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Agenda 07/24/2012 Item #16A 67/24/2012 Item 16.A.6. EXECUTIVE SUMMARY Recommendation to approve an Adopt -A -Road Program Agreement for Weber Boulevard South from Golden Gate Boulevard to White Boulevard for the volunteer group, North Naples Country Club. OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement signed by the volunteer group, North Naples Country Club, of a certain adopted roadway (Weber Boulevard south from Golden Gate Boulevard to White Boulevard) under the Collier County Adopt -A -Road Program. CONSIDERATIONS: That the volunteer group so named be recognized as the sponsors of the particular segment of roadway named in the agreement to perform litter removal in accordance with instructions contained in the agreement. The Collier County Adopt -A -Road program is an environmental protection program developed through a public /private partnership that is .dedicated to providing safe and clean roads by the removal of roadside litter. The Collier County Adopt -A -Road program encourages citizens to demonstrate civic pride by taking group action to help keep county roads beautiful and free of litter. The Adopt -A -Road program is an excellent example of the public and private sector working together to solve a community problem. Through this program, local civic, community, neighborhood and business groups can adopt a two -mile segment of roadway, whereby they contract with the County to pick up litter on a monthly basis. Groups are required to attend a meeting, organized by the sponsor, to review safety guidelines and procedures. The sponsor is provided with literature on safety topics and procedural guidelines reviewed by the county. FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at either end of the roadway segment. The cost of each sign is $75.00. Staff expects to install two (2) new signs at a total cost of $150.00. Program expenses are budgeted in the Transportation Services Fund 101. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally sufficient, and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of Collier County Commissioners recognize the volunteer group: North Naples Country Club, as the sponsor of Weber Boulevard South from Golden Gate Boulevard to White Boulevard and that the Board of County Commissioners authorize its chairman to execute the attached Agreement on behalf of Collier County. Prepared By: Erin M Hall, Administrative Secretary, Adopt -A -Road Coordinator, Road & Bridge Maintenance Department. Attachments: (1) Agreement, (2) Map of adopted roadway segment Packet Page -1371- 7/24/2012 Item 16.A.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.A.6. Item Summary: Recommendation to approve an Adopt -A -Road Program Agreement for Weber Boulevard South from Golden Gate Boulevard to White Boulevard for the volunteer group, North Naples Country Club. Meeting Date: 7/24/2012 Prepared By Name: RamosMargaret . Title: Administrative Supervisor,Transportation Engineering & Construction Management 6/25/2012 11:19:11 AM Approved By Name: NauthRookmin Title: Management /Budget Analyst,Transportation Administr Date: 6/27/2012 10:00:12 AM Name: GossardTravis Title: Superintedent - Roads & Bridges,Transportation Eng Date: 6/28/2012 11:29:11 AM Name: LynchDiane Title: Administrative Assistant Date: 6/29/2012 3:01:08 PM Name: ShueGene Date: 6/29/2012 3:18:57 PM Name: V1ietJohn Title: Director - Road Maintenance,Transportation Enginee Date: 7/2/2012 9:44:50 AM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 7/3/2012 1:03:34 PM Packet Page -1372- Name: FinnEd Title: Senior Budget Analyst, OMB Date: 7/3/2012 1:53:24 PM Name: KlatzkowJeff Title: County Attorney Date: 7/3/2012 4:00:12 PM 7/24/2012 Item 16.A.6. Name: SheffieldMichael Title: Manager- Business Operations, CMO Date: 7/9/2012 11:01:05 AM Packet Page -1373- 7/24/2012 Item 16.A.6. COLLIER COUNTY ADOPT -A -ROAD PROGRAM AGREEMENT Terms and Conditions THIS COLLIER COUNTY ADOPT -A -ROAD AGREEMENT entered into this _24 day of _July _, 2012, by and between Collier County (hereinafter the "COUNTY "), and the volunteer group, North Naples Country Club, whose address is 10095 Tamiami Trail N., Naples, FL 34108 WITNESSETH: WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter -free roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely maintaining a litter -free Collier County; and WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway known as, Weber Boulevard South from Golden Gate Boulevard to White Boulevard, the "Adopted Roadway "), acknowledges the hazardous nature of picking up litter, and agrees to the following terms and conditions: A. THE GROUP SHALL: 1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway. 2. Perform litter removal on the Adopted Roadway in accordance with the Florida Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of which by this reference are incorporated herein. 3. Only allow such persons to participate as are determined by the GROUP to be responsible enough to safely participate in litter removal activities. Participants must be at least 14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors participating in the litter removal. There shall at all times be at least one person 18 years of age or older who is on site and responsible for supervising all litter removal activities, with no one at the site under the age of 14 for any reason. Packet Page -1374- 7/24/2012 Item 16.A.6. 4. Conduct at least two safety procedure meetings per year for its participating members. Participants must sign the hold harmless agreement provided by the COUNTY, and attend a safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to this Agreement. 5. Call the Collier County Adopt -A -Road contact and set tip dates and times for their safety meetings. 6. Remove litter during daylight hours only, in good weather conditions only. 7. Pick up litter on one side of the road at a time. 8. Not pick up litter at construction sites, in tunnels, on bridges or over- passes, and on medians, or where otherwise hazardous to do so. 9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the pavement. 10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted Roadway is objectionable. 11. Obtain required supplies and material from the COUNTY. 12 Place traffic control signs supplied by the COUNTY during trash pickup. 13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times during the litter removal activity. The local maintenance office should be contacted to obtain safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter removal activity and return the same -vvhen activity is complete. 14. Not wear clothing that will hinder the sight of participants. 15. Coordinate pickup details with the County's project coordinator at least one week prior to a pickup. 16. Place filled trash bags at the site for pickup and disposal by the COUNTY. 17. After each pickup, the adopting GROUP coordinator will file a report detailing the number of people involved, number of bags of litter collected, composition and estimate of recyclable materials, and hours spent. Pre - printed forms will be furnished by the COUNTY for making the reports, and filed with the COUNTY project coordinator. 18. The GROUP is encouraged to separate recyclable materials. All proceeds from redemption of recyclable materials shall become the property of the Group. 2 Packet Page -1375- 1 7/24/2012 Item 16.A.6. 19. Unused materials and supplies furnished by the COUNTY shall be returned to the COUNTY -vvithin two workdays following cleanup or, with COUNTY coordinator's permission, be retained by the GROUP during the term of this Agreement. B. THE COUNTY SHALL: I. Provide safety vest ' 'lags, p' '-`gin sticks, and traffic control signs. 2. Provide GROUP with an outline pertaining t safety regulations. 3. :;21nove the filled trash bags as soon as possible after the pickup. 4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to remove large, heavy or haz ;rdous items. 5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the area free of litter. C. TERM OF AGREEMENT: This is a month -to- month, at -will agreement, terminable by either party, with or without cause, on 30 clays written notice to the other party. This Agreement creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY may terminate this Agreement effective immediately. The COUNTY reserves the right to modify or cancel the program at any time. Upon the termination of this Agreement by either party, the GROUP will immediately return all CountN- weed materials }o the County project coordinator. D. HOLD HARMLESS CLAUSE: The GROUP )venants and - ,es that it will indemnify and hold harmless Collier County and its officers ents and eat ✓ees from any claim, loss, damage, cost, charge or eyncrtse arising out of ar .ct, action, r ct or omission by the Group or by any pe: �,,,ii p;.rformi-,,,, ; } ;,,;oval asp, of the GR(' o the performance of the Hgrcement, whether di-,ect or indirect, and -,v1 .'Lier to and ;erson or property to which Collier County or said parties may be except that neithF jROUP nor any of its members shall be liable under this provision for damages sing c injury or uamnage to persons or property directly caused or resulting from the sole negli, -nee of Collier County, and its officers, employees or agents. 3 Packet Page -1376- 7/24/2012 Item 16.A.6. E. NO ASSIGNMENT: This Agreement is non - transferable and non - assignable in whole or in part without the prior written consent of Collier County. F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement between the parties, and may not be modified except by a writing signed by both parties. Any and all prior understandings between the parties, either oral or written, with respect to the matters set forth above, have been incorporated and merged into this Agreement, and are otherwise of no further force or effect. This Agreement is for litter removal activities only. No beautification activities are authorized by this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the date written above. ATTEST: DWIGFIT E. BROCK, Clerk Deputy Clerk to form and 1 I BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA LOW Fred W. Coyle, Chairman GROUP: Todd Wyatt- Bondsman 24/7 Name (print): Title (print): t7/-,. Phone # (day): ,7 "3 cj- Phone # (night): 2 *y?� 4 Packet Page -1377- 7/24/2012 Item 16.A.6. g earth mile,' I A km l 2 Packet Page -1378-