Agenda 10/09/2012 Item #16A310/9/2012 Item 16.A.3.
EXECUTIVE SUMMARY
Recommendation to approve the Vanderbilt and Naples Beach Emergency Beach
Renourishment Resolution, make a finding that these beaches are critically eroded and
TDC funds can be used for renourishment, allow an expedited competitive process to
renourish these beaches, authorize the County Manager or his designee to approve the
contract but not issue the Notice -to- Proceed until contract ratification by the Board,
authorize the expenditure of up to $650,000 Category A Tourist Development Funds, and
approve all necessary budget amendments.
OBJECTIVE: To accomplish the emergency renourishment of beach from La Playa
(Monument R26) to just south of the Ritz (Monument R30) approximately 4,000 linear Feet (LF)
on Vanderbilt Beach and in Naples from Lowdermilk Park (Monument R61) to just south of the
Naples Golf and Beach Club (Monument R63.5) or 2,500 LF of beach.
CONSIDERATIONS: At the September 25, 2012 Board of County Commissioners (BCC)
meeting the BCC approved the Vanderbilt and Naples Beach Emergency Beach Renourishment
using a truck haul from an inland sand source and directed staff to provide a Resolution for BCC
approval.
The emergency beach renourishment will be from the La Playa (R26) to just south of the Ritz
(R30) approximately 4,000 linear feet (LF) on Vanderbilt Beach and in Naples from Lowdermilk
Park (R61) to just south of the Naples Golf and Beach Club (R63.5) or 2,500 LF of beach. The
beach will be elevated to the top of the scarp at the vegetation line. The beaches will be higher
(1 -2 feet) at the vegetation line and extend the entire width of the beach to the Mean High Water
(MHW) line. The beaches cannot be made wider. The sand must have a turtle friendly slope
(1:4) so the renourishment at both locations will be very limited. Preliminary estimates are
12,000 cubic yards (CY's) at Vanderbilt and 12,000 CY's at Naples.
Since sand is not placed in the water, a United States Army Corps of Engineers (USACE) permit
is not required and an emergency renourishment can be authorized by the Florida Department of
Environmental Protection (FDEP). If this work begins in November, both locations will most
likely be completed by the first of the year (see attached map). It is estimated that the truck haul
beach renourishment on the Vanderbilt and Naples Beaches will cost approximately $650,000.
The BCC must approve the attached Resolution declaring a State of Emergency and authorizing
emergency repairs to these beaches. As a result of this declaration, staff is recommending an
expedited competitive process to preserve competition under the County's Purchasing Policy and
state statutes. This will allow staff to provide for a 10 -day bid posting period rather than the
standard 30 -day period due to the emergency status of the project.
Staff is also recommending that the County Manager or his designee approve this competitively
bid contract but that the Notice -to- Proceed not be issued until the contract is ratified by the
Board of County Commissioners. This allows the contract processing and planning to continue to
move forward between Board hearing dates.
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10/9/2012 Item 16.A.3.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 13, 2012 Coastal
Advisory Committee (CAC) meeting, the emergency truck haul was recommended for approved
by an 8 to 1 vote. At the September 24, 2012 Tourist Development Council (TDC) meeting, the
emergency truck haul was recommended for approval by a 7 to 0 vote.
FISCAL IMPACT: Sholald the Board decide to fund this project a budget amendment moving
dollars from (TDC) Beach Renourishment Fund (195) reserves in the amount of $650,000 will
be required.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office.
The proposed emergency truck haul is in compliance with Category "A" Tourist Development
Tax Funding Policy approved by the Board on Nov. 1, 2005 (Item 16F1). Section 255.20, Fla.
Stat., allows for waiver of competition in an emergency. The Board's finding of an emergency
authorizes the Board to waive the purchasing policy or follow an expedited competitive
procurement process as defined in this Executive Summary and attached Resolution. This item
requires majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: Recommendation to:
1. Approve the Vanderbilt and Naples Beach Emergency Beach Renourishment Resolution
finding that these beaches are critically eroded and TDC funds can be used for
renourishment;
2. Allow for an expedited 10 -day bid process;
3. Direct the County Manager or his designee to approve this competitively bid contract but not
issue the Notice -to- Proceed until the contract is ratified by the Board of County
Commissioners;
4. Authorize the expenditure of up to $650,000 Category A Tourist Development Funds; and
5. Approve all necessary budget amendments.
Prepared bv: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department;
William D. Lorenz, Natural Resources Director
Attachments: 1) Map of Truck Haul locations, 2) Resolution
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10/9/2012 Item 16.A.3. I
Attachment #1
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LEGEND:
EMERGENCY PROJECT AREAS
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10/9/2012 Item 16.A.3.
RESOLUTION NO. 12-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER. COUNTY, FLORIDA DECLARING CRITICALLY ERODED
BEACHES IN COLLIER COUNTY AND THE CITY OF NAPLES TO
REQUIRE EMERGENCY RENOURISHMENT AND MAKING FINDINGS
TO SUPPORT THE PUBLIC PURPOSE OF RENOURISHMENT.
WHEREAS, the areas of Collier County beaches in Vanderbilt Beach and the
City of Naples Beach just south of Lowdermilk Park have suffered severe beach
erosion;
WHEREAS, the Board of County Commissioners finds that this severe beach
erosion requires emergency renourishment and that the Emergency Truck Haul
renourishment proposed by the Natural Resources Department is a viable solution to
the erosion; and
WHEREAS, the Board of County Commissioners finds that the two areas
identified are eligible for the use of Tourist Development Tax funds in compliance with
the TDC Category °A" Funding Policy (adopted November 1, 2005) in that the areas are
accessible to the public; and
WHEREAS, the Board of County Commissioners finds that it is necessary to
allow for an expedited competitive procurement process based on the public
emergency; and
WHEREAS, the Board of County Commissioners finds this it is necessary to
allow the County Manager to approve this contract but not issue the Notice -to- Proceed
until contract ratification by the Board of County Commissioners.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
2005 - 001140
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10/9/2012 Item 16.A.3.
1. The area of Vanderbilt Beach from La Playa (R26) to just south of the Ritz
Carlton Hotel (R30) is approximately 4,000 linear feet (LF) and the area of Naples
Beach from Lowdermilk Park (R61) to just south of the Naples Golf and Beach Club
(R63.5) or 2,500 LF of beach have experienced significant beach erosion.
2. The. Emergency Truck Haul renourishment proposed by the Natural
Resources Department is a viable solution to the erosion.
3. The emergency renourishment is eligible for Tourist Development Tax
Category "A" Funding based on the County's TDC Category "A" Funding Policy
(adopted November 1, 2005).
4. An expedited competitive process will be utilized to preserve competition
under the County's Purchasing Policy and Florida Statute Section 255.20. A 10 -day bid
posting period will be implemented rather than the standard 30 -day period due to the
emergency status of this project.
5. The County Manager is authorized to approve this contract but the Notice-
to- Proceed shall not be issued until the contract is ratified by the Board of County
Commissioners.
PASSED AND DULY ADOPTED by the Board of County Commissioners of
Collier County, Florida, this day of , 2012.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
Bv:
Approved as to form and
al sufficiency:.
olleen M. Greene
Assistant County Attorney
FRED W. COYLE, CHAIRMAN
2005 - 001/40
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10/9/2012 Item 16.A.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.3.
Item Summary: Recommendation to approve the Vanderbilt and Naples Beach
Emergency Beach Renourishment Resolution, make a finding that these beaches are critically
eroded and TDC funds can be used for renourishment, allow an expedited competitive process
to renourish these beaches, authorize the County Manager or his designee to approve the
contract but not issue the Notice -to- Proceed until contract ratification by the Board, authorize
the expenditure of up to $650,000 Category A Tourist Development Funds, and approve all
necessary budget amendments.
Meeting Date: 10/9/2012
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
9/24/2012 4:45:06 PM
Approved By
Name: PuigJudy
Title: Operations Analyst, GMD P &R
Date: 9/27/2012 4:02:05 PM
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Date: 9/28/2012 3:46:51 PM
Name: LorenzWilliam
Title: Director - CDES Engineering Services,Comprehensive
Date: 9/28/2012 4:03:17 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 9/28/2012 5:02:38 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
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Date: 10/2/2012 4:49:38 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/3/2012 8:23:16 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 10/3/2012 1:40:04 PM
Name: IsacksonMark
10/9/2012 Item 16.A.3.
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 10/3/2012 2:30:42 PM
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