Agenda 06/26/2012 Item #16C 1EXECUTIVE SUMMARY
Recommendation to approve selection committee rankings and to enter into negotiations for a
contract for Request for Proposal No. 12 -5883, "Master Pumping Station 312 Professional Services
During Construction," Project Number 72549, with Agnoli, Barber, & Brundage.
OBJECTIVE: To provide expert professional services during construction for the Master Pumping
Station (MPS) 312 Rehabilitation project to ensure proper adherence to the contract documents, and that
the end result is a quality, best value project to serve our wastewater customers with full regulatory
compliance, reliability and sustainability.
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County Commissioners
(Board) adopted the 2008 Wastewater Master Plan Update that identified the requirement for
rehabilitating master pumping stations. This project is consistent with the 2008 Wastewater Master Plan
Update, Project 72549, "LS Mechanical Improvements — User Fee" as shown in Section 8, Table 8 -2,
Page 4 of 5, Line 119; and, with the 2011 Wastewater CIP Update, Page 2 of 4, line 53, as identified in
the 2011 Internal Master Plan Review.
RFP No. 12 -5883, MPS 312 Professional Services During Construction, was posted on March 29, 2012,
with 998 notices sent out and 102 firms downloading full document packages. Two responsive proposals
were received April 27, 2012. The selection committee met on May 17, 2012, and by consensus selected
Agnoli, Barber, & Brundage (ABB) to provide the required services. The final rankings are shown
below.
Name of Firm Final Rankin
Agnol i, Barber, & Brundage 1
Tetra Tech 2
ABB is the design firm for this project and therefore, is intimately familiar with all aspects of the project.
They are qualified and have extensive experience both designing and inspecting various diverse MPS
work. Staff recommends approval of the short list and authorization to commence contract negotiations
with the highest ranked firm, ABB for this work. After contract terms are agreed upon with the
consultant, staff will return to the Board for final approval of the proposed contract. RFP 12 -5883 will
provide construction services including shop drawing review, responding to requests for information from
the construction contractor, design clarifications, solutions to unforeseen site conditions, and production
of the final record drawings.
FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and
approved, funding is available in, and is consistent with, the FY2012 Capital Budget approved by the
Board on September 22, 2011. The source of funding is Wastewater User Fees, Fund (414).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
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RECOMMENDATIONS: Tna` the Board of County Commissioners. as Ex-officio the Governing-
Board of the Collier County Water -Sewer District, approve the selection committee rankings and
authorize entering into negotiations for a contract for Request for Proposal No. 12 -5883, "MPS 312
Professional Services During Construction" Project Number 72549, with Agnoli, Brundage, & Brundage.
Prepared by: Peter Schalt, Senior Project Manager, Public Utilities Planning and Project Management
Department
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COLLIER. CUNT
Board of County Commissioners
Item Number: 16.C.1.
Item Summary: Recommendation to approve selection committee rankings and to enter
into negotiations for a contract for Request for Proposal No. 12 -5883, "Master Pumping Station
312 Professional Services During Construction ", Project Number 72549, with Agnoli, Barber, &
Brundage.
Meeting Date: 6/26/2012
Prepared By
Name: SchaltPeter
Title: Project Manager, Senior,Public Utilities Engineeri
5/23/2012 10:35:46 AM
Approved By
Name: HapkeMargie
Title: Operations Analyst, Public Utilities
Date: 5/23/2012 10:55:01 AM
Name: Steve Messner
Title: Plant Manager,Water
Date: 5/23/2012 11:36:51 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 5/23/2012 12:30:36 PM
Name: ParkerNicole
Title: Contracts Specialist,Purchasing & General Services
Date: 5/23/2012 3:55:38 PM
Name: NagySteve
Title: Manager - Wastewater Collection, Wastewater
Date: 5/24/2012 7:02:08 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
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Date:, 5/24/2012 7:16:52 AM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineering
Date: 5/30/2012 5:43:11 PM
Name: ChmelikTom
Title: Project Manager, Principal,Public Utilities Engine
Date: 5/31/2012 9:26:06 AM
Name: JohnssenBeth
Date: 6/1/2012 11:03:27 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 6/4/2012 10:16:59 AM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 6/13/2012 10:27:47 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/15/2012 11:23:15 AM
Name: UsherSusan
Title: Management /Budget Analyst, Senior,Office of Manage
Date: 6/18/2012 1:53:01 PM
Name: OchsLeo
Title: County Manager
Date: 6/18/2012 2:58:20 PM
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REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
Co e'r
Ack7vn1&&e Services Wsion
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
#12 -5883 Master Pump Station 312
Professional Services During Construction
Nicole Parker, Procurement Strategist
239 - 252 -4270 (Telephone)
239 - 252 -6549 (Fax)
nicoleparker @colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent
award, or any other legal remedies available to the Collier County
Government.
F rg C!epa —zrre ' ?Tar a^ a i cast N� sles = ca 3d' i 9?' • ahit co i gac.neJp. s h2s =<;
CCNA (Revision 3/1/2012)
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Table of Contents
LEGALNOTICE .......................................................................................................................... ..............................3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT .................................. ..............................4
EXHIBIT II: GENERAL RFP INSTRUCTIONS ................................................................................ .............................11
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ........................... .............................15
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP .................................................. .............................19
ATTACHMENT 1: VENDOR'S NON - RESPONSE STATEMENT ...................................................... .............................27
ATTACHMENT 2: VENDOR CHECK LIST .................................................................................... .............................28
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ............................................................. ...............................
29
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ........................................................... .............................30
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ................................................... .............................32
ATTACHMENT6: VENDOR SUBSTITUTE W — 9 ......................................................................... .............................33
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ............................................... .............................34
ATTACHMENT 8: REFERENCE QUESTIONNAIRE ....................................................................... .............................36
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covier Cotinty
AdnniWatiue Services Division
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Professional
Services During Construction for Master Pump Station 312, will be received until 3:00 pm,
Naples local time, on April 27, 2012 at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
#12 -5883 Master Pump Station 312 Professional Services During Construction
Services to be provided shall include, but not be limited to the following: Professional Services During
Construction for Master Pump Station 312.
A ® non - mandatory ❑ mandatory pre - proposal conference will be held on April 17, 2012,
commencing promptly at 11:00 am., and will be held in the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112
If this pre - proposal conference is denoted at "mandatory", prospective proposers must be
present in order to submit a proposal response.
All statements shall be made upon the official proposal form which must be obtained only on the
Collier County Purchasing Department E- Procurement website: www.colliergov.net /bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliprgov.net/purchasing and in the Lobby of Purchasing Building "G ", Collier County
Government Center on March 29, 2012.
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�. {
Exhibit E: Scope of Work, Specifications and Response Format
As requested by the Collier County Public Utilities Planning and Project Management
Department (hereinafter, the "Division or Department "), the Collier County Board of County
Commissioners Purchasing Department (hereinafter, "County ") has issued this Request for
Proposal (hereinafter, "RFP ") with the intent of obtaining proposals from interested and qualified
firms in accordance with the terms, conditions and specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated herein.
Brief Description of Purchase
The required professional services during construction include civil, structural, mechanical,
architectural, odor control, landscaping, acoustical, and electrical services associated with
bidding assistance, responding to contractor information requests (RFI's), periodic sites visits
during construction, contractor's payment application review, permitting compliance assistance
if required, design clarifications, shop drawing reviews, meeting attendance, preparation of
signed and sealed record drawings with a Florida professional engineer's seal, equipment O &M
manual compilation and placement into formatted notebooks and disks, punch list walk through,
meeting minutes not prepared by other parties, and functional and performance start ups and
testing of equipment. This scope does not include construction inspection or observation as the
County has retained the services of a separate CEI firm for this task. It is assumed that in
accordance with standard County practice, an as -built survey signed and sealed by a Florida
professional land surveyor will be provided by the contractor for the purposes of the record
drawings.
Background
This project is a fence to fence rehabilitation of a 20 + year old master pumping station to
ensure full compliance, reliability, sustainability, and ability to fully serve our wastewater
customers.
Detailed Scope of Work
TASK 1 — PROFESSIONAL ENGINEERING SERVICES DURING CONSTRUCTION
1.1 — Civil, Structural, Mechanical, Architectural, Odor Control., Landscaping, Acoustical, and
Electrical Contract Administration — The successful firm (Firm) will be obligated on an as needed
basis (as directed by the project manager in coordination with the CEI) to perform the
professional services during construction as depicted above during the duration of the project. If
there are discrepancies or concerns of deviation from the contract, the Firm shall inform the
Engineer of Record ( "EOR ") Agnoli Barber & Brundage, Inc., the CEI, and the county project
manager in writing about the concern or issue within eight (8) business hours, but not more than
one business day after the discovery of any concern or issue. The FOR will be responsible for
investigating the concern or issue and resolving the same through a written directive to the
construction contractor and so inform the project manager and the Construction Inspector (CEI)
in writing. This protocol will be initiated any time the Firm becomes aware of any contractual
item that is unsatisfactory, faulty or defective, does not conform to the Contract Documents, or
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does not meet the requirements thereof. The Firm will maintain a separate Log documenting all
submittal reviews, RFI's, any issue or concern that is conveyed in writing to the EOR, punch list
walk throughs, meetings, permitting issues, record drawing issues, all shop drawing submittals
including dates submitted, comments, and dates returned with status of submittals that the CEI
has not recorded. All work will have to be coordinated strictly between the Firm, CEI, project
manager, and EOR.
1.2 - Log and Documentation — The Firm and CEI will prepare a log recording activities and
details of all items in 1.1 above on a form approved in advance by the project manager.
Information will be recorded in the project log at the Firm's office. Log entries will record all
relevant aspects for each item above and will reference all corresponding references within the
contract documents that apply to all of the review comments or disapprovals and approvals.
Each item shall be referenced to the appropriate contract requirements that apply. Detail will be
provided with respect to observation of test procedures, punch list walk throughs, conformance
with performance and functional tests of equipment, name plate data, serial numbers for
equipment and material installed, and other information requested by the project manager.
Logs, photograph files and other construction documentation will be provided to the project
manager by the CEI with the Firm's input on a weekly basis in an electronic file E -mail format
and a printed copy.
1.3 — General Coordination — The Firm will coordinate all activities related to the Project,
between the construction contractor, the EOR, the CEI, and the project manager. The CEI
Construction Inspector will oversee substantial and final completion inspections, and prepare
and maintain the punch list, including follow -up inspections to ensure that punch list items are
corrected and /or completed. The Firm will ensure that all professional services during
construction work as detailed above is performed in a timely fashion so as not to delay the
contractor or the work.
1.5 - Observe Regulatory Agency Inspections — The CEI and Firm will attend visiting inspectors
representing any regulatory agencies having jurisdiction over the Project if requested by the
project manager and will coordinate and record all discussions and the outcome of these
regulatory inspections in the logs.
1.6 - Construction Progress Meetings — The CEI and Firm will attend bi- weekly progress
meetings chaired by the Project Manager if the Project Manager so directs, which will be
attended by the construction contractor to review project status and identify issues that may
affect the Project. The CEI with the Firm's input, will prepare a draft Agenda at least two
business days in advance of the each meeting and issue written meeting notes identifying a
summary of the discussion, conclusions and any risks that have been encountered or are
expected within two days after the meeting to the project and the construction contractor. The
Firm will assist the CEI as needed and /or directed by the project manager.
1.7 - Substantial Completion Inspections — The CEI Construction Inspector will conduct
substantial completion inspections when requested by the construction contractor and the FOR
recommends that the work is sufficiently complete to warrant a substantial completion
inspection. The Firm will assist and /or attend as directed by the project manager. During the
substantial completion inspection the CEI Construction Inspector will prepare a punch list of
items requiring completion or correction to the satisfaction of the Firm and the project manager
and the Firm will assist when directed by the project manager. The CEI Construction Inspector
will be responsible for maintaining the punch -list and issuing updates to the punch -list on a
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weekly basis. The CEI Construction Inspector and Firm if directed by the project manager. wili
coordinate and participate in the final walk- through to ensure that the punch -list items are
completed to the satisfaction of the Firm. All services related to the Substantial Completion
Inspection shall be provided by the Firm and /or CEI for the Project as directed by the project
manager.
1.8 — Final Completion Inspection - Upon the request of the construction contractor and
concurrence of the Firm and the project manager, the CEI Construction Inspector and Firm will
conduct final inspections of portions of the project, as they are finished to determine if
construction has been completed in accordance with the Contract Documents and the
construction contractor has fulfilled all obligations therein. Based on the results of the final
inspection, the Firm, CEI Construction Inspector, project manager, will judge the work complete
or not complete. If the work is judged complete, the CEI Construction Inspector will issue a
"notice of final acceptance and recommendation for final payment ". If the work is judged not
complete, the CEI Construction Inspector will issue written instructions to the construction
contractor identifying the work judged not complete. Upon provision of the construction
contractor's evidence or assurance that the deficiencies noted above have been corrected or
completed, an additional final inspection will be scheduled to verify that the outstanding issues
have been resolved and the CEI Construction Inspector can issue a "notice of final acceptance
and recommendation for final payment ". All services related to the Final Completion Inspection
shall be provided for the Project. The Firm will assist as directed by the project manager.
1.9 — Final Construction Certification — Upon issuance of a "notice of final acceptance and
recommendation for final payment" the Firm will provide a signed and sealed certification by the
professional engineer in responsible charge of the work provided by the Construction Inspector
stating that the "Project has been completed by the construction contractor in accordance with
the Plans and Specifications of the Contract Documents as amended by the Firm. All services
related to the Final Construction Certification shall be provided for the Project as directed by the
project manager.
1.10 — Record Drawings — The contractor will provide to the Firm as -built information of the
project construction surveyed by a Florida registered land surveyor. The Firm will create signed
and sealed record drawings by a Florida professional engineer from this information, and will
provide the County five (5) sets of full size signed and sealed drawings and specifications, and
one each electronic signed and sealed disks of CADD and PDF drawings (plans and
specifications).
TASK 2 — PROFESSIONAL CONSTRUCTION SERVICES COORDINATION
2.1 — Coordination — The Firm will coordinate all of their work in cooperation with the CEI, EOR,
County project manager, and contractor so as not to delay the work.
2.2 — Coordination of Shop Drawings, Contract Interpretations and Clarifications — The CEI
Construction Inspector will coordinate with the Firm regarding the issuance of interpretations
and clarifications of Contract Documents during construction. The Firm shall be responsible for
technical review and decisions regarding interpretation and clarification of Contract Documents.
The CEI Construction Inspector shall coordinate the Firm's decisions and responses with the
construction contractor and project manager. The Firm will assist when necessary and required
by the project manager.
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2.3 - Monitor Project Records — The CEI Construction Inspector shall monitor all required,
Project records, including but not limited to delivery schedules, inventories and construction
reports. The Firm will have access to these records for their work requirements.
2.4 — As Built Field Drawings — The CEI Construction Inspector will maintain red pencil "mark-
up" notations and sketches on full size construction plans that reflect the actual details of
constructed facilities. These Constructed Field Drawings will be used by the CEI Construction
Inspector to validate the "As Built" documentation provided by the construction contractor. The
CEI Construction Inspector will notify the Firm, project manager, and the construction contractor
of any differences in the documents maintained by the general contractor and the CEI
Construction Inspector on a weekly basis for resolution by the Firm. The Firm will utilize the
CEI's and contractor's marked up sets for their work in producing record drawings signed and
sealed by a Florida professional engineer.
2.5 — Start-up and Re- commissioning Support — The CEI Construction Inspector will assist the
project manager, the Firm and the construction contractor during start-up of each segment
designated for Beneficial Use by the project manager, including but not limited to signing off on
regulatory permits and general coordination between the Firm, project manager, and
construction contractor. The Firm will provide assistance as required by the project manager.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for twenty four (24) months
from date of Notice to Proceed.
Prices shall remain firm for the initial term of this contract. Requests for consideration of a
price adjustment must be made on the contract anniversary date, in writing, to the
Purchasing Director. Price adjustments are dependent upon budget availability and project
manager approval. Surcharges will not be accepted in conjunction with this contract, and
such charges should be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
-Event
Date
Issue Solicitation Notice
March 29, 2012
Last Date for Receipt of Written Questions
April 20, 2012, 9:00 am, Naples
Local Time
Non - mandatory pre - solicitation meeting
April 17, 2012, 11:00 am, Naples
Local Time and Locations
Solicitation Deadline Date and Time
April 27, 2012, 3:00 pm, Naples
Local Time
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Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions,
terms and conditions of same, and all ordinances and policies of Collier County. The Vendor
further agrees that if the contract is awarded the work will be performed in accordance with
the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non - responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor's approach and ability to meet the County's needs, as stated in the
RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word
format with Tabs clearly marked. If applicable, the utilization of recycled paper for proposal
submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the
order shown. Each section should be clearly labeled, with pages numbered and separated
by tabs. Failure by a Vendor to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter / Management Summary
Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein. Include the
name(s), telephone number(s) and email(s) of the authorized contact person(s)
concerning proposal. Submission of a signed Proposal is Vendor's certification that the
Vendor will accept any awards as a result of this RFP.
2. Tab II, Business Plan (20 Points)
In this tab, include:
• Description of the proposed contract team and the role to be played by each
member of the proposed team.
• Detailed plan of approach (including major tasks and sub - tasks).
• Detailed time line for completion of the project.
• Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
3. Tab III, Experience and Capacity of Firm (30 Points)
Provide information that documents your firm's and subcontractors' qualifications to
produce the required deliverables, including abilities, capacity, skill, and financial
strength, and number of years of experience in providing the required services. Also
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describe the various team members' successful experience in working wfth one another
on previous projects.
4. Tab IV, Specialized Expertise of Team Members (35 Points)
Attach resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific services.
The same should be done for any sub - consultants. If sub - consultants are being utilized,
letters of intent from stated sub - consultants must be included with proposal submission.
5. Tab V, Customer and Reference Listing (15 Points)
In order for the vendor to be awarded any points for this tab, the County requests that
the vendor submits five (5) completed reference forms from clients whose projects are of
a similar nature to this solicitation as a part of their proposal. The County will only use
the methodology calculations for the first five (5) references (only) submitted by the
vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area:
• The County shall total each of the vendor's five reference questionnaires and create
a ranking from highest number of points to lowest number of points. References
marked with an N/A (or similar notation will be given the score of zero (0)). Vendors
who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the vendor
who has the highest score.
The next highest vendor's number of points will be divided by the highest vendor's
points which will then be multiplied by criteria points to determine the vendor's points
awarded. Each subsequent vendor's point score will be calculated in the same
manner.
Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
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Vendor Name
Vendor Total
Reference Score
Points Awarded
Vendor ABC
445
20
Vendor DEF
435
14.6
Vendor GHI
425
14.3
Vendor JKL
385
13.0
Vendor MNO
385
13.0
Vendor PQR
250
8.4
The points awarded by vendor will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the vendor's
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per vendor. The Selection Committee may, at their sole discretion,
contact references, and /or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
Failure to provide complete and accurate client information, as specified here, may result
in the disqualification of your proposal.
6. Tab VI, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Vendor may result in evaluation point deduction(s) and /or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
7. Tab VII, Required Form Submittals
• Attachment 1: Vendor Checklist
• Attachment 2: Conflict of Interest Affidavit
• Attachment 3: Vendor Declaration Form'
• Attachment 4: Immigration Affidavit and company's E- Verify profile page and
memorandum of understanding
• Attachment 5: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Florida Professional Engineering License Mandatory
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Exhibit It: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department E-
Procurement website: www.coiliergov.net/bid.
Vendors must clearly understand that the only official answer or position of the County will
be the one stated on the Collier County Purchasing Department E- Procurement website. For
general questions, please call the referenced Procurement Strategist noted on the cover
page.
2. Pre - Proposal Conference
The purpose of the pre - proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Vendors having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only
pre - proposal conference for this solicitation. If this pre - proposal conference is denoted as
"mandatory', prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement
Strategist, noted herein, of such error in writing and request modification or clarification of
the document prior to submitting the proposal. The Procurement Strategist will make
modifications by issuing a written revision and will give written notice to all parties who have
received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and /or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
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6. Delivery of Proposals
All proposals are to be delivered before 3 :00 pm, Naples local time, on or before April 27,
2012 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Nicole Parker, Procurement Strategist
The County shall not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and /or time indicated, or to an incorrect address by
Vendor's personnel or by the Vendor's outside carrier. However, the Purchasing /General
Services Director, or designee, shall reserve the right to accept proposals received after the
posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
shall include but not be limited to: late delivery by commercial carrier such as Fed
Ex, UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Vendors must submit one (1) paper copy clearly labeled "Master," and six (6) compact
disks (CD's) with one copy of the proposal on each CD in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution
Number 2006 -268 establishing and adopting the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Purchasing Director shall
review all the facts and determine if it is in the best interest of the County to solicit additional
proposals or request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
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Consultants' Competitive Negotiation Act.
The County's procedure for selecting is as follows:
1. The County Manager shall appoint a Selection Committee to review all proposals
submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist and Project
Manager shall review the proposals received and verify whether each proposal
appears to be minimally responsive to the requirements of the published RFP.
4. Meetings shall be open to the public and the Procurement Strategist shall publicly
post prior notice of such meeting in the lobby of the Purchasing Building at least one
(1) day in advance of all such meetings.
5. The committee members shall review each Proposal individually and score each
proposal based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will
post a notice announcing the date, time and place of the first committee meeting.
Said notice shall be posted in the lobby of the Purchasing Building not less than
three (3) working days prior to the meeting. The Procurement Strategist shall also
post prior notice of all subsequent committee meetings and shall endeavor to post
such notices at least one (1) day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable
of and has a history of successfully completing projects of this type, including,
without limitation, additional information Collier County may request, interviews, or
oral presentations.
8. The Selection Committee, as approved by the County Manager, will review, evaluate
and rank all responsive proposals received from Proposers responding to this RFP.
The committee members shall score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. The Selection Committee will rank qualified firms in
order of preference and by consensus using all information presented to the
Committee, choose the top ranked firm and will subsequently enter into negotiations
with the top ranked firm. Award of the contract is dependent upon the successful and
full execution of a mutually agreed contract.
9. Negotiations shall begin with the top - ranked firm(s) in accordance with Florida
Statute 287.055.
10. Upon the successful completion of negotiations, contracts will be presented to the Board of
County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and /or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Vendor nor obligates the County in any manner.
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Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
shall not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted.
The factors to be considered in the evaluation of proposal responses are listed below.
Evaluation Criteria Maximum Points
Business Plan 20
Experience and Capacity of the Firm 30
Specialized Expertise of Team Members 35
Customer and Reference Listing 15
TOTAL 100
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the vendor (as obtained from the County's
financial system) within the last five (5) years will receive the higher individual ranking. This
information will be based on information provided by the Vendor, subject to verification at
the County's option. If there is a multiple firm tie in either individual scoring or final ranking,
the firm with the lowest volume of work shall receive the higher ranking, the firm with the
next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re- solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Vendor, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Vendor or to re- advertise using the same or revised
documentation, at its sole discretion.
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Exhibit IN: Collier County Purchase Order Terms and Conditions
1. Offer
and to comply with all carrier
This offer is subject to cancellation by the
regulations. Risk of loss of any goods
COUNTY without notice if not accepted by
sold hereunder shall transfer to the
VENDOR within fourteen (14) days of
COUNTY at the time and place of
issuance.
delivery; provided that risk of loss prior
to actual receipt of the goods by the
2. Acceptance and Confirmation
COUNTY nonetheless remain with
This Purchase Order (including all
VENDOR.
documents attached to or referenced
b) No charges will be paid by the COUNTY
therein) constitutes the entire agreement
for packing, crating or cartage unless
between the parties, unless otherwise
otherwise specifically stated in this
specifically noted by the COUNTY on the
Purchase Order. Unless otherwise
face of this Purchase Order. Each delivery
provided in Purchase Order, no invoices
of goods and /or services received by the
shall be issued nor payments made
COUNTY from VENDOR shall be deemed to
prior to delivery. Unless freight and
be upon the terms and conditions contained
other charges are itemized, any
in this Purchase Order.
discount will be taken on the full amount
of invoice.
No additional terms may be added and
c) All shipments of goods scheduled on the
Purchase Order may not be changed except
same day via the same route must be
by written instrument executed by the
consolidated. Each shipping container
COUNTY. VENDOR is deemed to be on
must be consecutively numbered and
notice that the COUNTY objects to any
marked to show this Purchase Order
additional or different terms and conditions
number. The container and Purchase
contained in any acknowledgment, invoice
Order numbers must be indicated on bill
or other communication from VENDOR,
of lading. Packing slips must show
notwithstanding the COUNTY'S acceptance
Purchase Order number and must be
or payment for any delivery of goods and /or
included on each package of less than
services, or any similar act by VENDOR.
container load (LCL) shipments and /or
with each car load of equipment. The
3. Inspection
COUNTY reserves the right to refuse or
All goods and /or services delivered
return any shipment or equipment at
hereunder shall be received subject to the
VENDOR'S expense that is not marked
COUNTY'S inspection and approval and
with Purchase Order numbers.
payment therefore shall not constitute
VENDOR agrees to declare to the
acceptance. All payments are subject to
carrier the value of any shipment made
adjustment for shortage or rejection. All
under this Purchase Order and the full
defective or nonconforming goods will be
invoice value of such shipment.
returned pursuant to VENDOR'S instruction
d) All invoices must contain the Purchase
at VENDOR'S expense.
Order number and any other specific
information as identified on the
To the extent that a purchase order requires
Purchase Order. Discounts of prompt
a series of performances by VENDOR, the
payment will be computed from the date
COUNTY prospectively reserves the right to
of receipt of goods or from date of
cancel the entire remainder of the Purchase
receipt of invoices, whichever is later.
Order if goods and /or services provided
Payment will be made upon receipt of a
early in the term of the Purchase Order are
proper invoice and in compliance with
non - conforming or otherwise rejected by the
Chapter 218, Fla. Stats., otherwise
COUNTY.
known as the "Local Government
4. Shipping and Invoices
Prompt Payment Act," and, pursuant to
a) All goods are FOB destination and must
the Board of County Commissioners
be suitably packed and prepared to
Purchasing Policy.
secure the lowest transportation rates
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Ite-
E. Time is Of the Essence
and transoortatior shall conform: tc al:
Time for delivery of goods or performance of
applicable laws, including but not limited to
services under this Purchase Order is of the
the Occupational Health and Safety Act, the
essence. Failure of VENDOR to meet
Federal Transportation Act and the Fair
delivery schedules or deliver within a
Labor Standards Act, as well as any law or
reasonable time, as interpreted by the
.regulation noted on the face of the Purchase
COUNTY in its sole judgment, shall entitle
Order.
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
9. Advertising
reimburse the COUNTY for any expenses
No VENDOR providing goods and services
incurred in enforcing its rights. VENDOR
to the COUNTY shall advertise the fact that
further agrees that undiscovered delivery of
it has contracted with the COUNTY for
nonconforming goods and /or services is not
goods and /or services, or appropriate or
a waiver of the COUNTY'S right to insist
make use of the COUNTY'S name or other
upon further compliance with all
identifying marks or property without the
specifications.
prior written consent of the COUNTY'S
Purchasing Department.
6. Changes
The COUNTY may at any time and by
10. Indemnification
written notice make changes to drawings
VENDOR shall indemnify and hold harmless
and specifications, shipping instructions,
the COUNTY from any and all claims,
quantities and delivery schedules within the
including claims of negligence, costs and
general scope of this Purchase Order.
expenses, including but not limited to
Should any such change increase or
attorneys' fees, arising from, caused by or
decrease the cost of, or the time required for
related to the injury or death of any person
performance of the Purchase Order, an
(including but not limited to employees and
equitable adjustment in the price and /or
agents of VENDOR in the performance of
delivery schedule will be negotiated by the
their duties or otherwise), or damage to
COUNTY and VENDOR. Notwithstanding
property (including property of the COUNTY
the foregoing, VENDOR has an affirmative
or other persons), which arise out of or are
obligation to give notice if the changes will
incident to the goods and /or services to be
decrease costs. Any claims for adjustment
provided hereunder.
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
11. Warranty of Non - Infringement
within such additional period of time as may
VENDOR represents and warrants that all
be agreed upon by the parties.
goods sold or services performed under this
Purchase Order are: a) in compliance with
7. Warranties
applicable laws; b) do not infringe any
VENDOR expressly warrants that the goods
patent, trademark, copyright or trade secret;
and /or services covered by this Purchase
and c) do not constitute unfair competition.
Order will conform to the specifications,
drawings, samples or other descriptions
VENDOR shall indemnify and hold harmless
furnished or specified by the COUNTY, and
the COUNTY from and against any and all
will be of satisfactory material and quality
claims, including claims of negligence, costs
production, free from defects and sufficient
and expense, including but not limited to
for the purpose intended. Goods shall be
attorneys' fees, which arise from any claim,
delivered free from any security interest or
suit or proceeding alleging that the
other lien, encumbrance or claim of any third
COUNTY'S use of the goods and /or
party. These warranties shall survive
services provided under this Purchase Order
inspection, acceptance, passage of title and
are inconsistent with VENDOR'S
payment by the COUNTY,
representations and warranties in section 11
(a).
8. Statutory Conformity
Goods and services provided pursuant to If any claim which arises from VENDOR'S
this Purchase Order, and their production breach of section 11 (a) has occurred, or is
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likely to occur, VENDOR ma} , at the
and acts o` nature. When VENDOR has
COUNTY'S option, procure for the COUNTY
knowledge of any actual or potential force
the right to continue using the goods or
majeure or other conditions which will delay
services, or replace or modify the goods or
or threatens to delay timely performance of
services so that they become non - infringing,
this Purchase Order, VENDOR shall
(without any material degradation in
immediately give notice thereof, including all
performance, quality, functionality or
relevant information with respects to what
additional cost to the COUNTY).
steps VENDOR is taking to complete
delivery of the goods and /or services to the
12. Insurance Requirements
COUNTY.
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
15. Assignment
and with such terms and limits as may be
VENDOR may not assign this Purchase
reasonably associated with the Purchase
Order, nor any money due or to become due
Order. Providing and maintaining adequate
without the prior written consent of the
insurance coverage is a material obligation
COUNTY. Any assignment made without
of the VENDOR. All insurance policies shall
such consent shall be deemed void.
be executed through insurers authorized or
eligible to write policies in the State of
16. Taxes
Florida.
Goods and services procured subject to this
Purchase Order are exempt from Florida
13. Compliance with Laws
sales and use tax on real property, transient
In fulfilling the terms of this Purchase Order,
rental property rented, tangible personal
VENDOR agrees that it will comply with all
purchased or rented, or services purchased
federal, state, and local laws, rules, codes,
(Florida Statutes, Chapter 212), and from
and ordinances that are applicable to the
federal excise tax.
conduct of its business. By way of non -
exhaustive example, this shall include the
17. Annual Appropriations
American with Disabilities Act and all
The COUNTY'S performance and obligation
prohibitions against discrimination on the
to pay under this Purchase Order shall be
basis of race, religion, sex creed, national
contingent upon an annual appropriation of
origin, handicap, marital status, or veterans'
funds.
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
18. Termination
fully responsible for complying with the
This Purchase Order may be terminated at
provisions of the Immigration Reform and
any time by the COUNTY upon 30 days
Control Act of 1986 as located at 8 U.S.C.
prior written notice to the VENDOR. This
1324, et seq. and regulations relating
Purchase Order may be terminated
thereto, as either may be amended. Failure
immediately by the COUNTY for breach by
by the awarded firm(s) to comply with the
VENDOR of the terms and conditions of this
laws referenced herein shall constitute a
Purchase Order, provided that COUNTY has
breach of the award agreement and the
provided VENDOR with notice of such
County shall have the discretion to
breach and VENDOR has failed to cure
unilaterally terminate said agreement
within 10 days of receipt of such notice.
immediately. Any breach of this provision
may be regarded by the COUNTY as a
19. General
material and substantial breach of the
a) This Purchase Order shall be governed
contract arising from this Purchase Order.
by the laws of the State of Florida. The
venue for any action brought to
14. Force Majeure
specifically enforce any of the terms and
Neither the COUNTY nor VENDOR shall be
conditions of this Purchase Order shall
responsible for any delay or failure in
be the Twentieth Judicial Circuit in and
performance resulting from any cause
for Collier County, Florida
beyond their control, including, but without
b) Failure of the COUNTY to act
limitation to war, strikes, civil disturbances
immediately in response to a breach of
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C)
d)
this Purchase Order by VENDOR shat
not constitute a waiver of breacr,.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
r
accordance witn Florida Statute Chapte
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and /or Conditions that are
most favorable to the County and /or
provide the greatest protection to the
County shall govern.
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1. Insurance and Bonding Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon
the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors, Contractors,
Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered
by property insurance provided herein, except such rights as they may have to the proceeds of such
insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from
the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them
to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name
Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and
shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self- insured retentions or deductibles under any of
the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the
nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of
financial responsibility for such obligations. All self- insured retentions or deductibles will be Vendor's
sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of
expiration, cancellation, non - renewal or material change in coverage or limits received by Vendor from its
insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the
event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor
shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such
policy.
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Snoule a-. any time the vendc nc. maintair, tn� insuranc: coverages) require _
terminate the Agreement or a` its sole discretion shall be authorized to purchase such coverages s) an:
charge the Vendor for such coverage(s) purchased. F Vendor fails to reimburse the County foe suer.
costs within thirty (30) days after demand, the County has the right to offset these costs from any amour,
due Vendor under this Agreement or any other agreement between the County and Vendor. The Count
shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s)
purchased or the insurance company or companies used. The decision of the County to purchase such
insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance
not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to
provide the County with such renewal certificate(s) shall be considered justification for the County to
terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful vendor.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 90% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor's facilities /project site
during and after each work assignment the Vendor is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts /agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract
within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and /or
service agreements or other documents provided by the Vendor.
7. Work Orders Subject to Best Value Offer on Fixed Term Contracts
The County reserves the right to order such services from selected firms as may be required during said
period, but does not guarantee any minimum or maximum services to be ordered during the period
specified from any given firm. Work Order service assignments shall be at the sole discretion of the
County.
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The contracts are classiflea as fixed -term Countywide Agreements fc- various and miscelianeous
services which will be utilized on an as- needed basis. Assignments shall be implemented with Won
Orders subject to a maximum of $200,000 per Work Order and with a maximum yearly contract amount
of $750,000 per firm. Work Order assignments in excess of $200,000 shall be approved by the Board o`
County Commissioners.
Should any project that is active on a work order extend past the contract termination date, that work order shall
be active and extended as necessary until completion of such project.
8. Site Inspection
If services to be provided involve or are related to a physical site(s), including, but not limited to:
design services for construction, physical monitoring, environmental studies, inspections or other
similar activities, prior to submission of proposal, proposers shall visit the site(s) with the County
project manager to become familiar with local conditions that may in any manner affect
performance of the Work. This site visit shall be documented in writing by the proposer with sign -off
by the County project manager; this documentation shall be submitted with the proposal. The
proposal will be deemed non- responsive if the site visit documentation is not presented to the
County in the proposer's submitted proposal materials. Upon award of the contract, subsequent
site visits shall be at intervals appropriate to the stage of the project, as determined by the County
project manager.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties that may
be encountered in the execution of the Work pursuant to this Agreement as a result of failure to
make the necessary examinations and investigations shall be accepted as an excuse for any failure
or omission on the part of the awarded proposer, nor shall they be accepted as a basis for any
claims whatsoever for extra compensation or for an extension of time.
9. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a7collierclerk.com
Collier County, in its sole discretion, will determine the method of payment for goods and /or services as
part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
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Stanaarc — payment b\' ourcnas;np car -. :oliier ;; unr s Purchasing :;ar
standard bank credit suppliers (i.E. VISA and MasterCard), and as such, is cognisant of trio. Rules iv.
VISA Merchants and MasterCard Merchant Rule:.
Collier County cautions vendors to consider both methods of payment when determining pricing as nc
additional surcharges or fees will be considered (per Rules for VISA Merchants and MasterCard
Merchant Rules). The County will entertain bids clearly stating pricing for standard payment methods. An
additional separate discounted price for traditional payments may be provided at the initial bid submittal if
it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Vendor for services rendered for that prior
month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment
without prior approval from the Project manager. All invoices must be submitted within the fiscal year
the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after
the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized
by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off -set the amount owed to the County by applying the amount owed to
the vendor or contractor for services performed of for materials delivered in association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and /or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
10. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational
Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be
responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. All firewall penetrations must be
protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and /or right -of -way for the purpose of inspection of any Vendor's work operations. This
provision is non - negotiable by any department and /or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
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Ali elect icai InCJial;ati =_, strial. Jv iaceiec. ,iv iii aD0 c, -- ;a1e 7t}_.
Protective labels.
. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other
authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Vendor to submit the required documentation may be grounds to deem Vendor
non - responsive. A Vendor, with an office within Collier County is also required to have an occupational
license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license /registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477.
12. Survivability
Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends
beyond the expiration date of the original Solicitation 12 -5883 will survive and remain subject to the
terms and conditions of that Agreement until the completion or termination of this Purchase Order.
13. Principals /Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is /are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
14. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor,
and that neither the Vendor nor their employees shall, under any circumstances, be considered
employees or agents of the County, and that the County shall be at no time legally responsible for any
negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal
injury or property damage to any individual, firm, or corporation.
15. Termination
Should the Vendor be found to have failed to perform his services in a manner satisfactory to the County,
the County may terminate this Agreement immediately for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of
non - performance.
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16. f obb`/inc
All firms are hereby placed on NOTICE tnat the Board of ,ounty Commissioners does not wisri to bs
lobbied, either Individually or collectively about a project for whicn a firm nas submitted a proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be required to
provide a certificate of authority from the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 (www.sunbiz.org /search.html). A copy of
the document shall be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be required
to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the
document within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non - responsive and rejected from further consideration.
19. Protest Procedures
Any actual or prospective Vendor to a Request for Proposal, who is aggrieved with respect to the former,
shall file a written protest with the Purchasing Director prior to the due date for acceptance of proposals.
All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier County time
on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or replies on
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ieases Oi re-F, c puDl;„ entii, - ri ia` no'. D_ EtE ^- or v"ot'I i .
subcontracto-. or consultant under a contract witr, any oubiic eniit\ anc may no' rransac. business wit'
any public entity in excess of the threshold amount provided it s. 287.01' for CATEGORY TWO for s
period of 36 months following the date of being placed on the convictec vendor list.
21. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees that
shall provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor
shall be required to maintain records on each employee and make them available to the County for at
least four (4) years.
22. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document.
Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in
and of itself disqualify a firm from consideration. These disclosures are intended to identify and or
preclude conflict of interest situations during contract selection and execution.
23. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and /or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and /or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate
termination of any contract held by the individual and /or firm for cause.
24. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable evidence
consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully
executed E- Verify Memorandum of Understanding for the company. Vendors are also required to
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Packet Page -1149-
,-
provide the Coiiie .,ount�, Purchasing Ueparimem ar� execute;; affidavi: certlr.,
the E- Verifv Proaram. The affidavit is attached to the solicitation document:.. If the Bidder/Vendo-
does no compy, with providing the acceptabie E- Verify evidence and the executed affidavit the
bidder's f vendor's proposal may be deemed non - responsive.
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all purchases
not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify) program
visit the following website: http: / /www.dhs.gov /E- Verify. It shall be the vendor's responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully
responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et sea. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Packet Page -1150-
ice- <- .:•���
Admnis w�v-,- Service µ msion
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Attachment 1: Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation #12 -5883 Master Pump Station 312 Professional Services During
Construction for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name:
Packet Page -1151-
Date
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:� umhasrq
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Vendor should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Nicole Parker
CCNA Solicitation: #12 -5883 Master Pump Station 312 Professional Services
During Construction
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER - DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name:
Packet Page -1152-
Date
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Aden nisr,atve Services `vision,
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises during
the contract and /or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of _
County of _
SUBSCRIBED AND SWORN to before me this
20
by -
Notary Public
day of
, who is personally known to me to be the
for the Firm, OR who produced the following identification
My Commission Expires
Packet Page -1153-
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_il,_�
°Pumhassing
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: #12 -5883 Master Pump Station 312 Professional Services During Construction
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any
other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal
documents listed by CCNA Solicitation: #12 -5883 Master Pump Station 312 Professional Services During
Construction.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_ in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax Identification
Number
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Packet Page -1154-
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Send payments tc:
(required if different Trom above) :;Ompany name used as payee
Contact name:
Aw
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
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Packet Page -1155-
'ufCh�Sl. ^G
Attachment 5: immigration /affidavit Certification
CCNA Solicitation: #12 -5883 Master Pump Station 312 Professional Services During Construction
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E- Verify program may deem the Vendor / Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of ,
20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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�ig��E"C `.✓i1K�41r
An,n nismwe Ser\A^rys O wsion
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Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone
Order Information
Address
City State
FAX
Email
FAX
Zip
2. Company Status (check only one)
City
Zip
Email
Remit / Payment Information
Address
City State
FAX
Email
Zip
_Individual / Sole Proprietor
_Corporation T_Partne
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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,44mns!nwe Services Dmsion
Purchasing
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type
Required Limits
1. ® Worker's
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$500.000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ❑ Indemnification
To the maximum extent permitted by Florida law, the
Contractor /Vendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor /Consultant or anyone
employed or utilized by the Contractor/Vendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability
$ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ® Other insurance as ❑ Watercraft
noted:
RFP _CCNA_Template_RevisedJune2009
Per Occurrence
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000.000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
Packet Page -1158-
6. ❑ Bid bond
7. ❑ Performance and
Payment Bonds
F
`I Project Professional i_iabilii�, E Pe- Occurrencc
1 Valuable Papers Insurance S Per Occurrence
Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the required
insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Packet Page -1159-
Date
Telephone Number
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.ter �n'rit.�tM1,
Purchav-c.
Attachment 8: Preference Questionnaire
Solicitation: #12 -5883 Master Pump Station 312 Professional Services During Construction
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email
FAX:
Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm /individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm /indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description:
Project Budget:
Change Orders - Dollars Added :
Completion Date:
Project Number of Days:
Change Orders - Days Added:
Item
Citeria
Score
1
Ability to manage the project costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unexpected project circumstances.
9
Ability to follow County policies, procedures, rules, regulations, etc.
10
Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to:
Packet Page -1160-
By
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36
7l r CAYWI.t Email: nicole arker collier 9 ov.net
Telephone: (239)252 -4270
AcIftnistobve Services vision FAX: (239)252 -6549
Purchasing
Addendum 1
Date: April 19, 2012
From: Nicole Parker
To: Interested Proposers
Subject: Addendum for Solicitation: #12 -5883
Master Pump Station 312 Professional Services During Construction
The following clarification is made to the above mentioned Collier County solicitation:
Use of Subcontractors
Proposers on any service related project, including construction, must be qualified and
directly responsible for 50% 49-1/6 or more of the solicitation amount for said work.
E- Verify Clarification
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for
all purchases not covered under the "Exceptions to the program" clause above.
To clarify, the awarded vendor will be responsible for making sure their subcontractors are
enrolled in the Department of Homeland Security E- Verify program.
If you require additional information please post a question on the Online Bidding site or contact
me at the information noted above.
C: Pete Schalt, Project Manager
Packet Page -1161-