Backup Documents 09/27/2016 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1U
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA6 �,J
8
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routing order)
1. County Attorney Office County Attorney Office
C'-VYICs- lo. l2 -/jo
2. BCC Office Board of County
Commissioners \1/S>
3. Minutes and Records Clerk of Court's Office qrA
to(i3116 q Zai 7rr
4. Return to Procurement Services Facilities Management
Division Contact: Margaret Bishop
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Lissett De La Rosa for Margaret Bishop, Phone Number 239-252-5857
Procurement Staff 10/4/16
Contact and Date
Agenda Date Item was 9/27/16 ty. Agenda Item Number 16.D.8
Approved by the BCC
Type of Document Work Order Number of Original
Attached Documents Attached
PO number or account N/A Solicitation/Contract 13-6164 AECOM
number if document is Number/Company Technical Services,Inc.
to be recorded Name t/
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? LD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency; Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LD
signed by the Chairman,with the exception of most letters,must be reviewed and signed 96
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip J..D
should be provided to the County Attorney Office at the time the item is input into SIRE. .
Some documents are time sensitive and require forwarding to Tallahassee within a certain f�7
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on the date above and all changes made XXX
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16D8
MEMORANDUM
Date: October 14, 2016
To: Margaret Bishop, Project Manager
Facilities Management Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re A Work Order under Contract #13-6164 for
Engineering and Architectural Professional Services
Contractor: AECOM Technical Services, Inc.
Attached for your records is a copy of the document referenced above, (Item #16D8)
approved by the Board of County Commissioners on Tuesday September 27, 2016.
The second copy will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
1608
AECOM TECHNICAL SERVICES, INC.
CERTIFICATE OF ASSISTANT SECRETARY
EXTRACT of resolutions adopted by unanimous written consent of the Board of Directors of AECOM
Technical Services, Inc., a California corporation (the"Corporation"), dated as of May 4, 2016:
k k k k k k k
Appointment of Ronald R. Cavaliers, Principal Engineer as an Authorized Signatory
WHEREAS, the conduct of the business of the Corporation is subject to the provisions of the
AECOM Subsidiaries Policies and Procedures Manual, as amended from time to time(the"P and
P"), which includes provisions concerning persons who may execute and deliver documents on
behalf of the Corporation; and
WHEREAS, the Board of Directors wishes to clarify any confusion that may arise between the
provisions of the P and P and the provisions of the By-Laws of the Corporation or statutes
concerning persons who may execute and deliver documents on behalf of the Corporation; it is
NOW, THEREFORE, RESOLVED, that, in conjunction with the P and P, the following person (an
employee of the Corporation or an affiliate and an officer of the Corporation) be and he is hereby
is authorized, directed and empowered to execute and deliver any and all documents on behalf of
the Corporation:
Ronald R. Cavalier'
RESOLVED FURTHER, that Mr. Cavalieri's authority shall continue at the pleasure of the Board
or until his employment with the Corporation or an affiliate shall cease.
I, Carol F. Brandenburg-Smith, the undersigned, do hereby certify that I am the Assistant Secretary of
AECOM Technical Services, Inc. ("ATS") and that the foregoing is a true and correct copy of the
resolutions adopted by the Board of Directors of the Corporation by written consent dated as of May 4,
2016. I further certify that said resolutions are in conformity with the Certificate of Incorporation and the
bylaws of the Corporation. They have not been modified, amended or revoked and are in full force and
effect as of the date hereof.
Dated this 23f0 day of June 2016 7
//';
.✓ —
Carol F. Brandenburg-Smith
Associate Vice President
i.,"
Assistant Secretary of AECOM Technical Services, Inc.
5 C
16O8 -,
WORK ORDER/PURCHASE ORDER
Contract 13-6164"Professional Services for Engineers and Architects—CE"
Contract Expiration Date:March 8,2019
This Work Order is for professional engineering services for work known as:
Project Name: Clam Pass Beach Park Electrical Upgrades
Project No: 80345
The work is specified in the proposal dated August 18, 2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: AECOM Technical Services,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Project Management
* Task II Collier County Growth Management Permitting
* Task III Bid Phase Services
* Task IV Construction Phase Services
*
Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement##13-6164 will survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) Lump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate—Schedule A) ❑
Cost Plus Fixed Fee(CPFF),as provided in the attached proposal.
Task I $ 3,216.00 LS •
Task II $11,122.00 LS
Task III $ 4,085.00 LS
Task IV $15,536.00 T&M
TOTAL FEE $33,959.00
Page 1 of 2
16D8
PREPARED BY: TA Y� 6/ 5) l b
Kirby, � Mana
Felicia Project er Datc
g
Facilities Management Division
REVIEWED BY: g'Z /G
Mara t l3isho P.B, r,Project Manager Date
Marge Po J 8
Facilities m agement Division
REVIEWED BY: hard __ 2-6 ,/&,
Ha r on Principal Project Manager Date
Facilities a; eat Division
APPROVED BY:
,. e/.2.1 /6
Barry Williams,Director Date
Parks&Recreation Division
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lam beniv /f
k.�- lJ (1 ani r "
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY:AECOM Technical Services,Inc.
(0410-40
CtiPAtil ___010
Rona•R. •willed,P.E.,BCEE Dale
Project Director
•
Page 2 of 2
16118
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIE: COUNTY,FLORIDA
By: i '.!4111-C' ® ''' -C • By: 14240
Do a Fiala,Chairman
Dated, II"-
(A e as to C.hattZltan'S AECOM Technical Services,Inc.
signature only.
;,
��• NV By: a/V541Z--;••••
First Witness Signature
Cherie C.Wolter Ronald R. Cavalieri,P.E.
Project Manager
2 k4 CL9
Second Witness
Christian Colarusso
App a ved to Form and Legality:
Assistant County Attorney
Cbl I&n oeeh 6
Print Name
•
Page 1 of 1
16D8
STAFFING and COST PROPOSAL
to
AGREEMENT for PROFESSIONAL SERVICES
between
Collier County
and
AECOM Technical Services,Inc.
for
Clam Pass Beach Park Electrical Upgrade
August 18,2016
THIS DOCUMENT is a STAFFING and COST PROPOSAL to Contract 13-6164 Professional
Services:Architect and Engineering,executed between Collier County Board of County
Commissioners(COUNTY)and AECOM Technical Services,Inc.(CONSULTANT),dated March 9,
2014(hereafter called"Agreement").
•
A. BACKGROUND
The COUNTY and CONSULTANT have entered into an Agreement to provide professional
engineering services for the following engineering disciplines:
• CFI,Project Management,and Value Engineering(CEI)
• Environmental Study,Planning and/or Design(EN)
• Instrumentation and Controls(SCADA and Low Voltage)(SCA)
• Modeling and Simulation(MS)
• Solid Waste Study,Planning and/or Design(SW)
• Public Utilities Facilities(PU)
• Wellfeld Study,Planning and/or Design(WEL)
• Electrical Study,Planning and/or Design(EL)
The Agreement provides for specific services to be performed on the basis of a Work Order supported
by a proposal prepared by the CONSULTANT and approved by the COUNTY. Professional services
arc authorized on receipt of an executed Work Order and Notice-to-Proceed.
The COUNTY wishes to implement electrical service upgrades at the beachside concession building for
Clam Pass Beack Park located near the Naples Grande resort. The electrical upgrades include increasing
the feeder conduit and conductor size from the FPL service point to the concession building,replacing
the existing transformer and panelboard at the concession building with larger equipment,and providing
the panelboard with sufficient circuit breaker quantities and ratings to serve existing and future electrical
loads at the concession building. The COUNTY plans to competitively bid the project in an open
solicitation to qualified contractors. Under a previous assignment,the CONSULTANT provided plans
and specifications for competitively bidding the work.
16 08
B. DESCRIPTION OF ASSIGNMENT
CONSULTANT will prepare and submit the required building permit applications and necessary copies
of signed and sealed drawings to secure the building permit through Collier County Growth
Management.
CONSULTANT will assist the COUNTY during the bidding phase of the project.
During construction,CONSULTANT will monitor performance of the work by the construction
contractor,including attendance of project progress meetings,shop drawing review,periodic site visits,
and certification of the completed work.
C. SCOPE OF SERVICES
CONSULTANT will perform the following services:
TASK No.1—Project Management
1. Coordinate project activities—CONSULTANT will perform project coordination and management
functions for the duration of the project.
TASK No.2--Assist in Securing Collier County Growth Management Building Permit
1. Prepare required sets of signed and sealed plans and specifications for Collier County Growth
Management's review in granting the contractor a building permit. Coordinate with Growth
Management during their review process and respond to inquiries and requests for clarifications
from Growth Management.
TASK No.3--Bid Phase Services
1. Attend pre-bid meeting and prepare meeting minutes.
2. Respond to Contractor questions in writing. Assist COUNTY in preparing one addendum to the
Contract Documents,
3. Assist COUNTY with review of bids and tabulate bids received.Prepare Letter of Recommendation
for award of contract.
4. Prepare conformed documents incorporating addendum items.
TASK No.4—Construction Phase Services
1. Attend pre-construction meeting and assist COUNTY with the preparation of meeting minutes.
2. Receive,review,and process submittals from Contractor specified for such review in the contract
documents(up to 4 submittals and 2 re-submittals).Prepare and maintain a log of submittals to
include submittal number,subject,and date received,reviewer,action taken and date returned.
3. Prepare responses to Contractor's Requests-for-Information(up to 2 RFIs).
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160 $
4. During construction of the project perform one site visit to meet with representatives of the
Contractor and COUNTY and to observe the general progress of the work,
5. Assist COUNTY with management of proposed Changes to the Work by preparing Request-for-
Proposed-Changes(I RPC included in this scope),evaluating and responding to Contractor claims
and preparing contract change order.
6. Provide consultation and advice to the County's Project Manager during construction.
7. Assist the County with review of progress payments(up to 2 progress payments).
8. Assist COUNTY with the following services related to Contract Closeout:
a. Perform Substantial Completion walk through and develop final punch list in conjunction
with COUNTY staff.
b. Prepare a"Certification of Construction Completion".
c. Perform Final Completion walk through in conjunction with COUNTY staff.
d. Assist with review of final pay request.
e. Prepare signed and sealed"As-Constructed"(record)plans from information provided by the
Contractor required for project certifications.
D. DELIVERABLES
The following deliverables are anticipated:
1. Six(6)full-size sets of signed and sealed design drawings and permit applications to be submitted
to Collier County Growth Management for the contractor's Building Permit.
2. One pdf file and four(4)sets of original record drawings to be submitted to COUNTY.
E. SCHEDULE
The services described herein will commence upon receipt by the CONSULTANT of a Notice-to-
Proceed and executed Work Order from the COUNTY, The estimated time required to complete the
tasks described above is as follows:
It is anticipated that the services for the project will be performed within a time limit not to exceed 365
days from the date of Notice-to-Proceed. If the services have not been completed within the above time
limit due to delays caused by COUNTY, COUNTY will consider request by CONSULTANT for
additional compensation if CONSULTANT's costs have increased due to the delay.
CONSULTANT will observe the time limitations as set forth herein. CONSULTANT will not be
responsible for delays beyond CONSULTANT's control,including delays caused by: (1)delays in
receiving information from others except CONSULTANT"s subconsultants;and(2)delays in obtaining
subsequent authorization,approvals and review comments from COUNTY and other governmental
3
160r.
agencies. If such a delay should occur,the schedule will be updated and adjusted as mutually agreed
upon by CONSULTANT and COUNTY.
F.COUNTY RESPONSIBILITIES
1. COUNTY will designate a Project Representative,as COUNTY's representative and primary
contact for CONSULTANT. CONSULTANT will rely on COUNTY's designated Project
Representative for instructions and approval of CONSULTANT's services.
2. COUNTY will pay all permitting fees and associated expenses.
3. COUNTY will perform onsite construction observation and inspection.
4. COUNTY will advertise for bids or quotations,reproduce and distribute documents to contractors
and vendors.
5. COUNTY agrees that in accordance with generally accepted construction practices,any Contractor
employed by COUNTY to perform work in connection with the Project,will be required to assume
sole and complete responsibility for job site conditions during the course of construction of the
Project, including safety of all persons and property,and that this requirement shall be made to apply
continuously and not be limited to normal working hours. CONSULTANT shall not have control
over or charge of,and shall not be responsible for,construction means,methods,techniques,
sequences or procedures,es these are solely the responsibility of the Contractor. CONSULTANT
will represent COUNTY in accordance with the responsibilities of the CONSULTANT described in
and Standard General Conditions of the Construction Contract and any mutually agreeable Special
Conditions specific to the Project.
C. COMPENSATION
For the professional services as set forth in this Staffing and Cost Proposal(proposal),the COUNTY
shall compensate the CONSULTANT as provided for in Article 5 of the Agreement and as follows:
Table No.1--Fee Summary
Task Fee Type
TASK No. 1—Project Management $3,216 Lump Sum
TASK No.2—Collier County Growth Management $11,122 Lump Sum
Permitting
TASK No.3—Bid Phase Services $4,085 Lump Sum
TASK No.4—Construction Phase Services $15,536 T&M
TOTAL FEE $33,959
Compensation for the services provided shall be due and payable in accordance with the Agreement.
The total fee is calculated based on the Rate Schedule,effective March 9,2014,which is included in
Attachment B to the Agreement.
4
16 0 8
Certain assumptions have been made in developing the fee for service.To the extent possible,they are
stated in this proposal.If changes to the work result in changes on the level of effort presented in this
proposal the scope of services and fee budget will be revised by mutual agreement.
Attachment No.1.to this proposal provides a breakdown of the fee calculation.
H. OTHER PROVISIONS
All provisions contained in the Agreement not specifically modified herein,or in the associated Work
Order authorizing this work,shall remain in full force and effect and arc incorporated by reference
herein.
PROPOSED BY: AECOM Technical Services, Inc.
By: ., Qm„1::„„
Ronald R.Cavalieri,P.E.,BCRI3
Project Director
By; ►i do,I
Donovan S. 'amlett,P.E.
Project Manager
Date: August 18,2016
5
1 6 0 8
Project Budget
Clam Pass Beath Park Electrical Upgrade Collier County
Facilities Division
Revised 8118/2016
Prrsonnrl Hours Badtet
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u .1Task Description �, 4
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a` ii w` y I i 0 I. H
Project hta na IMMOnt
P9 644 64669densa4 12 _ 13 24 1 2,216 S • S 1.116
S4L30h1 12 - . - 12 14 5 3,210 S f 3 f 1,514
Colter County Permitting
Cather Canny G'°441,64atus,ori0islb.%Pant 3 16 24 24 32 IDL S 16421 S 70 1 7(0 1 11,132
=boat __. __ .. .. .... __.... .......
s I6 x 14 2: Ito f 19.412 s 700 s • s 7611 s 11,122
Old Phas3 SeryiSetk
'u wean; f 2 11 1.192 S 200 f 300 5 3,692
314491411114111�4 nv,rtu1 2 2 1 3t4 f S 331
1 1 1 2 S 4 tib S - S tib
9t•• [uf6ramf00cvmv.1 1 1 1 2- I 7 a 641. S - 4 U)
.....
.
2 I) 4 4 5 34.5 2,754 1 2.134 / 200 5 61115
Construction Phaco Seryaces
Muni '4 4 4 13 S 2,040 S 300 3 )00 1 1117
I-ln�_n�rjrep44 kw*op ennuis aemAtcaw1
euli ted nm rctt sS 24 1 2,716 S - s 3,736`
�e�qMYp M1.4.maWer Arlt 4 2 4 44 3 1.122 S $ 1.131
94gnrr6eedr+a4e4efrr ' 1 4 1 9 s I.Ok s IA>a
int tnredame (.p fol) r 16 4 20 4 1,201 4 600 $
3161
40$21�1�to�lC4r�Wa ^417.164°'414Md P 54 2 12 2 1,694 4 )00 s 300 $ 1,091
F eetaedha 2k 6 I 0"S 1.211 S 260• S 300 S 1,111
1KaVan2 2 4 10 1 I?36 1 4 1196
sYDroW P 0' 45 16 4 30 sees 14.9)6 f IMO s I,402'4 13,44
Lama/ r 26,, r N.'
u 14I CO 266 s 31.444 4 2.500 S - S 1.500 1 23.49
►4 .194172LY $
99e9frel 417600
sea.or Ei.,•,.ecr 513740
E61.96.6 4123 06 I
Cold T-t ti.,�,..a: 21300
Adorn Arlt $6200
salt% )p.t d1
MOM
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