Agenda 09/11/2012 Item #16J 99/11/2012 Item 16.J.9.
EXECUTIVE SUMMARY
Recommendation to authorize the Collier County Supervisor of Elections to accept
federal election activities funds with a 15% matching contribution and that the
Board direct its Chairman to sign the Certificate Regarding Matching Funds.
OBJECTIVE: To obtain authorization to accept funds from the Department of State,
Division of Elections, for additional federal election activities beyond the Supervisor of
Elections' current programs, for the Board to have its Chairman to sign the Certificate
Regarding Matching Funds (see Attachment "A -2 to Memorandum of Agreement "), and
to authorize any necessary budget amendments to receive those funds.
CONSIDERATIONS: The 2012 Legislature appropriated $3,000,000 specifically for
federal election activities. Those funds are being distributed to the State's Supervisors of
Elections based on the number of active registered voters as of the 2012 Presidential
Preference Primary Election, as certified by the Department of State. Collier County's
share of those funds is $45,582.39, (see Attachment "B" to MOA). In order to receive
the $45,582.39, the Chairman of the Board of County Commissioners must certify that
the county will provide a 15% ($6,837.36) matching contribution. This matching
contribution was included in the Supervisor of Elections 2011/2012 budget.
FISCAL IMPACT: The County will incur a fiscal impact of $6,837.36, which
constitutes the required matching contribution necessary for the Collier County
Supervisor of Elections to receive the $45,582.39 from the Division of Elections. The
funds received will be appropriated in the Supervisor of Elections budget with definitive
project tracking.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office, is legally sufficient for Board action and only requires a
majority vote for approval —SRT.
GROWTH MANAGEMENT INPACT: None
RECOMMENDATION: That the Collier County Board of County Commissioners
authorizes the Collier County Supervisor of Elections to accept federal election activities
funds with a 15% snatching contribution from the County, to authorize any necessary
budget amendments to receive those funds, and that the Board's Chairman sign the
Certificate Regarding Matching Funds.
Submitted by: Jennifer J. Edwards, Supervisor of Elections
Packet Page -4074-
9/11/2012 Item 16.J.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 1619.
Item Summary: Recommendation to authorize the Collier County Supervisor of Elections
to accept federal election activities funds with a 15% matching contribution and that the Board
direct its Chairman to sign the Certificate Regarding Matching Funds.
Meeting Date: 9/11/2012
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
7/27/2012 8:54:38 AM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
7/27/2012 8:54:41 AM
Approved By
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 7/27/2012 9:27:34 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 8/3/2012 10:55:53 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/20/2012 11:39:58 AM
Name: SheffieldMichael
Title: Manager- Business Operations, CMO
Date: 8/22/2012 8:55:05 AM
Packet Page -4075-
RICK SCOTT
Governor
To:
From:
Date:
Subject:
MEMORANDUM
Supervisors of Elections
Dr. Gisela Salas,� tor, Division of Elections
July 16, 2012
FY 2012 -13 Federal Election Activities Funds
9/11/2012 Item 16.J.9.
JUL 20 11-9 Pki 12" 14,
KEN DETZNER
Secretary of State
The 2012 Legislature appropriated $3,000,000 specifically for federal election activities. These
fiends will be distributed to the Supervisors of Elections pursuant to a formula based on active
registered voters in each county as of the 2012 Presidential Preference Primary.
Funds received pursuant to this Agreement may be spent for any of the following purposes
relating to federal election activities:
• Voter education;
• Poll worker training;
• Standardizing election results reporting; or
• Other federal election administration activities, as approved by the Department of State,
such as implementing and maintaining the provisions of the Military and Overseas Voter
Empowerment (MOVE) Act and the Uniformed and Overseas Citizens Absentee Voting
Act (UOCAVA); or
• Any software or hardware technology, including but not limited to any emerging
technology, that eiiliances or facilitates the delivery of absentee ballots, the casting and
counting of valid votes, voting system audits or recount processes, and the certification of
accurate and complete official election results. Such technology or any pilot program that
uses such technology must first be certified or approved, whichever is applicable, by the
Department of State.
These are the acceptable uses for the fiends under the categories listed above:
Mailing or publishing sample ballots which must include additional information on
voting procedures, voting rights or voting technology;
Division of Elections
1 R.A. Gray Bldg., Rm. 316 • 500 S Bronough St. • Tallahassee, Florida 32399 -0250
Telephone: (850) 245 -6200 9 Facsimile: (850) 245 -6217 elections.myflorida.com
Commemorating 500 year- - PTT_ -T- Ld y — -- www.fla500.com
DIVA f10R10A "[?it Packet Page - 4076 - y VIVA FLORIDA ill f.
9/11/2012 Item 16.J.9.
FY 2012 -2013 Federal Election Activities Funds
July 16, 2012
Page 2 of 3
• Voter information cards which must include additional voter education information on
voting procedures, voting rights or voting technology,
• Advertising or publications outlining voting procedures, voting rights or voting
technology;
• Voting System demonstrations;
• Poll worker training stipends;
• Training materials for poll workers;
• Voter guides, which must include voter education information concerning voting
procedures, voting rights, or voting technology but shall not contain elected officials'
contact information other than the supervisor's contact information; or
• Maintaining online or web -based absentee ballot request and ballot tracking and precinct -
finder system as relates to use in federal elections and for the costs for upgrades and
future license fees and maintenance fees for the MOVE Act and other UOCAVA
expenditures.
• Any software or hardware technology, including but not limited to any emerging
technology, that enhances or facilitates the delivery of absentee ballots, the casting and
counting of valid votes, voting system audits or recount processes, and the certification of
accurate and complete official election results. Such technology or any pilot program that
uses such technology must first be certified or approved, whichever is applicable, by the
Department of State.
These funds must be used to support election activities related only to federal elections (that is,
elections in which a federal candidate is on the ballot). If any of the funds are used for an
election in which a federal candidate is not on the ballot, the cost must be pro -rated for the
portion of the expenditure that is allocable to federal elections. Any of these finds can be used
for the 2012 Presidential Preference Primary, Primary Election and General Election.
In order to receive the funds, the Legislature has required that the Supervisor of Elections
provide the Department of State with a detailed description of the programs that will be
implemented in the Supervisor's federal election activities plan. The Supervisor shall identify
the source of fiends (federal funds, county matching funds, other county funds /local) being used
for each federal election activity set forth in the plan. Samples of any documents and /or
publications that you plan to produce as part of these activities must be provided along with
the plan.
The Division has enclosed a federal election activities plan form, required to be used when
submitting the plan. It will simplify the preparation of your plan, and it will expedite the
Division's review and allow your check to be mailed to you more quickly. Simply place an X in
the box for the programs that you plan to carry out this fiscal year, and place an X in the box for
the topics that apply to each activity. Please also put an X in the appropriate boxes indicating
which funds will be used for each activity.
Packet Page -4077-
9/11/2012 Item 16.J.9.
FY 2012 -2013 Federal Election Activities Funds
July 16, 2012
Page 3 of 3
There is no need to enter specific dollar amounts on the plan. The dollar amounts will be
addressed when you submit your annual financial report due December 31, 2012.
Please also note, the 2012 Legislature included the following requirement in the appropriation.
Supervisors shall also report to the Department any unspent funds remaining on June 30,
2013. We will send out the reporting form in mid -July this year. If you need to make any
changes to your original plan, the revised plan must be submitted in advance, in writing and
approved by the Department of State.
As a reminder, the Chairman of the Board of County Commmissioners will be required to provide
written certification that the county will match the state funds with a 15% county match. If the
county governing body fails to appropriate the matching fiords, the Supervisor must return or
repay to the State a portion of the funds for which the matching fiends applied. Both the federal
funds and the county matching finds must be held in a separate interest bearing account to be
used solely for federal election activities purposes.
Enclosed are the following documents:
1. Memorandum of Agreement, Receipt and Use of HAVA Funds for Federal Election
Administration Activities, MOA #2012- 2013 -0001 (required to be signed by the
Supervisor of Elections);
2. Attaclunent A, Compliance Requirements;
3. Attachment A -1, Federal Election Activities Plan, form DS -DE 126 (required to be
completed and returned by the Supervisor of Elections);
4. Attachment A- 2,Certificate Regarding Matching Funds, form DS -DE 127 (required to be
signed by the Chairman of the Board of County Commissioners);
5. Attaclunent A -3, Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions, ED form GCS -009 (required to
be signed by the Supervisor of Elections);
6. Attachment B, FY 2012 -13 Federal Election Activities Funds Spreadsheet.
Please return all of these documents to the Division of Elections. You will be provided a copy of
the agreement upon execution by the Division.
If you have any questions, please don't hesitate to contact me or the HAVA team.
GS /jd /ma
Enclosures
Packet Page -4078-
9/11/2012 Item 16.J.9.
MEMORANDUM OF AGREEMENT
RECEIPT AND USE OF HAVA FUNDS
FOR FEDERAL ELECTION ADMINISTRATION ACTIVITIES
This agreement is between the State of Florida, Department of State, Division of Elections
( "Department "), R.A. Gray Building, 500 South Bronough Street, Tallahassee, FL 32399 -0250
and The Honorable Jennifer J. Edwards, Supervisor of Elections ( "Supervisor "), on behalf of
Collier County, 3295 Tamiami Trail East, Rev, Dr. MLK, Jr. Building, Naples, FL 34112 -5758.
This agreement is effective as of the date fully executed by the parties.
I. GOVERNING LAW
The Department is authorized pursuant to specific appropriation 3134 of the 2012 -2013
General Appropriations Act (see section 6, chapter 2012 -118 Laws of Florida), to disburse a total
of $3,000,000 from the Federal Grants Trust Fund (HAVA Account # 261011) to the county
supervisors of elections for the fiscal year 2012 -2013 ( "FY 2012 -2013 funds "). Therefore,
funds are made available through section 251 of the Help America Vote Act of 2002 (HAVA)
and the Catalog of Federal Domestic Assistance (CFDA) 90.401, Help America Vote Act
Requirements Payments for improving the administration of federal elections.
IL SCOPE OF USE AND RESTRICTIONS
As more specifically set forth in paragraph 1 of Attachment A, which is hereby incorporated
by reference, the fiends granted shall be used for federal election administration activities.
These funds shall be used to support election activities related only to federal elections
(that is, elections in which a federal candidate is on the ballot). If any of these fiends are
used for an election in which a federal candidate is not on the ballot, the cost must be pro-
rated for the portion of the expenditure that is allocable to a federal election. These funds
shall not be used to support state or federal lobbying activities but this does not affect the
right, or that of any other organization to petition Congress, or any other level of
Goverrunent, through the use of other resources.
Prior to receiving FY 2012 -2013 funds, the Supervisor must first submit in accordance
with paragraph 2 of Attachment A: 1) A Federal Election Activities plan (DS -DE 126,
Revised 7/5/2011 ] that details the planned use of the funds; 2) Certification from the
county governing body to provide matching funds equal to 15% of the HAVA funds
received, [DS -DE 127, Revised 7/5/2011; and 3) Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
form. Any change, modification or deviation from the activities or expenses initially
provided in the plan for use of the funds must be reviewed and approved by the
Department prior to expenditure.
• The FY 2012 -2013 funds shall be placed in a separate interest bearing account in a
qualified public depository as set out in section 280.03, Florida Statutes, and in
MOA # 2012 -2013 -0001
-1-
Packet Page -4079-
9/11/2012 Item 16.J.9.
accordance with accounting requirements as set forth in paragraphs 3 and 4 of
Attachment A.
The Supervisor shall report and account for expenditures in accordance with this
agreement and specifically paragraphs 5 and 6 of Attachment A.
III. DISBURSEMENT
The Department shall distribute to each eligible county supervisor of elections an amount equal
to the funding level per voter multiplied by the number of active registered voters in the county
for the 2012 Presidential Preference Primary. The Department shall determine the funding level
per voter in the state based on that information. The Supervisor shall receive a sum certain as
outlined in Attachment B, incorporated by reference.
IV. MONITORING, AUDITS, AND REPORTING
The administration of resources awarded to the Supervisor is subject to monitoring, audits, and
reporting as described herein.
A. Monitoring
In addition to reviews of audits conducted in accordance with OMB Circular A -133 (as revised),
the Department may provide additional monitoring including on -site visits, and /or other
procedures permitted under federal and state law. The Supervisor shall comply and cooperate
with any monitoring procedures /processes the Department deems appropriate.
The Department shall closely monitor the Supervisors' annual expenditure reports required by
paragraph 5 of Attachment A to ensure that the Supervisors expend HAVA funds in accordance
with approved plans and will require reimbursement for all expenditures not approved or
otherwise authorized. Also, the Department shall ensure that Supervisors report the expenditures
made with HAVA funds separately from expenditures made with county funds.
B. Audits
1. Federal audit,10MB Circular A -133 (as r enised)
If the Supervisor expends $500,000 ($300,000 for fiscal years ending before December 31,
2003) or more in federal awards in its fiscal year, a single or program - specific audit must be
conducted in accordance with the provisions of OMB Circular A -133 (as revised). This may be
satisfied by an audit of the Supervisor of Elections conducted by the Auditor General in
accordance with OMB Circular A -133 (as revised). In determining the federal awards expended
in its fiscal year, the Supervisor shall consider all sources of federal awards. Attachment A
indicates federal resources are being awarded under this Agreement. The determination of
amounts of federal awards expended shall be in accordance with the guidelines established by
OMB Circular A -133 (as revised). In connection with an audit herein, the Supervisor shall fulfill
the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular
A -133 (as revised).
MOA # 2012 -2013 -0001
Packet Page -4080-
9/11/2012 Item 16.J.9.
If the Supervisor expends less than $500,000 ($300, 000 for fiscal years ending before December
31, 2003) in federal awards in its fiscal year, an audit pursuant to OMB Circular A -133 (as
revised), is optional. If the Supervisor elects to have an audit conducted in accordance with the
provisions of OMB Circular A -133 (as revised), the cost of the audit must be paid from non-
federal resources (i.e., from sources other than federal entities).
2. Other audits
The Department may conduct a limited scope audit of federal funds as defined by OMB Circular
A -133 (as revised) or other financial analysis or review of federal funds as permitted by federal
law. In the event the Department determines that such audit analysis, or review is appropriate,
the Supervisor agrees to comply with any additional instructions provided by Department staff to
the Supervisor regarding such process. If the Department determines that federal funds received
under this Agreement were used for any unauthorized purpose or that the Supervisor did not
comply with this agreement or state or federal requirements for receipt, expenditure, or
accounting, the Supervisor must return or repay these federal funds in an amount sufficient to
ensure or obtain compliance, including expenses for any corrective or remedial action.
Additionally, the Department may withhold funds, otherwise due, in an amount sufficient to
cover any costs associated with the limited scope audit or financial analysis or review to
determine or ensure compliance.
The Supervisor further agrees to comply and cooperate with any inspections, reviews,
investigations, or audits of federal funds deemed necessary by the Department of State, Chief
Financial Officer (CFO) or Auditor General.
For additional guidance to state and federal monitoring and auditing requirements, refer to:
http: / /election. dos. state. fl. us/hava /index. shtml and http: / /wu,w. eac. gov.
C. Reporting
Copies of financial reporting packages as described in section .320(c), OMB A -133 (as revised)
for audits conducted by or on behalf of the Supervisor pursuant to Section IV.13.1 of this
agreement, shall be submitted as required by sections .320(d) of such circular to:
Department of State
Department of State
Auditor General's Office
Federal Audit
Division of Elections
Office of Inspector General
Room 401, Pepper Bldg
Clearinghouse
R.A. Grav Building, .Ste 316
R.A. Grav Bldg., Rm 114A
ll / West Madison St.
Bureau ofthe Census
500 S. Bronough St.
500 S. Bronough Street
Tallahassee, FL
1201 East 10 "i St.
Tallahassee, FL 32399 -0250
Tallahassee, FL 32399 -0250
32399 -1450
Jefersonville, IN 47132
Other Federal agencies and pass- through entities in accordance with Sections .320 (e) and
()9, OMB Circular- A -133
(as revised),
Any reports, management letter, or other required information shall be submitted timely in
accordance with OMB Circular A -133 (as revised), the Florida Single Audit Act, and Chapters
10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations), Rules of
the Auditor General, as applicable. When submitting financial reporting packages to the
Department for audits conducted in accordance with the aforementioned circular or Rules of the
Auditor General, the Supervisor shall include within the information the date the Supervisor
received the reporting package.
MOA # 2012- 2013 -0001
Packet Page -4081-
9/11/2012 Item 16.J.9.
V. RECORD RETENTION
The Supervisor shall keep and maintain accurate and detailed records (e.g., invoices, receipts,
and other documentation) sufficient to identify how and whether expenditures were used for
authorized purposes, to support financial reporting, and to conduct audits as may be required or
requested. The Supervisor shall retain these records for five fiscal years in accordance with the
guidelines of the Department of Financial Services and the Office of the Auditor General, or
three years after the date an audit report is issued, whichever is later. The Supervisor shall allow
the Department or its designee, CFO, or Auditor General access to such records, including the
audit working papers upon request.
Failure to provide adequate documentation shall result in a request to return the funds to the
Department.
VI. ENTIRETY OF THE AGREEMENT
All terms and conditions of this agreement are fully set forth in this
document and attachments incorporated by reference and shall be governed by the laws of the
State of Florida regardless of any conflict of laws provisions. In any proceeding or action
brought under this section, the parties agree that the prevailing party will be entitled to its
reasonable attorney's fees from the other party. The parties agree that proper venue will be in
Leon County, Florida.
IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their
undersigned officials as duly authorized.
County Supervisor of Electi ns..
Printed name and title
� � A 1 �'�'a -, `6
Witness
Date
Department of State, Division of Elections
By:
Printed name and title
Witness
Date
MOA # 2012 - 2013 -0001
A
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9/11/2012 Item 16.J.9.
ATTACHMENT A -2 of MOA 2012- 2013 -0001
Certificate Regarding Matching Funds
I, , Chairman of the Board of County Commissioners of
Collier County, Florida, do hereby certify that the Board of County Commissioners will provide
matching funds for the Federal Election Activities grant in county FY 2012 -2013 to the
Supervisor of Elections in an amount equal to at least 15% of the amount to be received from
the state, which for Collier County is $6,837.36. 1 understand that if the Board fails to
appropriate the required matching funds, all funds received from the state for this grant during
the 2012 -2013 state fiscal year will be required to be returned to the Department of State.
Chairman, Board of County Commissioners
Date
DS -DE 127
Revised 7/5/2011
Packet Page -4087-
9/11/2012 Item 16.J.9.
Attachment A -3 to MOA 2012 - 2013 -0001
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 45 CFR 1183.35, Participants' responsibilities. The regulations were published as
Part VII of the May 26, 1988 Federal Register (pages 19160 - 19211). Copies of the regulations may be
obtained by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(l ) The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
ED Form GCS -009, 6/88
Packet Page -4088-
9/11/2012 Item 16.J.9.
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and /or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The tenns "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List (Telephone Number).
S. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available
to the federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and /or debarment.
ED Form GCS -009, 6188
Packet Page -4089-
9/11/2012 Item 16.J.9.
ATTACHMENT B to MOA 2012 - 2013 -0001
DEPARTMENT OF STATE
DIVISION OF ELECTIONS
FEDERAL ELECTION ACTIVITIES
FY 2012 -2013
County
2012
Presidential
Preference
Primary
Registered Voters
Federal Election
Activities
Funding
Per County
County
Matching
Funds
15%
Alachua
150,951
$
40,285.64
$
6,042.85
Baker
13,801
$
3,683.20
$
552.48
Bay
104,508
$
27,890.98
$
4,183.65
Bradford
15,762
$
4,206.55
$
630.98
Brevard
359,546
$
95,955.25
$
14,393.29
Broward
1.076,716
$
287,352.82
$
43,102.92
Calhoun
8,488
$
2,265.27
$
339.79
Charlotte
109,954
$
29,344.41
$
4,401.66
Citrus
96,084
$
25,642.80
$
3,846.42
Clay
127,514
$
34,030.80
$
5,104.62
Collier
170,798
$
45,582.39
$
6,837.36
Columbia
32,844
$
8,765.37
$
1,314.81
DeSoto
16,267
$
4,341.32
$
651.20
Dixie
10,176
$
2,715.76
$
407.36
Duval
516,319
$
137,794.67
$
20,669.20
Escambia
198,291
$
52,919.69
$
7,937.95
Flagier
66,186
$
17,663.65
$
2,649.55
Franklin
7,262
$
1,938.07
$
290.71
Gadsden
28,570
$
7,624.73
$
1,143.71
Gilchrist
10,717
$
2,860.14
$
429.02
Glades
6,631
$
1,769.67
$
265.45
Gulf
9,383
$
2,504.13
$
375.62
Hamilton
7,782$
2,076.85
$
311.53
Hardee
12,037
$
3,212.42
$
481.86
Hendry
16,537
$
4,413.38
$
662.01
Hernando
119,474
$
31,885.09
$
4,78216
Highlands
60,147
$
16,051.97
$
2,407.80
Hillsborough
686,215
$
183,136.33
$
27,470.45
Holmes
11,159
$
2,978.10
$
446.72
Indian River
90,153
$
24,059.94
$
3,608.99
Jackson
28,167
$
7,517.18
$
1,127.58
Jefferson
9,242
$
2,466.50
$
369.97
Lafayette
4,442
$
1,185.48
$
177.82
Lake
190,888
$
50,943.99
$
7,641.60
Lee
363,445
$
96,995.81
$
14,549.37
Leon
175.298
$
46,783.34
$
7,017.50
Levy
24,516
$
6,542.80
$
981.42
Liberty
4,265
$
1,138.24
$
170.74
Madison
11,572
$
3,088.32
$
463.25
Manatee
202,437
$
54,026.17
$
8,103.93
Marion
213,970
$
57,104.09
$
8,565.61
Martin
100,827
$
26,908.60
$
4,036.29
Miami -Dade
1,214,351
$
324,084.70
$
48,612.71
Federal Election Activities Funds FY 2012 -2013 - FINAL
Packet Page -4090-
6/26/2012
9/11/2012 Item 16.J.9.
DEPARTMENT OF STATE
DIVISION OF ELECTIONS
FEDERAL ELECTION ACTIVITIES
FY 2012 -2013
County
2012
Presidential
Preference
Primary
Registered Voters
Federal Election
Activities
Funding
Per County
County
Matching
Funds
15%
Monroe
50,854
$ 13,571.86
$
2,035.78
Nassau
50,704
$ 13,531.83
$
2,029.77
Okaloosa
120,761
$ 32,228.57
$
4,834.29
Okeechobee
18,516
$ 4,941.53
$
741.23
Orange
623,409
$ 166,374.73
$
24,956.21
Osceola
144,004
$ 38,431.63
$
5,764.75
Palm Beach
826,909
$ 220,684.59
$
33,102.69
Pasco
296,984
$ 79,25877
$
11,888.82
Pinellas
601,314
$ 160,478.04
$
24,071.71
Polk
331,671
$ 88,516.00
$
13,277.40
Putnam
43,429
$ 11,590.29
$
1,738.54
St. Johns
145,173
$ 38,743.62
$
5,811.54
St, Lucie
168,088
$ 44,859.15
$
6,728.87
Santa Rosa
110,809
$ 29,572.59
$
4,435.89
Sarasota
271,332
$ 72,412.80
$
10,861.92
Seminole
257,858
$ 68,816.87
$
10,322.53
Sumter
69,331
$ 18,502.98
$
2,775.45
Suwannee
24,454
$ 6,526.26
$
978.94
Taylor
12,677
$ 3,383.22
$
507.48
Union
6,950
$ 1,854.81
$
278.22
Volusia
312,599
$ 83,426.09 1
$
12,513.91
Wakulla
17,584
$ 4,692.80
$
703.92
Walton
38,056
$ 10,156.34
$
1,523.45
Washington
13,894
$ 3,708.02
$
556.20
TOTAL 1 11,241,0521 $ 3,000,000.00 1 $ 450,000.00
FY 2012 -2013 APPROPRIATION - FEDERAL ELECTION ACTIVITIES $3,000,000
2012 PPP - Total number of registered voters in the state 11,241,052
FUNDING LEVEL PER INDIVIDUAL VOTER $0.2669
(Based on FY 2012 -2013 appropriation for Federal Election Activities
divided by the total number of registered voters in the state
for the 2012 PPP Election.)
Federal Election Activities Funds FY 2012 -2013 - FINAL 2 6/2612012
Packet Page -4091-
9/11/2012 Item 16.J.9.
ATTACHMENT A -2 of MCA 2012- 2013 -0001
Certificate Regarding Matching Funds
1, Fred W. Coyle Chairman of the Board of County Commissioners of
Collier County, Florida, do hereby certify that the Board of County Commissioners will provide
matching funds for the Federal Election Activities grant in county FY 2012 -2013 to the
Supervisor of Elections in an amount equal to at least 15% of the amount to be received from
the state, which for Collier County is $6,837.36. 1 understand that if the Board fails to
appropriate the required matching funds, all funds received from the state for this grant during
the 2012 -2013 state fiscal year will be required to be returned to the Department of State.
Chairman, Board of County Commissioners
Fred W. Coyle
Date
ATTEST
DS -DE 127
Revised 7/5/2011
Packet Page -4092-
= to fors & 1el�1 samckwy
D"NOY County Attorney