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Agenda 10/09/2012 Item #16D 510/9/2012 Item 16.D.5. EXECUTIVE SUMMARY Recommendation to authorize the necessary budget amendments for the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2012 -2013 budget as approved in the HUD Action Plan for entitlement funds and authorize the Chair to sign the standard HUD Agreement forms upon arrival. The receipt of funds is for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) for continuation of services. Project start dates and timely use of federal funds is dependent on this acknowledgement of funding. OBJECTIVE: To acknowledge entitlement funds from the U.S. Department of Housing and Urban Development (HUD) and authorize the Chair to sign the associated entitlement agreements and certifications at a later date. The receipt of funds is for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) funds for FY 2012 -2013. CONSIDERATIONS: On July 24, 2012, the Board adopted Resolution No. 2012 -137 (Item I IE) approving the submittal of the FY 2012 -2013 Annual Action Plan to HUD for $2,630,018 in entitlement funds for FY 2012 -2013 based on estimated funding allocations. Collier County's entitlement funds have been posted on the HUD website following Congressional appropriation. Marco Island notified HHVS they do not have an eligible project for FY 12 -13, so Collier County will use Marco Island funds for eligible projects within the county. FL- FY12 -13 Allocations NAME CDBG HOME ESG TOTAL Collier County $1,818,153 $456,777 $168,745 $2,443,675 Marco Island City $80,508 $0 $0 Naples $105,835 $0 $0 Total $2,004,496 $456,777 $168,745 $2,630,018 Reduction Cirrus Pointe - $160,000 - $160,000 Total $296,777 $2,470,018 http://www.hud.,i4ov/offices/cpd/about/budgetibudf,,et l2 /index.cfrn Content current as of 1 February 2012 This item is to request approval of budget amendments based on the appropriation in order to begin operation of the new grant fiscal year. The Housing, Human & Veteran Services (HHVS) Department operates its Federal grant cycle from October 1 to September 30th to coincide with the County's budget year. Staff salaries are an eligible expense under the administrative portion of the grant funding and the only funding source used to support HHVS staff for a portion of their time administering the CDBG, HOME and ESG grants. Packet Page -894- 10/9/2012 Item 16.D.5. This item also authorizes the Chair to sign the associated entitlement agreements and certifications at a later date without further Board Action. These are standard agreements that do not provide for adjustment; they are HUD forms. They will be reviewed by the County Attorney's Office for legal sufficiency. To be clear, no sub - recipient expenditures will be incurred until the sub - recipient agreements are approved by the Board. Agreements will only be brought forth after the agreements and certifications are executed. Therefore, the effective impact of this action is to have administrative funds available to operate the program and accept the funding officially when the HUD acceptance forms are provided. By allowing the Chair to sign when the HUD acceptance forms arrive it will allow staff to get the project sub - recipient agreements on the agenda sooner, greatly assisting the County in meeting its' critical timeliness deadlines and providing funding to our community partners at the earliest possible date. FISCAL IMPACT: Budget Amendments are required in the amount of $2,470,018 to establish spending authorities for FY13 within the Housing Grant Fund (705), Projects 33235, 33237 and 33238. LEGAL CONSIDERATIONS: The County Attorney's Office has been advised by staff that funds are available now, however, due to their administrative issues HUD will not have the requisite agreements prepared and sent to us before the beginning of the fiscal year. By approving this item, staff will have the ability to draw down these funds for administration. It is the recommendation of the County Attorney's Office that agreements be placed before the Board for consideration. Accordingly, the County Attorney's Office will only sign the standard HUD agreement forms for legal sufficiency if the terms are substantially similar to last year's.Board approved agreements which are back -up to this item. This item is legally sufficient and requires a majority vote for Board approval. -JBW GROWTH MANAGEMENT IMPACT: Acceptance and implementation of the grant agreements will further the goals, objectives and policies of the Growth Management Plan's Housing Element. RECOMMENDATION: Authorize necessary budget amendments to acknowledge the availability of entitlement funds from the U.S. Department of Housing and Urban Development (HUD) and authorize the Chair to sign the associated entitlement agreements and certifications at a later date after approval by the County's Attorney's Office. Prepared By: Elly Soto McKuen, Grant Support Specialist, Housing, Human & Veteran Services Packet Page -895- 10/9/2012 Item 16.D.5. COLLIER COUNTY Board of County Commissioners Item Number: 16.D.5. Item Summary: Recommendation to authorize the necessary budget amendments for the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2012 -2013 budget as approved in the HUD Action Plan for entitlement funds and authorize the Chair to sign the standard HUD Agreement forms upon arrival. The receipt of funds is for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) for continuation of services. Project start dates and timely use of federal funds is dependent on this acknowledgement of funding. Meeting Date: 10/9/2012 Prepared By Name: McKuenElly Title: Grant Support Specialist, Housing, Human & Veteran 9/21/2012 8:41:05 AM Submitted by Title: Grant Support Specialist, Housing, Human & Veteran Name: McKuenElly 9/21/2012 8:41:06 AM Approved By Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 9/25/2012 3:23:45 PM Name: GrantKimberley Title: Interim Director, HHVS Date: 9/27/2012 4:07:01 PM Name: CastorenaMargo Title: Manager - Federal /State Grants, HHVS Date: 9/27/2012 4:48:04 PM Packet Page -896- Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 9/27/2012 5:19:36 PM Name: AckermanMaria Title: Senior Accountant, Grants Date: 9/28/2012 10:22:59 AM Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 9/28/2012 5:00:09 PM Name: StanleyTherese Title: Management /Budget Analyst, Senior,Office of Management & Budget Date: 10/1/2012 9:37:24 AM Name: KlatzkowJeff Title: County Attorney Date: 10/1/2012 10:43 :57 AM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 10/1/2012 12:53:40 PM Name: OchsLeo Title: County Manager Date: 10/2/2012 4:06:01 PM Packet Page -897- 10/9/2012 Item 16.D.5. Funding Approval /Agreement U.S. Department of Housing and Uri 10/9/2012 Item 16.D.S. Title I pf the Housing and Community Office of Community Planning and Development Development Act (Public Law 930383) Community Development Block Grant Program HI- 00515R of 20515R 1. Name of Grantee (as shown in item 5 of Standard Form 424) 3a. Grantee's 9-digit Tax 3b. Grantee's DUNS Number. 4. Data use of funds may Collier County 10 Number 076997790 begin (mmlddlyyyy): 59- 6000558 1 10/01/2011 2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 5a. Project/Grant No.1 6a. Amount Approved B 11 -UC -12 -0016 $2,114,463 3339 Tamiami Trail East Suite 211 Naples, FL 34112 6c. Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pte_ agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Tide I and published in 24 CFR Part 58. The Grantee further acknowledges its resnonsihiiity for adherence to the Aareement by suh- rerinient entitir to which it male limrtina neeiatanre heren*xler avai(ah(n U.S. Department of Housing and Urban Development (By Name) Grantee Name Program Y A Reg Area Document No. Project Number Maria R. Ortiz -Hill Frc& W • Cc Im Title Tide D' to o ity PI.V helop pnent Vr�ptC�(ti.�xf1 Sign Date (mrrVddlyyyy) 10/12/2011 Sig tI�} Date (mmldd/yyyy) N,)it 7. Category of Title I Assistance for this Funding Arlon (check only one) ® a. Entitlement, Sec 106(b) ❑ b. State - Administered, Sec 106(d)(1) ❑ c. HUD - Administered Small Cities, Sec 106(d)(2XB) ❑ d. Indian CDBG Programs, Sec 106(x)(1) ❑ e. Surplus Urban Renewal Funds, Sec 112(b) ❑ f. Special Purpose Grants, Sec 107 ❑ g. Loan Guarantee, Sec 108 8. Special Conditions (check one) ® Note ❑ Attached 9a. Date HUD Received Submission 8110/2011 check one ® a. Drill. Funding Approval ❑ b. Amendment Amendment Number 9b. Date Grantee Notified (mm/ddlyyyy) 9c. Date of Start of Program Year 10/01/2011 11. Amount of Community Development Block Grant FY 2011 FY ( FY ) ( ) a. Funds Reserved for this Grantee L-- ----]110 b. Funds now being Approved $2,114,463 c. Reservation to be Cancelled 1la minus 11b 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency N/A Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant numbers) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and 12c. Name of Authorized Official for Designated Public Agency conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the Title assistance provided it. Signature nuu rawuununy use vnry Batch TAC Program Y A Reg Area Document No. Project Number Category Amount �e Dam ( lyyYY) F Im Fm000m CTM L-- ----]110 Y .' Y n' .J aL�'r Ddtaf dlered;PA rnld.lyyyy) Data Entered LOCCS Yy I LL l... DV TEB2 ; ..'CLE appr, t .' Jeffrey . Kla County Attorney Project Number Proiect Number Batch Number and legal sufficiency: Packet Page -898- Amount Amount Code I Entered By CFR 570 (4/93) . Grant Agreement Subtitle B of Title IV of the McKinney -Vento Homeless Assistance Act, 42 USC 11371 et seq. Grant Number: $662,126.00 10/9/2012 Item 16.D.5. U.S. Department of Housing and Urban Development Office of Community Planning and Development Emergency Shelter Grants/ Emergency Solutions Grants Program 1. Name of Grantee (as shown in item 5 of Standard Form 424) 2. Grantee's 9 -digit Tax ID Number Collier County 59- 6000558 3. Grantee's DUNS Number. 076997790 4. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 3339 Tamiami Trail, Suite 211 East Naples, FL 34112 -5361 Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Subtitle B of Title IV of the McKinney -Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Grantee's submissions under 24 CFR Part 91 that pertain to this Grant, the HUD regulations at 24 CFR Part 576 (as now in effect and as may be amended from time to time), and any special conditions attached to this Grant Agreement constitute part of this Grant Agreement. Subject to the provisions of this Grant Agreement, HUD will make the Grant available to the Grantee upon execution of the Grant Agreement by the Grantee and HUD. The Grant may be used to pay costs incurred after the date specified in item 8 below, provided the activities to which the costs are related are carried out in compliance with all applicable requirements. The Grantee agrees to assume all ofthe responsibilities for environmental review, decision making, and actions, as required under the HUD regulations at 24 CFR Part 576. The grantee agrees to follow the HUD standards for participation, data, and reporting under a local Homeless Management Information System. The Grantee shall also comply with the Office of Management and Budget requirements for Universal Identifier and Central Contractor Registration and Reporting Subaward and Executive Compensation Information at 2 CFR Part 25, Appendix A to Part 25 —Award Term, and 2 CFR Part 170, Appendix A to Part 170 —Award Term. 5. Special Conditions (check one): ® None ❑ Attached 6a. Date HUD Received Grantee's Annual Submission under 24 CFR Part 91 6b. Date Grantee Notified: (mm/dd /yyyy) 08/10/2011 7. Date of Start of Grantee's Program Year (mm/dd /yyyy) 8. Date Use of Funds May Begin (the later of the date in 6a and the date In 7) 10/01/2011 10/01/2011 9. Funding Approval (check one): Original ❑ Amendment 10. Amount of Emergency Shelter Grant/Emergency Solutions Grant: $ 10a. Funds Reserved for this Grantee $ 10b. Funds Now Being Approved $94,611 10c. Reservation to be Cancelled (10a minus 10b) $ 11. Name and Complete Address of Department Designated to Administer the Grant Housing and Human Services Department 339 East Tamiami Trail, Suite 211 Naples, FL 34112 -5361 11 a. Name of Authorized Official Kimberley Grant 11 b. Title 11 c. Signatur 11 d. Date (mndddiyyyy) MBA Interim Director 11e. Phone Number 11f. Fax Number 11 g. E -mail Address (239) 252 -2273 (239) 252 -2213 kimberleygrant &collier og v.net. 12. U.S. Department of Housing and Urban Development 13. Grantee Name Community Planning and Development Division Collier County 12a. Name of Authorized Official 13a. Name of Authorized Official Maria R. Ortiz -Hill Honorable Fred W. Coyle 12b. Tltte 13b. Title Chairman, Board of County Commissioners 12c, j `� � � _ � / 13c. Signatur W 12d. Date 13d. Date (mnV d/ yyyy) `' /J 10/12/2011 .., �.i .. .,~ 4115- 1, Vl /D 1, 4-TTEST: ., pll T B0 C ERK to form and Legal sufficiency: Jeffre latzkow Clerk County orney 4� Oepu%y. _._ - -- . _ t r l�s to Ctla f r.Pa ket Page -899- •; f ��at:t:re r,.7, s running Approvaiam numt °•.,°N°surlvial, #I IRVU01r1a 10/9/2012 Item 16.D.5. and Urban Development Inve$tment Partnerships Agreement Office of Community Planning Title Q of the National Affordable Housing Act and Development Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. Che HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title II of the Cranston - Gonzalez National Affordable Housing Act or related authorities. Access to Federal grant funds Is contingent on the reporting of certain project - specific data elements. Records of information collected will be maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. 1. Participant Name and Address Collier County 3339 East Tamiatni Trail, Suite 211 East Naples, FL 34112 -5361 2. Participant Number M -1 I -UC -12 -0217 3. Tax identification Number 59- 6000558 4. DUNS Number 076997790 4. Appropriation Number 5. FY (yyyy) 2011 6. Previous Obligation (Enter V for initial FY allocation) $0.00 a. Formula Funds b. Community Housing Development Org. (CHDO) Competitive $ 7. Current Transaction (+ or -) $662,126. a Formula Funds $662,126.4�" f 1. CHDO (For deobligations only) $ r x'L} �: 2. Non- CHDO (For deobligations only) $ m h�W + `. b. CHDO Competitive Reallocation or Deobligation (see #18 below) 8. Revised Obligation $ a. Formula Funds $r x b. CHDO Competitive Reallocation $ W 9. Special Conditions (check applicable box) ® Not applicable C Attached 10. Date of Obligation (Congressional Release Date) ) This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Judsdiction/Entity is made pursuant to the authority of the HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application and the HUD regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, forth HUD - 40093, including any special conditions, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction 's /Entity's compliance with HUD's electronic funds transfer and Information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entlty without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010) (to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and sparency Act implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170). l ,-/"' 1^ 11• Maria R. Ortiz-Hill Director, (Name Title Official) 1 13 Community and Dev . I a 10/12/2011 14. For the Participating Jurisdiction /Entity (Name and Title of Authorized Official) 15. re 16. Date (,recd W C t CCha% 17. Check one: ® Initial Agreement ❑ Amendment # Appr and legal sufficiency: 18. Fundit},Inforrhation: '': H.,OME Jeffre kow S m f Fu Anorooriation Code PAS a Amount $ County A mey Ali EST;r , " K $ - ijK Z Y, Packet Page -900- form HUD -40093 r>e,r;farr�a�c 10/9/2012 Item 16.D.5. o�gllq, t pF,Af ;* *p First Program Year $ e *040 Action Plan o� (FY2011) The CPMP Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. SF 424 Complete the fellable fields (blue cells) in the table below. The other items are pre - filled with values from the GrantPa Tnfnrmatinn Wnriechaat Packet Page -901- plicant ,ide>tiller 13-1f "UC 120016 T e'of Submission Date - Received by state ' Florida ' App4icaftion Pre -a lication Date, Received by HUD, = - ..Federal IdeintllierY,, El Construction . :Construction Non Construction lVon "Construction Applicant Collier County Board of County Commissioners Contact: Kimberley Grant Public Services Division Phone: 239 252 -8442 3339 Tamiami Trail East Suite 211 Fax: 239 252 -2638 Naples, FL 134112 kimberlevqrant@colliergov.net Employer er identification Number E1N DUNS# 596000558 76997790 Ppjicant,Typeq pegify,other Type if necessary: Local Government: County Pro ram ihdin U.S..Department o Hou' sin end: ilrbanDevelo men Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding Community. Development Block Grant 14-.2 8 Entitlem t.Grant D.BG Project Titles , =,Administration, Public Facilities, enarit Assistance . Mental'Heeith Job Creation - DescriptionW Areas, ,v Affected by GDBG Project (s Coun .wide Cotner County, FL DBG Grant Amount $'2,114,463. dditional HUD - Grants) evera ed 0 escribe Additional Federal Funds .Leveragedl,405,758 itionai State Funds Leveraged 0 r Locally,Lever.aged Funds.0 rantee-Tunds.Leveraged Anticipated Program "Inm er (Describe) otal Funds Leveraged,Jbr -:t. DBG -fiased Projects) D Packet Page -901- 10/9/2012 Item 16.D.5. Home Investment Partnerships Program ..14.239 HOME HOME Project Titles Administration;"Homebuyer Assistance, CHDO assistance,. Description of Areas Affected by HOME Project .s Coun ide Collier County, FL NOVAE Grant-.Amount $66241 26 i UD ., Grant(s evera o neadl 0 H escribe dditional Federal Funds`Leveraged$7,0'13,427 dditional'State Funds`LeveiagedD, Locally Leveraged.fu ndsO rantee- fuqds,l:: ve1'aged 0.: Anticipated Program income -0 Pther,(Describe ) Total funds Leveraged-for, HOME - based. Projects) Housing Opporl:unities lor - People with "°14.241 HOPWA IDS HOPWA Project Titles' N/A IDescripti on of Areas `Affected bya H0PIWA Prb acts ' N .A HOPWA'Grant-Amount $0' dditj.onal `HUD Grants) ` . ILeveraged Describe . Additional Federal Funds Leveraged Additional State Funds Leveraged Locally Leveraged Funds :. Grantee Funds-Leveraged Anticipated Program Income Other (Describe) otal ".Funds Leveraged'forHOPWA based.Prowject(s) Emergency. Shelter Grants :Program `'° 14.231 ESG ESG Project Titles Administration, Abused Women ° and,-Children Shelter-_ .. Description oaf Areas Affected by,ESG .. Pro'ect s "Ginn °' ide Collier �Godn -, FL ESG Grant Amount`. ]Additional 4 b11 HUD,,,Grant(s)`Ieve aged ""Descrjbe K Additional Federal.Funds Leveraged957,300 dditiona3.State funds Leveraged0 . Locally Leveraged Funds0 Grantee Funos.L,everaged 0 ntic %gated Program Income 0 then (Describe) ` Total Funds Leveraged for,ESGbased Project(s) Congressional Districts of:" Is application subject to review by state Executive Order 12372 Process? 14 25 Is the applicant delinquent on any federal debt? If "Yes" please include an additional document explaining the situation. Yes This application was made available to the:state EO 1237Z,-Process for review .on DATE X.No Program is not covered by EO 12372 Yes ' ,,No " N/A :, Program has not been selected by the state for review Packet Page -902- 10/9/2012 Item 16.D.5. Person to be contacted regarding this application Kimberley Grant (239) 252 -8442 kimberleygrant@colliergov.net Signature of `Authorized Representative : Date Signed ' Board`of County Comim'iss o -ners_ - > Collier County, Florida,- Fred" W le- Chairman r. At= and legal sufficiency: Jefirly AA Klatzkow County Anomey Packet Page -903- ,,,r�J1ti lYE(dA'� ATTEST. K'` DWIGHT E. ai mature