Loading...
Agenda 05/22/2018 Item #16C 705/22/2018 EXECUTIVE SUMMARY Recommendation to approve the selection committee rankings and to authorize entering into contract negotiations for Request for Professional Services (RPS) #18-7277, “Public Utilities Department Complex Design” (Project 70167), with the top-ranked firm, Stantec Consulting Services, Inc. OBJECTIVE: To obtain professional architectural design services for the Public Utilities Department (PUD) Complex Design Project as set forth in the Scope of Services. The resulting design will provide, among other County structures, a new facility for Wastewater Collections and Operations, Water Distribution and Operations, and other Public Utilities facilities, together with other potential governmental buildings, such as the Collier County Sheriff’s Evidence and Storage facility, and will result in a quality, best value project to serve Collier County. CONSIDERATIONS: Over the course of 20 plus years, the County’s Solid Waste Division acquired and assembled a total of 344 acres +/- parcels of land north-northwest of the County Landfill into the property now known as the Resource Recovery Business Park. In accordance with Land Development Code restrictions on this property, as supported by environmental permitting, 50% or 172 acres +/- must be maintained as preserve. Pursuant to PUD Ordinance 2017-01 approved by the Board of County Commissioners, the permitted uses within the developable portion of that property include county equipment storage and maintenance, and administration buildings. During 2016 and 2017 Collier County performed an evaluation of County facilities. Due to the current conditions and age of facilities, as well as in planning for space allocations to adjust to future population and additional level of service requirements, replacement of several facilities have been identified. Plans include development of a Public Utilities Complex on property assembled by Solid Waste and known as the Resource Recovery Business Park, consolidating Public Utilities’ operations for Wastewater Collections, Water, centralized inventory, administration, Solid Waste operations, in one cooperative complex. Also identified would be available land for the development of the Collier County Sheriff’s Evidence Storage facility, together with other future agency needs. On January 29, 2018, the Procurement Services Division released a notice of RPS #18-7277 to 7,197 firms for “Public Utilities Department Complex Design.” One hundred (100) solicitation packages were downloaded and three (3) proposals were received by February 26, 2018. All three proposers were deemed responsive and responsible. The selection committee met on April 9, 2018 to review the proposals and on April 23, 2018 for oral presentations, consistent with Florida Statutes § 287.055. Staff recommends moving forward with negotiations with the top-ranked firm, Stantec Consulting Services, Inc., and if an agreement cannot be reached with Stantec, staff be directed to negotiate with the remaining firms in the following order: Rank Name of Firm 1 Stantec Consulting Services, Inc. 2 Disney & Associates PA 3 Bentley Architects + Engineers, Inc. FISCAL IMPACT: There is no Fiscal impact associated with this action. Once negotiations are completed and approved, the source of funding for the future contract is available in Public Utilities Capital Projects Fund (414), Project No. 70167. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. 16.C.7 Packet Pg. 840 05/22/2018 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK RECOMMENDATION: To approve the final ranking of professional architect consultants for RPS #18-7277, “Public Utilities Department Complex Design” (Project 70167), to authorize staff to negotiate a recommended agreement with the top-ranked firm of Stantec Consulting Services, Inc., and if an agreement cannot be reached with that firm, to continue negotiating with the remaining firms in the above ranked order, and to bring a recommended agreement back for the Board’s approval at a future meeting. Prepared By: Sue Jim Zimmerman, Planner, Solid & Hazardous Waste Management Division ATTACHMENT(S) 1. 18-7277 Approved NORA (PDF) 2. 18-7277 Step 2 Final Ranking (PDF) 3. 18-7277 Solicitation (PDF) 16.C.7 Packet Pg. 841 05/22/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.7 Doc ID: 5491 Item Summary: Recommendation to approve the selection committee rankings and to authorize entering into contract negotiations for Request for Professional Services (RPS) #18-7277, “Public Utilities Department Complex Design” (Project 70167), with the top-ranked firm, Stantec Consulting Services, Inc. Meeting Date: 05/22/2018 Prepared by: Title: Planner – Solid and Hazardous Waste Name: Sue Zimmerman 04/27/2018 5:31 PM Submitted by: Title: Deputy Department Head – Solid and Hazardous Waste Name: Dan Rodriguez 04/27/2018 5:31 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/30/2018 8:08 AM Procurement Services Ted Coyman Additional Reviewer Completed 04/30/2018 5:29 PM Wastewater Beth Johnssen Additional Reviewer Completed 05/01/2018 11:33 AM Water Steve Messner Additional Reviewer Completed 05/02/2018 9:21 AM Procurement Services Swainson Hall Additional Reviewer Completed 05/02/2018 1:35 PM Procurement Services Sandra Herrera Additional Reviewer Completed 05/02/2018 3:16 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/02/2018 5:03 PM Procurement Services Adam Northrup Additional Reviewer Completed 05/08/2018 10:32 AM Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 05/09/2018 3:43 PM Solid and Hazardous Waste Sarah Hamilton Additional Reviewer Completed 05/10/2018 8:59 AM Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/10/2018 9:05 AM Public Utilities Department Joseph Bellone Level 2 Division Administrator Review Completed 05/11/2018 7:51 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/11/2018 4:12 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/11/2018 4:17 PM Office of Management and Budget Susan Usher Additional Reviewer Completed 05/11/2018 8:32 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/14/2018 8:15 AM 16.C.7 Packet Pg. 842 05/22/2018 County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/15/2018 1:02 PM Board of County Commissioners MaryJo Brock Meeting Pending 05/22/2018 9:00 AM 16.C.7 Packet Pg. 843 16.C.7.a Packet Pg. 844 Attachment: 18-7277 Approved NORA (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) Selection Committee Final Ranking Sheet RPS #: 18-7277 Title: Public Utilities Department Complex Design Name of Firm Dayne Atkinson Mike Bosi Dan Mercer Toni Mott Dan Rodriguez Sue Zimmerman Total Selection Committee Final Rank Bentley Architects + Engineers, Inc.3 3 1 3 3 3 16 3.0000 Disney & Associates, PA 2 2 3 2 2 2 13 2.0000 Stantec 1 1 2 1 1 1 7 1.0000 Procurement Professional Adam Northrup, 4/23/2018 Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their ranking of the proposals (from highest being number one (1) to lowest. Step 2: The procurement professional will review the mathematically calculated final rank, discuss the rank order. Page 1 of 1 16.C.7.b Packet Pg. 845 Attachment: 18-7277 Step 2 Final Ranking (5491 : Public Utilities Department Complex Design Selection 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROFESSIONAL SERVICES (RPS) In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act FOR Public Utilities Department Complex Design RPS NO.: 18-7277 EVELYN COLON, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-2667 FAX: (239) 252-2810 evelyn.colon@colliercountyfl.gov (Email) This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.7.c Packet Pg. 846 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) SOLICITATION PUBLIC NOTICE REQUEST FOR PROFESSINAL SERVICES (RPS) NUMBER: 18-7277 PROJECT TITLE: Public Utilities Department Complex Design PRE-PROPOSAL CONFERENCE: No Pre-Proposal Conference for this project LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 RPS OPENING DAY/DATE/TIME: February 26, 2018 at 3:00PM PLACE OF RPS OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Public Utilities Department (hereinafter, the “Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and spec ifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. As the population of Collier County has grown, so has the level of service required from Collier County Public Utilities and other County agencies, including but not limited to the CCSO. PUD service areas and the staff required to provide the continued hi gh level of service have increased while the life of the buildings and facilities currently utilized by all of the Public Utilities’ d ivisions have diminished. Currently, PUD staff is housed in several different locations of varying condition, but all at maximum capacity with no room for growth. Wastewater Collections has been operating out of the Shirley Street location for nearly 20 years. During this time, the numb er of employees working out of this location has more than doubled. In addition, the e quipment required to service nearly 800 lift stations and 1,100 miles of pipeline has increased exponentially over the years. The site contains 2.04+/- acres and currently has an 8,000 sq. ft. building for office space and warehouse, a modular trailer, a tower and open space to store equipment. The staff and associated equipment has outgrown this site and a more central location would provide better response times for repairs. A Shirley Stre et location map is attached for reference. The PUOC is sited on 4.77+/- acres between Progress and Mercantile Avenues. A PUOC location map is attached. The site contains two buildings that currently house over 150 personnel and equipment from the following sections: • Water and Wastewater Administration and support staff • Utility Billing and Customer Service • GIS and Locates • Water Distribution • PUD Inventory Control • Irrigation Quality • Technical Services Each building currently has 45,912 sq. ft. for office space, warehouse, storage, and customer service. Staff has o utgrown the current available space. In addition, there is not enough parking available to accommodate the current staff. PUD currently occupies 1,000 sq. ft. of the Health Building located at 3329 Tamiami Trail, which currently houses over 50 emp loyees. In addition, we have had to assign staff to various satellite locations for use of office space. The Public Utilities Departm ent has an identified need of more space to accommodate the staff required to facilitate the growth within the County. CCSO currently utilizes space for evidence storage in various locations throughout the County. A centralized storage facility of the size, shape and layout similar to the Evidence Storage Facility constructed by the Lee County Sheriff’s Office around 2008 wo uld allow for the consolidation of the various facilities. 16.C.7.c Packet Pg. 847 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) BACKGROUND The Public Utilities Department is seeking a qualified architectural/engineering (A/E) firm capable of providing services including, but not limited to, design, permit, and construction administration for a new PUD Complex and other Collier County facilities located within the Resource Recovery Business Park (RRBP) in Naples, Florida. The RRBP is County-owned property east of CR951 and north of I -75 providing a central location for curr ent and future level of service requirements. A location map of RRBP is attached. The area designated for this future complex is within Tract A and the western portion of Tract B of the RRBP as identified in IPUD Ordinance 17 -01, as attached. The design of each “Facility” may be done individually or collectively as funding permits. The design should be of a nature that it can be replicated for other buildings that may be constructed on the site at a later date. The projects may include A/E services for the following: • New wastewater operations center to replace the current collections facility located on Shirley St. • New water operations center to replace the current PUD operations center (PUOC) located on Mercantile Ave. • PUD central inventory warehouse facility including, but not limited to, a pump shop and backflow assembly shop. • PUD administration facility to replace the current administrative offices located throughout Collier County. • County compliance laboratories. • New Collier County Sheriff’s Office (CCSO) Evidence Storage Facility. • County Transportation facilities, including Road Maintenance and/or Traffic Operations • Parking garage(s) TERM OF CONTRACT County reserves the right to modify the scope during negotiations. The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approv al of the final payment. Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure. DETAILED SCOPE OF WORK A. Scope of Project 1. Provide programming and preliminary design documents for use in establishing the basis for the final design of the building. These documents will include site plans, floor plans and building elevations in sufficient detail to illustrate the program of spaces, convey general building and site design and generate a project budget. 2. Provide final design documents including, but not limited to, architecture, civil engineering, building engineering and landscape architecture required for permitting and construction. B. Scope of Architectural/Engineering Services 1. Preliminary Site and Building Design: ▪ Generate schematic floor plans and site plans to illustrate: ▪ Generate three-dimensional and BIM/Rivet models. ▪ Review the design options along with the preliminary cost estimates with Collier County PUD and implement any changes and/or modifications to the preliminary design documents. ▪ Schedule and attend Site Development Plan (SDP) Pre‐application meeting with Collier County Growth Development Services ba sed on the selected site/building plan (SDP pre‐application fee paid by Collier County). ▪ Provide Architects/engineers opinion of construction cost for use in establishing the project budget. 2. Final Design: ▪ Site Development Plan (SDP) modification submittal. ▪ 30/60/90 percent drawing submittals. ▪ Value engineering submittal report. ▪ Provide construction documents including drawings and specifications to comply with the current Florida Building Code, in sufficient detail for bidding, permitting and construction. ▪ Provide Material & color selections. ▪ Submit documents on behalf of the County for building permit review, provide any support during that process to achieve a permit status of “Ready for Issuance”. 16.C.7.c Packet Pg. 848 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) ▪ Produce a complete “For Construction” package of drawings and specifications, in preparation for bidding and contractor selection. 3. Contractor Pricing Phase: ▪ Coordinate with Collier County Procurement in bidding requirements. ▪ Attend pre‐bid conference. ▪ Respond to contractor/subcontractor questions. ▪ Prepare written Addenda, if applicable. ▪ Assist Owner with pricing analysis. 4. Construction Contract Administration Phase: ▪ Attend preconstruction conference. ▪ Process monthly Contractor Payment Applications. ▪ Review shop drawings. ▪ Respond to Requests for Interpretation (RFIs). ▪ Review and make recommendations on Contractor provided change orders. ▪ Observe construction activities for duration of the construction. ▪ Incorporate Contractor provided and all other “as-built” information into an updated final drawing set in Auto Cad format. ▪ Perform final completion inspections, review of submitted manuals and all other contract closeout items. 5. Services Included: ▪ Architectural design and permit documents. ▪ Value Engineering. ▪ Three-dimensional and BIM modeling. ▪ Civil engineering design. ▪ Structural engineering design. ▪ Building mechanical, electrical, plumbing engineering. ▪ Landscape architecture. ▪ Boundary survey. ▪ Soil borings and geotechnical report. ▪ Perform Warranty inspection one year from date of final completion. As previously stated, the design of each Facility may be done individually or collectively as funding permits. Each Facility should be planned to meet current staffing needs and anticipated needs for the next 50 years. Projected growth figures for the next 25+ years for each division are available in the County’s Space Plan. INSURANCE AND BONDING REQUIREMENTS Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ 2. Employer’s Liability $_500,000_ single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $_1,000,000_single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, 16.C.7.c Packet Pg. 849 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 5. Automobile Liability $_500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 6. Other insurance as noted: Watercraft $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ __________ Per Occurrence Professional Liability $ _1,000,000_ Per claim & in the aggregate Project Professional Liability $__________ Per Occurrence Valuable Papers Insurance $__________ Per Occurrence Cyber Liability $__________ Per Occurrence Technology Errors & Omissions $__________ Per Occurrence 7. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 8. Performance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award a mount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly. 11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must s tate the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on beh alf of Collier County. 12. Thirty (30) Days Cancellation Notice required. 12/12/17 - GG ________________________________________________________________________________________ 16.C.7.c Packet Pg. 850 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) 18-7277 Public Utilities Department Complex Design REQUEST FOR PROFESSIONAL SERVICES (RPS) PROCESS 1.1 The selection process will involve a two-step proposal review to minimize Proposers’ costs in preparing initial qualification proposals and expediting the review process. The Proposers will initially submit a qualifications proposal which will be scored based on the criteria in Section 4.0 Grading Criteria for Development of Shortlist, which will be the basis for short- listing no less than three (3) firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then issue an invitation for oral presentations (Step 2) to at least the top three short-listed firms and produce a final ranking for approval by the Board of County Commissioners. Upon approval, the County will enter into negotiations with the top ranked firms to establish cost for the se rvices needed. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and technical components. The COUNTY plans to include an allowance in the contract for items such as changes in scope and perm it acquisition. 1.2 The COUNTY will use a Selection Committee in the Request for Professional Services selection process. 1.3 The intent of the Step 1 scoring of the qualifications proposal is for consultants to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 Based upon a review of these qualification proposals, the short-listed firms will be requested to submit Step 2, to make oral presentations. 1.5 The scores from the RPS - Step 1 used for short-listing for this Project will not be carried forward for the Step 2 of this selection process. 1.6 The intent of the Step 2 oral presentations is to provide the firms with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.7 After review of the Step 2 oral presentations, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.8 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top -ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.9 For the development of a shortlist, this evaluation criteria will be utilized by the COUNTY’S Selection Committee to score each proposal. Consultants are encouraged to keep their proposals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Ability of Professional Personnel 20 Points 2. Certified Minority Business Enterprise 5 Points 3. Past Performance 25 Points 4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points 5. Location 10 Points 6. Recent, Current, and Projected Workloads of the Firm 20 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty -four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the C ounty’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by th e Procurement Services Division Director or designee. In the event a tie still exists, selection will be d etermined based on random selection by the Procurement Services Director before at least three (3) witnesses. ----------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. EVALUATION CRITERIA NO. 1: ABILITY OF PROFESSIONAL PERSONNEL (20 Total Points Available) 16.C.7.c Packet Pg. 851 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) This criterion measures the ability of professional team personnel as shown by their level of experience on projects of similar type, size and complexity. This criterion measures how well the team is staffed to address all facets of the project. It measures how well the team is organized to deliver the project for the COUNTY. Preference will be given to teams with knowledge and experience with local construction and regulatory conditions and who demonstrate a strong commitment to team collaboration proximate to the project site. Preference will also be given to teams (both individual within the teams and the companies making up the team) that have worked together on successful delivery of similar projects. It measures the overall level of the team’s qualifications to successfully complete the project. EVALUATION CRITERIA NO. 2: CERTIFIED MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Minority Business Enterprise EVALUATION CRITERIA NO. 3: PAST PERFORMANCE (25 Total Points Available) This criterion measures the professional team’s past experience with projects similar in size, type and complexity as this project. The professional team will be evaluated on past services provided for projects of similar size and scope of this project, including the experience the team members proposed on this project have together on the previous projects presented. Experience with all elements of the project scope as generally described herein will be evaluated, with specific emphasis on experience addressing the technical, community and project delivery categories. The professional team’s minimization of change orders will be an important consideration. Preference will be given to similar services constructed within the last 5 years in proximity to the proposed project. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients whose projects are of a similar nature to this solicitation as a part of thei r proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Attachment B – Form 8. Proposer may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the PSC information to assess the experience of the Proposer on relevant project work. EVALUATION CRITERIA NO. 4: PROJECT APPROACH, WILLINGNESS TO MEET TIME AND BUDGET REQUIREMENTS (20 Total Points Available) Limited to 7 pages total Written overview of the professional team’s resources available to complete the services requested in the schedule outlined in the scope of services. The Proposer should illustrate to the COUNTY how the y propose to approach the project and assemble the resources to meet each phase and each major element of the project. (Limit response to 3 pages) A conceptual level schedule should be included as a separate page to illustrate concepts of design and permit ting time, sequencing of the major elements. (Limit schedule to 1 page, 11” x 17” page size and 40 activities maximum) Written overview of professional team’s concept and approach to managing the overall cost of the project (Limit response to 3 pages). Include in the 3 page response specific information on past project performance that demonstrates the Proposer’s ability to meet owners’ budgets including change order history on similar projects. EVALUATION CRITERIA NO. 5: LOCATION (10 Total Points Available) The professional team’s approach to management and execution of work with respect to location of various key project team members will be evaluated under this criterion. The Proposer shall demonstrate from the project kick-off how they will establish the project location in order to manage day-to-day or on-site information collection and distribution between internal and external team members, and County staff, as well as other entities involved in the project. EVALUATION CRITERIA NO. 6: RECENT, CURRENT, AND PROJECTED WORKLOADS OF THE FIRM (20 Total Points Available) This criterion measures the team’s proposed resources for the project and their availability to complete all elements of this project with regards to the closeout of recent work, current workload, and projected projects that could impact the completion of this project. INSTRUCTIONS TO PROPOSERS 2. QUESTIONS 2.1 Direct questions related to this RPS to the Collier County Procurement Services Division Online Bidding System website: https://www.bidsync.com/bidsync-cas/. 2.2 Consultants must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 3. PRE-PROPOSAL CONFERENCE 16.C.7.c Packet Pg. 852 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) 3.1 The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RPS with all prospective Consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RPS. Only wri tten responses to written questions will be considered official, and will be included as part of the RPS as an addendum. 3.2 All prospective Consultants are strongly encouraged to attend, as, this will usually be the only pre -proposal conference for this solicitation. If this pre-proposal conference is denoted as “mandatory”, prospective Consultants must be present in order to submit a proposal response. 4. COMPLIANCE WITH THE RPS Proposals must be in strict compliance with this RPS. Failure to comply with all provisions of the RPS may result in disqualification. 5. AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RPS It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict, discrepancy, omis sion or other error in the RPS, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RPS from the Procurement Services Division. 6. PROPOSALS, PRESENTATIONS, AND PROTEST COSTS The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in response to this RPS, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 7. DELIVERY OF PROPOSALS 7.1 All proposals are to be submitted by the due date and Naples local time, on the Collier County Procurement Services Division Online Bidding System website: https://www.bidsync.com/bidsync-cas/. 7.2 The County does not bear the responsibility for proposals delivered to the Procurement Services Division past the stated date and/or time indicated. 8. VALIDITY OF PROPOSALS 8.1 No proposal can be withdrawn after it is opened unless the Consultant makes their request in writing to the County. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 9. METHOD OF SOURCE SELECTION 9.1 The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2017-08, establishing and adopting the Collier County Procurement Ordinance. 9.2 If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals. 10. EVALUATION OF PROPOSALS 10.1 Collier County will evaluate and the proposals and select the firm in accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act (CCNA). 10.2 The County’s procedure for selecting is as follows: 10.2.1 The Procurement Services Director shall appoint a selection committee to review all proposals submitted. 10.2.2 The Request for Professional Services is issued. 10.2.3 Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RPS. 10.2.4 Selection committee meetings will be open to the public and publicly noticed by the Procurement Services Division. 10.2.5 In an initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publicly announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. 10.2.6 Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the Request for Professional Services using the Individual Selection Committee Score and Rank Form and 16.C.7.c Packet Pg. 853 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 10.2.7 At the publicly noticed selection committee meeting, the members will present their independent findings / conclusions / comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. Time will be allowed for public comment. 10.2.8 Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, and/or additional credit information. 10.2.9 Once the individual scoring has been completed, the Procurement professional will read the results publicly. The committee will make a determination on which firms will be invited to give oral presentations by short listing the proposals submitted with the goal of having a minimum of three (3) firms giving oral presentations. The selection committee may ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their final ranking. 10.2.10 The selection committee’s overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Professional. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. 10.3 The County reserves the right to withdraw this RPS at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting supplemental proposal information. 10.4 Receipt of a proposal by the County offers no rights upon the Consultant nor obligates the County in any manner. 10.5 Acceptance of the proposal does not guarantee issuance of any other governmental approvals. 11. REFERENCES The County reserves the right to contact any and all references submitted as a result of this solicitation. 12. RESERVED RIGHTS Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any p art of any bid, proposal, or offer, and to increase or decrease quantities to meet the additional or reduced requirements of Collier County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one or more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the best interest of the County. Collier County reserves its right to reject any sole response. 13. INSURANCE AND BONDING REQUIREMENTS 13.1 The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. 13.2 The County and the Consultant waive against each other and the County’s separate Consultants, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Consultant and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Consultants, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. 13.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance. 13.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.” 13.5 The General Liability Policy provided by Consultant to meet the requirements of this so licitation shall name Collier County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a severability of interests provisions. 13.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners 16.C.7.c Packet Pg. 854 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) Naples, Florida 13.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Consultant must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Consultant’s sole responsibility. 13.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. 13.9 The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide notice. In the event of a redu ction in the aggregate limit of any policy to be provided by Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 13.10 Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. 13.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of In surance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 14. ADDITIONAL ITEMS AND/OR SERVICES Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 15. COUNTY’S RIGHT TO INSPECT The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site during and after each work assignment the Consultant is performing. 16. VENDOR PERFORMANCE EVALUATION The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 17. ADDITIONAL TERMS AND CONDITIONS OF CONTRACT 17.1 The selected Consultant shall be required to sign a standard Collier County contract. 17.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager. 17.3 The County reserves the right to include in any contract document such terms an d conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Consultant. 17.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 18. PUBLIC RECORDS COMPLIANCE 18.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: 16.C.7.c Packet Pg. 855 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) Communication and Customer Relations Division 3299 Tamiami Trail East Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 18.2 The Contractor must specifically comply with the Florida Public Records Law to: 18.2.1 Keep and maintain public records required by the public agency to perform the service. 18.2.2 Upon request from the public agency’s custodian of public records, provid e the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 18.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 18.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 19. WORK ORDERS ON FIXED TERM CONTRACTS 19.1 The County reserves the right to order such services from selected firms as may be required during said period, but does not guarantee any minimum or maximum services to be ordered during the period specified from any given firm. Work Order service assignments shall be at the sole discretion of the County. 19.2 Agreements issued that are determined to be “CONTINUING CONTRACTS” where services will be requested by Work Orders in excess of $200,000 shall be approved by the Board of County Commissioners. 19.3 Should any project that is active on a work order extend past the contract termination date, that work order will be active and extended as necessary until completion of such project. 20. PAYMENT METHOD 20.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statute s. Vendor’s invoices must include: 20.1.1 Purchase Order Number 20.1.2 Description and quantities of the goods or services provided per instructions on the County’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail East, Suite 700 Naples FL 34112 Or Emailed to: bccapclerk@collierclerk.com 20.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 16.C.7.c Packet Pg. 856 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) 20.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 20.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 21. ENVIRONMENTAL HEALTH AND SAFETY 21.1 All Consultants and Sub Consultants performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. 21.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Consultant’s work operations. This provision is non -negotiable by any department and/or Consultant. 21.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. 21.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 22. LICENSES 22.1 The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all ap plicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Consultant to submit the required documentation may be grounds to deem Consultant non -responsive. A Consultant, with an office within Collier County is also required to have an occupational license. 22.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active” in Collier County. 22.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477. 23. SURVIVABILITY The Vendor agrees that any Purchase Order/Work Order/Solicitation Documents that extends beyond the expiration date of the original Solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination. 24. PRINCIPAL/COLLUSION By submission of this Proposal the undersigned, as Consultant, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interes t in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 25. RELATION OF COUNTY It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation . 26. TERMINATION Should the Consultant be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated 16.C.7.c Packet Pg. 857 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement Ordinance. 27. LOBBYING After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact, communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined in section Twenty-eight of County Ordinance 2017-08. 28. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (Fl Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 29. SINGLE PROPOSAL Each Consultant must submit, with their proposal, the required forms included in this RPS. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or jo int venture submitting as primary may not then act as a sub-consultant to any other firm submitting under the same RPS. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-consultant to any other firm or firms submitting under the same RPS. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 30. PROTEST PROCEDURES 30.1 Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director strictly in accordan ce with the County’s current Procurement Ordinance and policies. 30.2 Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within three (3) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. 30.3 Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructi ons as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 31. PUBLIC ENTITY CRIME A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public wo rk; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact busines s with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Consultant list. 32. SECURITY AND BACKGROUND CHECKS 32.1 The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilitie s Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 32.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s business. 32.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL- FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This 16.C.7.c Packet Pg. 858 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval) notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. 32.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 33. CONFLICT OF INTEREST Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RPS document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 34. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or othe r item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RPS, and/or qu otes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 35. IMMIGRATION LAW AFFIDAVIT CERTIFICATION 35.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. 35.2 The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verifica tion requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including Request for Professional Services (RPS) and construction services. 35.3 Exceptions to the program: 35.3.1 Commodity based procurement where no services are provided. 35.3.2 Where the requirement for the affidavit is waived by the Board of County Commissioners 35.4 Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Consultants are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Consultant does not comply with providing the acceptable E -Verify evidence and the executed affidavit the bidder’s / Consultant’s proposal may be deemed non -responsive. 35.5 Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all purchases not covered under the “Exceptions to the program” clause above. 35.6 For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to familiarize themselves with all rules and regulations governing this program. 35.7 Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully respon sible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Yes No Certification: I certify that I am in agreement, to the best of my knowledge, with the Request for Professional Services Process above. 16.C.7.c Packet Pg. 859 Attachment: 18-7277 Solicitation (5491 : Public Utilities Department Complex Design Selection Committee Rank Approval)