Agenda 05/08/2012 Item #16E45/8/2012 Item 16.E.4.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of March 22, 2012
through April 18, 2012.
FISCAL IMPACT: The total for 6 changes to contracts is $9,280.00. The total for 4 changes to
work orders is $10,000.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana Diaz DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page -1122-
5/8/2012 Item 16.E.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 5/8/2012
Prepared By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
4/26/2012 9:22:53 AM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
4/26/2012 9:22:55 AM
Approved By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
Date: 4/26/2012 10:44:56 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/26/2012 12:51:49 PM
Name: MuckelCynthia
Title: Applications Analyst,lnformation Technology
Date: 4/26/2012 8:58:45 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 4/27/2012 9:06:47 AM
Name: KlatzkowJeff
Packet Page -1123-
Title: County Attorney
Date: 4/27/2012 9:18:22 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/27/2012 4:29:25 PM
Name: OchsLeo
Title: County Manager
Date: 4/30/2012 3:46:29 PM
Packet Page -1124-
5/8/2012 Item 16.E.4.
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Ad� Sees Division
Purchasing
XContract Change Request
5/8/2012 Item 16.E.4.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 08-
!
Mod #: 6
PO/Work Order #: 1 Project Name: Watershed Management
5122
Original BCC Approval Date; Agenda Item #
4500106318 Plans
Project M N/A
Project Manager: Mac
Department: Land j ContractorlFirm Name: PBSJ now
Last BCC Approval Date; Agenda Item #
Hatcher
Development Services ! Atkins
IOriginal Contract/Work Order Amount
$
575,736.95
3/10/09 15A10
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
1.879,134.33
10113/09 1097
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
1.879.134.33
Dollar Amount of this Change
$0.00
-0.00%
Change from Current BCC Approved Amount
Revised New Contract/Work Order Total
T1,879,134.33
Cumulative Changes
1 $
17303,397.38
0.00%1
Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: I Last approved date: 3131/12 1 Revised date (includes this change): May 31,
March 25, 2009 ! 2012
Number of days added (if Explain why additional days are needed (detailed /specific): ): The time extension is to
extension, must attach current ! allow a thorough review and revision of the Water Quality Model and report.
insurance certificate(s) from SAP I
or obtain from vendor )7 61 Days
Add new task(s) Change task(s) ❑ Delete task(s) I XOther (specify): Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
2. Provide detailed rationale for the requested change:The time extension, is to allow completion of the final report and
delivery of acceptable final products.
3. Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
meet deadlines did not allow sufficient time for completion of final deliverable.
i
4. Describe the impact if this change is not processed: Failure to complete the Water Quality Model and report would
result in an inferior model and report.
Type of Change / Modification
1. Planned / Elective I X 2. Unforeseen conditionsicircumstance ❑ 3. Quantity or once adjustment
X 4. Correction of error(s) ; ❑ 5. Value added I X 6. Schedule adjustment
Change Requested By
1 Contractor /Consultant ❑1 Owner ; X Using Department
❑ Design Professional ❑ Regulatory Agency (specify): Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes X No
Approved by (Name and Title):
Reviewed by (Purchasing Professional):
Packet Page -1128-
} . 1 Date:312212012
Date:
5/8/2012 Item 16.E.4.
cxrwzy
Purchasing Department
A irrinis.. on Change Modification Form
PU hRsi
x Contract Change Request ❑ Work Order Modification
Contract #: 09- Change #: 2 POtWork Order #: N/A Project Name: Visa Commercial Credit i
52955 Card
Project #: N/A Project Manager: Department: Purchasing Contractor /Firm Name: Sun Trust
Catherine Bigelow Banks, Inc.
Original Contract/Work Order Amount -
- NSA
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
- N /A
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount a
-
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
SM00
#DIV /0!
Total Change from Original Amount
Revised Contract/Work Order Total
$0.00
#DIV 10!
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
#DIV /0!
Change from Current Amount
Completion Date, Description of1he Task(s) Change, and'Rationale forthe.Change
Original completion date: 10 /10/13 Last approved completion date: N/A Revised completion date (includes this
change): N/A
i
1 Number of days added : N/A Explain why additional days are needed (detailed /specific): N/A
C Add new task(s) C Change task(s) C Delete task(s) x Other (specify)
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Schedule A, delegation of
Program Administrator has been changed to account for one of the Program Administrators leaving the County and the
rmer Purchasing Director moving to Public Services.
Provide detailed rationale for the .requested change: Program Administrators have changed from Joanne
Markiewicz, Linda Valentine and Steve Carnell to Joanne Markiewicz, Catherine Bigelow and Rhonda Tibbetts.
Provide explanation why change was not anticipated in original scope of work: Purchasing was not aware that
Linda Valentine would be leaving the County and that Steve Carnell would be placed as Administrator of Public Services
4. Describe the impact if this change is not processed: Sun Trust Banks would not have the signatures of the Two
new Program Administrators.
Type.of Change l Modification
1. Planned / Elective X 2. Unforeseen conditions/circumstance Ci 3. Quantity or price adjustment
1 14. Correction of error(s) l 5. Value added Eli o. Schedule adjustment
Change Requested By
Contractor /Consultant x Using Department
Design Professional R auiatory Agency specify): j ED Other (specify).
Purchasing Professional Participated in Negotiation of Change i Modification: C Yes No
Approved by: ! > r Date: "f
Name and Tit!e:Catherine Bigeiow,..Sr. Business Technology Analyst r
Date:lY f
Reviewed by: �-�� � �� l L/
.)curement Strategists Name'tyyn M Wood
Packet Page -1129-
Revised: 31261 12
Mr Cwt
Adm nisrAve Services DNIson
Purchasing
® Contract Change Request
5/8/2012 Item 16.E.4.
Purchasing Department
Change Modification Form
❑ Work Order Modification
j Contract #: 11- Change #: 8 PO/Work Order #: Project Name: Riverwood Main
553
i4500128483 I Replacement Project
Project #: 71010.5 Project Manager: Dayne Department: PUPPMD Contractor /Firm Name: Andrew Site
Atkinson Work
Original Contract/Work Order Amount $
- 955;626:67
5124/1:1 16C3
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $
955,626:67
5/24/11 16C3
Last BCC Approval Date; Agenda Item #
Current ContracVWork Order Amount $
955.;626:67
4110/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this.Change
$0.00
0.00%
Total Change from Original Amount
Revised ContractfWork Order Total
$955,626.67
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
i
1 Original completion date3 /5/12:
Last approved completion date:
Revised completion date (includes this
4110112
change): 5/10/12
Number of days added :30
Explain why additional days are needed (detailed /specific):
I
Because of the unforeseen conditions due to unlocated utiiites that cause delay in the
ro'ect. I
! ❑ Add new task(s) ❑ Change task(s) ❑ Delete task(s) Other (specify):
IVY V a ucLannu gnu spnunrr axpranauon or the requestea cnange(s) to the tasK(s): NA
2. Provide detailed rationale for the requested change:
a. Contractor needs more time to complete this project due to the unforeseen conditions due to unlocated utilites
that cause delay in the project.
3. Provide explanation why change was not anticipated in original scope of work:
a. Due to the age to the system, proper as builts could not be obtained. As a results not all utiiites could be
accurately located till the work began.
4. Describe the impact if this change is not processed:
a. Project cannot be completed in the time allocated
Type of Change / Modification
I ❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 1 ❑ 3 Quantity or price adjustment
❑ 4. Correction of error(s) i LIJ 5. Value added ! [ 6. Schedule adiustment
Change Requested By
❑ Contractor /Consultant ® Owner ❑ Using Department
❑ Design Professional ' ❑ Regulatory Agency s eci" : ! ❑ Other (specify
Purchasing Professional Participated in Negotiation of Change/ Modification' ❑ Yes EJ No
Revised: 3/26/', 2
1
Packet Page -1130-
o' Comer Cowity
AdmstraM Services Division
Purchasing
R Contract Change Request
5/8/2012 Item 16.E.4.
Purchasing Department
Change Modification Form
❑ Work Order Modification
i Contract #: 11- Change #: 7 POIWork Order #: Project Name: Palm Springs Main
5678 4500131327 Replacement Project
Project #: 71010.6 Project Manager: Dayne Department: PUPPMD i Contractor /Firm Name: SW Utilities
Atkinson i
Original Contract /Work Order Amount $
794,538100
9/13/11 16C6
Original BCC Approval Date; Agenda Item #
1"Current BCC Approved Amount $
794,538.00
9/1.3/11 16C6
Last BCC Approval Date; Agenda Item #
ICurrent Contract/Work Order Amount $
794;538.00
4/10/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
- $0.00
0.00%
Total Change from Original Amount
Revised Contract /Work Order Total
$794,538.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
i
Completion Date, Description of the Task(s) Change, and Rationale for the Change j
Original completion date31111/12: Last approved completion date: I Revised completion date (includes this
4/10/12 change): 5110112
Number of days added :30 Explain why additional days are needed (detailed /specific):
Because of the amount of rock that was found and how shallow the rock was found it
took the contractor longer to complete the project.
j ❑ Add new task(s) ❑ Change task(s) I ❑ Delete task(s) Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
Provide detailed rationale for the requested change:
a. Contractor needs more time to complete this project due to the amount of rock and how shallow the rock
3. Provide explanation why change was not anticipated in original scope of work:
a. Although the design accounted for the removal of rock, the amount of rock and how shallow the rock was could
not be quantified until the work began. As a result, it took the contractor longer complete the project
4. Describe the impact if this change is not processed:
a. Project cannot be completed in the time allocated
Type of Change /Modification
❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
1 I 1 4. Correction of error(s) I ❑ 5. Value added j 6. Schedule adjustment
Change Requested By
❑ Contractor/Consultant Owner I ❑ Using Department
❑ Design Professional I ! i Regulatory Agency (specify): ! ❑ Other (specify):
j Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes ❑ No
/
Approved by: f''
Date:i f ��
"
Name and Title:
P- viewed by: `� 1 ; ;
Date: i
;urement Strategist e'
Revised: Y26,". 2
1
Packet Page -1131-
C:.�lit�er C ;ourtty
Adrninistraue Savrw Division
plod asiN
I Contract Change Request
Contract #:07- Mod #: 05
4131
#: 80055 1 Project I
1 Ruberto
5/8/2012 Item 16.E.4.
i
Purchasing Department
Change Modification Form
Work Order Modification
PO/Work Order Project Name: Gordon
#:4500098650 r Greenway Park
Department: Parks & Contractor/Firm Name:
Recreation Associates, Inc.
Original Contract/Work Order Amount
$ 1240,041.:00
12111/07 10G
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 1,240,041:00
/pfLS;/1( 0, rk�DIt(
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1,1.92,1g5:00
/
`
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$9,280.00
-3.11%
Total Change from Original Amount
Revised Contract/Work Order Total
$1,201,475.00
-3.11%
Change from Current BCC Approved Amount
Cumulative Changes
($38.566.00 )]
0.78%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: March 6, 2008
June 30, 2012
change):June 30, 2012
Number of days added (if
Explain why additional days are needed (detailed/specific): None i
extension, must attach current
insurance certificate(s) from SIRE
or obtain from vendor): O days
X Add new task(s) Change task(s)
Delete task(s) El Other (specify):
I � I
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Building permits filing.
j2. Provide detailed rationale for the requested change: New building code will go into effect on March 15, 2012.
All construction documents have been finalized to the existing code and will be grandfather to the existing
Code.
i
3. Provide explanation why change was not anticipated in original scope of work: The completion date was
extended to comply with other permitting agencies.
4. Describe the impact if this change is not processed: New Code would increase the cost for construction and will I
add time for the contractor to apply for the permit after the project is awarded to the successful contractor.
i
Type of Change t Modification I
❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions/circumstance I CI 3. Ouantity or price adjustment i
4. Correction of errors I X 5. Value added
❑ 6. Schedule adjustment
Change Requested By F
X Contractor /Consultant 1 X Owner Using Department
Design Professional i Regulatory Agency (specify): I Ll Other (specify).
Purchasing Professional Participated in Negotiation of Change / Modification: Yes No
Approved b . I Date: March 12, 2012
i Name and Titre:
7-1 n! Rt= _ �3� �7' Nt,fF.�J,4 irC� j
Reviewed by Date: March 12, 2012
Revised: 7127111
,.l
r ,
Packet Page -1132-
ism
® Contract Change Request
5/8/2012 Item 16.E.4.
Purchasing Department
Change Modification Form
❑ Work Order Modification
I Contract #: 14.218 Mod #: T, 3 I POtWork Order #: 4500125166 Project Name: Roberts Center Renovation
#B- 10 -UC -12 -0016 i Project
Project M CD10 -07 Project Manager. Rosa i Department: HHVS Contractor /Finn Name: Goodwill industries
Munoz of Southwest Florida, Inc.
Original Contract/Work Order Amount
$ :._.- 13a4.5D36fJ
10126111?;.:16D3
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
...:; - 174,503 0
0204-2012: 401
Last BCC Approval Date; Agenda Item #
Current Contract/1Nork Order Amount
V' ° 174:5i13;60'
Dollar Amount of this Change
...1- $0.00
0.00%1
Change from Current BCC Approved Amount
Revised New Contract/Work Order Total
3 174.503.50
0
Cumulative Chances
$0.00
0.007/o
Change from Original Amount 0
Completion Bate, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: 07/01110
Number of days added (if extension,
must attach current insurance
certificate(s) from SAP or obtain from
vendor): 183 days
Last approved date: j Revised date (includes this change): 1
Explain why additional days are needed (detaiieWspecific): Additional days are needed due to
Fire Marshall of Immokalee Fire Control District requiring the following:
1. he requirement of a monitored fire alarm system based on the existing sprinkler
system and the occupancy load concentrated.
2. Three existing exit signs (front door and two rear half) need to be changed to
exitiemergency combos.
3. Purchase and install a supra -safe at the front door - order form delivered to our
office.
4. Purchase and install an "R" sion at the front door.
5. Purchase and install a "FX' sign. Location to be determined.
1 Add new taskis} i 1 I Chanoe task(s) i Delete taskW I X Other (soeci v): Extension
t. Provide a detailed and specific explanation of the requested change(s) to the task(s):
The goal of this modification is to grant an extension until October 30, 2012. Although this contra was extended through April 30,
2C12 via SCC approval on 2 -14-12 (item no 101), we were recently informed of the lmmokalee Fire Inspector's requirement of the
following additional items that have to be addressed for this facility: monitored fire alarm system based on the existing sprinkier
system and the occupancy load concentrated, change of existing exit signs, installation of a supra -safe at front door, R, signs at the
front door and an FDC sign location to be determined. Addionaf time is needed in order to complete the additional requested items.
Z. Provide detailed rationale for the requested change: The extension will allow for a safe environment for persons who visit this
public facility, and which will allow for a certificate of completion be given.
Z. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance due to Fire Marshall Inspectioniresults close to end of prole .
4. Describe the impact if this change is not processed:
This public facility cannot open to Collier County senior citizens who receive free lunch meals due to this requirement.
Revised: 1/1712011
i
Packet Page -1133
Type of, Change / Modification 5/8/20 catian Item 16.E.4. �
/ EiecWe --_ -- _
- I - ..., clrixJmslance I U 3. Quantify or price adjustment
! 4. Correction of ermr(s1
Revised: 111212411
2
Packet Page -1134-
Adni ni ►+e Senrces Division
Purdliasinc
Contract Change Request
5/8/2012 Item 16.E.4.
Purchasing Department
Change Modification Form
® Work Order Modification
1 Contract #: 09- ! Mod #: 3 1 PO/Work Order #: Project Name: Gordon River Extension
5252 4500130618 Maintenance Project
Project-#: 51005 Project Manager: Jerry 1 Department: Land Contractor /Firm Name: Agnoli, Barber,
I Kunz Development Services and Brundage. Inc
Original Contract/Work Order Amount '$
39,700.00
Current BCC Approved Amount
#N/A ,
Current Contract /Work Order Amount $
40,500:00
Dollar Amount of this Change
$10,000.00
Revised Contract /Work Order Total
Change from Current BCC Approved Amount
$50,500,00
Cumulative Changes
$i0,800.0
N!A
Original BCC Approval Date; Agenda Item #
Last approved completion date: 10 -4- Revised completion date (includes this
Last BCC A' provaI Date; Agenda Item #
3/8/2013
SAP Contract Expiration Date (Master)
2710%
Total Change from Original Amount
#NIA
Change from Current BCC Approved Amount
24.69%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date: 10 -4- Revised completion date (includes this
completion date: 10 -4 -12
12 1 change): N/A
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
insurance certificate(s) from SIRE
N/A
or obtain from vendor): N/A
Add new task(s) Change task(s) Delete task(s) Other (specify):
Provide a detailed and specific explanation of the requested change(s) to the task(s): The requested change is to
add a $10,000 time and material allowance to the WO for Engineering services during construction.
2. Provide detailed rationale for the requested change: The original lump sum scope included engineering assistance
during construction in Task III. During final completion of the construction plans, also included in the WO. unforeseen
issues of concern were identified by the City of Naples which needed to be addressed (the proposed work is located just
within City limits). The issues were resolved within the original project schedule however, the budget for assistance j
during construction was used up prior to bid award. This WO adjustment was authorized by the previous change order,
CO # 2, a zero dollar change which combined Task 2 (Design and Permitting) with Talk 3 (Bid Assistance and
Assistance During Construction). With the project finalized and remaining on schedule, the current amount for services
during construction has a zero balance. This CO request is to provide for a new and necessary, $10,000 not to exceed
task on a time and material basis for assistance during construction.
I
3. Provide explanation why change was not anticipated in original scope of work: The circumstances leading up this
change request were unanticipated because subsequent final design plan concerns identified by the City of Naples
warranted changes which ultimately led to an optimum final design, that resulted in a cost savings to the project of
$94.585. The changes were swiftly addressed and the project schedule was maintained. The completion timeframe is !
short as work is schedule to begin subsequent to Easter season and ending prior to rainy season.
i
1 4. Describe the impact if this change is not processed: We would go to construction without the services of the design
professional. This is not recommended as their assistance may be needed to address issues during construction, since
they are the engineer of record .
Type of Change 1 Modification
'—] 1. Planned / Elective
®2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
j 4. Correction of errors
5. Value added
I LJ 6. Schedule adjustment
Revised: 7127/11
1
Packet Page -1135-
Contractor /Consultant,
Design Professional
Purchasing Professional Particii
Approved by:
Name and and Title:
Reviewed by`
Procurement Sirate ist's Name:
'range rieaty
_-
Using
-Y (specify):
Other
of Change / Modification:
[❑ Yes
Date:
?.
I
Date:
5/8/2012 Item 16.E.4.
:)artment
MCi!y):
Revised: 7/27111
2
Packet Page -1136-
5/8/2012 Item 16.E.4.
CC, e r County
Purchasing Department
Ad^nn ri,:k4i ve Services Jivisl0r) Change Modification Form
❑ Contract Change Request Q Work Order Modification
Contract #: I Mod #: 1 ! PO/Work Order #: 45- Project Name: Collier Area Transit
09 -5207 120345 ± intelligent Transportation Svstems (ITS`,
Project #: 33045 Project Manager: Llama Department: ATM Contractor /Firm Name: Renaissanc:
I Carte, I Planning Group Inc
Onginal Contract/Work Order Amount $
47;.940.:00
9,291.09, 16B3
Original BCC Approval Date: Agenda Item #
Current BCC Approved Amount $
' -.- ^.-
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount S -
47,940:00
912812012.
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
50:00
0-00%1
Total Change from Original Amount
Revised Contract,Mlork Order Total
$47.940,00
C.00%
Change from Current BCC Approved Amount
Cumulative Chances 1
$0.00
0.00%
Chanae from Current Amount
Completion Date, Description of the Taskls) Change, and Rationale for the Change
Original notice to proceed Last approved completion date Revised completion date (inciudes this
completion date_ 7i7; "2 % %-'12 1 change): 3/31/201?
Number of oays added: 267 i Explain why additional days are needed ioetailedlspecific):
(rf extension, must attach current This change order is to extenc the Work Order by adding 267 days to the proiect
insurance certificate(s) from SIRE completion. Renaissance is the orime proiect management firm overseeing the
or obtain from vendor;: Electronic Fareboxes implementation proiect. The vendor selected for this proiect is
Fare Logistics and when the contract is awarded to them they will be implementing the
Electronic rareboxes proiect which is scheduled for compietion by February of 20"
j Therefore, we are extending the Renaissance work order to be completed concurrently
with the Fare Logistics proiect.
❑ Add new task(s) Lj Change task(s) ❑ Delete task(s) Other (specify': Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
This change order is to extend the Work Order by adding 257 oays tc the proiect completion. The revised new completion
date would be 3'31;2013.
2. Provide detailed rationale for the requested change:
Renaissance is the prime project management firm overseeing the Electronic Fareboxes implementation proiect. The
vendor selected for this protect is rare Logistics and when the contract is awarded to them they will be implementing the
iectronic Fareboxes project which is scheduled for completion by February of 2013. Therefore, we are extending the
Renaissance work order to be completed concurrently with the Fare Logistics project.
3. Provide explanation why change was not anticipated in original scope of work:
neinassance's contract inciuoes proiect manaaement of the Electronic Fareboxes implementation from beginning to end.
Their contract includes the deveiopment of the RFP for the irrroiementation and integration the Fareboxes proiect, as well as
oversioht of the entire protect from beoinninc to completion:.
4. Describe the impact if this change is not processed: If the Rennassance contract is not extended they will not be able
to oversee the entire project until its full completion.
Type of Change ! Modification
i. Pranned ± 'Elective ! ❑ Unforeseen condltlonsfcircumstance UantitV or price adjustment
4 5orrection of error's; :l 5. `v'aiue added Z- 5. Scheduie adjustment
Change Requested By
Contractor'Consultant Owner Z Usinc Department
Desion Professional El Recuiatory Agencv (soecitv;: Other !specify;:
Revised: 7!271"',
Packet Page -1137-
D 5/8/2012 Item 16.E.4.
—
urc�hasing Professional Particmated in Negotiador -OfChanae Modification: Yes
by'. = Cate;
Name and I ifie:
Reviewed by: Awl
Date:
r1rocurement Strategists Name:::::
Revised: 7,27,111
Packet Page -1138-
5/8/2012 Item 16.E.4.
County
Purchasing Department
,�trrirt�tr, +erriw sj,;�cn
Change Modification Fortn
Ji Contract Change Request
E-] ''i.Nork Order ModifiC:ation
Contract : Mod #: 1
j PO/Work Order #-: 44-
j Project Name: Coiiier ,Area Transit
109 -520-
' 1 ?38'
1 inteilioent Transoatation Systems ,'
Proiect #: 03045
i Project Manager: vlama Department: ATIv1
Contractor/Firm Name: Renaissance j
Carter
I
Plamnina Groot~ Inc
Originai ContractivVork Order Amount e
189.400 :0C 9(29109, 16BE
Original BCC Aporoval Date; Acenda Item #
!Current BCC Approved Amount w
" °0 -+�- -- ^-
Last BCC Aporoval Date; Aaenca Item
iCurreni Contract/Work Order Amount 31
89,400.00 9/2812012
SAP Contract Exoiration Cate (Master;
IDollar Amount of this Change
50.00 �— CLDCO%
Total Chance from Original Amount
Revised Contract/Wpn Order Totaf j
89,400 00 j 0 000%
w {
Change from Current BCC Aooroved Amount
!LUmu12tive Chances
0 0 '1L%I
Change from Current Amount
Completion Date, Description of the Taskisj Change, and Rationale for the Change
i
Driamal notice m proceed Last approved compietion date: Revised compietion date (inciudes this
compietion date: 5/1012012 ! 5,112C'2 change): 12/31;2012
Numcer of a2vs acted. 235 Explain wily acidibonai gays are npecied ceTailed! specific '
(i? eX -vn5i0 mUSi ai aC urgent I hi_ Change order ,s to extend th= work Oder by adding %�5 QavS t0 the DfO1F'C
insurance Cer iTlCat° 5? irOm SIRE CDmpletlOr. Renaissance ,s the Rnme prO]e= rnan20eMent firm overseeing the
i or dblain from. vendor':: Implementation proieC: i he contract with Avail T eCnnolocies which/ is the Contr aac cr
mpiementlnC and IntegratlnQ the TS prOiect, is scneduled for compietion by end of
201--. Therefore, we are extendinc the Renaissance work Order to be completed
1 concurrently with the Avail 7S proiect
Add new iask�s) I f Chance 125Ki,sj Jeiete taS C(Sj Other (specify): Time _xten510r
1. Provide a detailed and specific explanation of the requested changets) to the task(s):
! TINS mange order is to extend the Work Order by adding 235 days to the protect compietion. The revised new compietion
date would be 12,'31,2012
Provide detailed rationale for the requested change:
ena;ssance is the proles/ management firm, overseeing the T S inlolemeniatlon project. The Contract with avail
TeCnnologles wnicn is the ContraCIOr impiementing and integrating the iTS groiect, is scheduied for compietion by end of
2r'?. T herefore, we are extendinc the Renaissance Work order to, be Comoieted COncurrentiy With the .Avail i T -- proles..
Provide explanation why change was not anticipated in original scope of work:
Reinassance's contract inciudes proiect , management of the TS impiementation from beginning to end- ,heir contras-
Includes the deveicoment of the RFC for the implementation and Integration the i - D''DieCl. as well as oversight of ine entire
Dried from beginninc tc compietion.
4. Describe the impact is this change is not processed: If the Rennassance contraL: is not extended they will not be able
tz, oversee the entire Droiect anti; its full compietion.
Type of Change /Modification
Pianned i _iecIlve _. IDnforeseen. conditionsiclrCurnslance e ^I Z. Quantity or Dnce adiustmen;
�Jr'e tiOr? gf e- or',s't Value added SCheduie adl'usiment
J,E
Packet Page -1139-
Revised: T27-1
Aoproved bv�
N2me -,nd, Titie
reviewed by:
Procurement St
'areaisi's N2M=-:
Packet Page -1140-
5/8/2012 Item 16.E.4.
Date:
5/8/2012 Item 16.E.4.
C�& COUK0 Purchasing Department
Admnstdm Service Divislan Change Modification Fors
Purchsasing
''ontrac Change Request ,1 Work Order Modification
i Contract #: 09 -5262 ; Change #: 2 POfWork Order #: 4500133676 Project Name: IMM USDA Build -Out
Project #: 46C)40 i Project Manager: Department; Airport i Contractor /Firm Name: G. G;adv Minor
Thomas Veroo Authority',
i0noinal Contract /Work ;.order amount 47,710.00: N/,A Original BCC Approval Date, .Agenda Item #
ICurrent BCC Approved Amount -4r- Last BCC Approval Date; Agenda Item
iCurrant Contract /Work Order Amount 47,.7 ID. i0.0 (1-c7, 3 SAP Contract Expiration Date (Master;
I Doliar Amount of this Chance 50:00 0.00'1/6 1! Total Change from Original Amount i
�Revised Contract/Work Order Total $47,710.00 ; 0.00 t ; Chang e from Current BCC
Approved Amount
jC.umuiative Chances so. Do {x.00 %i Chance from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Onoina completion date: 4131'2 Last approveo completion date: Revise d -o moietion Gaic t inClSJdeS this
4/13/1.2 change): August " ":. 2012
Numbe- of Gays adder 120 Expiain why additional days are needed (;detailed /specific;: Proiect nas teen deiaved in
the USDA approval process. USDA approval to bid the proieC toox ionger than anticipated.
_+
Add new iaSl (Si C range Lask {,Sj
L Delete task1s} 3 Mier i,spec►ry :
Extend Schedule
1. Provide a detailed and specific explanation of the requested changes) to the task(s): Ext °nd tne Schedule Dy
120 days from April 13, 2012 to August 11, 2012.
2. Provide detailed rationale for the requested change: The project has been delayed in the the USDr, approval
3. Provide explanation why change was not anticipated in original scope of work: The amount of time required for
the USDA to approve the bid package took longer than anticipated.
4. Describe the impact if this change is not processed: Tne .Alrpor .Authority will not be abie to compiete the project
Type of Change r Modification
Planned ' ciective -1 Unforeseen conditions circumstance i 3 Quantity or once adiustment
4. Correction of error;S; _i Value added 6. Schedule adlusiment
I Change. Requested By
J Contractor /Consultant Owner Usina DeRariment _
U Design Professional U Regulatory Agency (specify ): ; Other (soeGifyi:
Purr asina P; ofessio,,ai Participated in Negotiation of Change Modification J Yes No
t
Approved by .� t^. �'� Date: ,
Name and Title: "comas Veroo, Airport M2nager
Reviewed by:
Procurement Strategists Name: i
I
Revised: 3.'25/':
Packet Page -1141-