Agenda 06/26/2012 Item #16D 36/26/2012 Item 16.D.3.
EXECUTIVE SUMMARY
Recommendation to approve . a time extension for four months to Contract #07 -4131, "Gordon
River Greenway Park" with Kimley -Horn & Associates, Inc.
OBJECTIVE: That the Board of County Commissioners approve the time extension of Contract #07-
4131, "Gordon River Greenway Park" with Kimley -Horn & Associates, Inc.
CONSIDERATION: Kimley -Horn & Associates, Inc. was provided a notice to proceed for completion
of design and permitting of Gordon River Greenway Park on 03/06/08. Currently, Kimley -Horn is
finalizing permitting associated with the design with the United States Army Corp of Engineers
(USACE), South Florida Water Management District (SFWMD), and the Collier County Growth
Management Division. Each permitting agency has received submittals from Kimley -Horn on behalf of
the Parks and Recreation Department; however, final permits have not been issued. Currently, design of
the Gordon River Greenway is. at 90% completion and should be 100% completed by July 2012; however,
the current agreement expires on June 30, 2012.
Recently, there has been additional community input into the design of a component outside of the
Kimley -Horn project for the entrance road to the Naples Zoo. The design of the road entrance was
completed by Q Grady Minor and Associates and an ad hoc committee associated with the Gordon River
Greenway Stakeholders group has met and recommended consideration of (6) options including one
option as to keep the entrance road as designed. There is considerable interest in preserving an
unpermitted storm water pond that currently fronts the entrance of the Naples Zoo. If there is an option
chosen outside of the original design, it will be necessary to allow adequate time for redesign work that
will need to be coordinated with Kimley -Horn.
Given this factor, it is necessary to request a time extension to October 31, 2012 to allow Kimley -Horn
adequate time to complete the permitting and design related to this potential redesign.
FISCAL IMPACT: There is no fiscal impact associated with this request.
GROWTH MANAGEMENT IMPACT: Gordon River Greenway Park is inventoried as regional park
land; however, this action has no impact to the growth management plan
LEGAL CONSIDERATION: This item has been reviewed by the County Attorney's Office, requires
majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: Approve a time extension for four months to Contract #07 -4131,
"Gordon River Greenway Park" with Kimley -Hom & Associates, Inc.
PREPARED BY: Barry Williams, Director, Parks and Recreation
Packet Page -1394-
6/26/2012 Item 16.D.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.3.
Item Summary: Request to approve a time extension for four months to Contract #07-
4131, "Gordon River Greenway Park" with Kimley -Horn & Associates, Inc.
Meeting Date: 6/26/2012
Prepared By
Name: WilliamsBarry
Title: Director - Parks & Recreation,Parks & Recreation
6/3/2012 3:21:11 PM
Approved By
Name: RamseyFrank
Title: Manager, Housing, Human and Veteran Services
Date: 6/8/2012 8:08:23 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 6/8/2012 11:10:31 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 6/11/2012 8:52:30 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 6/15/2012 9:56:46 AM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 6/15/2012 12:46:09 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 6/15/2012 2:32:21 PM
Packet Page -1395-
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 6/16/2012 9:45:40 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/18/2012 9:28:48 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/18/2012 9:56:19 AM
Name: OchsLeo
Title: County Manager
Date: 6/18/2012 10:16:20 AM
Packet Page -1396-
6/26/2012 Item 16.D.3.
. 7l'r Counter
Ad3-ir rvIative Servlcces D:visi^n
X Contract Change Request
6/26/2012 Item 16.D.3.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:
Change #: 6
PO/Work Order #:
Project Name:
07 -4131
$ 1,240,041.00
4500098650
Gordon River Greenway Park
Project #: 80065
Project Manager:
Department:
Contractor /Firm Name:
Dollar Amount of this Change
Tony Ruberto
Parks and recreation
Kimle -Horn & Associates, Inc.
'Original Contract/Work Order Amount
$ 1,240,041.00
12/11/07, 100
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 1,240,041.00
10/25111:16D1 F4
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1,201,475.00
submitting for approval (this box must be initialed by Project Manager)
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
_ $0.00
-3,11%
Total Change from Original Amount
Revised Contract/Work Order Total
$1,201,475.00
-3.11%
Change from Current BCC Approved Amount
Cumulative Changes
($38,566.00)
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date:
Revised completion date (includes this
March 6, 2008
June 30, 2012
1 change): October 31, 2012
Number of days added : 123
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
❑ Add new tasks ❑ Change tasks ❑ Add new tasks ❑ Change task (s)
1. Provide a- detailed and specific explanation of the requested change(s)tothetask(s)- and/orthe additional
days added: The ACOE and SFWMD in coordination with Florida Community Trust (FCT) has been delayed in issuing the
permits. The Conservation Easement to SFWMD was revised. Final SDP permit should be issued by Mid to
late July 2012.
2. Provide detailed rationale for the requested change: Consultant cannot resubmit for SDP until ACOE and SFWMD
permits are issued by mid June 2012.
3. Provide explanation why change was not anticipated in original scope of work: ACOE/SFWMD has taking
additional time to process the permits in conjunction with FCT and Conservation Easement to SFWMD. The unscertainty
of the fish pond design at the Zoo entrance will not be resolved until the June 26, 2012 BCC meeting..
4. Describe the impact if this change is not processed: Final work cannot be completed by consultant and finalize the
permits.
Type of Change / Modification
El 1. Planned / Elective
El 2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
❑ 4. Correction of errors
❑ 5. Value added
E 6. Schedule adjustment
Change Requested By
El Contractor /Consultant
Owner
❑ Using Department
Design Professional
I ❑ Regulatory Agency s eci :
❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change / Modification: 0 Yes LJ No
Approved by:
Date:,
Name and Title:
viewed by:. - "�' /. A
g; 441
Date: r� i
rrocurement trategist's Name: '>-7 s�
1 Revised:5 /16/12
1
Packet Page -1397-
6/26/2012 Item 16.D.3.
Alan Maio
Kimley- Horn & Associatas, inc.
2601 Cattlemen Road, Suite 500
Sarasota, FT
�, -14212
Project: Gordon River Greenaway Park
Parks & kecreation
5000 Livingston Roa6
Maples, FL 34109
Te'. (239)252-4000
Fax: (239)514-3646
Project 4 80065
Contact No. 07-4131 PO Number - 4500098650
Change Order No. 06 June 1. 2012
Change Order Description.
I his change order is to have the Consultant Kimley-Hom. & Associates, inc. extend the time
to complete the project. The A%'OE`1SFW1v1D in coordination with (F CT) Florida Communit),
Trust required additional time from the agencies. SFWMD required clarification for the
Conservation Easement that wrill be supplied by Kimley-Hom,
Original aw-e.-ment arnount ............................... ............................... 1.240,041,00
Sum of Previous Changes ........ ....... (338.566.00)
Tl,.is Change Order No. 06.Amount ... ............ ...... __
00-00
Revised Agreement Amount.............................. ............................... S 1,201,475,00
Original contract time in calendar days - ............. ..... 730 days
Adjusted number of calendar days due to previous change orders ... RM days
This change order adjusted ti me is.., ......... ....... days
Revised Contract Time in wo&,ing days. . ... ---- ................. ............. .. , 724 days
I
Original Notice to Proceed date ............... March 6, 2008
Completion date based on original contract. time.... ...... — ........... March 6, 2010
Revised completion date due to change order(sl—.. . ................. ...... October 3i, 2012
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agg;reernent indicated above, as fWly as if the same -were repeated in this acceptance. 1-he
a4justment, to this Agreement shall constitute a full and canal settlement of"any and all claims
-L SiZi oUt
, 1 of" or related to, the change set forth hereir., inciud-i g claims for impact. and dc-13V
in
costs.
Pre=ed by: Ll 4
77 Datc:--"
Tony Ru 6 Senim Project Manager
2' 1 creation Department
Parks ariR6
Accepted b-y: Date:
Alan 'Maio
Kirnley-11orn. & Associates. k1c
Packet Page -1398-
6/26/2012 Item 16.D.3.
Change Order No.
Page 2 c
Approved by: r �i Date:
Barry Williams, Director
Parks and Recreation Department
Approved by: r� Date:?
Steve Carnell,
Interim Public Service Administrator
Packet Page -1399-
6/26/2012 Item 16.D.3.
Contract Extension Request
Date: May 30, 2012
Contract 07 -4131: Design Services for Gordon River Greenway Park, Project A and Conservation Collier
Preserve, Project B
Current Contract Expiration Date: June 30, 2012
Requested Extension to: October 31, 2012
Justification:
Reevaluation of Access Road: In April 2012, significant public concern was raised regarding the access
road being designed by the Naples Zoo to provide the northern access to the Gordon River Greenway
Park West Node. As a result of this concern, several alternative designs for the access road were
developed, some of which would significantly impact the Park project and require a redesign of the
West Node parking area. A decision to select the preferred alternative for the access road will not be
made prior to June 26, 2012. Sufficient time will be needed to respond to the access road revisions and
to provide re- design of the park node as needed based on the selected alternative.
Conservation Easement Coordination and Permitting: Development of a Conservation Easement
document is required. This document must be coordinated between and acceptable to the South
Florida- Water Management District ( SFWMD), the US Army Corps of Engineers (COE), and- Cotner
County. After initial submittal of a draft Conservation Easement to the SFWMD in February 2012, the
SFWMD requested a waiver of their review and response time requirement in order to adequately
address the conservation easement document. This requested was granted by the County. In May
2012, the SFWMD requested and was granted another two week extension for preparation of the
Environmental Resource Permit, including the conservation easement documents. Permit issuance is
expected by June 13. Final submittal and approval of the SDP application for the Park project is
dependent on receiving the SFWMD and COE permits. Given the current schedule for issuance of these
permits, the SDP process will extend past the current contract expiration date.
As a result of these issues, a contract extension until October 31, 2012 is requested.
Packet Page -1400-