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Agenda 07/24/2012 Item #16D 27/2412012 Item 16.D.2. EXECUTIVE SUMMARY Recommendation to approve an amendment to the Criminal Justice, Mental Health and Substance Abuse (CJMHSA) Grant Memorandum of Understanding (MOU) between Collier County and the Florida Department of Children and Families (DCF) for required clarifications and updates and to approve submittal of an updated budget worksheet, match commitment forms and approve amendments to the associated subrecipient agreements. OJECTIVE: Allow for modification, budget updates and language incorporation to documents associated with already approved grant and sub grant agreements. CONSIDERATIONS: The BCC approved strategic plan includes Strategic Focus Area III: Community Health, Wellness and Human Services, and the associated strategic goal is: "To improve the quality of life and promote personal wellness, self reliance and independence ". Part of the agency's tactical achievement toward this goal is the receipt and management of the CJMHSA grant. The purpose of the CJMHSA grant is to fund community programs that provide treatment services for mental illnesses and substance abuse. The original CJMHSA grant agreement became effective upon execution by the Florida Department of Children and Families on February 24, 2011. The grantor agency, (DCF) has submitted an amendment to the MOU for the Boards consent and approval. This amendment contains clarifications and updated contact information. To operate the CJMHSA program, the Board of County Commissioners approved subrecipient agreements with three local agencies: the David Lawrence Center for Mental Health ( DLCMH), the National Alliance on Mental Illness of Collier County (NAMI), and the Collier County Sheriff's Office (CCSO). These associated subrecipient agreements are being amended to clearly define governing documents, audit and monitoring responsibilities. In addition Housing Human and Veteran Services will submit a revised Budget Worksheet for the grant to the DCF. The revised budget worksheet places specific designated funds as non committed, increases the match commitments for DLCMH and NAMI and decreases their budget amounts. These adjustments to the budget worksheet are exhibited in the DLCMH and NAMI subrecipient agreements and corresponding match commitment forms. Once the DCF receives and accepts the revised budget worksheet they will send an official confirmation of acceptance. No further Board action is necessary. These amendments will allow for a more effective and compliant implementation of the grant funded program. FISCAL IMPACT: Subrecipient revisions only affect Year 2 and Year 3 for minor reductions in the allocation of grant funds to David Lawrence Center ($18,842 ) and NAMI ($710) and an increase in allocations of match among the subrecipients (net change $37,360). The total amount of the grant awarded ($548,490) by the Department of Children and Families to the County has not changed. Unallocated funding in the amount of $9,776 for each of Years 2 and 3 remains, for a total of $19,552. These funds will be allocated at a later time as the grant progresses and the best use of the funds can be determined. Funds are available within the Housing Grant Fund (705) Project 33147. Packet Page -2408- 7/24/2012 Item 16.D.2. LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for Board action - JBW GROWTH MANAGEMENT IMPACT: There is no growth management impacts associated with this item. RECOMMENDATION: To approve and authorize an amendment to the MOU between Collier County and the Florida Department of Children and Families (DCF) for the CJMHSA Grant, submittal of an updated budget worksheet, revised match commitment forms and three (3) subrecipient agreement amendments between Collier County and subrecipients. Prepared By: Lisa Oien, Grants Coordinator, Housing, Human & Veteran Services Packet Page -2409- COLLIER COUNTY Board of County Commissioners Item Number: 16.D.2. 7/24/20'12 Item 16.x.2. Item Summary: Recommendation to approve an amendment to the Criminal Justice, Mental Health and Substance Abuse (CJMHSA) Grant Memorandum of Understanding (MOU) between Collier County and the Florida Department of Children and Families (DCF) for required clarifications and updates and to approve submittal of an updated budget worksheet, match commitment forms and approve amendments to the associated subrecipient agreements; with no fiscal impact. Meeting Date: 7/24/2012 Prepared By Name: OienLisa Title: Grants Coordinator,Housing, Human & Veteran Services 6/19/2012 8:56:51 AM Submitted by Title: Grants Coordinator,Housing, Human & Veteran Services Name: OienLisa 6/19/2012 8:56:52 AM Approved By Name: SonntagKristi Date: 7/1/2012 5:36:21 PM Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 7/2/2012 11:21:02 AM Name: GrantKimberley Title: Interim Director, HHVS Date: 7/5/2012 3:12:08 PM Name: AckermanMaria Packet Page -2410- Title: Senior Accountant, Grants Date: 7/5/2012 3:31:11 PM 7/24/2012 Item 16.D.2. Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 7/9/2012 8:20:54 AM Name: WhiteJennifer Title: Assistant County Attomey,County Attorney Date: 7/16/2012 3:55:26 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 7/17/2012 11:48:14 AM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 7/17/2012 12:28:52 PM Name: KlatzkowJeff Title: County Attorney Date: 7/17/2012 1:08:01 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 7/17/2012 1:22:37 PM Packet Page -2411- LHZ2 5 THIS AMENDMENT, entered into between the State Families, hereinafter referred to as the "department" Commissioners hereinafter referred to as the Understanding (MOU) # LHZ25. 1. Page 3, MOU, Item 10, is hereby amended to read: E 3 4 7112412012 Item 16.0.2. .iWy =. 201-- of Florida, Department of Children and and Collier County Board of County "County," amends Memorandum of 10. County agrees to provide data and other information requested by the Criminal Justice Mental Health Substance Abuse (CJMHSA) Grant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. County agrees to submit a semi - annual program report and a semi - annual financial report, signed by the County Administrator, on or before May 1 and November 1, to the Florida Department of Children and Families. County agrees to submit a final program report and a final fiscal report, signed by the County Administrator, on or before the next regular semi- annual reporting date (May 1 or November 1) following the ending date of the program, to the Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. Page 3, MOU, Item 11, is hereby amended to read: 11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the County, and its agents, sub - recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. Page 5, MOU, Item 24., a), is hereby amended to read: a) Official name of payee and address where payment is to be sent: Collier County Board of County Commissioners Attention: Clerk's Finance Office 3299 Tamiami Trail East, Suite 700 Naples, FL 34112 Page 5, MOU, Item 24., b), is hereby amended to read: b) The name, address, telephone number, and email address of the Grant Manager for the County under this Grant Memorandum of Understanding is: Kristi Sonntag, Manager, State and Federal Grants Housing, Human and Veteran Services 3339 Tamiami Trail East, Suite 211 Naples, FL 34112 Phone: 239 - 252 -2486 KristiSonntag(a colliergov.net Packet Page -2412- LHZ25 7/24/2012 Item 16.D.2. Juiy I, 2012 5. Page 5, MOU, Item 24., c), is hereby amended to read: c) The name, address, telephone number, and email address of the Procurement/Program Manager for the Department of Children and Families under this Grant Memorandum of Understanding is: Cynthia Holland Florida Department of Children and Families Substance Abuse and Mental Health 1317 Winewood Boulevard Bldg 6, Room 209 Tallahassee, FL 32399 -0700 Phone: (850) 717 -4622 cynthia holland(aD-dcf.state.fl.us 6. Page 5, MOU, Item 24., d), is hereby amended to read: d) The name, address, telephone number, and email address of the Grant Manager for the Department of Children and Families under this Grant Memorandum of Understanding is: Jennifer Benghuzzi Florida Department of Children and Families Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Winewood Boulevard Building 6, Room 255 Tallahassee, Florida 32399 -0700 Phone: (850) 717 -4348 Jennifer Benahuzzi(&-dcf.state.fl.us 7. Page 6, MOU, a new Item #28 is added to read: 28. Annual advanced payments shall be reduced by the amount of interest earned and reported to the Department on previous advanced funds. County agrees to return to the Department any unmatched grant funds, unused advance grant funds, and any unapplied interest accrued on advance grant funds following the ending date of the program. 8. Page 6, MOU, a new Item #29 is added to read: 29.The established total amount of match must be adhered to but may be reallocated among the subrecipients upon submittal of updated match commitment forms /letters. This amendment shall begin on July 1, 2012 or the date on which the amendment has been signed by both parties, whichever is later. All provisions in the MOU and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. iA Packet Page -2413- HZ2 c 7/24/2012 Item 16.D.2. July ;, 2032 All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract. This amendment and all its attachments are hereby made a part of the contract. [SIGNATURES CONTAINED ON NEXT PAGE] Packet Page -2414- Lxz2; 7/24/2012 Item 16.D.2. huh, 1. 2012 IN WITNESS THEREOF, the parties hereto have caused this four (4) page amendment to be executed by their officials thereunto duly authorized. PROVIDER: STATE OF FLORIDA COLLIER COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND COMMISSIONERS FAMILIES SIGNED BY: NAME: TITLE: DATE: FEDERAL ID NUMBER: 59- 6000558 SIGNED BY: NAME: Rob Siedlecki TITLE: Assistant Secretary for Substance Abuse and Mental Health DATE: 4 Packet Page -2415- 7124/2012 Item 16.D.2. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL TUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25 -001) THIS AMENDMENT, made and entered into on this 24th day of July 2012, by and between David Lawrence Mental Health Center, Inc., EIN 59- 2206025, (d /b /a David Lawrence Center), authorized to do business in the State of Florida, whose business address is 6075 Bathey Lane, Naples, Florida, 34116, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words SIE Th&auo are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit "B ", and the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Subrecipient for the performance of this Agreement a total amount of Eighty Pi-ve and 00,1100 Dollars ($283,495.00 Two Hundred Sixty -Four Thousand Six Hundred Forty -Three and 00/100 Dollars ($264,643.00) the term of the Agreement with Ninety Four Thousand Four Hundred Ninety Five and 00/100 Dollars ($94,495.00) for year one and Eighty Five Thousand Seventy Four and 00/100 Dollars ($85 074.00) for year two and year three of that total amount being awarded beginning with state fiscal year 2010 -2011, Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment request and upon approval by Housing, Human and Veteran Services, or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". Page 1 of 6 Packet Page -2416- 7/24/2012 Item 16.D.2. 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within sib) Ar► months thirty days after completion of eefAfae agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: David Lawrence Center 6075 Bathey Lane Naples, Florida 34116 Attn: David C. Schimmel, Chief Executive Officer Phone: 239- 455 -8500 Fax: 239 -455 -6561 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: Rap& Ramsey, Heusing Manage Geoffrey Magon, Grant Coordinator Telephone: 239 - 252 -4663 Facsimile: 239 -252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS GONTn A C-T AGREEMENT. This eent a-g_reement consists of the attached component parts, all of which are as fully a part of the ee agreement as if herein set out verbatim: Insurance Certificate, Scope of Services and Memorandum of Understanding #LHZ25 -001 with all Attachments Addendum� Addenda. Page 2 of 6 Packet Page -2417- 7/24112012 Item 16.G.-_, 24. MATCH FUNDS. A match amount of $147,451.00 is required over the three (3) year grant period for this subrecipient agreement. The match requirement may be satisfied by providing services, salaries, fringe, rent, office expenditures, cash or in -kind services that are not otherwise used as match for other state or federal dollars. The percentage of pay requests to total awarded funds must equal or exceed the percentage of match fund expenditures to total match funds when submitted, or pay requests will not be paid. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of ;�5 W) Two Hundred Sixty -Four Thousand Six Hundred Forty -Three and 00/100 Dollars ($264,643.00). The Subrecipient shall provide a match of One u.,na..,a ($126,171.00 ) One Hundred Fortv -Seven Thousand Four Hundred Fiftv -One and 00/100 Dollars ($147,451.00),. The match will be in the form of in -kind services and cash. The table below, as approved by the grantor agency, provides line items budgeted by State Funds, Local Match and Total Line Budget. YEAR ONE OF THREE BUDGET DETAIL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $61,395.00 $42,057.00 $103,452.00 Enhancement $33,100.00 $0.00 $33,100.00 TOTAL YEAR ONE $94,495.00 $42,057.00 $136,552.00 YEAR TWO OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $61�g $42,057. nn $103,452.00 $53,384.00 $N&97.00 $106,081.00 Enhancement $33408:88 $0.00 $33,180.0 $31,690.00 $31,690.00 TOTAL YEAR TWO Qne ene ) $4-2,057. nn $136,552.90 MI Q74.00 $52,697.00 $137,771.00 Page 3 of 6 Packet Page -2418- 7/24/2012 Item 16.D.2. YEAR THREE OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $641395 --w $4 -;Q57 8A $ 03,�sv 452.0 Provide case management services $53,384.00 52 697.00 $106,081.00 Enhancement $33,100 $0.00 $33•;109:09 02/2014 31 690.00 03/2011 $H±2-0-00 TOTAL YEAR THREE $94,495. nn 98 $136,55 M 07 2012 85 074.00 $52,697.00 $137,771.00 TOTAL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $184,4$x 89 $"G $283,485.00 Provide case management services $168,163.00 $147,451.00 $315,614.00 Enhancement $99;399:09 $0.00 $99,300.00 02/2014 $96,480.00 03/2011 12LI80.00 TOTAL $283,485 9 $126,171.0 $381,785:89 07 2012 $264,643.00 $147,451.00 $412,094.00 C. PROTECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and, as such, is not intended to be used as a payment schedule. Date Start Date End YEAR ONE THROUGH THREE Work Plan 03/2011 02/2014 Collier County provide administrative services 03/2011 02/2014 Provide case management services 03/2011 02/2014 Provide mental health counseling services 03/2011 1 02/2014 Supervise forensic and clinical activities 03/2011 02/2014 Coordinate and evaluate program 03/2011 02/2014 Coordinate Enhancement expenditures 03/2011 02/2014 Collect data and prepare reports 07 2012 02 2014 I Provide gant accountin com troller services The above Project Work Plan details items to be completed and submitted by "Date End ". Modifications to the above Work Plan require the prior written approval of the County. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modification(s) will be made an integral component of this Agreement. Page 4 of 6 Packet Page -2419- 7,'24/2012 Item 16L.2. D. PAYMENT SCHEDULE The following table details the project deliverables and payment schedule. Deliverable Payment Schedule Case management Signed timesheet and evidence of payment Project Coordination Signed timesheet and evidence of payment Program Evaluation Annual Evaluation Reports Supplies Invoice /bill and evidence of payment Local travel Actual travel costs Rent /Utilities Signed attestation of Chief Financial Officer Enhancements Invoice /bill and evidence of payment Comptroller Services Si ed timesheet and evidence of plyment EXHIBIT "B" SPECIAL CONDITIONS F. MONITORING The Subrecipient shall vermit all persons who are dulv authorized by the County to inspect and cony any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement, and to interview any clients, employees and subcontractor employees of the Subrecipient to assure the County of the satisfactory performance of the terms and conditions of this agreement. Following such review, the County will deliver to the Subrecipient a written report of its findings, and may direct the development, by the Subrecipient, of a corrective action plan where aRgropriate. The Subrecipient hereby agrees to timely correct all deficiencies identified in the corrective action plan. G. AUDITS 1. In the event the subrecipient expends $500,000 or more in Federal awards durin its fiscal year, the subrecipient must have a single or proglram- specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. The subrecil2ient agrees to provide a copy of the single audit to the Department's Single Audit to the County's grant coordinator's grant coordinator. In the event the subrecipient expends less than $500,000 in Federal awards during its fiscal year, the subrecipient agrees to provide certification to the County's grant coordinator that a single audit was not required. In determining the Federal awards expended during its fiscal year, the subrecipient shall consider all sources of Federal awards, including Federal resources received from the County and other government agencies. Federal government (direct), other state agencies, and other non -state Page 5 of 6 Packet Page -2420- 7/24/2012 Item 16.D.2. entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A -133, as revised. An audit of the subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133, as revised, will meet the requirements of this part. In connection with the above audit requirements, the subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133, as revised. 2. The schedule of expenditures should disclose the expenditures by agreement or contract number for each agreement with the County in effect during the audit period. The financial statements should disclose whether or not the matching requirements was met for each applicable agreement. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific agreement number. IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) First Witness TType /print witness nameT Second Witness TType /print witness nameT BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Fred W. Coyle, Chairman DAVID LAWRENCE MENTAL HEALTH CENTER (D /B /A DAVID LAWRENCE CENTER) 50 David C. Schimmel Chief Executive Officer Approved as to form and legal sufficiency: Jennifer B. White Assistant County Attorney Page 6 of 6 Packet Page -2421- 7124/2012 Item 16.1).2. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL JUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25) THIS AMENDMENT, made and entered into on this 24th day of July 2012, by and between Collier County Sheriff's Office, whose business address is 3319 Tamiami Trail E., Naples, Florida 34112, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words STuek T-hfetgl3 are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit "B", and the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Subrecipient for the performance of this Agreement a total amount of One Hundred Fourteen Thousand Eight Hundred One and 00/100 Dollars ($114,801.00) the term of the Agreement with Thirty Eight Thousand Two Hundred Sixty Seven and 00/100 Dollars ($38,267.00) of that total amount being awarded beginning with state fiscal year 2010 -2011, subjeEt to Change Qfder-s as approved in advance by the County. Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment request and upon approval by Housing, Human and Veteran Services, or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local m Governent Prompt Payment Act ". 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months thirty days after completion of eentfae agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal Page 1 of 4 Packet Page -2422- 7/24/2012 Item 16.Q.2. doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: Collier County Sheriff's Office 3319 Tamiami Trail E. Naples, Florida 34112 Attn: Kevin Ran+beslc, SheFif€ Scott Sallev. Chief of Corrections Phone: 239 - 252 -0554 Fax: 239 - 793 -9333 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: Frank Rafasey, Housing Manager Geoffrev MaLyon, Grant Coordinator Telephone: 239- 252 -4663 Facsimile: 239- 252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS CONTRACT- AGREEMENT. This -z agreement consists of the attached component parts, all of which are as fully a part of the eent%e agreement as if herein set out verbatim: Insurance Certificate, Scope of Services and Memorandum of Understanding #LHZ25 with all Attachments Addendum/ Addenda. 24. MATCH FUNDS. A match amount of $301,692.00 is required over the three (3) year grant period for this subrecipient agreement. The match requirement may be satisfied by providing services, salaries., fringe, rent, office expenditures, cash or in -kind services Page 2 of 4 Packet Page -2423- 712+12012 IternE 10.1).2. that are not otherwise used as match for other state or federal dollars. The percentage of pa, requests to total awarded funds must equal or exceed the percentage of match fund expenditures to total match funds when submitted, or pay requests will not be paid. EXHIBIT "B" SPECIAL CONDITIONS A. MONITORING The Subrecipient shall permit all persons who are duly_ authorized by the Coum to inspect and copy any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement, and to interview any clients, employees and subcontractor employees of the Subrecipient to assure the County the satisfactory performance of the terms and conditions of this agreement. Following such review, the County will deliver to the Subrecipient a written report of its findings, and may direct the development, by the Subrecipient, of a corrective action plan where appropriate. The Subrecipient hereby agrees to timely correct all deficiencies identified in the corrective action plan. B. AUDITS 1. In the event the subrecipient expends $500,000 or more in Federal awards during its fiscal year, the subrecipient must have a single or program- specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. The subrecipient agrees es to provide a copy of the single audit to the Department's Single Audit to the Coup&'s grant coordinator's grant coordinator. In the event the subrecipient expends less than $500,000 in Federal awards during its fiscal year, the subrecipient agrees to provide certification to the County's grant coordinator that a single audit was not required. In determining the Federal awards expended during its fiscal year, the subrecipient shall consider all sources of Federal awards, including Federal resources received from the County and other government agencies. Federal government (direct), other state agencies, and other non -state entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A -133, as revised. An audit of the subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133, as revised, will meet the requirements of this part. In connection with the above audit requirements, the subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133, as revised. Page 3 of 4 Packet Page -2424- 7/24/2012 Item 16.D.2 2. The schedule of expenditures should disclose the exlenditures by agreement or contract number for each agreement with the Count: in effect during the audit period. The financial statements should disclose whether or not the matching requirements was met for each applicable agreement. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific agreement number. IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) First Witness TType /print witness name% Second Witness TType /print witness nameT Approved as to form and legal sufficiency: Jennifer B. White Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Fred W. Coyle, Chairman Collier County Sheriff's Office 0 Scott Salley Chief of Corrections Page 4 of 4 Packet Page -2425- X124/201'2 Item 16.D. -, AMENDMENT NO.2 AGREEMENT FOR CRIMINAL JUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25 -002) THIS AMENDMENT, made and entered into on this 24th day of July 2012, by and between the National Alliance on Mental Illness of Collier County, Inc., EIN 65- 0047747, (d /b /a NAMI), authorized to do business in the State of Florida, whose business address is 6216 Trail Boulevard, Building C, Naples, Florida 34108, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words Stnaek -T4-.-,et gh are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit L „, a4 the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Subrecipient for the performance of this Agreement a total amount of Dellars ($96,204.00) the term ef Aff eement with Thir-ty Tive Thousand Sb" Eight 00,1100 Deliffs ($32,068.90) Ninety Four Thousand Four Hundred Fourteen and 00/100 Dollars ($94,414.00) for year 1 and Thirty One Thousand One Hundred Seventy Three 00 /100 Dollars ($31,173.00) for year 2 and year ar 3 of that total amount being awarded beginning with state fiscal year 2010 -2011, advanee by the County. Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment request and upon approval by Housing, Human and Veteran Services, or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". Page 1 of 6 Packet Page -2426- 7/24/2012 Item 16.D.2 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six 6) months thirty days after completion of eentFae agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: NAMI of Collier County, Inc. 6216 Trail Boulevard Building C Naples, Florida 34108 Attn: Kathryn Leib - Hunter, Executive Director Phone: 239 -434 -6726 Fax: 239 -455 -6561 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: Frank Ramsey, Geoffrey Magon, Grant Coordinator Telephone: 239 - 252 -4663 Facsimile: 239 - 252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS GQX. Tn A.CT AGREEMENT. This c-ertr-ae-� agreement consists of the attached component parts, all of which are as fully a part of the eentraet agreement as if herein set out verbatim: Insurance Certificate, Scope of Services and Memorandum of Understanding #LHZ25 -002 with all Attachments Page 2 of 6 Packet Page -2427- 7124/2012 Item 10.D.2. 24. MATCH FUNDS. A match amount of $51,264.00 is required over the three (3) year grant period for this subrecil2ient agreement. The match requirement may be satisfied by providing services, salaries, fringe, rent, office expenditures, cash or in -kind services that are not otherwise used as match for other state or federal dollars. The percentage of pay requests to total awarded funds must equal or exceed the percentage of match fund expenditures to total match funds when submitted, or Ray requests will not be paid. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of Ninety Four Thousand Four Hundred Fourteen and 00 /100 Dollars ($94,414.00)for year 1 and Thirty One Thousand One Hundred Seventy Three 00 /100 Dollars ($31,173.00 ) for year 2 and year 3. The Subrecipient shall provide a match of Thir-t;, Five •r,.,,,.•san -4 . Fifty-One Thousand Two Hundred Sixty -Four and 00/100 Dollars ($51,264.00). The match will be in the form of participant fees, in -kind services, and cash. The table below, as approved by the grantor agency, provides line items budgeted by State Funds, Local Match and Total Line Budget. YEAR ONE OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $32,068.00 $11,728.00 $43,796.00 TOTAL YEAR ONE $32,068.00 $11,728.00 $43,796.00 YEAR TWO OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $3.2,06 BA $14,7128.00 $4 3,796 .98 $31,713.00 J!2,768.00 $51,481.00 TOTAL YEAR ONE $ ?A68:9A $11,7728.9 $43,796. 31713.00 $12,768.00 $RA81.00 Page 3 of 6 Packet Page -2428- 7/24/2012 Item 16.D.2. YEAR THREE OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $32,065 00 Q" '� 00 $496.00 Provide Peer Specialist services 31713.00 112168.00 $51,481.00 TOTAL YEAR ONE $32,06 Qze ��1 e4nn o $43,m lT -96.0 1 02 2014 31713.00 19 768.00 51481.00 TOTAL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $96,29 nn $35,184.90 $43i,388.00 Provide Peer Specialist services $95,494.00 $LZ64.00 $146,758.00 TOTAL $96,84 -.00 Qze ��1 e4nn o $431,38 90 1 02 2014 95 494.00 I Jaa64.00 J146,758.00 C. PROTECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and, as such, is not intended to be used as a payment schedule. Date Start Date End YEAR ONE THROUGH THREE Work Plan 03/2011 02/2014 Collier County provide administrative services 03/2011 02/2014 Provide Peer Specialist services 03/2011 02/2014 Provide Peer Specialist supervision 03/2011 02/2014 Training to Peer Specialist in SSI Outreach Access Recovery SOAR 107/201 2 1 02 2014 1 Provide CIT Training Volunteer services The above Project Work Plan details items to be completed and submitted by "Date End ". Modifications to the above Work Plan require the prior written approval of the County. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modification(s) will be made an integral component of this Agreement. D. PAYMENT SCHEDULE The following table details the project deliverables and payment schedule. Deliverable Payment Schedule Peer Specialist services Signed timesheet and evidence of payment Peer Specialist supervision Signed timesheet and evidence of payment CIT Training Volunteer SigLied timesheet Page 4 of 6 Packet Page -2429- Local travel I Actual travel costs EXHIBIT "B" SPECIAL CONDITIONS F. MONITORING 7/24/2012 Item 16.0.2. The Subrecipient shall permit all persons who are duly authorized by the County to inspect and coly any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement, and to interview any clients, employees and subcontractor employees of the Subrecipient to assure the County of the satisfactory performance of the terms and conditions of this agreement. Following such review, the County will deliver to the Subrecipient a written report of its findings, and may direct the development, by the Subrecipient, of a corrective action plan where appropriate The Subrecipient hereby agrees to timely correct all deficiencies identified in the corrective action plan. G. AUDITS 1. In the event the subrecipient expends $500,000 or more in Federal awards during its fiscal year, the subrecipient must have a single or program- specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. The subrecipient agrees to provide a copy of the single audit to the Department's Single Audit to the County's grant coordinator's grant coordinator. In the event the subrecipient emends less than $500,000 in Federal awards during its fiscal year, the subrecipient agrees to provide certification to the County's grant coordinator that a single audit was not required. In determining the Federal awards expended during its fiscal year, the subrecipient shall consider all sources of Federal awards, including Federal resources received from the County and other government agencies. Federal government (direct), other state agencies, and other non -state entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A -133, as revised. An audit of the subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133, as revised will meet the requirements of this part. In connection with the above audit requirements, the subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133, as revised. 2. The schedule of expenditures should disclose the expenditures by agreement or contract number for each agreement with the County in effect during the audit period. The financial statements should disclose whether or not the matching Page 5 of 6 Packet Page -2430- 7/24/2012 Item 16.03.2. requirements was met for each applicable agreement. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific agreement number. IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) First Witness TType /print witness nameT Second Witness TType /print witness nameT Approved as to form and legal sufficiency: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA an Fred W. Coyle, Chairman NAMI OF COLLIER COUNTY, INC. LIM Kathryn Leib - Hunter Executive Director Jennifer B. White Assistant County Attorney Page 6 of 6 Packet Page -2431- 7/2412012 Item 16.D.'(-. Collier Countv Criminal Justice. Mental Healtn and Substance Abuse Reinvestment Gran; Budget Page 1 of 2 Packet Page -2432- Budget Worksheet Annual Budget Years 2 and 3 Funding:Category Grant Funds Match' Revised Original Revised Original Source of Funds Collier County Housing , H.uman.&1Geteran Services Salaries: $ - $ - $ $ - Administration: $ 18,000.00 $ 18,000.00 $ $ Equipment: $ - $ - $ $ - Travel: $ - $ - $ $ - Contractual: $ 155,054.00 $ 164,830.00 $ 201,529.00 $ 182,849.00 Partner agencies Supplies: $ - $ - $ - $ - Rent/Utilities: $ - $ - $ $ Other Expenses: Totals: $ 173,054.00 $ 182,830.00 $ 201,529.00 $ 182,849.00 Total Project Cost: $ 374,583.00 Year 2 -3 $ 365,679.00 Year Contractual Fundin Cate o Grant Funds Match Contract 1: DLC Salaries: Revised Original Revised Original Source 1 Case Manager 1.0 FTE $ 31,900.00 $ 31,900.00 $ $ (2 ) MA Counselor 0.50 FTE $ 16,500.00 $ 16,500.00 $ $ 3 Forensic Supervisor .3 $ - $ - $ 12,300.00 $ 12,300.00 DLC 4 Clinical Supervision .1 $ - $ - $ 7,200.00 $ 7,200.00 DLC 5 Project Coord /Eval .15 to .20 $ - $ - $ 13,390.00 $ 9,750.00 DLC 6 Comptroller .1 $ - $ - $ 7,000.00 $ - DLC Fringe Benefits @ 24.71 % to 7.65 1 Case Manager $ 2,440.00 $ 7,636.00 $ - $ - 2 MA Counselor $ 1,262.00 $ 4,077.00 $ Equipment Travel: Local travel 2 positions $ 1,282.00 $ 1,282.00 $ - $ - Supplies: $ 455.00 $ 455.00 Rent/Utilities: $ - $ - $ 2,352.00 $ 2,352.00 DLC Enhancements $ 31,690.00 $ 33,100.00 Other: Cash $ - $ - $ 10,000.00 $ 10,000.00 DLC Subtotal $ 85,074.00 $ 94,495.00 $ 52,697.00 $ 42,057.00 DLC Total $ 85,074.00 $ 94,495.00 $ 52,697.00 $ 42,057.00 Funding Category Grant Funds Match Contract 2: CCSO Salaries: 1 Discharge Planner 1.0 $ 30,000.00 $ 30,000.00 $ - $ - 2 D/C Plan Supervisor .15 $ - $ - $ 9,000.00 $ 9,000.00 CCSO 3 Grant Coord /Mt s .05 $ - $ - $ 2,684.00 $ 2,684.00 CCSO Fringe Benefits 26.04 1 Discharge Planner $ 7,812.00 1 $ 7,812.00 1 $ - $ - Page 1 of 2 Packet Page -2432- 7/24/2012 Item 15.D.2. Collier County Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant Budget Page 2 of 2 Packet Page -2433- Equipment computer $ $ $ $ Travel: We $ $ $ - $ Supplies: $ 455.00 $ 455.00 $ - $ Rent/Utilities: $ - $ - $ 2,448.00 $ 2,448.00 CCSO Other: Cash $ - $ - $ 10,000.00 $ 10,000.00 CCSO CIT Training $ 76,432.00 $ 76,432.00 CCSO SubTotal $ 38,267.00 $ 38,267.00 $ 100,564.00 $ 100,564.00 CCSO Total $ 38,267.00 $ 38,267.00 $ 100,564.00 $ 100,564.00 Funding Category Grant Funds Match Contract 3: NAMI Salaries 1 Peer Counselor .03 increase $ 28,843.00 $ 28,000.00 $ - $ - 2 NAMI Director 0.10 to .15 $ - $ 12,900.00 $ 7,500.00 NAMI Fringe Benefits @ 9.95 % 1 Peer Counselors .03 increase $ 2,870.00 $ 2,786.00 $ - $ - Equipment: n/a $ - $ - $ - $ - Travel Local Travel $ $ 1,282.00 $ - $ Supplies: n/a $ $ - $ - $ - Rent/Utilities $ $ $ 1,728.00 $ 1,728.00 NAMI Other: CIT Training Volunteer $ 2,640.00 NAMI Cash $ $ $ 2,500.00 $ 2,500.00 NAMI Subtotal $ 31,713.00 $ 32,068.00 $ 19,768.00 $ 11,728.00 NAMI Total $ 31,713.00 $ 32,068.00 $ 19,768.00 $ 11,728.00 Funding Category Grant Funds Requested Match Contract 4: Florida Gulf Coast ersity Salaries 1 EdD Coordinator 0.15 $ $ $ 11,700.00 $ 11,700.00 FGCU 2 Volunteer/ Interns .60 $ $ $ 16,800.00 $ 16,800.00 FGCU FGCU Total $0.00 $0.00 $ 28,500.00 $28,500.00 Unencumbered Funds Carry-over Funds from Year One and Remainder of Year Two Allocation to be Held Unencumbered (Not Committed) Page 2 of 2 Packet Page -2433- C U Q C N cn cnC N O - t,E17Z- aged IOPee Q p' a o, o 0 0' Q �N m N i u '�icfl N pM M U O O O ct c r O cC O O Lt M in 06 .� M O O! 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N NI N Z9 614 69 - E!4 Efl ( 64 0 N M 69 b9 b9 00 O O O 00 6A 99 69 �O N 00 00 l— 00 N ° � � N M U � COO 'b o :Z � ccr E b s p O 6,q .— o p W cn >, s�4 U rn �s - Q 14 to O O 7� r ^ C) cl m cz ct as r.n O w U N a d CC (6 — ai - CC u 00 o ° L °; b H 3 W V �� 4",w o� �H V ct -04 O N � M L U 0� O s „U ° o Lo ' Z' a' 9 � W911 Z WZ /VZ /L 0 a� cu a. 7/24/2012 Item 16.1).-L. COMMITMENT OF MATCH/DONATION FORM TO:(name of County) _Collier County FROM: David Lawrence Center ADDRESS: 6075 Bathey Lane, Naples, FL 34116 The following X space, _ equipment, X goods /supplies, and/or X services, are donated to the County permanently (title passes to the County) X temporarily, for the period _Jan 2011 to June 2014 (title is retained by the donor) Description and Basis for Valuation (See next page) Value Corporation USE (1) Personnel Services:_ Annual Salary (KB) $36,900 x .3 FTE x 3 vears $ 36,900 (2)Personnel Services: Annual Salary (GW $72,000 x .10 FTE x 3 years $ 21,600 (3a) Personnel Services: Annual Salary (PB) $65,000 x .15 FTE x 1 year $ 9,750 (3b)Personnel Services: Annual Salary (PB) $66,950 x .20 FTE x 2 years $26,780 4) Personnel Services: Annual Salary (PC) $ 70,000 x.10 FTE x 2 years $14,000 4)JGoods /Supplies: FMV $455 /year x 3 years $ 1,365 (5) Building Space $12 /sq foot x 196 sq feet x 3 years $ 7,056 (6) Cash $10,000 /year x 3 years $30,000 TOTAL VALUE $ 147,451 The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract or grant, nor has it/they been previously purchased from or used as match for any state or federal contract. ze'' �%� a 6/26/12 (Donor Signature) (Date) (County Designee Signature) (Date) The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided, indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or contract. Packet Page -2438- 7/24/2012 Item 16.D.2. COMMITMENT OF MATCFUDONATION FORMS TO:(name of County) Collier County FROM: NAMI of Collier County ADDRESS: 6216 Trail Blvd, Bldg C. Naples. FL 34108 The following 2L—space, _ equipment, _ goods/supplies, and/or X services, are donated to the County permanently (title passes to the County) X temporarily, for the period Jan 20l l to June 2014 (title is retained by the donor) Description and Basis for Valuation (1 a)-Personnel Services: Annual Salary (KH) $75,000 x .10 FTE x 1 year (lb) Personnel Services: Annual Salary (KH) $86,000 x .15 FTE x 2 years (2) Personnel Services: Volunteer CIT $16.60 x 160 hours (3) Building/Space $12/so. ft. x 144 square feet x 3 years (4) Cash $2.500 /Year x 3 years TOTAL VALUE $ 6 2U ' J, —� Value Corporation USE $ 2MI5101 $25.80 5,280 $5.184 $7,500 The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract or grant, nor has it/they been previously purchased from or used as match for any state or federal cont�t_, (Donor Signature) (Date) (County Designee Signature) (Date) The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided, indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or contract. Packet Page -2439-