Agenda 09/25/2012 Item #16A1 � . . _
9/25/2012 Item 16.A.1.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 4 to Contract # 09-5278 for an additional
942 days with Stanley Consultants, Inc., for Design & Post Design Construction Related
Services for the Intersection Capacity Improvements to the US 41 and SR/CR 951
Intersection and Resurfacing, Restoration and Rehabilitation (3R) roadway improvements
to SR 951; project#60116; Fiscal Impact $0.00.
OBJECTIVE: To add 942 days to the terms of the contract for completing the design and post
design construction services for the Resurfacing, Restoration and Rehabilitation (3R) segment of
the Project a/k/a the US41 and SR/CR 951 Intersection Improvement and 3R Improvements of
SR 951.
CONSIDERATIONS: The 3R segment of the project began with a separate design schedule
and it was intended to go to construction ahead of the US41 and SR/CR 951 intersection
improvements. The FDOT is providing funding through a Joint Participation Agreement (JPA)
for both CEI and construction for this segment; and, construction funding for the intersection
improvements. The Board approved the JPA for the CEI services on September 11, 2012, under
agenda item 16.A.13. The FDOT and staff has since agreed that in order to allow flexibility
between the different funding mechanisms, both segments of the improvements should be let for
construction simultaneously. The 3R project has a design completion date of October 9, 2012.
The Intersection design segment will be completed in March 2013 with the right of way phase
due to be completed in June 2013. Construction of both segments is not anticipated until late fall
of 2013.
This Change Order No. 4 will allow the 3R segment to match the schedule of the intersection
improvements segment and retain the Engineer of Record, Stanley Consultants, for the duration
of the design and post design construction phases of the projects.
FISCAL IMPACT: There are no fiscal impacts as a result of this change order no. 4.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT IMPACT: The project has been adopted in the CIE and is
consistent with the Long Range Transportation Plan.
RECOMMENDATION: That the Board of County Commissioners approves the Change
Order No. 4 to contract 09-5278 to Stanley Consultants, Inc.
PREPARED BY: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering
Department.
Attachments: 1) Change Order No. 4; 2) Change Order Modification No. 4
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9/25/2012 Rem 16.A.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.1.
Item Summary: Recommendation to approve Change Order No. 4 to Contract#09-5278
for an additional 942 days with Stanley Consultants, Inc., for Design & Related Services for the
Intersection Capacity Improvements to the US 41 and SR/CR 951 Intersection and Resurfacing,
Restoration and Rehabilitation (3R) roadway improvements to SR 951; project#60116; Fiscal
Impact$0.00.
Meeting Date: 9/25/2012
Prepared By
Name: MessamMarlene
Title: Project Manager, Senior,Transportation Engineering
8/1/2012 3:23:41 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: MessamMarlene
8/1/2012 3:23:43 PM
Approved By
Name:PutaansuuGary
Title: Project Manager, Principal,Transportation Engineer
Date: 8/10/2012 6:59:49 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing&General Services
Date: 8/13/2012 1:32:19 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing&General Services
Date: 8/13/2012 2:02:38 PM
Name: TaylorLisa
Title:Management/Budget Analyst,Transportation Administr
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9/25/2012 Item 16.A.1.
Date: 8/15/2012 9:24:39 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 8/16/2012 2:51:59 PM
Name: ShueGene
Date: 8/20/2012 4:31:58 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 8/31/2012 7:12:39 AM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 9/7/2012 2:37:58 PM
Name: AhmadJay
Title: Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 9/10/2012 2:08:55 PM
Name: TeachScott
low
Title: Deputy County Attorney,County Attorney
Date: 9/12/2012 6:22:21 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 9/14/2012 4:10:50 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/17/2012 9:19:53 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/17/2012 3:05:20 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/18/2012 11:19:07 AM
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9/25/2012 Item 16.A.1 .
n e County was&tea' P "'-
Purchasing Department
°,d iza -, vi ,. r° Change Modification Form
` urn:2e,
® Contract Change Request ❑Work Order Modification
Contract#: 09- Change#: 4 PO/Work Order#: 45- Project Name: US41 & SR/CR 951
5278 00115819 Intersection and SR 951 (RRR) Improv.
Project#: 60116 Project Manager: Department: Transportation Contractor/Firm Name: Stanley
Marlene Messam Engineering Consultants, Inc.
Original Contract/Work Order Amount $ 1,700,000.00 1/26/2010 Original BCC Approval Date; Agenda Item#10B
Current BCC Approved Amount $ 1,978,200.00 9/13/2011 Last BCC Approval Date: Agenda Item#16.A.12
Current Contract/Work Order Amount $ 1,978,200.00 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0.00 16.36% Total Change from Original Amount
Revised Contract/Work Order Total $1,978200.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $278.200.00 0.00%_ Change from Current Amount
Completion Date, Description of the Task(s)Change, and Rationale for the Change
Original completion date: October I Last approved completion date: I Revised completion date (in es this
9, 2012 (Phase 1A) October 9, 2012 (Phase 1A) change): May 9, 2015
Number of days added : 942 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval M.A.M. (this box must be initialed by Project Manager)
❑Add new task(s) ! ❑ Change task(s) ❑ Delete task(s) (I Other(specify):
Time Extension
Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
ys added:
The Florida Department of Transportation (FDOT) entered into a Memorandum of Agreement with Collier County on
November 10th, 2009 to provide reimbursement for the US41 & SR/CR 951 intersection improvement(Phase 1)and the SR
951 Restoration, Rehabilitation and Resurfacing (Phase 1A). A Joint Participation Agreement detailing the terms of the
reimbursement will be drafted and taken to the Board for approval in March/April 2013.
The segment of the project known as Phase 1A was intended to be constructed under a separate construction contract and
from the beginning the designs pursued different time tables for completion. Since the November 2009 MOA, the FDOT has
revised the memorandum of agreement to allow flexibility of funding between the two projects and now intends to have both
segments (Phase 1 and Phase 1A) let under one construction contract. Additional days are therefore needed to allow the
Phase 1A project to be on the same schedule for design completion, construction and post design services as the Phase 1
segment.
2. Provide detailed rationale for the requested change: The design and post design completion of Phase
1A will terminate on October 9, 2012. It is anticipated that construction project(Phase 1 and Phase 1A) will begin in the first
quarter of FY2014 with 2-year construction durationor the reasons provided in item 1 above, additional days are being
requested to extend the schedule of Phase 1A. v
3. Provide explanation why change was not anticipated in original scope of work: The segments were different in
scope and complexity and also they had different funding sources from the State. They were kept as separate projects for
these reasons. Phase 1A is receiving state funds for construction/CEI in amount of$7,775,576 and Phase 1 is receiving a
County Incentive Grant Program (CIGP) for construction only in the amount of$3,180,888 with a local match of 50% or
approximately $8,005,019. The probable construction cost of Phase 1A is not anticipated to require the total $7.78M and the
probable construction cost of Phase 1 will exceed $11M. Therefore; the state determined that for ease of funding the two
segments they should both be let under one construction contract . These differences could not have been anticipated at the
onset of the design.
4. Describe the impact if this change is not processed: The mechanism for completing the design is a valid contract.
Revised:5/16/12
1
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If the contract is allowed to expire then it would jeopardize the needed improvements and the ft 9/25/2012 Item 16.A.1 .
Type of Change/ Modification
0 1. Planned!Elective 0 2. Unforeseen conditions/circumstance 0 3. Quantity or price adjustment ,„,L
El 4. Correction of error(s) IE) 5. Value added 6. Schedule adjustment
Change Requested By
0 Contractor/Consultant 121 Owner 0 Using Department
—0 Design Professional fRegulatory Agency(specify) E Other (specify):
Purchasing Professional Participated in Negotiation of Change/ Modification: Ei Yes 0 No
?./
Approved by: Date:
4-4 E :CC>
Name and title Marlene MesSanyProject.Manager
'
Reviewed bya; :// //, der,
Date:
,
Procurement Strategist's Na e: Rhonda Cummings
'44000
Aft%
Revised:5/16/12
2
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9/25/2012 Item 16.A.1 .
1 1
CHANGE ORDER
CHANGE NO. 4 CONTRACT NO.09-5278 /
BCC Date:January 26,2010 1"
Agenda Item: 10B
TO: Jon Ahlschwede,Operations Manager
Stanley Consultants, Inc.
27300 Riverview Center Blvd., STE 101
Bonita Springs, FL 34134
DATE: July 16, 2012
PROJECT NAME: Design &Related Services for the Intersection C pacit ,Improvements to the
US41 & SR/CR 951 and Resurfacing,Restoration and Rehabilitation(RRR)Roadway
Improvements to SR951
PROJECT NO.: 60116
Under our AGREEMENT dated January 26,2010
You hereby are authorized and directed to make the following change(s) in accordance
with terms and conditions of the Agreement: Increase to duration for Phase IA(RRR) v°
FOR THE(Additive) (Deductive) Sum of: $0.00 (Zero dollars);Zero Dollars.
Original Agreement Amount $1,700,000.00
Sum of Previous Changes $$278,200,00
This Change Order add or deduct $0.00
Present Agreement Amount $$1,978,200.00 t/
The time for completion shall be increased by 942 calendar days due to this Change Order.
Accordingly, the Contract Time is now 1915 calendar days. Th ubstantial completion date is
April 9, 2015 and the final completion date is May 9, 2015.1/Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the
same terms and conditions as contained in our Agreement indicated above, as fully as if the same
were repeated in this acceptance. The adjustment, if any,to the Agreement shall constitute a full
and final settlement of any and all claims of the Contractor arising out of or related to the change
set forth herein,including claims for impact and delay costs.
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9/25/2012 Item 16.A.1 .
•
IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an authorized
person or agent,hereunder set their hands and seals on the date(s)indicated below.
Accepted: ,20_
A'I I EST: OWNER:
BOARD OF COUNTY COMIVIISSIONERS
COLLIER COUNTY,FLORIDA
Dwight E.Brock,Clerk
By:
Fred'Coyle,Chairman
By: ' ''e.-tt .. I
tu - ',i' .J n.....
/Marlene Mess inn,P.E.. Project Manager
Approved as to form and ' DW_Si DMINI TO
Legal sufficiency: �"
► k Cas guid'a
Deputy County Attorney
PROCUREMENT STRATEGIST
Name By a t;441,---t.-%,,,e;,_ : /i;v i ,L,
' Rhonda Cumming's
I
DEPARTMENT DIRECTOR
rm
By: s. % 5 „„,,,e,-,.......,.....m...-44i
.� ._..4
x `Jay Ahmad;P.E.
i :p
CONTRACTOR: i
Stanle Consultants Inc
By: 3 I, ' ' i 1 ..
Jon&hl hwed-,Operations Manager
j
}
Fir fitness ,µ,ms'
M z
Type/print witness name
4
'Second Witness
Type/print witness name
Amok
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