Agenda 10/09/2012 Item #16D 810/9/2012 Item 16.D.8.
EXECUTIVE SUMMARY
Recommendation to approve the Collier County University Extension Department's request for
funding from the Collier County 4 -H Association in the amount of $71,350; approve subsequent
acceptance of requested funds; authorize the Chairman to sign a Memorandum of Understanding
with Collier County 4 -H Association; authorize acceptance of program participant contributions up
to $5,000; and authorize the necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4 -H Youth Development Programs.
CONSIDERATIONS: The Collier County University Extension Department is a federal, state, and
county partnership dedicated to developing knowledge in agriculture, human and natural resources, the
life sciences, and enhancing and sustaining the quality of human life by making that information
accessible.
Financial support to assist in funding of the programs within the University Extension 4 -H Youth
development program is essential to assist in outreach coordinator salaries and put into operation outreach
educational activities in schools, after school and within many Collier communities.
This year's Collier County University Extension Department request for funds from the Collier County 4-
H Association, a Florida Non - Profit Association, will be dispersed as outlined in the Memorandum of
Understanding and used for the continuation of the 4 -H Youth Development Programs.
In addition to the funding from the Collier County 4 -H Association, Collier County University
Extension Department receives contributions for the various 4 -H programs from the program
participants throughout the year.
FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services Grant Fund
(709) project 33233 in the amount of $76,350 for the period beginning January 2013 and ending in
December 2013 which consists of $71,350 from the Collier County 4 -H Association and $5,000 in
program participant payments. Although there is no County match required, the County supports one -
half of the full time coordinator position with general funds.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact associated with this item.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires
majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: Recommendation to approve a request for funding in the amount of $71,350.00
and subsequent acceptance of requested funds; authorize the Chairman to sign a Memorandum of
Understanding with Collier County 4 -H Association to fund 4 -H Outreach Coordinators and the
enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension
Department; accept program participant contributions of up to $5,000 and authorize the necessary Budget
Amendment.
Prepared by: Bryan A. Fluech, County Extension Director, Collier County University Extension
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10/9/2012 Item 16.D.8.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8.
Item Summary: Recommendation to approve the Collier County University Extension
Department's request for funding from the Collier County 4 -H Association in the amount of
$71,350, approve subsequent acceptance of requested funds, authorize the Chairman to sign a
Memorandum of Understanding with Collier County 4 -H Association to fund 4 -H Outreach
Coordinators and the enhancement of outreach activities managed by the Collier County
University of Florida /IFAS Extension Department, and authorize the subsequent Budget
Amendment.
Meeting Date: 10/9/2012
Prepared By
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
9/24/2012 10:48:17 AM
Submitted by
Title: Operations Analyst, Public Service Division
Name: AlonsoHailey
9/24/2012 10 :48:18 AM
Approved By
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 9/24/2012 3:50:04 PM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 9/25/2012 3:49:24 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 9/27/2012 10:27:03 AM
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Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 9/28/2012 11:52:15 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/28/2012 3:53:22 PM
Name: StanleyTherese
Title: Management /Budget Analyst, Senior,Office of Management & Budget
Date: 10/1/2012 9:25:08 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 10/l/2012 12:40:01 PM
Name: OchsLeo
Title: County Manager
Date: 10/2/2012 3:59:35 PM
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10/9/2012 Item 16.D.8.
em
10/9/2012 Item 16.D.8.
Memorandum of Understanding
2013 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ( "ASSOCIATION "), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County UF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grants funds to support the 4H
Youth Development Program of Collier County UFAFAS Extension in the amount of $71,350.00
for the calendar year of January 1, 2013 through December 31, 2013 to the extent funds are
available; and
WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and
staff in support of the 4H Youth Development Program; and
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the
Association based on 2013 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of $12,235.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three
additional one year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations' financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $71,350.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be $12,235.00 for salaries. For example, the I" invoice and distribution will
be for salary expenses, the 2 "d quarter check would be for actual I" quarter program
expenditures and 2nd quarter salary expenses, the 3`d quarter check would be for actual 2 "d
quarter program expenditures and 3`d quarter salary expenses, and so on. The 4`t' quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and. expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments /program re- allocations
will be reviewed and approved /denied at that time.
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10/9/2012 Item 16.D.8.
8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the
laws of the State of Florida.
IN WITNESS WHEREOF, the parties have executed this MOU on the ag day of
s f _, 2012.
ATTEST: /
Wits ess (1) Name
Signatu
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Witne (2) Name'``
�,_.� -tom �2 ., •f "�-
Signature
ATTEST:
Dwight E. Brock, Clerk
COLLIER COUNTY 41-1 ASSOCIATION
By -1 Ma nnC^�, etnlT�s, Treasurer
Date:
COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS
By:
Fred W. Coyle, Chair
Date:
Approved as to form and legal sufficiency C
Asst. County Attorney
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