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Agenda 05/08/2012 Item #16F15/8/2012 Item 16.F.1. EXECUTIVE SUMMARY Recommendation to approve the Memorandum of Understanding between Collier County and St. Matthews House, Inc in support of Emergency Management activities related to natural and manmade hazards emergency response. OBJECTIVE: To obtain approval of a Memorandum of Understanding between Collier County and St. Matthews House, Inc. and its secondary location in Immokalee (known as Immokalee Friendship House) in support of Emergency Management activities related to natural and manmade hazards emergency response. CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County, through its Emergency Management Department, provides coordination of emergency services within Collier County. Collier County also coordinates the administration of relief activities of both public and private relief /disaster organizations that agree to volunteer their services under direction or guidance of Collier County authorities. Collier County may also utilize personnel and facilities of relief /disaster assistance of organizations, Churches, Temples, Synagogues for the distribution of food, water, supplies, and/or other items for temporary relief activities. The purpose of the Memorandum of Understanding is to set forth, define, and establish mutual agreements, understandings, guidelines, and obligations between Collier County and St. Matthews House, Inc. to coordinate relief efforts at the time of a disaster. FISCAL IMPACT: There is no Fiscal Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote. -JBW GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this executive summary. RECOMMENDATION: That the Board of County Commissioners approves the MOU between Collier County and St. Matthews House, Inc. which has volunteered to partner with Emergency Management during both Presidentially declared and undeclared disasters. Prepared By: Judy Scribner, Human Services Program Manager, Emergency Management Department Packet Page -1187- 5/8/2012 Item 16.17.1. COLLIER COUNTY Board of County Commissioners Item Number: 16.F.1. Item Summary: Recommendation to approve the Memorandum of Understanding between Collier County and St. Matthews House, Inc in support of Emergency Management activities related to natural and manmade hazards emergency response. Meeting Date: 5/8/2012 Prepared By Name: BomChristine Title: Administrative Assistant, Senior, 4/16/2012 8:45:54 AM Submitted by Title: Administrative Assistant, Senior, Name: BoniChristine 4/16/2012 8:45:56 AM Approved By Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 4/16/2012 4:30:17 PM Name: SummersDan Title: Director - Bureau of Emergency Services, Date: 4/18/2012 9:17:19 AM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 4/26/2012 5:14:02 PM Name: KlatzkowJeff Title: County Attorney Date: 4/27/2012 9:11:51 AM Packet Page -1188- Name: OchsLeo Title: County Manager Date: 4/29/2012 7:17:24 PM Packet Page -1189- 5/8/2012 Item 16.F.1. 5/8/2012 Item 16. F.1. Memorandum of Understanding Between Cotner County Board of Commissioners And St. Matthew's House. Inc I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between the Collier County Board of County Commissioners, through its Emergency Management Department, and St. Matthew's House, Inc as well as the second location in Immokalee known as Immokalee Friendship House. II: Statement of Basic Responsibilities: A. Collier County Board of County Commissioners, through its Emergency Management Department, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the Board of County Commissioners, through its Emergency Management Department, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County authorities deem it necessary and the Organization signed below is in agreement. B. Recognizing the increased demand for churches, temples, and synagogues to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters and the need to work in harmony with local governments and private relief agencies, ST. MATTHEW'S HOUSE wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Department and ST. MATTHEW'S HOUSE at a time of major disaster and during the post- disaster recovery period should be maintained at efficient levels and is part of the purpose of this Agreement. ST. MATTHEW'S HOUSE will make a continuing effort to acquaint its members of this Agreement to assist Collier County government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Department agrees to the following: 1. Notify ST. MATTHEW'S HOUSE of the potential need to assist in activities following a disaster, and Packet Page -1190- 5/8/2012 Item 16.F.1. 2. Participate in and develop training in disaster response for the members of ST. MATTHEW'S HOUSE and 3. Assist in the development plans for ST. MATTHEW'S HOUSE and 4. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 5. Utilize, when and as appropriate, the services of ST. MATTHEW'S HOUSE for disaster relief and recovery projects; and 6. Whenever members of ST. MATTHEW'S HOUSE are rendering aid to Collier County Government under this Agreement, they shall have the same powers, duties, rights, privileges and immunities as if they were performing their duties for Collier County, and Collier County shall be liable for their acts and actions as if they were performing their duties for Collier County; and 7. Collier County shall be liable for any loss or damages to any facility or equipment utilized pursuant to this Agreement and shall pay any expenses in the repair thereof, and 8. Collier County agrees to be responsible, to the extent provided under Florida Statues 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. ST. MATTHEW'S HOUSE agrees to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster recovery period; and 2. Provide a 24 hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of any Collier Emergency Response Working Group; and i 4. Participate in exercises developed by the Emergency Management Department; and 5. Provide the Emergency Management Department with an update of facility and manpower capabilities at least annually prior to June of each year. C. Both of the above named parties agreed to the following: L No modifications or changes will be made to the facility /property by the Collier County Representative without the express written approval of the owner /operator. 2. Prior to occupancy, representatives of both parties will inspect the facility /property and will note any discrepancies on the inspection form, and/or this agreement. 3. Prior to occupancy, representatives of both parties will again inspect the facility /property to note any discrepancies on the release form. Normal wear and tear is considered to the responsibility of the organization/owner /operator. 4. The facility /property will be returned to the organization/owner /operator in the same condition as it was when occupied/acquired. 5, father provisions as follow:—none Packet Page -1191- 2 5/8/2012 Item 165.1. V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the general and some specific guidelines by which Collier County, through its Emergency Management Department and ST. MATTHEW'S HOUSE will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this agreement on the date indicated. The provisions of the Agreement will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three year (3) period, this Agreement will automatically renew for an additional term of one year unless terminated as provided in Paragraph VI of this Agreement. At the end of the one (1) year renewal period, this Agreement will renew for an additional term of one (1) year unless terminated as provided in Paragraph VI. of this Agreement. This Agreement may only be automatically renewed two times. Both parties have the authority to amend provisions of this Memorandum of Understanding upon mutual consent and by written instrument executed by the Parties. VL Termination: Either party may terminate this Agreement by providing the other party with notice of its intent to terminate with 30 days written notice. The Agreement may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes is not being effectuated by this Agreement. AS TO COUNTY: Attest: DWIGHT E. BROC& Clerk Un Deputy Clerk . wa STATE OF FLORIDA COUNTY OF COLLIER BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, By: Fred Coyle, Chairman Organization: St. tthew's House Org -yep: Titlp 7Z1 lip The foregoing instrument was acknowledged before me this 5La�day of 1/�1N�/ /( �I //r�•✓ as f �'�T o of 2012, by , ST fltarf uJ� a Vo FO P tF-,!1 He/She is [,�j'personally known to me, or { J has produced driver's license no. ,.ads identification. (SEAL) CAREN S WATMUFF Commission # EE 031352 Expires December 3, 2014 � Bage071ruTrgf�inYrrso rlOa9E5-T07� N Name: (1,4z---Al b (T a or Print) AFPfo�d n to *wm & = = ufficlency Awls Rt Co,: Packet Page -1192- t Approved as to form and legal sufficiency: N -- Jennifer VMte Assistant County Attorney My Commission Expires: Packet Page -1193- d 5/8/2012 Item 16.F.1. 4 l