Carbon Dioxide shall be supplied as a compressed gas.
4. Technical Assistance:The successful bidder shall have a qualified representative who shall be
available immediately by telephone and six(6)hours on-site, in case of emergency(i.e., leak).
A twenty-four(24)hour telephone number must be provided.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload Carbon
Dioxide (CO2). The supplier will also be required to provide, at no additional cost to the County,
one (1)4-hour training session annually, that meets the federal and state safety and right to
know training requirements. The education and instruction of the County's operations
personnel shall be by a qualified instructor familiar with the safe handling practices associated
with chlorine. Failure to provide this service will be considered a default of the contract.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time
thereafter when a change in chemical is made.
6. Required Packaging: Carbon Dioxide is to be delivered to fill the cylinders which are provided
by the vendor. The containers shall be maintained, reconditioned and filled with Carbon
Dioxide. Vendor shall supply a copy of the check list from this document for each cylinder.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 2 days prior to need. Shipments
will be received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within
four(4)working days after verbal receipt of the order from Collier County Parks and Recreation
Department.
8. Maximum Quantity per delivery
• For Sun-N-Fun Lagoon is pending on vendors' recommendation.
• For Golden Gate Community Park is pending on vendors' recommendation.
• Immokalee Sports Complex is pending on vendors' recommendation.
9. Delivery Location:
• North Collier Regional Park (Sun-N-Fun Lagoon)
15000 Livingston Rd
Naples, FL
• Golden Gate Community Park
3300 Santa Barbara Blvd.
Naples FL
12-5845 Countywide Chemicals 12
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10/23/2012 Item 11.F.
Wastewater Department Chemical
WW -5 Soybean Oil Degreaser
1. Use: To aid in preventing grease buildup in wastewater lift stations.
2. Chemical and Physical Properties:
• Chemical Name Mixed Triglycerides
• Formula Soybean Oil
• Hazardous Decomposition Products Carbon monoxide and carbon dioxide from
burning
• Incompatibility(Keep Away From) Strong oxidizing agents
• Toxic and Hazardous Ingredients None
• Form Liquid Odor: Bland
• Appearance: Yellow Liquid Color Light Yellow
• Specific Gravity(water= 1) Less than 1 at 15° C
• Boiling Point Not available
• Melting Point: <32° F
• Solubility in Water(by weight%) Not Soluble
• Volatile (by weight%) 0 at 25° C
• Evaporation Rate Not applicable
• Vapor Pressure (mm Hq at 20° C) Not applicable
• Vapor Density(air= 1) Not applicable
• pH (as is) Not applicable
• Stability Product is stable under normal conditions
• Viscosity SUS at 100° F Not applicable
3. Technical Assistance—Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
4. Safety Issues:The supplier's truck must be equipped to safely handle and unload soybean oil
degreaser. Material Safety Data Sheets (MSDS) must be provided with each order.
5. Required Packaging: Soybean Oil Degreaser will be delivered in 250 or 275 gallon chemical resistant
totes. The totes will be returned to the vendor at the vendor's expense.
6. Delivery Schedule: Deliveries will be scheduled a minimum of seven (7)days prior to need. Shipments
will be received between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding
holidays, within eight(8)working days after verbal receipt of the order from Collier County Wastewater
Department.
7. Maximum Quantity per delivery:
• There is no maximum quantity per delivery. The County will order the amount of chemicals as
needed.
8. Delivery Location:
• Collier County Wastewater Collections
6027 Shirley St
Naples, FL 34109
9. Annual Estimated Quantities: 5,400 gallons
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Exhibit 1B: CHEMICAL HAZARDOUS MATERIAL .
DELIVERY CHECKLIST
The assigned plant operator shall use this checklist for each chemical delivery.The checklist shall be completed in detail and
accompany the delivery manifest(s)and be maintained within the specific vendor's file for a period of no less than 5 years.
Use a separate checklist for each chemical delivered.
CHEMICAL VENDOR NAME(PRINTED);..._._
CHEMICAL BEING DELIVERED:
DELIVERY DRIVER NAME (PRINTED): DL LICENSE#:
PLANT OPERATOR NAME (PRINTED):
DATE OF DELIVERY: / / ARRIVAL TIME: • AM / PM DEPARTURE TIME: • AM /
PM
DELIVERY DRIVER SAFETY/SECURITY VERIFICATION YES NO N/A
Printed Name Legible
Valid Driver's License
Driver matches license picture to the best of operators knowledge
Proof of driver training provided for chemical being delivered
PRE—OFFLOAD INSPECTION YES NO N/A
Delivery driver informed of and acknowledges plant emergency evacuation procedures and meeting location
Offload location or tank free from any chemical releases and/or spills
Offload pipe valves/connects/disconnects free from any visible damage
Any other visible damage that would interfere with delivery of chemical
Tank/location containment free from excessive water accumulation and/or any other material or debris that
would cause an overflow of the containment should a release occur
Tank level within acceptable limits for new delivery(low enough to accept delivery)
Actual tank level(Ex. 500 Gallons)
POST—OFFLOAD INSPECTION YES NO N/A
Offload tank or location free from
any chemical releases and/or spills
Offload pi pp in /valves/connects/disconnects free from any visible damage,v
caused during delivery
Any other visible damage that would interfere with delivery of chemical
Tank level within acceptable limits after delivery(not overfilled)
Actual tank level (Ex. 1000 Gallons)
Amount Delivered (4—One Ton Chlorine Cylinders)
Notes:
THE OPERATOR AND DELIVERY DRIVER LISTED ABOVE AND BELOW HAVE DEEMED THAT THIS CHEMICAL DELIVERY
MEETS ALL REQUIREMENTS OF COLLIER COUNTY'S VENDOR CHEMICAL DELIVERY PROGRAM REQUIREMENTS.
PLANT OPERATOR(SIGNATURE ABOVE) DELIVERY DRIVER(SIGNATURE ABOVE)
12-5845 Countywide Chemicals 14
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10/23/2012 Item 11.F.
Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
1, 2, 3, 4, and 5 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty(180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department E-Procurement website: www.collieraov.net/bid. Before submitting a bid
response, please make sure that you have read all, understood clearly and complied completely
with any changes stated in the addenda as failure to do so may result in the rejection of your
submittal.
8. Bid Submission
Sealed bid responses will be received manually only at the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful,
obscure or contains errors or omissions it should report such opinion to the Procurement Strategist
before the bid opening date. Direct questions related to this ITB only to the Collier County
Purchasing Department Internet website: www.coiliergov.net/bid. Questions will not be answered
after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department E-Procurement website. For general
questions, please call the referenced Procurement Strategist identified in the Public Notice.
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10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number
2008-181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference "Right to
Match" policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A"local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non-local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10%) of
the price submitted by the non-local business, then the local business with the apparent lowest
quote offer(i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non-local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
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If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
offer that fully matches the lowest quote from the lowest non-local vendor tendered previously,
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non-local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB)and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
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For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be
required to provide a certificate of authority from the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501
(www.sunbiz.org/search.html). A copy of the document shall be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of
authority at the time of response shall be required to provide same within five (5) days upon
notification of selection for award. If the firm cannot provide the document within the referenced
timeframe, the County reserves the right to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
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Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar oak
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
iftak
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Exhibit HI: Standard Purchase Order Terms and Conditions
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor
the entire agreement between the parties, unless payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice.
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be
Order. consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase show this Purchase Order number. The
Order may not be changed except by written container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and
objects to any additional or different terms and must be included on each package of less
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or
payment for any delivery of goods and/or return any shipment or equipment at
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order
shall be received subject to the COUNTY'S and the full invoice value of such shipment.
inspection and approval and payment therefore d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are number and any other specific information as
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of
VENDOR'S expense. receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to the "Local Government Prompt Payment
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, Ask
upon further compliance with all specifications. including but not limited to attorneys'fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark,
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute
made within thirty (30) days from the date the unfair competition.
change is ordered or within such additional
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the
parties. COUNTY from and against any and all claims,
including claims of negligence, costs and
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of
will conform to the specifications, drawings, the goods and/or services provided under this
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S
specified by the COUNTY, and will be of representations and warranties in section 11 (a).
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue
survive inspection, acceptance, passage of title using the goods or services, or replace or modify
and payment by the COUNTY. the goods or services so that they become
non-infringing, (without any material degradation
8. Statutory Conformity in performance, quality, functionality or additional
Goods and services provided pursuant to this cost to the COUNTY).
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR.
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR party may change its address for notice by
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section.
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons.
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents
deemed void. related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for N/A% or more of the solicitation amount for said work.
6. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
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12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
13. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or, emailed-to: bccapclerk(a collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
Collier County cautions vendors to consider both methods of payment when determining pricing
as no additional surcharges or fees will be considered (per Rules for VISA Merchants and
MasterCard Merchant Rules). The County will entertain bids clearly stating pricing for standard
payment methods. An additional separate discounted price for traditional payments may be
provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices must be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
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is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
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Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer. Asott
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts. Atgb.-..-
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four (24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov,net/purchasinq. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4)years.
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17. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway&Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
20. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
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21. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. Vendor shall supply a list of equipment and an hourly rate for each. Hourly
rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and/or acceptance by the County.
22. Storage Tank Installation and Closure Requirements
An underground 62-761, Florida Administrative Code (F.A.C.) or aboveground 62-762, F.A.C.
regulated tank requires notification to the 'County' prior to installation or closure of the tank. The
Pollution Control Department (239-252-2502)via contract GC-690 with the Florida Department of
Environmental Protection (FDEP) is the County (local program)for the purposes of these rules.
Amok
Regulated tanks require notification to the 'County'local program 30 days prior to installation and
again 48 hours prior to commencement of the installation. Closure activities require a 10 day
notification and then a 48 hour notification prior to commencement. The notification is to allow for
scheduling of the inspections pertaining to the installation /closure activities. A series of
inspections will be scheduled based upon system design after discussing the project with the
Vendor/ Project Manager. Specifics on applicability, exemptions and requirements for regulated
pollutant storage tank systems can be found in 62-761, F.A.C. and 62-762, F.A.C. or contact the
Pollution Control Department with your questions. Please note that equipment must be listed on
the FDEP approved equipment list and will be verified at inspection along with installation and
testing procedures. The approved equipment list is constantly updated and can be found at the
FDEP Storage Tank Regulation website along with rules, forms and other applicable information.
23. 62-761.300 Applicability
1) General Requirements:
a) Underground storage tank systems: The requirements of this Chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of UST
systems with individual storage tank capacities greater than110 gallons that contain or
contained:
i) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
ii) Pollutants or hazardous substances after December 10, 1990; or
iii) Regulated substances in unmaintained storage tank systems.
b) This rule is applicable to non-residential facilities. Under 40 C.F.R. 280, residential tanks
greater than 1100 gallons containing motor fuels are subject to Federal UST rules
(advisory information only-not required by this Chapter). "" "
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24. 62-762.301, F.A.C. Applicability
1) General Requirements:
a) Aboveground storage tank systems: The requirements of this chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of
aboveground stationary storage tank systems with individual storage tank capacities
greater than 550 gallons that contain or contained: Vehicular fuel, subject to Chapter 17-
61, F.A.C., after May 21, 1984
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984;
(2) Pollutants after March 12, 1991; or
(3) Pollutants in unmaintained storage tank systems.
b) Aboveground compression vessels and hazardous substance storage tank systems:
Owners and operators of compression vessels and hazardous substance storage tanks
with capacities of greater than 110 gallons containing hazardous substances are only
required to comply with subsections 62-762.401(1)-(2), F.A.C.
c) Aboveground mineral acid storage tank systems: Owners and operators of facilities, or
owners and operators of aboveground mineral acid storage tank systems with capacities of
greater than 110 gallons containing mineral acids are only required to comply with Rule 62-
762.891, F.A.C.
25. Definitions
62-761.200(11) and 62-762.201(16), F.A.C.: "County' means a locally administered program
under contract with the Department to perform compliance verification activities at facilities with
storage tank systems.
62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any"product" as defined in
Section 377.19(11), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding
liquefied petroleum gas.
62-761.200(51) and 62-762.201(65), F.A.C.: "Product" as defined in Section 377.19(11), F.S.,
means any commodity made from oil or gas and includes refined crude oil, crude tops, topped
crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked fuel
oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline,
naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene, wash oil, blended
gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or byproducts
derived from oil or gas, and blends or mixtures of two or more liquid products or byproducts
derived from oil or gas, whether hereinabove enumerated or not.
62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel
motor vehicles, including aircraft, watercraft and vehicles used on and off roads and rails.
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Goer County
Administrative Services Division
Purchasing
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: #12-5845R Countywide Chemicals— Supplemental Bid
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
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Cotter per County
Administrative Services Division
Purchasing
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: #12-5845R Countywide Chemicals —Supplemental Bid
• Opening Date:
13. The bid will be mailed or delivered in time to be received no later than the specified opening
date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
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Co i r Comity
in nistrat#ve Services Division
urchasinq
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: #12-5845R Countywide Chemicals —Supplemental Bid
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
* ** SEE FOLLOWING PAGES * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
® Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2012 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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co fir.1 county
Admtnistabve Servicis Dmsion
Purchasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: #12-5845R Countywide Chemicals—Supplemental Bid (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1)year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20 .
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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CCounty
Acirrunistrative Services tAvisian
Purchasing
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: #12-5845R Countywide Chemicals—Supplemental Bid
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of , 20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Co icier County
Adr nistrd,Ne Services DIvisicn
Purchasing
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
Individual/Sole Proprietor Corporation Partnership
Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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C. tearCounty
A.dm nistcative Services Division
Purchasing
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $2,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees,to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
® Pollution $ 1,000,000 Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
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❑ Project Professional Liability $ Per Occurrence
pow
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required. Aliow
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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Co r County
Administrative Services Division
Purchasing
INVITATION TO BID
Date: February 29, 2012
From: Nicole Parker, Procurement Strategist
(239) 252-4270 (Telephone)
(239) 252-6549 (FAX)
nicoleparker @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: #12-5845 Countywide Chemicals
As requested by the Public Utilities and Parks & Recreation Departments, the Collier
County Board of County Commissioners Purchasing Department has issued this ITB for
the purpose of obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department E-Procurement website: www.colliercgov.net/bid. All responses
to questions will be posted on the website with electronic notification to all prospective
vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Scott Holtrey / James Ingram / Dale Waller
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
F 17.)- ,r Tr:=cF, r,K.:;..F F, i - ?2 "Ict
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Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit IA: Summary of Chemicals 9
Exhibit 1B: CHEMICAL HAZARDOUS MATERIAL 64
Exhibit II: General Bid Instructions 65
Exhibit III: Standard Purchase Order Terms and Conditions 71
Exhibit IV: Additional ITB Terms and Conditions 74
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 82
Attachment 2: Vendor's Check List 83
Attachment 3: Vendor Submittal - Bid Response Form 84
Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit 86
Attachment 5: Vendor Submittal— Immigration Affidavit 87
Attachment 6: Vendor Substitute W—9 88
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 89
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Public Notice
Sealed bid responses for Solicitation #12-5845 Countywide Chemicals, will be received
electronically only at the Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112 until 3:00 p.m. Collier County local time on March 28, 2012.
Solicitation responses received after the stated time and date will not be accepted.
Solicitation #12-5845 Countywide Chemicals
A pre-bid conference will not be held for this solicitation.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department E-Procurement website: www.colliergov.net/bid. All responses to questions will be
posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department E-Procurement website
noted herein. ITB Documents obtained from sources other than Collier County Purchasing
may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Joanne Markiewicz
Interim Purchasing/General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the lobby of the Purchasing Building on February 29,
2012.
12-5845 Countywide Chemicals 3
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Exhibit I: Scope of Work, Specifications and Response Format
imok
As requested by the Collier County Public Utilities and Parks & Recreation Departments (hereinafter,
the "Division or Department"), the Collier County Board of County Commissioners Purchasing
Department (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent
of obtaining bids from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Brief Description of Purchase
Collier County's Division of Public Utilities Water and Wastewater departments, in conjunction with the
Division of Public Services Parks and Recreation department (referred to as Departments) invite
suppliers to bid on the purchase, delivery, and on-going cost reduction program for chemicals for
water and wastewater treatment. The County reserves the right to further negotiate with the
supplier(s) who are deemed the lowest responsive bid for a "best and final offer," prior to the award of
a contract.
Background
Collier County, under the direction of the Public Utilities Division, manages two regional water plants,
two regional wastewater treatment plants, and several other sites where chemicals are stored and
used to treat the County's water and wastewater supply. The cost of chemicals is approximately$6 —
7 M annually; this represents 18 chemicals provided by 7 —8 suppliers using five separate contracts.
The Parks and Recreation department manages five aquatic/ pool venues where bulk chemicals are
stored and used on a routine basis (this solicitation does not include non-bulk chemicals, reagents
and supplies). The annual spend is approximately$350,000
Scope of Work
Suppliers shall provide the chemicals, inclusive of all charges and fees (including fuel surcharges)
quoted on the bid, to the Departments for the period identified in the scope of work. The County
reserves the right to add additional delivery locations during the term of the resultant agreement(s).
Department locations
Water Treatment Plants
• Goodland Repumping Station
100 Goodland Drive
Goodland, FL
• North Collier Regional Water Treatment Plant (NCWTP)
8005 Vanderbilt Beach RD Extension
Naples, FL
• South Collier Regional Water Treatment Plant (NCWTP)
3851 Citygate BLVD
Naples, FL
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Wastewater Treatment Plants
• North Collier Wastewater Reclamation Facility (NCWRF)
10500 Goodlette RD
Naples, FL
• South Collier Wastewater Reclamation Facility (SCWRF)
5600 Warren ST (Lely Subdivision)
Naples, FL
Parks and Recreation Facilities: any other facilities that are not identified in this solicitation will pick
up chemicals from the North Collier Regional Park. This solicitation does not include non-bulk
chemicals, reagents and supplies where smaller quantities may be required.
• North Collier Regional Park • Golden Gate Community Park
Sun-N-Fun Lagoon 3300 Santa Barbara BLVD
15000 Livingston Rd Naples Fl
Naples 34109
• lmmokalee Sports Complex
505 Escambia Street
lmmokalee Fl
The annual quantities listed on the Summary of Chemicals are based on usage data from fiscal year
2011, and are the approximate volume of chemicals required under typical economic and usage
times. The Departments shall guarantee to the awarded primary and secondary suppliers by
chemicals a minimum of 80% of the annual usage volume identified on the Summary of Chemicals
and will order, and take delivery of chemicals in quantities as described in the Locations and
Quantity Maximums column in the Summary of Chemicals.
Vendors should closely examine the unit of measure (UOM) prior to providing bids; the Water and
Wastewater UOM's are very similar. The UOM for Parks and Recreation is different, and generally in
smaller quantities.
It is the County's intent to award a primary and secondary vendor by chemical. Should both firms
provide identical prices, bids are deemed to be responsive, both firms will be declared the two primary
vendors for that chemical. County departments may purchase the chemical from either vendor. If
prices are not identical, the County will award a primary contract to the lowest responsive bid, and the
next lowest vendor shall be declared the secondary vendor per chemical.
All vendors on contract will be offered a semi-annual price increase/decrease for each chemical.
Should the primary vendor's price increase above the secondary vendor's price, the secondary
vendor shall become the primary distributor, and the primary vendor shall become the secondary
distributor. If there were two primary vendors, and one of the two vendor's prices increase or
decreases, the County will declare the vendor with the lowest price as the primary vendor, and the
higher priced vendor will be declared the secondary vendor until the next semi-annual price
adjustment period.
As a part of this award the supplier(s)will comply with all aspects of this ITB and shall provide as a
part of their bid, and any resultant purchase orders:
1. A base bid will be submitted by the supplier(s) for all chemicals listed. All chemical price
submittals are to be inclusive of all costs associated with the scope of work identified, including the
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product, handling, transportation and delivery, any containers used by the County and provided by
the vendor to house the chemicals on County property, fuel surcharges, etc.
2. Fixed pricing for a six (6) month period of time for each chemical awarded (see item 9, Semi-
annual Business Reviews, to outline the price escalation/de-escalation process).
3. All chemicals delivered as requested by the Departments to the locations identified and inclusive
of any and all fees to transport and deliver to plants.
4. Standard and emergency deliveries as identified on each chemical sheet below. Carriers must
comply with all Federal and State regulations associated with the safe and proper handling and
delivery of chemicals associated with this ITB (e.g. DOT, Environmental Protection, OSHA, etc.).
5. Signature and retainage of the Chemical Hazardous Material Delivery Checklist for each chemical
delivery. The checklist shall be completed in detail and accompany the delivery manifest(s) and be
maintained within the specific vendor's file for a period of no less than 5 years. Chemical
Hazardous Material Checklist is included below.
6. Material Data Safety Sheets (MSDS) on all initial chemical deliveries, and any time thereafter
when a chemical change occurs.
7. Technical and safety assistance as requested by the Department as described on chemical sheets
below.
8. Test and performance data on chemicals identified by the Departments.
9. Semi Annual Business Reviews, along with usage reports, with Department managers and
purchasing staff to provide an opportunity to:
• Discuss chemical usage reports; reports must include, but not limited to type of chemicals
purchased, volume purchased by plant, manufacturer, fill rate, price, etc.,
• To review current business processes, and consider"best practices"to help reduce future
costs and maximize efficiencies in the procurement and delivery of chemicals,
• Consider possible pilot program efficiencies particularly around new technology or
chemical development, and
• Allow the vendor to present chemical price adjustments, with supporting justification (this
may include, but not be limited to distributor invoices, contracts, quarterly market indices,
etc.) for the next six (6) month contract period. Price requests must be supported with
written documentation, and must be presented at least fifteen days in advance of the start
of the next quarter on the agreed upon format. Example:
Quarters Date Price Increase
Documentation Required
October 1 — March 31 September 15
April 1 —September 30 March 15
• Vendors shall not increase their chemical prices without the expressed written
authorization from the Collier County Purchasing Department.
10. Consider the County Departments as a "keep fill" or"empty out" customer with a minimum of four
hour notice prior to delivery.
Evaluation Process
This ITB shall be awarded to the lowest responsive vendor(s)for chemicals outlined below. The
County shall determine the apparent lowest, responsive bidder(s)for each award chemical category.
The County reserves the right to subsequently negotiate terms and conditions with the apparent
lowest, responsive bidder(s)for each chemical category, and soliciting a "best and final offer," from
these suppliers prior to the award of a contract.
It is the County's intent to award a primary and secondary vendor by chemical. Should both firms
provide identical prices, bids are deemed to be responsive, both firms will be declared the two primary
vendors for that chemical. County departments may purchase the chemical from either vendor. If
12-5845 Countywide Chemicals 6
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prices are not identical, the County will award a primary contract to the lowest responsive bid, and the
next lowest vendor shall be declared the secondary vendor per chemical.
All vendors on contract will be offered a semi-annual price increase/decrease for each chemical.
Should the primary vendor's price increase above the secondary vendor's price, the secondary
vendor shall become the primary distributor, and the primary vendor shall become the secondary
distributor. If there were two primary vendors, and one of the two vendor's prices increase or
decreases, the County will declare the vendor with the lowest price as the primary vendor, and the
higher priced vendor will be declared the secondary vendor until the next semi-annual price
adjustment period.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with the following methodology:
Each chemical will be awarded to a Primary and Secondary awardee determined by the
lowest responsive bidder per line item.
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select Primary and Secondary awardees.
• The County reserves the right to further negotiate with the supplier(s)who are deemed the
lowest responsive bid for a "best and final offer," prior to the award of a contract.
• The contract will be in the form of a standard short form contract.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1)year, with three (3) one
year renewals.
The contract shall be fixed pricing for a six (6) month period of time for each chemical awarded
(see Collier County Scope of Services, item 9, Semi-Annual Business Reviews, to outline the price
escalation/de-escalation process). The County reserves the right to establish a longer fixed
schedule (greater than 6 months)with the awarded supplier(s).
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
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Projected Timetable
Event Date
Issue Solicitation Notice February 29, 2012
Last Date for Receipt of Written Questions March 14, 2012, 3:00pm,
Naples Local Time
Solicitation Deadline Date and Time March 28, 2012, 3:00 pm,
Naples Local Time
Vendor Required Documents
• Attachment 1: Vendor's Non Response Statement
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
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Water Department Chemicals
W-1 Ammonia
1. Use: Combines with chlorine to form chloramines for disinfection. The addition of ammonia stops the
formation of trihalomethanes.
2. American Water Works Association (AWWA) Standard — B305-06
3. Physical Properties:
• Molecular symbol - NH3
• Molecular weight- 17.031
• Boiling point at one atmosphere--28°F (-33.3°C)
• Freezing point at one atmosphere--107.9°F (-77.7°C)
• Critical temperature-271.4°F (132.4°C)
• Critical pressure - 1657 psi (111.5 atm)
• Appearance and Odor—Colorless gas, pungent odor
• Ammonia shall be minimum 99.9% purity
4. Technical Assistance—Vendor must have representative available to respond to technical and safety
concerns immediate via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload anhydrous ammonia.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: To be shipped and stored as a liquefied compressed gas. When filling the
customers un-insulated tank, by volume, DOT regulations permit a maximum of 87.5%, if the
temperature of the ammonia being loaded is not lower than 30F (-1.1C)and if the filling is stopped at
the first sign of ice forming on the outside of the tank.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
• South County Regional Water Treatment Plant—850 gallons
• North County Regional Water Treatment Plant—850 gallons
• Goodland Repump Station —750 gallons
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
• Goodland Repump Station
100 Goodland Drive
Goodland, FL
10. Annual Estimated Quantities: 82,640 pounds
12-5845 Countywide Chemicals 12
ITB Template_01012012
Packet Page-717-
10/23/2012 Item 11 .F.
W-2 Carbon Dioxide
1. Use: Carbon Dioxide is utilized to lower the pH of water by converting the carbonates and hydroxides
back to bicarbonates (i.e. lime softening process).
2. AWWA Standard: B510-06
3. Physical Properties: Carbon Dioxide is a colorless, non-toxic, non-combustible and chemically inert
compressed gas. The chemical symbol CO2. Should be shipped in insulated tank trucks. CO2 is
normally delivered at 0°F under 300 PSI.
4. Technical Assistance:Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues:The supplier's truck must be equipped to safely handle and unload Carbon Dioxide.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: To be shipped and stored as a liquefied compressed gas.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant—40,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
10. Annual Estimated Quantities: 639,260 pounds
12-5845 Countywide Chemicals 13
ITB Template_01012012
Packet Page -718-
10/23/2012 Item 11.F.
W-3 and PR-1 Chlorine
1. Use: Chlorine is used for disinfection and combines with ammonia to form chloramines.
2. AWWA Standard: B301-04
3. Physical Properties: Chlorine shall be supplied as a compressed gas.
4. Technical Assistance: The successful bidder shall have a qualified representative who shall be available
immediately by telephone and six(6) hours on-site, in case of emergency(i.e., leak). A twenty-four(24)
hour telephone number must be provided.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload chlorine cylinders.
The supplier will also be required to provide, at no additional cost to the County, one (1)4-hour training
session annually, that meets the federal and state safety and right to know training requirements. The
education and instruction of the County's operations personnel shall be by a qualified instructor familiar
with the safe handling practices associated with chlorine. Failure to provide this service will be
considered a default of the contract. Material Safety Data Sheets (MSDS) must be provided with the
initial order and any time thereafter when a change in chemical is made.
6. Required Packaging: To be delivered in 1 ton cylinders. The containers shall be maintained,
reconditioned and filled with chlorine in strict conformance with the latest edition of the "Container
Procedure at Chlorine Packaging Plant", issued by the Chlorine Institute, Inc. Vendor shall supply a
copy of the check list from this document for each cylinder.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery
North County Regional Water Treatment Plant: 12 tons
South County Regional Water Treatment Plant: 12 tons
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities:
• For Water: 596,035 pounds (298 Tons)
• For Parks and Recreation: 90,000 Gallons
Agftk
12-5845 Countywide Chemicals 14
ITB Template_01012012
Packet Page -719-
10/23/2012 Item 11 .F.
W-4 Corrosion Inhibitor
1. Use: Chemical used in the post treatment to prevent corrosion or leaching of metals into the potable
water distribution system. Commonly called ortho-polyphosphate.
2. AWWA Standard: None
3. Physical Properties:
The products must be certified as meeting or exceeding Standard No. 60 as issued by the National
Sanitation Foundation (NSF). A letter from the certifying agency stating that the product proposed meets
NSF Standard 60 must be included in the proposal. A certification guaranteeing that the level of lead
(Pb) in the product will be less than 1.0 ppm must accompany the proposal.
The products must provide effective corrosion inhibition on both ferrous and non-ferrous surfaces and
have the capability to complex with lead to form a chemical film on the pipe interior over broad
temperature and pH ranges. The products must have the capabilities to sequester iron and manganese
over broad temperature and pH ranges.
Only Liquid ortho-polyphosphate is utilized at the North County Regional Water Treatment Plant and
South County Regional Water Treatment Plant. Any product that contains a blend of polyphosphates
and/or orthophosphates with zinc, silicates or other compounds will not be considered. The products
corrosion rates shall average less than or equal to 5.0 mils per year for mild steel and less than or equal
to 0.5 mils per year for copper.
A statement from the manufacturer stating specifically that the product is manufactured from raw
materials bearing food grade quality assurances must be included in the proposal submitted. The
products must be non-toxic to humans by meeting the RMCL'S (Recommended Maximum Contaminant
Level)as listed in the Water Chemicals CODEX and a statement from the manufacturer stating such
must be included with the proposal submitted. A producer Certificate of Analysis (C of A)showing the
product name, manufacturing lot number, and product quality criteria must be provided with each and
every delivery. Failure to provide a corresponding C of A with each delivery will be just cause to refuse
delivery of product. Typical C of A's will not be accepted as meeting this specification.
Blend of Ortho to Poly shall be 50%/50%.
Corrosion Inhibiter shall be food grade approved suitable for potable water use in conformance with
FDEP 62-555-315 F.A.C.
Solution shall be 35% active ingredients.
Ph shall be 6.0—7.0.
4. Technical Assistance:Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload ortho-polyphosphate.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: Liquid ortho-polyphosphate must be available in bulk, returnable or disposable
chemical resistant tote bins or drums.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight (8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant: 38,000 pounds
12-5845 Countywide Chemicals 15
ITB Template_01012012
Packet Page -720-
10/23/2012 Item 11 .F.
North County Regional Water Treatment Plant: 38,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities: 220,089 pounds
12-5845 Countywide Chemicals 16
ITB Template_01012012
Packet Page-721-
10/23/2012 Item 11.F.
W-5 Fluoride
1. Use: Chemical added in post treatment to maintain 1.00 ppm of fluoride in the distribution system.
Fluoride provides dental benefits for younger children. Commonly called sodium fluorosilicate.
2. AWWA Standard: AWWA B702-08
3. Physical Properties:
a. Bulk Density- 85 Ib/ft3(1.4 g/cm3).
b. Fluoride ion content-59.4%
c. Insoluble matter- not to exceed 0.5% by weight.
d. At least 98% must pass through a U. S. Standard Sieve No.40
e. (420 pm).
4. Technical Assistance:Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload Sodium Fluorosilicate.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: Sodium Fluorosilicate (Na2SiF6) must be shipped in multi-walled paper bags
whose contents shall not exceed fifty(50)pounds. Packaging and shipping must conform to current
regulations.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
North County Regional Water Treatment Plant: 5,000 pounds
South County Regional Water Treatment Plant: 6,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities: 61,706 pounds
12-5845 Countywide Chemicals 17
ITB Template_01012012
Packet Page-722-
10/23/2012 Item 11 .F.
W-6 Lime
1. Use: Chemical used in the lime softening water treatment process to chemically soften water.
Commonly called calcium oxide or quick lime.
2. AWWA Standard:AWWA B202-02
3. Physical Properties:
• Appearance-white, free flowing powder/pebble mix
• Bulk density-65 lb./cu ft.
• CaO Content-at least 90%.
• Size- pebble material according to AWWA standard B-202-93, Section 4.1.1.1 ranging in size from
powder to 3/8".
• Insoluble matter- not to exceed 5%.
• Not more than 5% of the fines shall pass a No. 100 U. S. Standard sieve and none will be retained
on a 3/4"sieve.
• The material will have sufficient free flowing characteristics to prevent bridging in the storage silo at
the water plant. If the material is found to bridge excessively in storage, this will be sufficient cause
to cancel the contract and award the contract to the next lowest vendor.
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload lime. Material Safety
Data Sheets (MSDS)must be provided with the initial order and any time thereafter when a change in
chemical is made.
6. Required Packaging: The quicklime shall be delivered in bulk, by a hopper truck that can be unloaded
pneumatically at the designated plant storage facilities. ,
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant: 500,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
10. Annual Estimated Quantities: 5,919,306 pounds
12-5845 Countywide Chemicals 18
ITB Template_01012012
Packet Page -723-
10/23/2012 Item 11.F.
W-7 Liquid PO4
1. Use: The chemical used in the lime softening process prior to filtration to stabilize the water. This
chemical is commonly referred to as liquid phosphate.
2. AWWA Standard: N/a
3. Physical Properties: The products must be certified as meeting or exceeding Standard No. 60 as issued
by the National Sanitation Foundation (NSF). A letter from the certifying agency stating that the product
proposed meets NSF Standard 60 must be included in the proposal.
The products must have the capabilities to sequester iron and manganese over broad temperature and
pH ranges. Only liquid phosphate is utilized at the South County Regional Water Treatment Plant.
A statement from the manufacturer stating specifically that the product is manufactured from raw
materials bearing food grade quality assurances must be included in the proposal submitted. The
products must be non-toxic to humans by meeting the RMCL'S (Recommended Maximum Contaminant
Level)as listed in the Water Chemicals CODEX and a statement from the manufacturer stating such
must be included with the proposal submitted. A producer Certificate of Analysis (C of A)showing the
product name, manufacturing lot number, and product quality criteria must be provided with each and
every delivery. Failure to provide a corresponding C of A with each delivery will be just cause to refuse
delivery of product.
Product shall be minimum 35% active ingredient.
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload liquid phosphate.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: Liquid phosphate must be available in bulk, returnable or disposable chemical
resistant tote bins or drums.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant—38,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
10. Annual Estimated Quantities: 109,588 pounds
12-5845 Countywide Chemicals 19
ITB Template_01012012
Packet Page-724-
10/23/2012 Item 11 .F.
W-8 and PR-3 Muriatic Acid
1. Use: Chemical is used in the cleaning of the degasification and odor control systems.
2. AWWA Standard: N/a
Physical Properties: Muriatic acid shall be a technical grade hydrochloric, minimum 32%, which is
labeled as Muriatic Acid, 20 degree Baum.
3. Tech grade that is suitable to acid wash degasification and odor control towers.
4. Technical Assistance:Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload muriatic acid.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: Muriatic Acid must be available in 55 gallon chemical resistant drums.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
North County Regional Water Treatment Plant—450 gallons
South County Regional Water Treatment Plant-450 gallons
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities:
a. For Water: 373,722 pounds
b. For Parks and Recreation: 15,000 gallons
ofiftt
12-5845 Countywide Chemicals 20
ITB Template_01012012
Packet Page -725-
10/23/2012 Item 11 .F.
W-9 Scale Inhibitor
1. Use: poly-acrylic acid that protects against scale fouling on the surface of membranes.
2. AWWA Standard: N/a
3. Physical Properties:
• Must contain a minimum of 35%solids active ingredient
• Must be chemically stable over a wide range of pH and temperatures
• Must be a multifunctional inhibitor with activity against calcium carbonate, calcium sulfate, barium
sulfate and strontium sulfate.
• Must be in liquid form.
• The Membrane Scale Inhibitor must be approved for use with the Toray TM720-400, Dow Film Tec
BW30-400, ESPA 1 and CPA 3
• Shall be food grade approved suitable for potable water use in conformance with FDEP 555.325
F.A.C.
4. Technical Assistance:Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload scale inhibitor.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made.
6. Required Packaging: The vendor shall be able to provide bulk deliveries of up to 38,000 pounds.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
North County Regional Water Treatment Plant—38,000 pounds
South County Regional Water Treatment Plant—38,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities: 118,115 pounds
12-5845 Countywide Chemicals 21
ITB Template_01012012
Packet Page-726-
10/23/2012 Item 11 .F.
W-10 Sludge Polymer
Anitok
1. Use: Chemical is used in the dewatering lime sludge process to dewater the sludge prior to belt
pressing. Commonly called dewatering polymer.
2. AWWA Standard: N/A
3. Physical Properties:An anionic, dry,free-flowing powder used in dewatering lime sludge produced by a
conventional lime softening water treatment plant. The polymer must be approved by the U.S.E.P.A. for
use in potable water. The polymer is to be used in a facility utilizing a filter belt press to dewater the
lime sludge.The polymer must allow the press to dewater the sludge to produce a cake of not less than
70% dry solids, with a sludge cake density not to exceed 1700 lbs/cu. yd. Effective pH range- 9.5 to
10.5.
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: Delivery will be made with a vehicle equipped with a lift gate capable of handling pallet
quantities (25 bags). Material Safety Data Sheets (MSDS)must be provided with the initial order and
any time thereafter when a change in chemical is made.
6. Required Packaging: Supplied in poly-lined multi-walled paper bags, net weight not to exceed 55 lbs.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant—1,250 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
10. Annual Estimated Quantities: 5,479 pounds
12-5845 Countywide Chemicals 22
ITB Template_01012012
Packet Page-727-
10/23/2012 Item 11 .F.
W-11 Sodium Hydroxide
1. Use: Chemical is used to raise pH and alkalinity of the finished water. It is also utilized in the odor
control system to raise the pH for absorbing the hydrogen sulfide gas into the water stream. Commonly
called caustic soda.
2. AWWA Standard:AWWA Standard B501-03
3. Physical Properties: Product shall be delivered as a 50% solution. Order from Water Treatment Plant
specific requested solution for each delivery.
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: The supplier's truck must be equipped to safely handle and unload sodium hydroxide.
Material Safety Data Sheets (MSDS) must be provided with the initial order and any time thereafter
when a change in chemical is made. Driver must be equipped and dressed with full suit PPE.
6. Required Packaging: The vendor shall be able to provide bulk deliveries.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday,within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
North County Regional Water Treatment Plant- 50% - 55,000 pounds
South County Regional Water Treatment Plant-50% - 55,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities: 5,107,897 pounds
12-5845 Countywide Chemicals 23
ITB Template_01012012
Packet Page -728-
10/23/2012 Item 11.F.
W-12 Sulfuric Acid
1. Use: Chemical is added to feed water prior to cartridge filtration to keep minerals in solution, so that
they do not foul or scale the membrane elements. The lower pH is also necessary for proper hydrogen
sulfide removal in the degasification system downstream of the membrane process.
2. AWWA Standard—N/a
3. Physical Properties: Sulfuric acid technical grade, shall be 93% minimum and 96% maximum, 66
degree baume. Certificate of analysis shall be provided for each delivery. Product shall be no more
than 17 parts per million iron.
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues:The supplier's truck must be equipped to safely handle and unload sulfuric acid. Material
Safety Data Sheets (MSDS)must be provided with the initial order and any time thereafter when a
change in chemical is made.
6. Required Packaging: The vendor shall be able to provide bulk deliveries.
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
North County Regional Water Treatment Plant—55,000 pounds
South County Regional Water Treatment Plant—55,000 pounds
Atobt
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
• North County Regional Water Treatment Plant
8005 Vanderbilt Beach Road Extension
Naples, FL
10. Annual Estimated Quantities: 6,236,978 pounds
12-5845 Countywide Chemicals 24
ITB Template_01012012
Packet Page -729-
10/23/2012 Item 11 .F.
W-13 Polymer
1. Use: Chemical used for flocculation and coagulation in water softening treatment process. Commonly
called plant polymer.
2. AWWA Standard: N/A
3. Physical Properties:
• Charge in solution -Anionic 11%to 29%
• Relative molecular weight- 10,000,000
• Bulk density-47 lbs/cu. ft.
• pH 0.5% solution -7.5
• Solution viscosity-tap water- .1%
• Flash point-less than 230 degrees centigrade
• Maximum stock solution - 1.0%
• Must be effective at or below a dosage of 0.20 PPM
4. Technical Assistance: Vendor must have representative available to respond to technical and safety
concerns immediately via phone or 6 hours to the site.
5. Safety Issues: Delivery vehicle shall have a 2000 lb. minimum lift gate for unloading purposes. Material
Safety Data Sheets (MSDS)must be provided with the initial order and any time thereafter when a
change in chemical is made.
6. Required Packaging: To be supplied in poly-lined multi-walled paper bags, net weight 55 lbs. or less (25
bags to a pallet).
7. Delivery Schedule: Deliveries will be scheduled a minimum of 10 days prior to need. Shipments will be
received between the hours of 8:00 AM and 4:00 PM, Monday through Friday, within eight(8)working
days after verbal receipt of the order from Collier County Water Department.
8. Maximum Quantity per delivery:
South County Regional Water Treatment Plant-4,000 pounds
9. Delivery Location:
• South County Regional Water Treatment Plant
3851 Citygate Blvd.
Naples, FL
10. Annual Estimated Quantities: 5,890 pounds
12-5845 Countywide Chemicals 25
ITB Template_01012012
Packet Page-730-
10/23/2012 Item 11 .F.
Wastewater Chemicals
WW—1 Emulsion Polymer
Use: To dewater sludge at the North and South County Wastewater Reclamation Facilities.
AWWA Standard: N/A
Physical Properties
Product Specifications
Viscosity—Product must be compatible with existing polymer equipment.
PH - product must be effective over a pH range of 5.5 to 8.5.
Polymer Shelf Life—product must maintain 90% of its effectiveness for a perios of six (6)months after delivery.
Physical and chemical characteristics of the product show a tendency to settle or separate, therefore, the
vendor must supply necessary equipment to maintain solids in suspension (i.e., drum mixers)and be
responsible for installation costs for safe operation.
Product and components of product shall meet the requirements for non-hazardous materials according to the
guidelines of the Hazardous Waste Act.
Product must not cause an adverse effect in any way to the polymer system, the dewatering system, lime
stabilization process, or the receiving streams, or that would require additional treatment before discharge.
If product clumps or gels, vendor will be required to supply necessary screening equipment. If excessive,
product will be returned at vendor's expense and that amount will be credited to the County.
Performance Specifications
South WWTP North WWTP
Sludge feed rate 140GPM 150GPM
Feed solids (typical, (3/0 T.S.) 1-2% 1 1/2-2 1/2%
Minimum cake(%) 16% 16%
% OF Minimum recovery 90% 90%
Technical Assistance
In case of emergency regarding the polymer product, the successful vendor will be required to provide technical
assistance immediately by phone.To ensure that this can be met, it is further specified that the vendor have a
qualified technical service representative throughout the contract period, or guarantee in writing 6 - hour on site
assistance.
The supplier will also be required to provide, at no additional cost to the County, two 4-hour training sessions at
each delivery location, each year, that meet the federal and state safety and right to know training requirements.
The education and instruction of the County's operations personnel shall be by a qualified instructor who is
experienced in emulsion polymer handling and leak response. Failure to provide these services will be
considered a default of the contract. The supplier shall be required to provide a letter certifying that the course
outline meets the requirements listed above.
Safety Issues: Deliveries will be made in a truck equipped with a lift gate capable of lifting 2,000 pounds
(minimum). Material Safety Data Sheets (MSDS) must be provided with the initial order and any time
thereafter when a change in chemical is made.
Required Packaging
Polymer will be delivered in 275-gallon (2300#) chemical resistant totes. The minimum delivery will be 2 (two)
totes. The 55-gallon drums and plastic totes will be returned to the vendor at the vendor's expense.
Delivery Schedule
12-5845 Countywide Chemicals 26
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Packet Page -731-
10/23/2012 Item 11.F.
Shipments will be FOB (free on board) Destination, and received between the hours of 8:00AM and 3:00PM,
Monday through Friday,within eight working days after verbal receipt of the order from Collier County Utilities,
excluding holidays to the following locations:
South County Wastewater Reclamation Facility
5600 Warren Street(Lely Subdivision)
Naples, Florida 34113
North County Wastewater Reclamation Facility
10500 Goodlette Road
Naples, Florida 34108
Maximum Quantity Per Delivery: There is no maximum quantity per delivery. The County will order the
amount of chemicals as needed.
Annual Estimated Quantities: 130,000 pounds.
12-5845 Countywide Chemicals 27
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10/23/2012 Item 11 .F.
WW—2 Phosphoric Acid
Use: To acid wash scrubbers at the wastewater treatment plants.
AWWA Standard: N/A
Physical Properties
Solution: 85-percent phosphoric acid, 15-percent water.
Clear and odorless liquid.
Technical Assistance
The supplier shall at his/her expense, provide the County with immediate technical assistance by phone.
Failure to respond to a request for on-site technical assistance within 6 -hours shall be grounds for contract
termination.
The supplier will also be required to provide, at no additional cost to the County, two 4-hour training sessions at
each delivery location, each year, that meet the federal and state safety and right to know training requirements.
The education and instruction of the County's operations personnel shall be by a qualified instructor who is
experienced in phosphoric acid handling and leak response. Failure to provide these services will be considered
a default of the contract. The supplier shall be required to provide a letter certifying that the course outline
meets the requirements listed above.
Safety Issues
The supplier's truck must be equipped to safely handle and unload phosphoric acid. Material Safety
Data Sheets (MSDS) must be provided with the initial order and any time thereafter when a change in
chemical is made.
Required Packaging
This product shall be delivered in 55-gallon chemical resistant drums. Based on past use, 715 gallons should
be delivered every six months.
Delivery Schedule
Shipments will only be received between the hours of 8:00 AM and 3:00 PM, Monday through Friday, within 10
days after verbal receipt of the order from Collier County Utilities. Deliveries will be made to the following
locations:
South County Wastewater Reclamation Facility
5600 Warren Street(Lely Subdivision)
Naples, Florida 34113
North County Wastewater Reclamation Facility
10500 Goodlette Road
Naples, Florida 34108
Maximum Quantity Per Delivery: There is no maximum quantity per delivery. The County will order the
amount of chemicals as needed.
Annual Estimated Quantities: 1,430 gallons.
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WW—3 25% Sodium Hydroxide Solution
Use: To provide treatment in an odor control unit.
AWWA Standard: AWWA B300-04
Physical Properties
Product shall be commercial grade and delivered as a 25%solution. Product shall meet or exceed all
industry standards for quality control.
Technical Assistance
The supplier shall at his/her expense, provide the County with immediate technical assistance by
phone. Failure to respond to a request for on-site technical assistance within six (6)hours shall be grounds for
contract termination.
The supplier will also be required to provide, at no additional cost to the County, two (2)4-hour training sessions
at each delivery location, each year, that meet the federal and state safety and right to know training
requirements. The education and instruction of the County's operations personnel shall be by a qualified
instructor who is experienced in sodium hydroxide handling and leak response. Failure to provide these services
will be considered a default of the contract. The supplier shall be required to provide a letter certifying that the
course outline meets the requirements listed above.
Safety Issues
The supplier's truck must be equipped to safely handle and unload sodium hydroxide. Material Safety Data
Sheets (MSDS)must be provided with the initial order and any time thereafter when a change in chemical is
made.
Required Packaging
The North County Wastewater Reclamation Facility has two 4,500-gallon holding tanks for sodium
hydroxide. The South County Water Reclamation Facility has 1,300-gallon, 1,000-gallon, and 1,500-gallon
tanks. This product will be delivered by tanker truck. Unloading shall be through a two-inch quick couple fitting
on the tank. Hoses for delivering from the tanker to the holding tank shall be the responsibility of the awarded
vendor. The minimum delivery amount will be 1,500 gallons.
Delivery Schedule
Shipments will be FOB Destination, and received between the hours of 8:00 AM and 3:00 PM, Monday through
Friday, within seven working days after verbal receipt of the order from Collier County Utilities. Shipments will
be made to the following locations:
North County Water Reclamation Facility
10500 Goodlette-Frank Road
Naples, Florida 34108
South County Water Reclamation Facility
5600 Warren St.
Naples, Florida 34113
Maximum Quantity Per Delivery: 1,500 gallons.
Annual Estimated Quantities: 95,000 gallons.
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Combined Water and Wastewater Chemicals
Agsbk
WW/W- 1 Calcium Hypochlorite
Use: To clean sand filters at the wastewater treatment plants.
AWWA Standard: B300-04.
Physical Properties
Available chlorine minimum 65%
Bulk density 65-67 lbs/cu. ft.
Solubility(weight% in water): 217 G/L at 27 C.
Boiling point @ 760 MM HG: decomposes at 180 C.
Heat of solution: slight exothermic.
Prospective bidders shall supply a complete analysis and a representative sample of their product for
independent verification to the County, prior to the award of the contract. All analysis shall be in accordance
with accepted industry standards.
4. Technical Assistance
The supplier shall at his/her expense, provide the County with immediate technical assistance by phone.
Failure to respond to a request for technical assistance within six (6) hours shall be grounds for contract
termination.
The supplier will also be required to provide, at no additional cost to the County, two 4-hour training sessions at
each delivery location, each year, that meet the federal and state safety and right to know training requirements.
The education and instruction of the County's operations personnel shall be by a qualified instructor who is
experienced in calcium hypochlorite handling and leak response. Failure to provide these services will be
considered a default of the contract. The supplier shall be required to provide a letter certifying that the course
outline meets the requirements listed above.
5. Safety Issues
The supplier's truck must be equipped to safely handle and unload Calcium Hypochlorite. Material Safety Data
Sheets (MSDS) must be provided with the initial order and any time thereafter when a change in chemical is
made.
6.Required Packaging
Calcium hypochlorite shall be packaged in a chemical resistant pail with a weight of 100 pounds. Containers
are to be waterproof and of a disposable nature. The minimum delivery will be 1,600 pounds.
7. Delivery Schedule
Shipments will only be received between the hours of 8:00 AM and 3:00 PM, Monday through Friday, within 10
days after verbal receipt of the order from Collier County Utilities. Deliveries will be made to the following
locations:
South County Wastewater Reclamation Facility
5600 Warren Street(Lely Subdivision)
Naples, Florida 34113
North County Wastewater Reclamation Facility
10500 Goodlette Road
Naples, Florida 34108
South County Regional Water Treatment Facility
3851 Utilities Drive
Naples, Florida 34117
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North County Regional Water Treatment Facility
8005 Vanderbilt Beach Road Extension
Naples, Florida 34120
Maximum Quantity Per Delivery: There is no maximum quantity per delivery. The County will order the
amount of chemicals as needed.
Annual Estimated Quantities: 25,000 pounds(250, 100-pound containers)
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WW/w-2 Sodium Hypochlorite
Use: To disinfect treated water at the wastewater treatment plants.
AWWA Standard: B300-04
All chemicals shall meet the AWWA standard and be certified as suitable for contact with or treatment of
drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking
Water Treatment Chemicals - Health Effects or UL approved where appropriate.
Physical Properties:
Solution: Minimum of 120 grams per liter of available chlorine (12 Trade Percent)and shall be consistent as
determined by chemical analysis.
The delivery time of the shipment shall not exceed 72 hours from the time of manufacture of the liquid sodium
hypochlorite.
Sodium hypochlorite shall be a clear liquid containing no more than 0.15% insoluble matter.
The total free alkali in sodium hypochlorite shall be between .2%and .45% by weight.
Product shall be a clear straw colored liquid with no visible cloudiness, impurities, or sediment. It shall contain
no soluble materials or organic substances in quantities capable of producing deleterious or injurious effects on
the health of those consuming water treated with the liquid sodium hypochlorite.
The suspended solids in the sodium hypochlorite delivered under this contract shall be minimized and the
shipments delivered shall achieve a filtration time of less than 3 minutes for 1000 ml when applying the
"Suspended Solids Quality Test for Bleach Using the Vacuum Filtration"Method co-developed by Dr. Bernard
Bubnis of NovaChem and previously referenced in this Specification.
Liquid sodium hypochlorite delivered under this contract shall meet the following containment concentration
limits:
Iron <0.3 mg/L
Copper < 0.03 mg/L
Nickel <0.03 mg/L
Chlorate <2,500 mg/L
Bromate <_20 mg/L
Perchlorate 5 20 mg/L
All Sampling and Testing shall be in accordance with EPA and AWWA B300-04 standards and in accordance
with the documents titled: "The Weight Percent Determination of Sodium Hypochlorite, Sodium Hydroxide, And
Sodium Chlorate in Liquid Bleach"and"Suspended Solids Quality Test for Bleach Using Vacuum Filtration';
distributed by Powell Fabrication and Manufacturing, Inc. and available at http://www.powellfab.com.
At any time during the performance of this Agreement, if Collier County has any sort of sludge or other impurity
buildup in any of its sodium hypochlorite tanks, the Vendor shall cleanout the tank at no charge to Collier County
within seven (7)days, unless such timeframe is extended by Collier County. The cleanout should be done in
such a manner so that it is done safely with no loss of disinfection to the affected plant and the contents
disposed of in accordance with current regulations on disposal of hazardous wastes. The Vendor shall submit a
procedure to Collier County for approval prior to this work being completed. The determination of whether there
is any such sludge or impurity buildup in the tanks will be at the sole discretion of Collier County. When the tank
has been properly cleaned, the Vendor shall refill the tank with clean,fresh sodium hypochlorite at no cost to
Collier County. Failure of the Vendor to clean out the tank and replace the sodium hypochlorite within seven (7)
days after being served notice (or within any extension of this timeframe specified by Collier County) shall be
grounds for contract termination.
Technical Assistance
The supplier shall at his/her expense, provide the County with immediate technical assistance by phone.
Failure to respond to a request for on-site technical assistance within six(6)hours shall be grounds for contract
termination.
The supplier will also be required to provide, at no additional cost to the County, two 4-hour training sessions at
each delivery location, each year, that meet the federal and state safety and right to know training requirements. Asikt
The education and instruction of the County's operations personnel shall be by a qualified instructor who is
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experienced in sodium hypochlorite handling and leak response. Failure to provide these services will be
considered a default of the contract. The supplier shall be required to provide a letter certifying that the course
outline meets the requirements listed above.
Safety Issues
The supplier's truck must be equipped to safely handle and unload sodium hypochlorite. Material Safety Data
Sheets(MSDS)must be provided with the initial order and any time thereafter when a change in chemical is
made.
Required Packaging and Delivery Requirements
This product will be delivered by tanker truck. Unloading shall be through a two-inch quick couple fitting on the
tank. Hoses for delivering from the tanker to the holding tank shall be the responsibility of the awarded vendor.
The minimum delivery amount will be 1,500 gallons.
The Contractor's delivery trailer shall have a sample port to provide a sample for analysis. At the sole discretion
of Collier County, the Contractor's delivery personnel (driver) may be asked to provide a sample of liquid sodium
hypochlorite before the shipment is unloaded. Collier County will supply the sample container and the driver
shall collect the sample from the tank truck and turn it over to Collier County. The sample shall be considered
representative of the lot. Collier County reserves the right to subject samples of the liquid sodium hypochlorite
to quick analyses to ensure that it meets basic conditions of the specification with respect to specific gravity,
weight percent of sodium hypochlorite, sodium hydroxide, and suspended solids. Any lot tested by Collier
County that fails to comply with the Specification shall constitute grounds for rejection of that lot. No payment
shall be made for hypochlorite that is rejected. The Contractor or its subcontractors shall allow 60 minutes for
this testing to be completed. If testing cannot be completed within the 60-minute period, Collier County shall
allow the Contractor to unload the shipment. In the event that the load is rejected, the Contractor shall have four
(4)hours to supply another shipment. In the event that the Contractor is unable or unwilling to supply another
shipment within this time period, Collier County has the right to procure a shipment from another source and this
will failure to deliver shall constitute a second rejection. Two rejections of a lot or shipment during any period of
this contract shall constitute grounds for contract termination.
Further, Collier County reserves the right to subject samples of the liquid sodium hypochlorite to complete
analyses to ensure that it meets EPA specifications, AWWA B300-04 specifications, and the Specification. Two
failures during any period of this contract shall constitute grounds for contract termination.
A certified report from the manufacturer shall be submitted for each liquid sodium hypochlorite delivery to Collier
County. The report shall contain the following data:
Date and Time of Manufacture
Percent by Weight Sodium Hypochlorite
Percent by Weight Excess Sodium Hydroxide
Specific Gravity (Referenced to a temperature)
Suspended Solids Test Time
No deliveries will be accepted by Collier County unless accompanied by said certified laboratory report for the
specific batch of liquid sodium hypochlorite delivered showing the above data and that it conforms to the
Specification. Regardless of whether at different delivery sites,failure to comply with this provision two (2)
times during the contract period shall constitute sufficient grounds for contract termination.
1. Delivery Schedule
Shipments will only be received between the hours of 8:00 AM and 3:00 PM, Monday through Friday, within
three (3)days after verbal receipt of the order from Collier County Utilities. Deliveries will be made to the
following locations:
• South County Wastewater Reclamation Facility
5600 Warren Street(Lely Subdivision)
Naples, Florida 34113
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• North County Wastewater Reclamation Facility
10500 Goodlette Road
Naples, Florida 34108
• South County Regional Water Treatment Facility
3851 Utilities Drive
Naples, Florida 34117
• North County Regional Water Treatment Facility
8005 Vanderbilt Beach Road Extension
Naples, Florida 34120
• Goodland Repump Station
100 Goodland Drive
Goodland, FL
In the event of a County emergency shipments shall be made within 24 to 36 hours of notification.
2. Maximum Quantity Per Delivery: There is no maximum quantity per delivery. The County will order the
amount of chemicals as needed.
3. Annual Estimated Quantities: 1,903,400 gallons. (Water- 1,721,491 gallons)
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Parks and Recreation Chemicals
PR -2 Sodium Bicarbonate
1.PRODUCT AND COMPANY IDENTIFICATION
1.1.Identification of the substance or preparation
Product name : SODIUM BICARBONATE
Product grades) USP Grade 1
USP Grade 1 TFF
Animal Feed
Technical Grade 1
Technical Grade 5 Coarse
Industrial Grade
USP Grade 2
USP Grade 5
BICARS.Z I TEC
Chemical Name . Sodium hydrogencarbonate
Synonyms Bicar,Sodium bicarb
Molecular formula . NaHCO3
Molecular Weight 84.02 g/cool
1.2.Use of the Substance/Preparation
Recommended use . - Food/feedstuff additives
- Detergent
• Chemical industry
- Glass industry
- Foaming agents
- Water treatment
- Environmental protection
- Purifying flue gas
• Animal feed
1.3.Company/Undertaking Identification
Address : SOLVAY CHEMICALS,INC.
3333 RICHMOND AVENUE
HOUSTON TX 77098-3099
United States
1.4.Emergency and contact telephone numbers
Emergency telephone 1(800)424-9300 CHEMTREC at(USA&Canada)
01-800-00-214-00(MEX.REPUBLIC)
Contact telephone number US:+1-800-765-8292(Product information)
(product information): US:+1-713-525»6500(Product information)
2.HAZARDS IDENTIFICATION'
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2.1.Emergency Overview;
NFPA H=0 F=0 l=0 S=None
HMIS . H=0 Fe 0 Re 0 PPE e,Supplied by User:dependent on local
conditions
General In formation
Appearance . crystalline,powder
Colour : white
Odour : odourless
2,2.Potential Health Effects:
Inhalation
- Mechanical irritation from the particulates generated by the product.
Eye contact
- Mechanical irritation from the particulates generated by the product.
Skin contact
- Mechanical irritation from the particulates generated by the product.
Ingestion
- Ingestion may cause gastrointestinal irritation.nausea,vomiting and diarrhoea.
Other toxicity effects
- See section 11:Toxicological Information
2.3.Environmental Effects:
- See section 12:Ecological Information
3.CONIPOSITIONIINFORMATION ON INGREDIENTS
Sodium bicarbonate
CAS-No. 144-55-fl
Concentration Se 99.0
4.FIRST AID MEASURES '
4.1. Inhalation
Remove the subject from dusty environment and let him blow his nose.
4.2. Eye contact
- Rinse thoroughly with plenty of water,also under the eyelids.
- tf eye irritation persists,consult a specialist.
4.3. Skin contact
Wash off with plenty of water.
4.4. Ingestion ANlik
• If a large amount is swallowed,get medical attention.
If victim Is conscgous:
If swallowed,rinse mouth with water(only if the person is conscious).
If victim is unconscious but breathing:
- not applicable
5.FIREFIGHTING MEASURES
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5.1.Suitable extinguishing media
- Use extinguishing measures that are appropriate to local circumstances and the surrounding environment.
5.2.Extinguishing media which shall not be used for safety reasons
None.
5.3.Special exposure hazards in a fire
Not combustible.
5.4. Hazardous decomposition products
• none
5.5. Special protective equipment for fire-fighters
• No special precautions required.
6.ACCIDENTAL RELEASE MEASURES
6.1.Personal precautions
- Refer to protective measures listed in sections 7 and 8.
6.2.Environmental precautions
- Do not flush into surface water or sanitary sewer system.
• Prevent any mixture with an acid into the sewer+drain(gas formations).
6.3.Methods for cleaning up
- Sweep up and shovel into suitable containers for disposal.
- Avoid dust formation.
- Keep in properly labelled containers.
Keep in suitable,closed containers for disposal.
- Treat recovered material as described in the section"Disposal considerations".
7.HANDLING AND STORAGE .
7.1.Handling
- Keep away from Incompatible products.
7.2.Storage
- Keep in a dry place.
Store in original.container.
Keep container closed.
- Keep away from Incompatible products.
7.3. Packaging material
- Paper+PE,
- Polyethylene
- Polypropylene
Woven plastic material+PE.
7.4. Other information
Avoid dust formation.
- Refer to protective measures listed in sections 7 and 8.
8.EXPOSURE CONTROLS/PERSONAL PROTECTION
8.1.Exposure Limit Values
Sodium bicarbonate
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SAEL(Salvav Acceptable Exposure Limit) 2007
TWA =10 mgim3
- US.ACGIH Threshold Limit Values
Remarks:none established
Sodium bicarbonate
- SAEL(Solvay Acceptable Exposure Limit) 2007
TWA =10 mgim3
- US.ACGIH Threshold Limit Values
Remarks:none established
Particles not otherwise specified(PNOS)
- US.OSHA Table Z-1 Limits for Air Contaminants(29 CFR 1910 1000) 02 2006
Permissible exposure limit =5 mg/m3
Remarks:respirable dust fraction,All inert or nuisance dusts,whether mineral,inorganic,or organic,not listed
specifically by substance name are covered by the Particulates Not Otherwise Regulated(PNOR)limit which
is the same as the inert or nuisance dust limit of Table 2-3.
- US.OSHA Table 2-1 Limits for Air Contaminants 129 CFR 1910.1000) 02 2008
Permissible exposure limit a 15 mgim3
Remarks:Total dust.All inert or nuisance dusts,whether mineral,inorganic.or organic,not listed specifically
by substance name are covered by the Particulates Not Otherwise Regulated(PNOR)limit which is the same
as the Inert or nuisance dust limit of Table Z-3.
- US.OSHA Table Z-3(29 CFR 1910.10001 2000
time weighted average =15 millions at particles per cubic foot of air
Remarks:respirable dust traction
US.OSHA Table Z-3(29 CFR 1910 1000) 2000
time weighted average =50 millions of particles per cubic foot of air
Remarks:'total dust
US.OSHA Table Z-3(29 CFR 1910.1000) 2000
time weighted average =5 mg/m3
Remarks:respirable dust traction
- US.OSHA Table Z-3(29 CFR 1910.1000) 2000
' time weighted average a.15 mgim3
Remarks:Total dust
• US.OSHA Table Z-1-A(29 CFR 1910.1000) 1989.
time weighted average =5 mg/m3
Remarks:respirable dust fraction
- ItS.OSHA Table 7-1-A(79 CFR 1910 11100) 1989
time.veighled average =15 mg/m:3
Remarks:Total dust
- US ACGIH Threshold Limit Values 2005
time weighted average =10 mgim3
Remarks Inhalahlat particles.
ACcIHa'and TLVF.are ra;1 steed trademarks t,f the Amen:tan Conference cs o'Governmental Induslrwl Ns/pet-lets AfOlkh
SAEL-Solvay Acceytablo Ettoo„ure Limit,Time Wtsgi+tod Average for S hour workdays.No Specito,TIN S T EL!Short Tor,Exgcsurc Levatj
has bean sot.Lxwurslens In uxbosefo loeol may exceed 3 Imes the 1 LV t WA for no lee a than a total of aft minutes tunep a wurinay and ureter
eo cnccrostaneas shauld they exceed S times the TIN TWA.
8.2.Engineering controls
- Ensure adequate ventilation.
- Provide appropriate exhaust ventilation at places where dust is formed.
Refer to protective measures listed in sections 7 and 8.
- Apply technical measures to comply with the occupational exposure limits.
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8.3.Personal protective equipment
8.11.Respiratory protection
• Use only respiratory protection that conforms to international`national standards.
- Use NIOSH approved respiratory protection.
8.3.2.Hand protection
- Wear suitable gloves.
8.3.3.Eye protection
• Dust proof goggles,if dusty.
8.3.4.Skin and body protection
- None.
8.3.5.Hygiene measures
- When using do not eat,drink or smoke.
- Wash hands before breaks and at the end of workday.
- Handle in accordance with good industrial hygiene and safety practice.
9.PHYSICAL AND CHEMICAL PROPERTIES
91.General Information
Appearance : crystalline,powder
Colour . white
Odour . odourless
9.2.Important health safety and environmental information
PH : 8.6
Concentration:52 g!i
Boiling point/boiling range . Remarks':not applicable,Thermal decomposition
Flash point : Remarks:not applicable
Flammability Lower explosion limit:
Remarks The product is not flammable.
Explosive properties Explosion danger.
Remarks:Not explosive
Oxidizing properties : Remarks:Non oxidizer
Vapour pressure : Remarks:001 applicable
Relative density r Density 2.22
Bulk density from 0.5-1.2 kg/dm3
. from 31-75lbift3
Solubility . Water
96 gfl
Temperaiure.20°C(68`F)
Other
: slightly soluble
Alcohol
Partition coefficient: : Remarks:not applicable
n-octanollwater
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Viscosity : 1.2 mPa.s
Vapour density : Rarnarks:not applicable
9.3.Other data
Melting poinVrange : Remarks:not applicable,Decomposition
Auto-flammability : Remarks:The product is not flammable.
Decomposition >60°C(140°F)
temperature
'10°STABILITY AND REACTIVITY
10.1.Stability
- Stable under recommended storage conditions.
10.2.Conditions to avoid
- none
- Keep at temperature not exceeding:60'C(140 P)
10.3,Materials to avoid
- Acids
10.4.Hazardous decomposition products
- none
11.TOXICOLOGICAL INFORMATION
Toxicological data
Acute oral toxicity
LD50,rat,>4,000 mg/kg
Acute inhalation toxicity
• C50,rat,>4,74 mail
Acute dermal Irritation/corrosion
- LD50,Remarks no data available
Skin irritation
- rabbit,Mild skin irritation
Eye Irritation
- rabbit,Mild eye irritation
Sensitisation
- no data available
Chronic toxicity ate:.
- no observed effect
Genetic toxicity in vitro
- Genotoxicity in vitro.Tests on bacterial or mammalian cell cultures did not show mutagenic effects,
Teratogenicity
- Oral route(gavage),10 days,Various species,330 mg/kg, Did not show teratogenic effects in animal
experiments.
Remarks
- Health injuries are not known or expected under normal use.
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12.ECOLOGICAL INFORMATION..; .
12.1.Ecotoxicity effects
Acute toxicity
- Fishes,Oncorhynchus mykiss.LC50.96 h.7,700 mg/I
- Fishes,Oncorhynchus mykiss,NOEC,96 h.2,300 mg/I
- Fishes,Lepomis macsrochirus,LC50.96 h.7,100 mg/1
- Fishes,Lepomis macrochirus,NOEC,90 h,5,200 mg/I
- Crustaceans,Daphnia magna.EC50,48 h,4,100 mg/I
- Crustaceans,Daphnia magna,NOEC.413 h,3,100 mgll
12.2.Mobility
- Water.Soil/sediments
Remarks:Solubility
• Water,Soil/sediments
Remarks:Mobility
12.3.Persistence and degradability
Abiotic degradation
Water, hydrolyses
Result:acid/base equilibrium as a function of pW
Degradation products carbonic acidlbicarbonateicarbonate
Biodegradation
- Remarks:The methods for determining the biological degradability are not applicable to inorganic
substances.
12.4.Bioaccumulative potential
- Result:not applicable
12.5.Other adverse effects
no data available
12.6.Remarks
- Ecological injuries are not known ar expected under normal use.
13.DISPOSAL CONSIDERATIONS
13.1.Waste from residues!unused products
- Contact waste disposal cervices.
- If recycling is not practicable,dispose of in compliance with local regulations.
- or
Dilute with plenty of water.
- Neutralise with acid.
- to accordance with local and national regulations.
13.2,Packaging treatment
- To avoid treatments.as tar as possible,use dedicated containers.
- or
Clean container with water
- Dispose of rinse water in accordance with local and national regulations
- The empty and clean containers are to be reused in conformity with regulations,
- or
- Must be incinerated in a suitable incineration plant holding a permit delivered bey the competent authorities.
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14.TRANSPORT INFORMATION ,..
- Sea{IMO/IMDG)
not regulated
- Air(ICAO/IATA)
- not regulated
- U,S.Dept of Transportation
- not regulated
• It is recommended that ERG Guide number 111 be used for all non-regulated material.
- Canadian Transportation of Dangerous Goods
- not regulated
15.REGULATORY INFORMATION
15.1. Inventory Information
Australian Inventory of Chemical : - In compliance with inventory.
Substances(AICS)
Canadian Domestic Substances - In compliance with inventory.
' List(DSL)
Korean Existing Chemicals List . - In compliance with inventory.
(ECL)
EU list of existing chemical - In compliance with inventory.
substances(EINECS)
Japanese Existing and New . - In compliance with inventory.
Chemical Substances(MITI List)
_g..Ncaz Inventory of Existing Chemical . - In compliance with inventory.
Substances(China)(IECS)
Philippine Inventory of Chemicals . - In compliance with inventory.
and Chemical Substances
(PICCS)
Toxic Substance Control Act list - In compliance with inventory.
(TSCA)
New Zealand Inventory(in - All components on composite list considered for transfer.
preparation)(NZ)
15.2. Other regulations
US.EPA Emergency Planning and Community Right-To-Know Act(EPCRA)SARA Title Ill Section 302
Extremely Hazardous Substance(40 CFR 355,Appendix A)
- not regulated,
US.EPA Emergency Planning and Community Right-To-Know Act(EPCRA)SARA Title At Section 313 Toxic
Chemicals(40 CFR 372.55)-Supplier Notification Required
- not regulated.
US.EPA CERCLA Hazardous Substances(40 CFR 302)
• riot regulated.
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US.New Jersey Worker and Community Right-to-Know Act(New Jersey Statute Annotated Section 34:5A-5)
- not regulated.
US.Pennsylvania Worker and Community Right-to-Know Law(34 Pa.Code Chap.301-323)
- not regulated.
US.California Safe Drinking Water.4 Toxic Enforcement Act(Proposition 65)
• This product does not contain any chemicals known to Slate of California to cause cancer,birth,or arty other
reproductive defects..
15.3. Classification and labelling
Canada.Canadian Environmental Protection Act(CEPA).WHMIS Ingredient Disclosure List(Can.Gaz.,Part
II,Vol.122,No.2)
Not listed
Remarks:This product has been classified in accordance with the hazard criteria of the Controlled Products
Regulations and the MSDS contains at the information required by the Controlled Products Regulations,
EC Label
- Not classified according to Directive 671548/EEC.
16.OTHER INFORMATION
Ratings:
NFPA(National Fire Protection Association)
Health=0 Flammability=0 Instability=0 Special=None
HMIS(Hazardous Material Information System)
Health e 0 Fire 0 Reactivity-0 PPE:Supplied by User:dependent on local conditions
Further information
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Material Satety Data Sheets contain country specific regulatory information:therefore.the MSDS's provided are for use
only by customers of the company mentioned in section 1 in North America.It you are located in a country other than
Canada,Mexii.n or the United Stales,plraase contact the Solvay Croup company in your country for MSDS information
applicable to your location.,The previous information is based upon our current knowledge and experience of our
product and is not exhaustive. It applies to the product as defined by the specifications. In case of combinations or
mixtures,one must confirm that no new hazards are likely to exist. In any case,the user is not exempt from observing
all legal,administrative end regulatory procedures relating to the product,personal hygiene,and integrity of the work
environment. (Unless noted to the contrary,the technical information applies only to pure product).To our actual
knowledge.the information contained herein is accurate as of the date of this document.However,neither the company
mentioned in section 1 nor any of its affiliates makes any warranty,express or implied,including merchantability or
fitness for use,or accepts any liability in connection with this information or its use.This information is for use by
technically skilled persons at their own discretion and risk and does not relate to the use of this product in combination
with any other substance or any other process.This is not a license under any patent or other proprietary ngftt.The
user alone must finally determine suitability of any information or material for any contemplated use,the manner of use
and whether any patents are infringed. This information gives typical properties only and is not to be used for
specification purposes.The company mentioned in section 1 reserves the right to make additions,deletions or
modifications to the information at any time without prior notification.Trademarks andtor other products of the company
mentioned in section 1 referenced herein are either trademarks or registered trademarks of the company mentioned in
section 1 or its affiliates,unless otherwise indicated.
Copyright 2008.Company mentioned in Section 1.All Rights Reserved.
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PR—4 CO2
1.Chemical Product and Company Identification
Product Name:Carbon dioxide Trade Names:Carbon Dioxide.Medipure1 Carbon Dioxide
(MSDS No.P-4574,1)
Chemical Name:Carbon dioxide Synonyms:Carbonic anhydride,carbonic acid gas,refrigerant
oas R744
Chemical Family:Add anhydride Product Grades:Industrial;3.0;4.0 anaerobic,instrument,
laser;4.5,5.0,5.5 LaserStariv;4.8 research,supercritical fluid
chromatography,semiconductor process gas;5.0 supercritical
fluid extraction
Telephone: Emergencies: 1-800-645-4633` Company Name: Praxair,Inc.
CHEMTREC: 1-800-424-9300` 39 Old Ridgebury Road
Routine: 1-800-PRAXAIR Danbury,CT 06810-5113
*CO emergency numbers 24 hours a day only for spills.leaks,fire,exposure,or accidents
involving this product For routine information,contact your supplier,Praxair sales
representative.or cat 1-800-PRAXA/R(1-800-772-9247).
2. Hazards Identification
EMERGENCY OVERVIEW
CAUTION! High-pressure liquid and gas.
Can cause rapid suffocation.
Can increase respiration and heart rate.
May cause nervous system damage.
May cause frostbite.
May cause dizziness and drowsiness.
Self-contained breathing apparatus may be required by rescue workers.
This product is a colorless,odorless gas at normal temperature and pressure.
The gas is slightly acidic and may be felt to have a slight..pungent odor and
biting taste.
OSHA REGULATORY STATUS:T^is material is considered hazardous by the OSHA Hazard
Communications Standare(29 CFR 1910.1200).
POTENTIAL HEALTH EFFECTS:
Effects of a Single(Acute)Overexposure
Inhalation. Carbon dioxide gas is an asphyxiant with effects due to lack of oxygen. It is
aso physiologically active,affecting circulation and breathing. Moderate concentrations
may cause headache.drowsiness,dizziness,stinging of the nose and tnroat.excitation.
Copyright G`980,1965.1986.1969,1991-1493.1997.1999,2004,2007, Page 1 of 12
Fraxair Technology,Inc.
a.€righ s reservied.
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rapid breathing and heart rate,excess salivation,vomiting,and unconsciousness. Lack
of oxygen can kill.
Skin Contact. No harm expected from vapor. Cold gas,or liquid or solid carbon dioxide
may cause severe frostbite.
Swallowing. An unlikely route of exposure. This product is a gas at normal temperature
and pressure.
Eye Contact. No harm expected from vapor. Cold gas,or liquid or solid carbon dioxide
may cause severe frostbite.
Effects of Repeated(Chronic)Overexposure. No harm expected.
Other Effects of Overexposure. Damage to retinal or ganglion cells and central nervous
system may occur.
Medical Conditions Aggravated by Overexposure. The toxicology and the physical and
chemical properties of carbon dioxide suggest that overexposure is unlikely to aggravate
existing medical conditions.
CARCINOGENICITY:Carbon dioxide is not fisted by NTP,OSHA,or IARC.
POTENTIAL ENVIRONMENTAL EFFECTS:None known. For further information,see section
12,Ecological information.
3. Composition/Information on ingredients
This section covers materials of manufacture only. See sections 8,10,11,and 16 for
information on by-products generated during use in welding and cutting.
See section 16 for important information about mixtures.
COMPONENT CAS NUMBER CONCENTRATION
Carbon diox°de 1124-38-9 I=-9914*
"The symbols means`greater than.'
4. First Aid Measures
INHALATION:Immediately remove to fresh air_ If not breathing.give artificial respiration. If
breathing is difficult.qualified personnel may give oxygen. Call a physician.
SKIN CONTACT:For exposure to cold vapor or solid,immediately warm frostbite area with
warm water not to exceed 105°F(41°C). In case of massive exposure.remove contaminated
clothing whle showering with warm water. Call a physician.
SWALLOWING:An unlikely route of exposure. This product is a gas at normal temperature
and pressure.
EYE CONTACT:For exposure to cold vapor or solid,immediately Push eyes thoroughly with
warm water for at least 15 minutes. Hold the eyelids open and away from the eyeballs to
ensure that all surfaces are flushed trrcroughly. See a physician,preferably an ophthalmologist.
immediately.
NOTES TO PHYSICIAN:There is no specific antidote. Treatment of overexposure should be
directed at the control of symptoms and the ciintcal condition of the patient.
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5. Fire Fighting Measures
FLAMMABLE PROPERTIES:Nonf€ammabie
SUITABLE EXTINGUISHING MEDIA:Carbon dioxide cannot catch fire. Use media
appropriate for surrounding fire.
PRODUCTS OF COMBUSTION: Not applicable.
PROTECTION OF FIREFIGHTERS: CAUTION! High-pressure gas liquid and gas.
Evacuate all personnel from danger area. Immediately deluge cylinders with water from
maximum distance until cool;then move them away from fire area it without risk. Self-contained
breathing apparatus may be required by rescue workers. On-site fire brigades must comply
with OSHA 29 CFR 1910.156.
Specific Physical and Chemical Hazards. Heat of fire can build pressure in cylinder and
cause it to rupture. No part of cylinder should be subjected to a temperature higher than 125°F
(52°C). Carbon dioxide cylinders are equipped with a pressure relief device. (Exceptions may
exist where authorized by DOT.)
Protective Equipment and Precautions for Firefighters. Firefighters should wear personal
protective equipment and fire-fighting turnout gear as appropriate for surrounding fire.
6. Accidental Release Measures
STEPS TO BE TAKEN IF MATERIAL IS RELEASED OR SPILLED:
CAUTION! High-pressure liquid and gas.
Personal Precautions. Carbon dioxide is an asphyxiant. Lack of oxygen can kilt. Evacuate all
personnel from danger area. Use self-contained breathing apparatus where needed. Shut off
leak if you can do so without risk. :'enti;ate area or move cylinder to a well-ventilated area.
Test for sufficient oxygen,especially in confined spaces, before allowing reentry.
Environmental Precautions. Prevent waste from contaminating the surrounding environment.
Keep personnel away. Discard any product,residue.disposable container,or liner in an
environmentally acceptable manner,in full compliance with federal,state,and local regulations.
if necessary,call your local supplier for assistance.
7. Handling and Storage
PRECAUTIONS TO BE TAKEN IN HANDLING:Avoid breathing gas. Do not get liquid in eyes,
on skin,or clothing. Protect cylinders from damage. Use a suitable hand truck to move
cylinders;do not drag roll.slide,or drop. Never attempt to lift a cylinder by its cap::the cap is
intended solely to protect the valve. Never insert an object(e.g.,wrench,screwdriver,pry
bar)into cap openings;doing so may damage the valve and cause a leak. Use an adjustable
strap wrench to remove over-tight or rusted caps. Open valve slowly. If valve is hard to open,
discontinue use and contact your suppler. Keep cylinder upright when in use. Never apply
flame or localized hear directly ro any parr of the cylinder. High temperatures may damage
the cylinder and coulc cause the pressure relief device to fat prematurely,venting the cylinder
contents. For other precautions in using carbon dioxide,see section 16.
PRECAUTIONS TO BE.TAKEN IN STORAGE:Gas can cause rapid suffocation due to
oxygen deficiency. Store and use with adequate ventilation. Store only where temperature
will not exceed 125'F(52°C). Carbon dioxide,is heavier than air. It tends to accumulate near
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Lne floor of an enclosed
deficient atmosphere near the floor. Ventilate space before entry. Verify sufficient oxygen
concentration. Close cylinder valve after each use;keep closed even when empty. Prevent
reverse flow. Reverse flow into cylinder may cause rupture. Use a check valve or other
protective device in any line or piping from the cylinder. Do nor strike an arc on the cylinder.
The defect produced by an arc burn could lead to cylinder rupture. Do not ground the cylinder
or allow it to become part of an electrical circuit. Firmly secure cylinders upright ro keep
them from falling or being knocked over. Screw valve protection cap firmly in place by hand.
Store full and empty cylinders separately. Use a first-in,first-out inventory system to prevent
storing full cylinders for long periods.
RECOMMENDED PUBLICATIONS:For further information on storage,handling,and use,see
|
Praxair publications P-i 4-153,Guidelines for Handling Gas Cy/inders and Containers;P-15-
073 Safety Precautions for Carbon Dioxide;and P-3499,Safely Precautions and Emergency
Response Planning. Obtain from your local supplier.
U
U 8. Exposure Controls/Personal Pro�ct�m U
See section 16 for important information on by-products generated during use
in welding and cutting.
|
| COMPONENT OSHA PEL AC{8HTLV-TWA(2OO7)
Carbon dioxide 5,000 ppm 5.0C0ppm.30,0OOmpm15 min GTEL
TLV-TAs should be used as a guide in the control of health hazards and not as fine lines
between safe and cangerous concentrations.
I| (DLH=4Q,0Q0ppm
ENGINEERING CONTROLS:
| Local Exhaust. Use akoo�ouhau�s;s�pu,|fmemeomwr�So keep the comcen���nofma�on
|
dioxide below all applicable exposure limits in the worker's breathing zone.
Mechanical(General). Under certain conditions,general exhaust ventilation may be
acceptable to keep carbon dioxide below the exposure limits.
Special. None
Other. None
PERSONAL PROTECTIVE EQUIPMENT:
Skin Protection. Wear insulated neoprene gloves for cylinder handling:welding gloves for
welding. Metatarsal shoes for cylinder handling. Select in accordance vith OSHA 29 CFR
1Q1D.132 and 191O.133. See section 15 for requirements wnen using carbon dioxice or carbon
dioxde mixtures in welding and cutting. Regardless of protective equipment,never touch live
electrical parts.
Eye/Fa«uPrntecz|om. Select in accordance with OSHA 28CpR1Q1U.133 See section 15 for
requirements when using carbon dioxide or carbon dioxide mixtures in welding and cutting.
Respiratory Protection. None required under normal use. An air-suppted respirator must be
used in confined spaces, Respiratory protection must conform to OSHA rules as specified in 29
CFR 1910.134. Select per OSHA 2SCFR19«8.134 and ANSI Z@8.2.
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9. Physical and Chemical Properties
APPEARANCE: Colorless gas
ODOR: Odorless. It is felt by some to have a slight,
pungent odor and biting taste.
I ODOR THRESHOLD: Not applicable.
PHYSICAL STATE: Gas at normal temperature and pressure
pH: 3.7(tor carbonic acid)
SUBLIMATION POINT at 1 atm: -109.3°F(-78.5°C)
BOILING POINT at 1 atm: Not applicable.
FLASH POINT(test method): Not applicable.
EVAPORATION RATE(But1.1 Acetate=1): High
FLAMMABILITY: Nontammable
FLAMMABLE LIMITS IN AIR,%by volume: LOWER: Not UPPER: Not
applicable. applicable.
VAPOR PRESSURE at 58°F(20°C): 838 psig (5778 kPa)
LIQUID DENSITY(saturated)at 70°F(21.1°C) 47.6 lige(762 kg/m3)
and 1 atm:
SPECIFIC GRAVITY(H20=1)at 19.4°F{-7'C): 1.22
SPECIFIC GRAVITY(AT=1)at 70'F(21.1°C)
and 1 atm: 1.52
SOLUBILITY IN WATER vol/vol at 68°F(20°C): 0.90
PARTITION COEFFICIENT: n-octanolVater: Not avaliable.
AUTOIGNITION TEMPERATURE: Not applicable.
DECOMPOSITION TEMPERATURE: Not available.
PERCENT VOLATILES BY VOLUME: 100
MOLECULAR WEIGHT: 44.01
MOLECULAR FORMULA: CO:
10. Stability and Reactivity 4:41w.
CHEMICAL STABILITY: D Unstable [E] Stable
CONDITIONS TO AVOID:Contact viAth incompatible matehals,exposure to electrical
discharges,and/or high temperatures as stated be-ow.
INCOMPATIBLE MATERIALS: AlkaI metats,alkaline earth rnetas.metal acetykdes,
chromium,titanium above 1022T(55TC),uranium above 1382'F(750cC),magnesium above
1427"F(775°C)
HAZARDOUS DECOMPOSITION PRODUCTS:Electrical discharges and high temperatures
decompose carbon dioxide into carbon monoxide and oxygen.
POSSIBILITY OF HAZARDOUS REACTIONS: DI May Occur l=1 Will Not Occur
Decomposition into toxic,flammable. and/or oxidizing matenals under above-stated conditions.
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11. Toxicological Information
ACUTE DOSE EFFECTS: LCL,:,=90,000 ppm, 5 min., human
The welding process may generate hazardous fumes and gases. (See sections 10 and 16.)
Carbon dioxide is an asphyxiant. It initially stimulates respiration and then causes respiratory
depression. High concentrations result in narcosis. Symptoms in humans are as follows:
EFFECT: CONCENTRATION:
Breathing rate increases slightly. 1%
Breathing rate increases to 50%above normal level Prolonged 2%
exposure can cause headache,tiredness.
Breathing increases to twice normal rate and becomes labored. Weak 3%
narcotic effect. Impaired hearing, headache, increased blood pressure
and pulse rate.
Breathing increases to approximately four times normal rate,symptoms 4-5%
of intoxication become evident, and slight choking may be felt.
Characteristic sharp odor noticeable. Very labored breathing, 5-10%
headache,visual impairment,and ringing in the ears_ Judgment may
be impaired,followed within minutes by loss of consciousness.
Unconsciousness occurs more rapidly above 10%level. Prolonged 10-100%
exposure to high concentrations may eventually result in death from
asphyxiation.
REPRODUCTIVE EFFECTS: A single study has shown an increase in heart defects in rats
exposed to 6%carbon dioxide in air for 24 hours at different times during gestation. There is no
evidence that carbon dioxide is teratogenic in humans.
12. Ecological Information
ECOTOXICITY: No known effects.
OTHER ADVERSE EFFECTS: No adverse ecological effects expected. Carbon dioxide does
not contain any Class 1 or Class II ozone-depleting chemicals.
13. Disposal Considerations
WASTE DISPOSAL METHOD: Do not attempt to dispose of residual or unused quantities.
Return cylinder to supplier_
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14. Transport information
DOT/MO SHIPPING NAME: Carbon dioxide
HAZARD PACKING IDENTIFICATION PRODUCT
CLASS: 2.2 GROUP/Zone: NA* NUMBER: UN1013 RQ: None
SHIPPING LABEL(s): NONFLAMMABLE GAS
PLACARD(when required): NONFLAMMABLE GAS
=Not applicable.
SPECIAL SHIPPING INFORMATION: Cylinders should be transported in a secure position, in a
well-ventilated vehicle. Cylinders transported in an enclosed, nonventkated compartment of a
vehicle can present serious safety hazards.
Shipment of compressed gas cylinders that have been filled without the owners consent is a
violation of federal law[49 CFR 173.301(b)].
MARINE POLLUTANTS: Carbon dioxide is not listed as a marine pollutant by DOT.
15. Regulatory Information
The following selected regulatory requirements may apply to this product. Not all such
requirements are identified. Users of this product are solely responsible for compliance with all
applicable federal, state,and local regulations.
U.S. FEDERAL REGULATIONS:
EPA (ENVIRONMENTAL PROTECTION AGENCY)
CERCLA:COMPREHENSIVE ENVIRONMENTAL RESPONSE, COMPENSATION,
AND LIABILITY ACT OF 1900 (40 CFR Parts 117 and 302):
Reportable Quantity(RQ): None
SARA:SUPERFUND AMENDMENT AND REAUTHORiZATION ACT:
A4611,
SECTIONS 3021304: Require emergency planning based on Threshold Planning
Quantity(TPQ)and release reporting based on Reportable Quantities(RO)of
Extremely Hazardous Substances(EHS)(40 CFR Part 355):
TPQ:None
EHS RQ (40 CFR 355): None
SECTIONS 3111312: Require submission of MSDSs and reporting of chemical
inventories with identification of EPA hazard categories. The hazard categories for
this product are as follows:
IMMEDIATE:Yes PRESSURE: Yes
DELAYED: No REACTIVITY: No
FIRE: No
SECTION 313: Requires submtsion of annual reports of re:ease of toxc chemicals
that appear in 40 CFR Part 372.
Carbon dioxide is not suNect to reporting under Section 313.
40 CFR 68: RISK MANAGEMENT PROGRAM FOR CHEMICAL ACCIDENTAL
RELEASE PREVENTION: Requires development and implementation of risk
management programs at facilities that manufacture, use, store, or otherwise handle
regulated substances in quantities that exceed specified thresholds.
Carbon dioxide is not listed as a regtiated substance.
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TSCA:TOXIC SUBSTANCES CONTROL ACT:Carbon dioxide is listed on the TSCA
inventory.
OSHA: OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION:
29 CFR 1910.119: PROCESS SAFETY MANAGEMENT OF HIGHLY HAZARDOUS
CHEMICALS:Requires facilities to develop a process safety management program
based on Threshold Quantities(TO)of highly hazardous chemicals.
Carbon dioxide is not listed in Appendix A as a highly hazardous chemical.
STATE REGULATIONS:
CALIFORNIA:Carbon dioxide is not listed by California under the SAFE DRINKING
WATER AND TOXIC ENFORCEMENT ACT OF 1986(Proposition 65).
PENNSYLVANIA:Carbon dioxide is subject to the PENNSYLVANIA WORKER AND
COMMUNITY RIGHT-TO-KNOW ACT(35 P.S.Sections 7301-7320).
16. Other Information
Be sure to read and understand all labels and instructions supplied with all containers of this
product.
ADDITIONAL SAFETY AND HEALTH HAZARDS: Using carbon dioxide or mixtures containing
carbon dioxide in welding and cutting may create additional hazards.
Read and understand the manufacturer's instructions and the precautionary labels on the
products used in welding and cutting. Ask your welding products supplier for a copy of Praxairs
free safety booklets, P-2035,Precautions and Safe Practices for Gas Welding, Cutting,and
Heating, and P-52-529,Precautions and Safe Practices for Electric Welding and Cutting, and for
airier manufacturers'safety publications. For a detailed treatment,get ANSI Z49.1,Safety in
Welding, Cutting,and Allied Processes, published by the American Welding Society(AWS),or
see OSHA's Web site at httcitwimosha-slc.gov/SLTCAveldingcuttinobrazingi. Order AWS
documents from Global Engineering Documents, 15 Inverness Way East, Englewood. CO
80112-5710, rittplfglobatihs.coml.
FUMES AND GASES can be dangerous to your heath and may cause serious lung
disease.
• Keep your head out of fumes. Do not breathe fumes and gases. Use enough
ventilation,local exhaust,or both to keep fumes and gases from your breathing
zone and the general area. Short-term overexposure to fumes may cause
dizziness;nausea;and dryness or irritation of the nose,throat,and eyes:or may
cause other similar discomfort.
Fumes and gases cannot be classified simply. The amount and type depend on the metal
being worked and the process,procedure, equipment,and supplies used. Possible
dangerous materials may be found in fluxes,electrodes. and other materials. Get an MSDS
for every material you use.
Contaminants in the air may add to the hazard of fumes and gases. One such contaminant,
chlorinated hydrocarbon vapors from cleaning and degreasing activities,poses a special
risk.
• Do not use electric arcs in the presence of chlorinated hydrocarbon vapors—
highly toxic phosgene may be produced.
Metal coatings such as paint,plating, or galvanizing may generate harmful fumes when
heated. Residues from cleaning materials may also be harmful.
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• Avoid arc operations on parts with phosphate residues(anti-rust.cleaning
preparations)—highly toxic phosphine may be produced.
To find the quantity and content of fumes and gases,you can take air samples_ By
analyzing these samples,you can find out what respiratory protection you need. One
recommended sampling method is to take air from inside the workers helmet or from the
workers breathing zone. See AWS F1.1,Methods for Sampling and Analyzing Gases for
Welding and Allied Processes,available from the American Welding Society,550 N.W.Le
Jeune Rd.,Miami,FL 33126.
NOTES TO PHYSICIAN:
Acute:Gases,fumes,and dusts may cause irritation to the eyes.lungs.nose.and
throat. Some toxic gases associated with welding and related processes may cause
pulmonary edema,asphyxiation,and death. Acute overexposure may include signs and
symptoms such as watery eyes.nose and throat irritation,headache,dizziness,difficulty
breathing,frequent coughing,or chest pains.
Chronic:Protracted inhalation of air contaminants may lead to their accumulation in the
lungs,a condition that may be seen as dense areas on chest x-rays. The severity of
change is proportional to the length of exposure. The changes seen are not necessarily
associated with symptoms or signs of reduced lung function or disease. In addition.the
changes on x-rays may be caused by non-work-related factors such as smoking;etc.
PROTECTIVE CLOTHING AND EQUIPMENT FOR WELDING OPERATIONS:
PROTECTIVE GLOVES:Wear welding gloves.
EYE PROTECTION:Wear a helmet or use a face shield with a filter lens. Select lens
per ANSI Z49.1. Provide protective screens and flash goggles if needed to protect
others;select per OSHA 29 CFR 1910.133.
OTHER PROTECTIVE EQUIPMENT:Wear hand,head,and body protection. (See ANSI
Z49.1.) Worn as needed.these help prevent injury from radiation,sparks.and electrical shock.
Minimum protection includes welder's gloves and a face shield. For added protection consider
arum protectors,aprons.hats,shoulder protection,and dark,substantial doming.
OTHER HAZARDOUS CONDITIONS OF HANDLING,STORAGE.AND USE:High-pressure
liquid and gas. Use piping and equipment adequately designed to withstand pressures to be
encountered. Prevent reverse flow. Reverse flow into cylinder may cause rupture. Use a
check valve or other protective device in any line or piping from the cylinder. Do not strike an
arc on the cylinder. The defect produced by an arc bum could lead to cylinder rupture. Never
work on a pressurized system. If there is a leak.close the cylinder vaive. B€ow the system
down in a safe and environmentaly sound manner in compliance with all federal,state,and
local laws;then repair the leak. Never place a compressed gas cylinder where it may
become parr of an electrical circuit. When using compressed gases in and around electric
welding applications,never ground the cylinders. Grounding exposes the cylinders to damage
by the electric welding arc.
Mixtures. When you n'.x two or more gases or liquefied gases,you can create adoit°oval,
unexpected hazards. Obtain and evaluate the safety information for each component before
you produce the mixture. Consult an industrial hygienist or other trained person when you
evaluate the end product. Rememoer.gases and liquids have properties that can cause serious
injury or death.
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HAZARD RATING SYSTEMS:
NFPA RATINGS: HMIS RATINGS:
HEALTH =1 HEALTH =1
FLAMMABILITY =0 FLAMMABILITY =0
INSTABILITY =0 PHYSICAL HAZARD =3
SPECIAL =SA(CGA recommends this to designate Simple Asphyxiant.)
STANDARD VALVE CONNECTIONS FOR U.S.AND CANADA:
THREADED: CGA-320
PIN-INDEXED YOKE: CGA-940(medical use)
ULTRA-HIGH-INTEGRITY CONNECTION: CGA-716
Use the proper CGA connections. DO NOT USE ADAPTERS. Additional limited-standard
connections may app!y. See CGA pamphlet V-1 listed below.
Ask your supplier about free Praxair safety literature as referred to in this MSDS and an the
label for this product. Further information can be found in the following materials published by
the Compressed Gas Association.Inc.(CGA).4221 Wainey Road.57'Floor,Chantilly,VA
20151-2923,Telephone(703)788-2700,htto:llwww.oganet.comfPublication.asP.
AV-1 Safe Handling and Storage of Compressed Gases
AV-7 Characteristics and Safe Handling of Carbon Dioxide
G-6 Carbon Dioxide
G-6.1 Standard for Low Pressure Carbon Dioxide Systems at Customer Sites
G-6.2 Commodity Specification for Carbon Dioxide
P-1 Safe Handling of Compressed Gases in Containers
SB-2 Oxygen-Detrent Atmospheres
V-1 Compressed Gas Cylinder Valve Inlet and Outlet Connections
— Handbook of Compressed Gases,Fourth Edition
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PR—5 Calcium Chloride
[1.PRODUCT AND COMPANY IDENTIFICATION
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3. COMPOSITION, INFORMATION ON INGREDIENTS
CAS trl.tr!bol Wt tt:: leper:ente Norto
C,,ai;,,,uw
Frottable Ott!r!A;rirattirrt: Catftena!e Ca:it:tan Pyrirraricisr CrricrAni Oxide. AlkaT 41etal C•r,or.tratt, Aliratt'at AO*,
Car Vicrta:( nu
4. FIRST AID.MEASURES.
•
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to
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12-5845 Countywide Chemicals 54
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[S.FIRE FIGHTING MEASURES I-
F -ti.Fr.ird... Not epnii.:-.ahl -
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li te,sides u cro'iiidiTte.r.,,,II'it tre uxout;usi:L i4.1'1V::::is-Unli!Well EVIVI li V 1,1.V r-t'i VL1
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it not use%%tier Oirectly on ir aleii,si 04,•v'eid br.o.atkifi,.)dusisAiapors Koop uoed
Ilse sel.k•:orttairrA Oreated-rt).;.1r.',parztitis and orsIective c.J.clnirig. rise..,:tres to
, 2Tvent ri,inifi son oortsrntration-of watar sources. t
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E
6. ACCIDENTAL FIELEA.S: iVIEASLIRES
,, I''N'ea'i:"-aPryispd'i'ivi"e-e-f-ipientive qP,Eri,:r(FE sto...stion Ses otn,.'sorw-t1 prnleclir...,ri
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7.HANDLING AND STORAGE
i Al
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I ir.M-rs..•erve;'Ii "it,-,....rizte.it-id icicei recir.1, 17.%Allen sr..r.ori,r,f...z.F., t .r. -dope ie
1 tiloslQi....
I 1 a cover:7(1,,I'deyori arid Ori/,::-...cdrto,ir:i:d;.7.'d,':ri y fir-”i lisp mortitv4,7..,m2-coksals,
I 8.. EXPOSURE CONTROLS/PERSONAL PROTECTION
1 t,kv:4i cy?1,atiut vq,iabur,eysteiri, More Koo.?-p-s ideso,LFly of etf.pos,,..40, t
I Er qftreerine,Co, I Sle war;r1 toontain ane-safely 5t--7.91iF 5nPtsd he rirmer:ed witein i'le hirrez,,,,zire,
1 , ...i:i1i,i.m-R,4 :.1r.!..,,lif...!.2ip.:1[Gy 1..140.
r--
Exposure Limits: hiC,CH- 1'71.'V 70:1',..: C. cone fel :to sanc.e e-tt.Ic.Oat:' :J.,u,a,;,:;b,o par.: I-ac: .i:i:ing..1.1'
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I .
9.PHYSICAL AND CHEMICAL PROPERTIES
:9...;71 'C',,
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12-5845 Countywide Chemicals 55
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10.STABILITY AND REACTIVITY
Sta J Y¢ano Rratal y Reart.tr.rxotaarrilr:aliy v h a;ttf.r
I ( L'?.".l?;Iii,es- Ircric r.dt:;t.J^cuarrt`.
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onJ,I;n;IQAvoid. None.
1 11. TOXICOLOGICAL INFORMATION
rt rrna r.ritaarir
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liOoIIl,I tI tG Mode!it toxic ty ,aosliof _ I e't xii:..,:y zvl ..:I rLsct i<Un
I C.trnanoctor talaan_ OSHA- No H T P- No ARC;- No
12. ECOLOGICAL INFORMATION'
l Icnac1 wil Pat r nr. ott.lain
13.DISPOSAL INFORMATION
Qo n 1.,al;lectern swat.., d ❑rit r..rili 7 r n,w s r al ...,. r I :.uhs;rnnr;
1 14. DEPARTMENT OF TRANSPORTATION(DOT)TRANSPORT INFORMATION
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SARA Ti: III i a I. I
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16,C)TI1CR INFORMATlON�...
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_ !--2 la,IE al r,,<',
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PR-6 Cal Hypo(100% Chorine)
SECTION I-PRODUCT IDENTIFICATION
Westlake CA&O Telephone No.: (270)3954151
2468 Industrial Parkway Transportation Emergency No.:
P O Box 527 CHEMTREC: (800)424-9300
Calvert City,KY 42029 Medical Emergency No.:
POISON CENTER: (216)379-8562
Chemical Family: Halogen
Chemical NamefSynonyms: Chlorine
Trade Mark: None
Formula: Cl2;(CI-CI)
C.A.S.Registry No.: 7782-50-5
TSCA Inventory Status: All ingredients are listed on the USEPA's TSCA inventory
Canadian Domestic Substances List Status: All ingredients have been nominated or are
eligible for inclusion.
Workplace Hazardous Materials Information System(Yti'HMIS)Classification: C,E
Product Use: Various Applications
SARA 313 Information: This product contains a toxic chemical or chemicals subject to the
reporting requirements of section 313 of Title III of the Superfund
Amendments and Reauthorization Act of 1986 and 40 CFR part 372.
SECTION II-HAZARDOUS INGREDIENTS
Hazard Summary Statement WARNING! HIGHLY TOXIC. CORROSIVE. May be fatal if
inhaled. Strong oxidizer. Most combustibles wit burn in chlorine as they do in oxygen. Read
entire Material Safety Data Sheet(MSDS).
C.A.S. Amount ACGIH OSHA
Material Number in Product TLV-TWA PEL-TWA
Chlorine 2`" 7782-50-5 >99.5% 0.5 ppm 1 ppm-ceiling
1 ppm
short term
exposure
limit(STEL)
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Legislative Footnotes
ingredient listed on SARA Section 313 List of Toxic Chemicals.
`Ingredient listed on the Pennsylvania Hazardous Substances List.
3ingredient fisted on the California listing of Chemicals Known to the State to Cause Cancer or
Reproductive Toxicity.
`ingredient listed on the Massachusetts Substance List.
'Workplace Hazardous Materials Information System ingredient found on the Ingredient
Disclosure List-Canada.
tingredient listed on the New Jersey Right to Know Hazardous Substance List
Notes:
TLV-TWA-Threshold Limit Value-Time Weighted Average guideline for concentration of the
chemical substance in the ambient workplace air. (The skin notation calls attention to
the skin as an additional significant route of absorption of the listed chemical.) American
Conference of Governmental Industrial Hygienists(ACGIH).
OSHA PEL-OSHA Permissible Exposure Limit,8-hour TWA. 29 CFR 1910.1000,Transitional
Limits column,Table Z-1-A,Table Z-2,and Table Z-3.
SECTION III-PHYSICAL DATA
Appearance: Greenish-yellow gas Specific Gravity: Dry Gas(2.48 0"C)
or amber liquid Liquid (1.47 @ 014°C)
Odor. Pungent,suffocating bleach Melting Point: -101`C(-150°F)
like odor Molecular Weight: 70.9
Percent Volatiles: >99.5 Vapor Pressure: 73 psia @ 50`F
Solubility in Water: Slight Vapor Density: 2.5(Air-1)
Physical State: Gas(liquid under pressure)
SECTION IV-FIRE& EXPLOSION HAZARD DATA
Flash Point: Test is not applicable to gases. Not combustible. Chlorine can support
combustion and is a serious fire risk.
Flammable Limits in Air: Not Applicable
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Note:
Flash Point: The lowest initial temperature of air passing around the specimen at which
sufficient combustible gas is evolved to be ignited by a small external pilot flame.
Extinguishing Media: For small fires use dry chemical or carbon dioxide. For large fires use
water spray,fog or foam.
Special Firefighting Procedures: Wear full face positive pressure self-contained breathing
apparatus(SCBA). Wear full protective gear to prevent all body contact(moisture or water and
chlorine can form hydrochloric and hypochlorous acids which are corrosive). Personnel not
having suitable protection must leave the area to prevent exposure to toxic gases from the fire.
Use water to keep fire-exposed containers cool(if containers are not leaking). Use water spray
to direct escaping gas away from workers if it is necessary to stop the flow of gas. In enclosed
or poorly ventilated areas,wear SCBA during cleanup immediately after a fire as well as during
the attack phase of firefighting operations.
Unusual Fire and Explosion Hazards: Chlorine and water can be very corrosive. Corrosion of
metal containers can make leaks worse. Although non-flammable,chlorine is a strong oxidizer
and will support the burning of most combustible materials. Flammable gases and vapors can
form explosive mixtures with chlorine. Chlorine can react violently when in contact with many
materials and generate heat with possible flammable or explosive vapors. Chlorine gas is
heavier than air and will collect in low-lying areas.
Explosive Characteristics: Containers heated by fire can explode.
SECTION V-Reactivity
Stability: Stable
Hazardous Polymerization: Will not occur.
Hazardous Decomposition Products: Hydrogen chloride may form from chlorine in the
presence of water vapor.
CAUTION! Oxidizer. Extremely reactive.
Incompatibility(Materials to Avoid): Chlorine is extremely reactive. Liquid or gaseous chlorine
can react violently with many combustible materials and other chemicals. including water.
Metal halides, carbon, finely divided metals and sulfides can accelerate the rate of chlorine
reactions. Hydrocarbon gases, e.g., methane, acetylene, ethylene or ethane, can react
explosively if initiated by sunlight or a catalyst. Liquid or solid hydrocarbons, e.g., natural or
synthetic rubbers, naphtha, turpentine, gasoline, fuel gas, lubricating oils, greases or waxes,
can react violently. Metals, e.g., finely powdered aluminum, brass, copper, manganese. tin,
steel and iron, can react vigorously or explosively with chlorine. Nitrogen compounds, e.g.,
ammonia and other nitrogen compounds, can react with chlorine to form highly explosive
nitrogen trichloride. Non-metals,
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e.g., phosphorous, boron, activated carbon and silicon can ignite on contact with gaseous
chlorine at room temperature. Certain concentrations of chlorine-hydrogen can explode by
spark ignition. Chlorine is strongly corrosive to most metals in the presence of moisture.
Copper may bum spontaneously. Chlorine reacts with most metals at high temperatures.
Titanium will bum at ambient temperature in the presence of dry chlorine.
SECTION VI-HEALTH HAZARD DATA
Threshold Limit Value: See Section II.
Primary Routes of Exposure: Inhalation,skin and eye contact
Effects of Overexposure:
Acute: Low concentrations of chlorine can cause itching and burning of the eyes, nose,throat
and respiratory tract. At high concentrations chlorine is a respiratory poison. Irritant effects
become severe and may be accompanied by tearing of the eyes,headache,coughing,
choking, chest pain, shortness of breath, dizziness, nausea, vomiting, unconsciousness and
death. Bronchitis and accumulation of fluid in the lungs(chemical pneumonia)may occur hours
after exposure to high levels. Liquid as well as vapor contact can cause imitation, bums and
blisters. Ingestion can cause nausea and severe burns of the mouth,esophagus and stomach.
Chronic: Prolonged or repeated overexposure may result in many or all of the effects reported
for acute exposure(including pulmonary function effects).
Emergency and First Aid Procedures:
Inhalation (of process emissions): Take proper precautions to ensure rescuer safety before
attempting rescue (wear appropriate protective equipment and utilize the "buddy system").
Remove source of chlorine or move victim to fresh air. If breathing has stopped, trained
personnel should immediately begin artificial respiration or, if the heart has stopped,
cardiopulmonary resuscitation (CPR). Avoid mouth-to-mouth contact. Oxygen may be
beneficial if administered by a person trained in its use, preferably on a physician's advise.
Obtain medical attention immediately.
Eye Contact: Immediately flush the contaminated eye(s)with lukewarm, gently flowing water
for at least 20 minutes while the eyelid(s)are open. Take care not to rinse contaminated water
into the non-affected eye. If irritation persists,obtain medical attention immediately.
Skin Contact: As quickly as possible,flush contaminated area with lukewarm, gently running
water for at least 20 minutes. Under running water,remove contaminated clothing,shoes.and
leather watchbands and belts. If irritation persists, obtain medical attention immediately.
Completely decontaminate clothing,shoes and leather goods before re-use,or,discard.
Ingestion_ Not an anticipated hazard.
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SECTION VII-SPILL&LEAK PROCEDURE
Steps to be taken in case material is released or spilled: Restrict access to the area until
completion of the cleanup. Issue a warning: POISON GAS. DO NOT TOUCH SPILLED
LIQUID. Do no use water on a chlorine leak (corrosion of the container can occur, increasing
the leak). Shut off leak if safe to do so. Wear N1OSHIMSHA-approved,self-contained,full-
face, positive pressure respirator and full protective clothing capable of protection from both
liquid and gas phases. Persons without suitable respiratory and body protection must leave the
area.
The following evacuation guide was developed by the U.S of Transportation
(DOT): Spill or leak from a smaller container or small leak from a tank-isolate in all directions
250 feet. Large spill from a tank or from a number of containers-first, isolate 520 feet in all
directions;secondly,evacuate in a downwind direction 1.3 miles wide and 2.0 miles long. Keep
upwind from leak. Vapors are heavier than air and pockets of chlorine are likely to be trapped
in low-lying areas. Use water spray on the chlorine vapor cloud to reduce vapors. Do not flush
into public sewer or water systems. Chlorine can be neutralized with caustic soda or soda ash.
Alkaline solutions for absorbing chlorine can be prepared as follows:
For 100 pound containers: 125 lbs soda and 40 gallons of water
For lbs.of caustic soda and 800 gallons of water
Fox 100 pound containers: 300 lbs.of soda ash and 100 gallons of water
For 2,000 pound containers: 6,000 lbs.of soda ash and 2.000 gallons of water
CAUTION: Observe appropriate safety precautions for handling alkaline chemicals. Heat will
be generated during the neutralization process.
Waste Disposal Method: Due to its inherent properties,hazardous conditions may result if the
material is managed improperly. It is recommended that any containerized waste chlorine be
managed as hazardous waste in accordance wit all applicable federal,state,and local health
and environmental laws and regulations.
SECTION VIII SPECIAL PROTECTtON INFORMATION
Ventilation: Effective exhaust ventilation should always nuvid*d to draw fumes or vapors
away from workers to prevent routine inhalation. Ventilation should be adequate to maintain
the ambient workplace atmosphere below the legislated levels listed in Section II.
Resoiratory Protection: Use NIOSH approved acid gas cartridge or canister respirator for
routine work purposes when concentrations are above the permissible exposure limits. Use full
facepiece respirators when concentrations are irritating to the eyes. A cartridge-type escape
respirator should be carried at all times when handling chlorine for escape only in case of a spill
or leak. Re-enter area only with N1OSH approved,self-contained breathing apparatus with full
facepiece. The respiratory use limitations made by NIOSH or the manufacturer must be
observed. Respiratory protection programs must be in accordance with 29 CFR 1910.134.
Eye/Face Protection: Non-ventilated chemical safet goggles or a full face shield.
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Skin Protection: Wear impervious gloves, coveralls, boots andior other resistance protective
clothing. Safety shower/eyewash fountain should be readily available in the work area. Some
operations may require the use of an impervious full-body encapsulating suit and respiratory
protection.
Note: Neoprene, polyvinyl chloride (PVC), Viton, and chlorinated polyethylene show good
resistance to chlorine.
Additional: Do not eat,drink or smoke in work areas. Maintain good housekeeping.
SECTION IX-SPECIAL PRECAUTIONS
Material Handling: Do not use near welding operations,flames or hot surfaces. Move cylinders
by hand truck or cart designed for that purpose. Do not lift cylinders by their caps. Do not
handle cylinders with oily hands. Secure cylinders in place in an upright position at all times.
Do not drop cylinders or permit them to strike each other. Leave valve cap on cylinder until
cylinder is secured and ready for use. Close all valves when not in actual use. Insure valves
on gas cylinders are fully opened when gas is used. Open and shut valves at least once a day
while cylinder is in use to avoid valve"freezing". Use smallest possible amounts in designated
areas with adequate ventilation. Have emergency equipment for fires,spills and leaks readily
available.Wash thoroughly after handling product. Provide a safety shower/eyewash station in
handling area. An emergency contingency program should be developed for facilities handling
chlorine.
Storage: Store in steel pressure cylinders in a cool, dry area outdoors or in well-ventilated,
detached or segregated areas of noncombustible construction. Keep out of direct sunlight and
away from heat and ignition sources. Cylinder temperatures should never exceed 51'C
(125°F). Isolate from incompatible materials. Store cylinders upright on a level floor secured in
position and protected from physical damage. Use corrosion resistant lighting and ventilation
systems in the storage area. Keep cylinder valve cover on. Label empty cylinders. Store full
cylinders separately from empty cylinders. Avoid storing cylinders for more than six months.
Comply with applicable regulations for the storage and handling of compressed gases.
SECTION X HAZARD CODES
NFPA HMIS
(National Fire Protection Association) (Hazardous Materials Identification System)
Health: 4 Health: 3
Flammability: 0 Flammability: 0
Reactivity: 0 Reactivity: fl
Special: OXY Personal Protection: X
Key:
0=Insignificant See MSDS for specified protection
1=Slight
2=Moderate
3=High
4=Extreme
USER'S RESPONSIBILITY
This bulletin cannot cover all possible situations which the user may experience during
processing. Each aspect of the user's operation should be examined to determine if,or where,
additional precautions may be necessary. All health and safety information contained within
this bulletin should be provided to the user's employees or customers. Westlake CA&O
Corporation must rely upon the user to utilize this information to develop appropriate work
practice guidelines and employee instructional programs for his or her operation.
DISCLAIMER OF LIABILITY
As the conditions or methods of use are beyond our control, we do not not assume any
responsibility and expressly disclaim any liability for any use of this material. Infomiation
contained herein is believed to be true and accurate but all statements or suggestions are
made without warranty, expressed or implied. regarding the accuracy of the information, the
hazards connected with the use of the material or the results to be obtained from the use
thereof. Compliance with all applicable federal, state and local laws and regulations remains
the responsibility of the user.
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SHIPPING INFORMATION
IDENTIFICATION-DOMESTIC TRANSPORTATION
Proper Shipping Name(172.101(c)): Chlorine
(Technical Name(s))172.203(k): NIA
Hazard Class 172.101(d): 2.3
UN/NA#172.101(e): UN 1017
Haz.Substance 171.8: RQ(Chlorine)
Reportable Quantity(Appendix A to 172.101): 10 LB
Inhalation Hazard 172.2a(b): Zone B,Poison-Inhalation Hazard,Marine Pollutant
Package Code 172.101(f):: NIA
Placarded: Poison Gas
PACKAGING(Part 173)
• Packaging Section(172.101(1))-Col.8(a): None
Col.8(b): 173.304
Col.8(c): 173.314, 173.315
• General Packaging Section-General 173.24 Hn7ard Class: POISON GAS
MARKING
A.Proper`-,hipping Name(172.301(a)) (Technical Name)(172.301(b))
S.UN/NA Number t172.3011 )
C.Name&Address(172.301(d)) ��•�
D.THIS ED LT(172.312(a)) ~-----.—••^-.
E.Hazardous Substance RQ(Name)(172.324)
OEM Designation+172.316(a)) lS FNn UP F!!Auphcnbl
Inhalation Hazard(172_313(a j) A. Proper Shipping Nacre,(T.cbniral Name)
B. UN/NA Number
E. (Hu.Euhurance)RQ
DOMESTIC LABELING 3
1. HMT LABELS(172.400) Ca+6o
2. Additional Snbsidtar+,-Haatd(172.402(a)): Only
8(Corrosive)
C.To: Name and Address
Fmm• N
DANGEROUS GOODS DETERMINATION(38th Edition)IATA
• Air Transport of This Material if Forbidden(Passenger and Cargo)
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Exhibit 1B: CHEMICAL HAZARDOUS MATERIAL
DELIVERY CHECKLIST
The assigned plant operator shall use this checklist for each chemical delivery.The checklist shall be completed in detail and
accompany the delivery manifest(s)and be maintained within the specific vendor's file for a period of no less than 5 years.
Use a separate checklist for each chemical delivered.
CHEMICAL VENDOR NAME(PRINTED):
CHEMICAL BEING DELIVERED:
DELIVERY DRIVER NAME (PRINTED): DL LICENSE#:
PLANT OPERATOR NAME (PRINTED):
DATE OF DELIVERY: / / ARRIVAL TIME: • AM / PM DEPARTURE TIME: • AM /
PM
DELIVERY DRIVER SAFETY/SECURITY VERIFICATION YES NO N/A
Printed Name Legible
Valid Driver's License
Driver matches license picture to the best of operators knowledge
Proof of driver training provided
g p ided for chemical being delivered
PRE—OFFLOAD INSPECTION YES NO N/A
Delivery driver informed of and acknowledges plant emergency evacuation procedures and meeting location
free from any chemical releases an /or spills
Offload location or tank fre and/or
Offload pipe valves/connects/disconnects free from visible damage
Any other visible damage delivery g that would interfere with delive of chemical
Tank/location containment free from excessive water accumulation and/or any other material or debris that
would cause an overflow of the containment should a release occur
Tank level within acceptable limits for new delivery(low enough to accept delivery)
Actual tank level(Ex. 500 Gallons)
POST—OFFLOAD INSPECTION YES NO - N/A
Offload tank or location free from any chemical releases
a)releaases and/or spills
Offload piping/valves/connects/disconnects free from any visible damage caused during delivery
Any other visible damage that would interfere with delivery of chemical
Tank level within acceptable limits after delivery(not overfilled)
Actual tank level (Ex. 1000 Gallons)
Amount Delivered (4—One Ton Chlorine Cylinders)
Notes:
THE OPERATOR AND DELIVERY DRIVER LISTED ABOVE AND BELOW HAVE DEEMED THAT THIS CHEMICAL DELIVERY
MEETS ALL REQUIREMENTS OF COLLIER COUNTY'S VENDOR CHEMICAL DELIVERY PROGRAM REQUIREMENTS.
PLANT OPERATOR(SIGNATURE ABOVE) DELIVERY DRIVER(SIGNATURE ABOVE)
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred tows the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
1, 2, 3, 4, and 5 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department E-Procurement website: www.collieroov.net/bid. Before submitting a bid
response, please make sure that you have read all, understood clearly and complied completely
with any changes stated in the addenda as failure to do so may result in the rejection of your
submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department e-
procurement website: www.colliergov.net/bid.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful,
obscure or contains errors or omissions it should report such opinion to the Procurement Strategist
before the bid opening date. Direct questions related to this ITB only to the Collier County
Purchasing Department Internet website: www.colllergov.net/bid. Questions will not be answered
after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department E-Procurement website. For general
questions, please call the referenced Procurement Strategist identified in the Public Notice.
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10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number
2008-181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference "Right to
Match" policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A"local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non-local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10%)of
the price submitted by the non-local business, then the local business with the apparent lowest
quote offer(i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non-local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
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If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which imMoo
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
that fully matches the lowest quote from the lowest non-local vendor tendered previously,
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non-local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
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For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.qov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be
required to provide a certificate of authority from the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501
(www.sunbiz,orq/search.html). A copy of the document shall be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of
authority at the time of response shall be required to provide same within five (5) days upon
notification of selection for award. If the firm cannot provide the document within the referenced
timeframe, the County reserves the right to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
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Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor
the entire agreement between the parties, unless payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice.
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be
Order. consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase show this Purchase Order number. The
Order may not be changed except by written container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and
objects to any additional or different terms and must be included on each package of less
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or
payment for any delivery of goods and/or return any shipment or equipment at
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order
shall be received subject to the COUNTY'S and the full invoice value of such shipment.
inspection and approval and payment therefore d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are number and any other specific information as
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of
VENDOR'S expense. receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to the "Local Government Prompt Payment
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses,
upon further compliance with all specifications. including but not limited to attorneys'fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark,
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute
made within thirty (30) days from the date the unfair competition.
change is ordered or within such additional
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the
parties. COUNTY from and against any and all claims,
including claims of negligence, costs and
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of
will conform to the specifications, drawings, the goods and/or services provided under this
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S
specified by the COUNTY, and will be of representations and warranties in section 11 (a).
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue
survive inspection, acceptance, passage of title using the goods or services, or replace or modify
and payment by the COUNTY. the goods or services so that they become
non-infringing, (without any material degradation
8. Statutory Conformity in performance, quality, functionality or additional
Goods and services provided pursuant to this cost to the COUNTY).
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR.
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR party may change its address for notice by
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section.
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons.
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents
deemed void. related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5)years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for N/A% or more of the solicitation amount for said work.
6. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
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12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
13. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or, emailed to: bccapclerk(a�collierclerk.com. AtooK
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
Collier County cautions vendors to consider both methods of payment when determining pricing
as no additional surcharges or fees will be considered (per Rules for VISA Merchants and
MasterCard Merchant Rules). The County will entertain bids clearly stating pricing for standard
payment methods. An additional separate discounted price for traditional payments may be
provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices must be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
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is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
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Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four(24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov.net/purchasinci. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4)years.
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17. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway&Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
20. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
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21. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. Vendor shall supply a list of equipment and an hourly rate for each. Hourly
rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and/or acceptance by the County.
22. Storage Tank Installation and Closure Requirements
An underground 62-761, Florida Administrative Code (F.A.C.) or aboveground 62-762, F.A.C.
regulated tank requires notification to the 'County prior to installation or closure of the tank. The
Pollution Control Department(239-252-2502) via contract GC-690 with the Florida Department of
Environmental Protection (FDEP) is the County (local program)for the purposes of these rules.
Regulated tanks require notification to the 'County'local program 30 days prior to installation and
again 48 hours prior to commencement of the installation. Closure activities require a 10 day
notification and then a 48 hour notification prior to commencement. The notification is to allow for
scheduling of the inspections pertaining to the installation /closure activities. A series of
inspections will be scheduled based upon system design after discussing the project with the
Vendor/ Project Manager. Specifics on applicability, exemptions and requirements for regulated
pollutant storage tank systems can be found in 62-761, F.A.C. and 62-762, F.A.C. or contact the
Pollution Control Department with your questions. Please note that equipment must be listed on
the FDEP approved equipment list and will be verified at inspection along with installation and
testing procedures. The approved equipment list is constantly updated and can be found at the
FDEP Storage Tank Regulation website along with rules, forms and other applicable information.
23. 62-761.300 Applicability
1) General Requirements:
a) Underground storage tank systems: The requirements of this Chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of UST
systems with individual storage tank capacities greater than110 gallons that contain or
contained:
i) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
ii) Pollutants or hazardous substances after December 10, 1990; or
iii) Regulated substances in unmaintained storage tank systems.
b) This rule is applicable to non-residential facilities. Under 40 C.F.R. 280, residential tanks
greater than 1100 gallons containing motor fuels are subject to Federal UST rules
(advisory information only-not required by this Chapter).
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24. 62-762.301, F.A.C. Applicability
1) General Requirements:
a) Aboveground storage tank systems: The requirements of this chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of
aboveground stationary storage tank systems with individual storage tank capacities
greater than 550 gallons that contain or contained: Vehicular fuel, subject to Chapter 17-
61, F.A.C., after May 21, 1984
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984;
(2) Pollutants after March 12, 1991; or
(3) Pollutants in unmaintained storage tank systems.
b) Aboveground compression vessels and hazardous substance storage tank systems:
Owners and operators of compression vessels and hazardous substance storage tanks
with capacities of greater than 110 gallons containing hazardous substances are only
required to comply with subsections 62-762.401(1)-(2), F.A.C.
c) Aboveground mineral acid storage tank systems: Owners and operators of facilities, or
owners and operators of aboveground mineral acid storage tank systems with capacities of
greater than 110 gallons containing mineral acids are only required to comply with Rule 62-
762.891, F.A.C.
25. Definitions
62-761.200(11) and 62-762.201(16), F.A.C.: "County" means a locally administered program
under contract with the Department to perform compliance verification activities at facilities with
storage tank systems.
62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any "product" as defined in
Section 377.19(11), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding
liquefied petroleum gas.
62-761.200(51) and 62-762.201(65), F.A.C.: "Product" as defined in Section 377.19(11), F.S.,
means any commodity made from oil or gas and includes refined crude oil, crude tops, topped
crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked fuel
oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline,
naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene, wash oil, blended
gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or byproducts
derived from oil or gas, and blends or mixtures of two or more liquid products or byproducts
derived from oil or gas, whether hereinabove enumerated or not.
62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel
motor vehicles, including aircraft, watercraft and vehicles used on and off roads and rails.
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Cottrer County
Adennistrattve Services()Anson°
Purchasing
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: #12-5845 Countywide Chemicals
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
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Co ler minty
Ni rnnistrabve Services Division
Purchasing
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: #12-5845 Countywide Chemicals
• Opening Date: March 28, 2012 at 3:00 pm.
13. The bid will be mailed or delivered in time to be received no later than the specified opening
date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature &Title
Date
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o aer County
kim nistrative Senric s Drvisibn
Purchasing
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: #12-5845 Countywide Chemicals
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
* * *SEE FOLLOWING PAGES * **
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_Days
® Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2012 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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Colt r Comity
oiNw
Administrative Services Division
Purchasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: #12-5845 Countywide Chemicals (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
[' Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to,the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County.Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20
Notary Public Alook
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Adrnnistrative Services Division
Pur4,asiri
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: #12-5845 Countywide Chemicals
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/ Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of ,20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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C.,otter Comity
Administrative Services Division
Purchasing Afook.
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State _ Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
Individual/Sole Proprietor Corporation Partnership
Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
—
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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Coirter County
Adn nistrattve Services DDvision
Purchasing
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $2.000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
® Pollution $ 1,000,000 Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
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❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. [' Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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