Agenda 09/11/2012 Item #16A 99`1,12: "w !te~- 1r.L..0
EXECUTIVE SUMMARY
Recommendation to ratify and approve Change Order No. 5 to Contract # 08 -5130 in the
amount of $46,034 with CME Associates, Inc., for Design & Related Services for
Development of Accelerated Bridge Construction Standards and Pilot Bridge
Construction; Project # 66066.
OBJECTIVE: For the Board to ratify and approve Change Order No. 5, which was necessary
to provide revised construction bid documents for the White Boulevard Bridge Replacement and
to complete post design services.
CONSIDERATIONS: Construction Bids were received on December 15, 2011, for the
replacement of the White Boulevard Bridge and the construction of one new Bridge at 23rd St.
SW including roadway improvements to 1 -mile of 23rd St. SW. Due to projected budget
shortfalls the project was scaled back. The new bridge and roadway improvements at 23rd St. SVGS
are no longer part of the construction services and the bid documents need to be revised and re-
issued.
On April 24, 2012, under agenda item 16 A. 13, the BCC approved the rejection of all bids under
ITB 12 -5820 and authorized the re- advertisement for bids for the White Boulevard Bridge
Replacement. The revised project will include the construction of a temporary detour over the
Golden Gate Main Canal at 23rd St. SW while the White Boulevard Bridge is placed out of
service. The reduced scorn° has saved approximately $3,950,000 from the project budget. The
design changes in Change Order No. 5 is needed to effectuate that reduction.
The South Floriaa Water Management District (SF WMD) has also stipulated that a condition of
the permit modification for the temporary crossing will be a construction period from December
2012 to May 2013. This is the period when the Golden Gate Main Canal would have the least
impact from storms. It was therefore imperative that the project be re- advertised for bids in July
2012 so that the construction contract reached the BCC for approval by the first meeting in
September 2012. It requires approximately 3 months prior to the start of construction for the
fabrication of the bridge elements (precast bents, precast pile caps, precast beams and prestressed
piles). Any delays to this schedule would result in the contractor not being able to prefabricate
the bridge elements in time.
Staff executed and processed Change Order No. 5 on May 31, 2012, giving the designer four (4)
weeks to provide revised construction documents for bids in July 2012. At the time staff
processed Change Order No. 5, staff believed that the change order would be approved by the
BCC at its July 24, 2012, meeting. Upon further inspection, however, staff discovered that
Change Order No. 5 brought the accumulative percentage change to 11.36% since'the last BCC
approved amount, which was $462,307.00 on November 8, 2011. Because the accumulative
percentage increase on this project is in excess of ten percent of the current Board approved
amount, staff is bringing the item to the Board to ratify and approve the issuance of Change
Order No. 5.
Packet Page -1737-
9`['.,'Z" -1 Items 16.L..c.
FISCAL IMPACT: Funds in the amount of $46,034.00 are available within Gas Taxes.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: The project has been adopted in the CIE and is
consistent with the Long Range Transportation Plan.
RECOMMENDATION: That the Board of County Commissioners approves Change Order
No. 5 to contract 08 -5130 to CME Associates, Inc., in the amount of $46,034.00
PREPARED BY: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering &
Construction Management Department.
Attachments: 1) Change Order; 2) Change Order Modification
Packet Page -1738-
Ite - r `
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.9.
Item Summary: Recommendation to ratify and approve Change Order No. 5 to Contract #
08 -5130 in the amount of $46,034 with CME Associates, Inc., for Design & Related Services for
Development of Accelerated Bridge Construction Standards and Pilot Bridge Construction;
Project # 66066
Meeting Date: 9/11/2012
Prepared By
Name: MessamMarlene
Title: Project Manager, Semor,Transportation Engineering
7/6/2012 5:40:58 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: MessamMarlene
7/6/201-^ 5:41:00 PM
Approved By
Name: PutaansuuGary
Title: Project Manager, Principal,Transportation Engineer
Date: 7/9/2012 11:20:05 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 7/25/2012 11:36:53 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 8/1/2012 12:08:29 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 8/1/2012 12:37:31 PM
Packet Page -1739-
9/11 /2'12Iterr 1E.L
Name: AhmadJay.
Title: Director - Transportation Engineering,Transportation Engineering & Construction Management
Date: 8/10/2012 9:44:11 AM
Name: ShueGene
Date: 8/13/2012 3:04:21 PM
Name: TaylorLisa
Title: Management /Budget Analyst,Transportation Administr
Date: 8/15/2012 3:19:01 PM
Name: BetancurNatali
Title: Executive SecretaryTransportation Engineering & C
Date: 8/22/2012 12:03:13 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 8/24/2012 11:08:54 AM
Name: MarcellaJeanne
Title: Executive Secretary.Transportation Planning
Date: 8/28/2012 10:05:00 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 8/28/2012 2:55:28 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/29/2012 4:00:26 PM
Name: UsherSusan
Title: Management /Budget Analyst, Senior,Office of Manage
Date: 8/31/2012 4:42:29 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 8/31/2012 5:25:52 PM
Packet Page -1740-
Cli-k\ GE OkDr-k
ORDER ;\Cl� f
-0: ),Ir. P. Bradibrd Chencv. I-S,
CM.P* Associates. Inc.
3 3 bast Rive- Drive. Suite 400
East Hartford. CT06. 1.08
DATE: Mav 1 1. 01
BCC Date: ",12 '2009
A,,,enda herri: -1 6B ��
PROJECYN.-vME: .,kcceiaratedl Brjd2e Cors-action Standard & Bridge-Construct-10r;
..........
I F" OJE CTI \ {).: oo0(:)6
"Y
at-.d Ma,, '00Q
accordanc�: with
ou herch-, art, authorizt!,,.` ant-.4 ilrt:ctej to i-nakc the to
ie-rns ami condition .s of th,� ALreL:n1cn1: 1, j•,D coraoic!e actin hies rciated to the consirucluor, W
ten"i"Orar", detour options -at,"-' Plans -evisior as i 1Crzf.ilCu in lilc Prol't--s'-slona; Ag-eernen: as
descnlheu in the atiached Scope of Services Order ',-o.5- I 1 0 increase ine funding tbr posi
1: -ks due 1C) ulf-: pro iec:.
Chan,ae C)T-der Rcl-ajvertisenwn- and rqilid of tire' hit,-- Bouievard Bridgt- Rerducerneni
iA
Docume arailon , 1-urnn
I Usk- t� lksiu:,-, :-,,ne & Viaicrla i not a) Lxcc,-LJ .............. . .......... .
5 00."-A',
AAL;n; Sum C: S t Fo—, --E,\ 'I 11,,)USZ1nU3 al-ld T1'17-1Vf0Ur D01 I
I lan,
Ori,-,Iniii ALrecrnent Amount
SUM oC Pre% lous Changes
This Chan-2e Order add
Present Agreement Amount
S
79 )i
1-UMP SL!rn
'T *he time for completion shall be increased or decreased by 0 calendar days due to this Change
L I
Order. Accordingly. the Contract Time is now 17-77 calendar days. The substantial cornpietion date is
December 1 201 and the i1nal completion date is .1 un-, '0 14. Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be perti-ormed subject to all the same
terms and conditions a.; contained in our A2reement indicated- above, as fully as if the same were
repeated in this acceptance. he adlusiment. If any. to the Agreement shall constitute a full and final
settlement of anv and all claims of the Contractor arising out of or related to the change set forth
herein, including claims for impact and delay costs.
Packet Page -1741-
N �
y'! 1'2r11 Iten- 16. -..:
Prepared by: ; , ( % l>- t -,
Date:
N�a lene Messam, sect Manager
r s tion Engineering
Approved By: I G Date:
B►fan Buse . P.E., Design Professional
CME Associates, Inc.
Accepted by: Date: 2.Z• Lw "2
P. Bradford ney, P.E., L.S.
CME Associates,, Inc.
Approved by: -.._� ,....: Date:
) lad, If ,E., Directpr,Transportation. Engineering _
7
Ipproved b - J Z
�.� Date:
asala i strator, Growth Management
F'
Approved by Aan Date:k�
%
Procurement t
Date:
ATTEST:
Dwight E. Brohk. C'l /rk
BY:
Approved Pys fo Form
and Lega . ufficiency:
Print Name:
Assistant County Attorney
BOARD OF COtJN'I "Y C MISSIONERS OF
COLLIER COtNJ Y FVORIDA
BY:
Fre oyle, Chl*innan
Packet Page -1742-
AW
0
Aa , insuative Se tix E"sw
L, Contract Change PF-ques,
Flurcriasinc Deoartrinew
Change Modification Form
F-7 Work Order Mc6ftcaticr
ract 01,6- Mod#: 5
PO/Work Order 41S-
Project Name: AS'-- Standard Riict
5130
108526
Bnoce Construction
Project i: Gt306c Project Manager:
--Department: -T
ranst-)o Contractor /Firm-,-Na,m,e,:-"-C"M- 't:
Marlene Messarn
Encirneenrc
Assocaltes. inc.
Original Contract/Work Order Amount 5
396,01100
5,1211109
Oricinai BCC Approval Date, Agenda Item #1665
Current SCC Approved Amount S
462,30700
11 ;'S , 20
Las, BCC Approval Date, Agenda Item #16A`lz-�!
Current ContactiWork Order Amount $
468,807.00
SAP Contract Expiralion Date (Master)
[Dollar Amount of this Change
346 034.00 1
3G 3471�1
Total --hanae from Original Amount
-
Revised Contract/Work Order Total I
—
505141341 00 1
361%1
Change from Current BCC Approved Amount
Cumulative Cnaraes
$119,829 Pfi i
-a '221
Charge from Current Amount
. . . . . . . . . . .. . . .
Completion Date, Description of the Task(s) Change. and Rationale for the Change
........ ....... . ........................ .. . ... .. ......... ..... . .
3rainat notice tc oroceec I -=s*, approved comoletion cate, Rewsec completion date inciuces tats
completion date 01/27,'2010 znanae 6/02!2014
Number of days aaced (if Explain wny anitiorai 1-ays are needed lceiailed.,soeciflc',,:
extersion, must attach current
insurance cei-Tificatefs from SIRE No acdatcrial nays are neecec
or ontarn from vendcrt 0
tid d new t ask f s '7
Cliange *ask;si Deiele task�sl Other (specify?.
fy!
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
- onstrucior, Bros were received Deccer-nne- 1, �-' H — fc� trig re ciacerner, % the White 5cuievard bricice anc., OnE
new nroce 23` St SVV includmin roacwa1 imcw0vements 1c, '-miie of 2-:, S! SUA, '-iowevet cue tc Cuccet C1-11-
Me Drotec' beinc scat"'',' naCK and tine new c-nage plarrec m cc- constructes E', 2-"" St SV'V along with trig rr-sowa
;rnproverrients will be eitm.inated from the construction proieCt
Or. April 24 2012 Agenda ;'tern 1E the BCC approved -ne retestion cl, a0 bids under 7B 12-582C anc
authorized the re-adve;Iisement for bids 'cr Dniy *ne replacement of White Boulevaro Bridge This will a!sc iecuire
the need fc- a temporal cletcur at 2w`0 St SW to maintain :raf-f,,ic while the 'White Boulevard, Bridge G Out of service.
1. Provide detailed rationale for the requested change:
a'i The re-oidairc of the protect requires chances tc the construction ,ccuments as provided ir. the Scope cf
services that are attached
t)) Also required is the preparation of engineering soec,fications to erect the temporary maintenance of traffic
cotions.
c) Permit modification is also required for the temporary detour Options to be constructed
3. Provide explanation why change was not anticipated in original scope of work:
cl) This chance could not ;Save been anticipated in the original scope as no one could foresee revenue
shortfalls and oudget cuts that would lead to the demise of te new bridge at 231' Street SW
4. Describe the impact if this change is not processed:
a) Staff does not have the capability to provide structural engineering services
Reviwa712-7/1
Packet Page -1743
`l h. �- QHL'Ulion or error
LJ Contractor /Cons u ltai
Hurchasinq Professional Participated in I
Approved by."
Name and 'T1 1 G
Reviewed by:
Procurement 4ftf gist's Name: Rhonda
9!1112011 Iter°- c_.�
7 apt- o, Cnanae ' IV odincatcor
. untoreseen conanions /circus
5. Value addet
Change Requested By
,ry Agency (specify):
)otiation of Chanqe / Modificatic
Packet Page -1744-
nce Lj 3 uuantin• or price ad
E. Schedule adjustmei
Yes ❑ No
Date:
Date: z' ; 77 ;
Revised: 7/27/11
2
i
9 ;-n-
ADMINISTRATIVE SERVICES DIVISION
Purchasing Department
CHANGE ORDER No. 5
ASSOCIATED WITH THE
DESIGN AND RELATED SERVICES FOR
DEVELOPMENT OF ABC STANDARDS AND
PILOT BRIDGE CONSTRUCTION
Contract No. 08 -5130
Project No. 66066
Submitted: May 11, 2012
PREPARED FOR:
Collier County PREPARED BY:
Administrative Services Division CME Associates, Inc.
Purchasing Department 333 East River Drive, Suite 400
3301 Tamiami Trail East
Naples, FL 33962 East Hartford, CT 06108
Tel 239 - 252 -8446 Tel 860.290.4100
Fax 239 - 252 -6697 Fax 860.290.4114
Packet Page -1745-
.
�.nan1 Cutler Nc: Papa 10. 201 � L
SCOPE OF SERVICES
CHANGE ORDER NO. 5
Design and Related Services for
Development of Accelerated Bridge Construction Standards and
Pilot Bridge Construction
EXECUTIVE SUMMARY
Based on the meeting held on April 25, 2012, it is our understanding that the County has received approval
from BCC to re- advertise the work associated with Contract 12 -5820. The reason for the re- advertisement of
the contract is that the County has decided to remove the construction of the 23 Id Street SW Bridge from the
contract. Originally a new bridge was to be constructed on 23fd Street SW over the Golden Gate Canal. This
structure would then be used as part of a detour for the replacement of the White Boulevard Bridge over the
Golden Gate Canal. Since the 23`d Street Bridge is no longer being built, bid alternates will be added to the
contract to allow for a temporary detour across the Golden Gate Canal where the 23rd Street Bridge would
have been constructed. This temporary structure will allow White Boulevard to be closed to traffic and
replaced in accordance with the current White Boulevard design documents.
SCOPE OF SERVICES
This scope of services is based on discussions with the County and is for additional design services for CME
Associates and our Sub - Consultants to assist the County with developing bid documents for the
re- advertisement of Contract 12 -5820.
TASK- -4: UPDATING BID DOCUMENTS FEE: $12,562.00
WHITE BOULEVARD BRIDGE REPLACEMENT (LUMP SUM)
This task will involve updating the Roadway and Bridge bid documents to incorporate the removal of the
23`d Street Bridge from the project as well as adding information regarding the temporary detour. This task
will include, but not be limited to the following:
• Perform engineering design and modify roadway construction plans to delete intersection
improvements, adjust water management facilities and maintenance of traffic plan to utilize a detour
bridge.
• Updating construction cost estimate.
• Updating special provisions.
• Creating a new Construction Check List.
TASK -2: TEMPORARY DETOUR (LUMP SUM) FEE: $14,918.00
This task involves preparing two bid alternates to provide a temporary crossing of the Golden Gate Canal at
2P Street SW. This crossing will be part of a temporary detour during the reconstruction of the White
Boulevard Bridge. The temporary crossing will either be a temporary bridge or a temporary pipe culvert.
The temporary bridge performance specification will be based on the specification created as part of CO No.
4 with minor modifications. The temporary crossing will only be in place during the dry season which is from
December to April. This task will include, but not be limited to the following:
• Modifications to the temporary bridge performance specifications as a result of the changes to the
project.
• The creation of a performance specification for a pipe culvert crossing of the Golden Gate Canal.
This specification shall include Geometric Requirements, Culvert sizes (sized by others), material
requirements, design loading criteria and canal restoration requirements.
• Performance specifications shall include Canal and right -of -way restoration requirements after the
crossing is removed.
• Engineering design and Layout of the approach roadway and drainage facilities for temporary
crossing of Golden Gate Canal.
Packet Page -1746- 2
�ti
E The creation of G contmgenc.r detour utilizing 1.� Street SVC. Tnis detcu- is to ono be use: during
storm event which will render the temporary crossing impassable or if the construction duration
exceeds the dry season and the temporary crossing is removed.
TASK 3: PERMITTING (LUMP SUM) FEE: $4,135.00
This task will involve the following:
• Prepare applications and submit to SFWMD for modifications of existing right -of -way permit to delete
permanent bridge and add temporary detour bridge.
• Prepare and submit for a modification of the existing ERP.
TASK 4: MEETINGS (LUMP SUM) FEE: $2,408.00
This task includes attendance of a meeting (by representatives of Q. Grady Minor & Associates) with the
County and interested contractors to discuss the re- advertisement of the project. Additionally, this task
includes attendance of a pre -bid meeting (by representatives of Q. Grady Minor & Associates). CME
Associates will attend the meetings via video /telephone conference.
i1
TASK 5: UTILITY COORDINATION (LUMP SUM) FEE: $2,832.00
This task includes coordination with utility companies on necessary utility adjustments and utility work
schedules.
TASK 6: POST DESIGN SERVICES (HOURLY) FEE: $8,679.00
This task is to be used by CME to answer questions posed by the contractors (RFI, shop drawing reviews).
FEE FOR SERVICES OF TASK NOS. 1 — 5
The fee for providing the County with assistance in re- advertisement of Contract 12 -5820 as described in the
above scope of services is $36.855.00. Tnis fee does net include any additional services yon:, the ciien,
might request. Any additional services (service not specifically mentioned in the scope above) that are
requested of CME will be billed at our standard hourIv contract rates, unless other billing arrangements are
made prior to commencing
Dlreci expenses far G. Grady IViino (';_ Associates shai oe billet accordingly with backup justification. nc
mark -ups, and not to exceed $500. Direct expenses shall include, but not be limited to the following:
• Document reproduction expenses and blueprinting charges
• Express delivery services
• Long distance phone calls
• Vehicle mileage
FEE FOR SERVICES OF TASK 6 w
Based on the level of support requested by Collier County, CME anticipates the cost for the services
described in Task No. 6 to be approximately $8,679.00. CME will perform this work on an hourly basis in
accordance with the contract hourly rates and to a limit of $8,679.00. Should, in the course of performing
this work, it become apparent that costs will run over, CME will contact the County and obtain prior written
approval for continued work on this task.
FEE SUMMARY
Task 1:
Updating Bid Documents White Boulevard Bridge Replacement (Lump Sum)
$ 12,562.00
Task 2:
Temporary Detour (Lump Sum)
14,918.00
Task 3:
Permitting (Lump Sum)
4,135.00
Task 4:
Meetings (Lump Sum)
2,408.00
Task 5:
Utility Coordination (Lump Sum)
2,832.00
Task 6:
Post Design Services (Hourly)
8,679.00
Direct Expenses
500.00
Packet Page -1747-
TOTAL $ 46,034.00
Change Order Nc_ . — MaN, 1L 201: , �. i �' Itelr. I E F —..
TERMS AND CONDITIONS
This Construction Order No. 5 is hereby named part of the Original Agreement and governed by the Terms
and Conditions of the Original Agreement between Collier County. and CME Associates. This Construction
Order No. 5 and the Original Agreement constitute the whole Agreement between the parties. There are no
terms other than those contained therein,
DESIGN TEAM
The design team that will be assisting CME for this project is as follows:
Q. Grady Minor & Associates: Revisions to roadway bid documents and modifications to permits
DELIVERABLES
1. Revised White Boulevard Bridge construction plans, cost estimate, and special provision package.
2. ERP General Permit Modification.
3. SFWMD Right -of -Way Permit Modification.
4. Temporary detour bid alternate performance specifications (Temp. bridge and pipe culvert).
5. Contingency detour plan utilizing 13th Street SW.
PROJECT SCHEDULE
White Boulevard Bridge bid documents shall be submitted to the County for review within four weeks
following written Notice to Proceed.
OUT OF SCOPE WORK
Not included in the scope of services for this, Change Order No. 5, are the following tasks:
• Sizing of the pipe culverts for hydraulic capacity
• Utility coordination during construction
• Structural design of temporary crossings
• Additional expense for travel to Florida for CME to attend meetings
• Application Fees
Packet Page -1748- 4
COLLIER COU NTN
Board of County Commissioners
Item Number: 16.A.13.
Item Summary: Recommendation to reject ITB No. 12 -5820 to replace White Boulevard
Bridge #034021— "Accelerated Bridge Construction Projects: White Boulevard and 23rd Street
SW and 23rd St. SW Safety Improvements" and authorize the re- advertisement of the project.
Meeting Date: 4/24/2012
Prepared By
Name: MessamMarlene
Title: Project Manager, Senior.Transportation Engineering
3/6/2012 4:49:52 PM
Submitted by
Title: Project Manager. Semor.Transportation Engineering
Name: MessamMarlene
3/6/2012 4:49:53 PM
Approved B17
Name: Betar)CUrNatail
Title: Executive Secretarv.Transportation Engineering & C
Date: 3/9/2012 8 :30:07 AM
Name: PutaansuuGary
Title: Project Manager, Principal,Transpoi-tation
Date: 3/9/2012 10:39:57 AM
Name: RitterSteve
Title: Manager - Road Con struction,Transportati(
Date: 3/9/2012 2:3' ):59 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purch
Date: 3/9/20122:39:52 PM
Packe
0 91'I I/2012 Item 1�.�,.�_
CME Associates. Inc.
32 Crabtree Lane, P.O. Box 849
Woodstock, CT 06281
Woodstock 860.928.7848 1 East Hartford 806.290.4100
Work Item i
Principal
Project
Sr. Project
Engineer
Admin.
I'�
TOTALS
Manager
Engineer
Professional
Task 6: Post Design Services
a. Shop Drawing Review
8
11
22
41
b. Addressing RFI's
4
16
8
I
28
TOTAL HOURS
0 1,-
12
27
30
0
69
Billing Rate
$188.00
$153.00
$129.00
5112.00
$60.00
- --
Fee
50.00 1
$1,836.00
53,483.00
53,360.00
$0.00
Total CME Fee=
$8,679.00
512 512 01 2
Packet Page -1750-
9;" E , 20'd _ Iterr ..�.
Summary of Previously Approved Change Orders
Change Order
Amount
Date Approved by
BCC
Item Number
Method of
Approval
1
$34,295.00
03/09/2010
16 E 4
Ratification Report
2
$0 (Time Only)
09/14/2010
16 E 8
Ratification Report
3
$33,000.00
11/08/2011
16 A 10
Executive
Summary
4
$6,500.00
07/24/2012
16 E 5
Ratification Report
5
$46,034.00
9/11/12
Approval pending
Executive
Summary
1. Change Order No. 1- The reasons for change order No. 1 are as follows:
a) A modification of the design became necessary due to a change in the
environmental resources permit criteria. The SFWMD requested that the
allowable freeboard between the low member elevation of the bridge and the
design high -water elevation of the canal be increased from 1 -ft to 2 -ft.
b) Additional geotechnical investigation was needed to identify the extent of the
rock layer
c) Time was also added to extend the contract to allow for the above change in
scope. 100 days were added to the contract.
2. Change Order No. - —The reasons for change order No. 2 are the following:
a) An independent consultant was hired to provide constructability and design peer
review. based on the resulting comments staff determined that additional time
was needed for the designer to respond to the comments and make revisions to
the plans.
b) The permitting approval had also run into overtime which delayed the design
completion.
c) Time was also added to the contract to complete post design services task. 540
days were added to the contract.
3. Change Order No. 3 —The reasons for change order No. 3 are the following:
a) Three public information meetings were held for this project, the first on April
22, 2010; the second on January 27, 2011 and the third on March 8, 2012. Due to
public demand expressed at the first two meetings the scope of the project was
expanded to include roadway improvements along 23rd St. SW and at the
intersection of White Boulevard and 23rd St. SW. One mile of roadway
improvements along 23rd St. SW (from the Golden Gate Main Canal to Golden
Gate Boulevard) was added as well as a new signal at the intersection of Golden
Gate Boulevard and 23rd Street SW. These additional services were provided by
another consultant under the annual work order contract; however, the
Packet Page -1751-
9/11120121 Item 16. L -C
intersection improvements were added to the existing White Boulevard and 23r
Street Bridge project. The reason being, the accumulative cost of the added
improvements would have violated the CCNA rules if it were awarded to CME.
b) The project completion was again delayed to allow time for the added
improvements and the bridges to be constructed under one contract. Also there
was a delay because the right of way acquisition had to be taken to
condemnation.
c) Although time was requested to provide post design services under Change
Order No. 2, no funding was included until change order no. 3 because of the
complexity of the different phases of the design. The final construction activities
were identified under change order no. 3.
4. Change Order No. 4 —The reasons for change order No. 4 are the following:
a) CME provided additional services to prepare a set of performance specification
for a temporary modular bridge across the Golden Gate Canal at 23rd Street SW.
On April 14, 2012 the BCC directed the County Manager to have staff investigate
alternative temporary detour for replacement of the White Boulevard Bridge.
Adding the new bridge at 23rd St. SW which would have been used as the detour
for the White Boulevard replacement became unpopular in the eyes of the
public and also impact fees that would have paid for the new bridge was
diverted to over projects.
5. Change Order No. 5 —The reasons for changer order No. 5 are the following:
a) The original project scope was changed. The new bridge at 23rd Street SW and
roadway improvements to 23rd street and new signal were eliminated. This
resulted in a change in the entire construction bid package. Plans had to be
revised, along with cost estimates and specifications in order to rebid the
remaining project.
Packet Page -1752-