Agenda 05/08/2012 Item #16D105/8/2012 Item 16.D.10.
EXECUTIVE SUMMARY
Recommendation to approve a substantial amendment to the Collier County 2011 -2012
Department of Housing and Urban Development (HUD) Action Plan (AP) to allow an application
submission to HUD for Emergency Solutions Grant (ESG) funding; and to authorize the Chairman
to sign the necessary certifications and documents for submission to HUD no later than May 15,
2012.
OBJECTIVE: Provide rental vouchers to assist in re- housing homeless citizens until they can become financially
stable.
CONSIDERATIONS: Collier County is preparing a substantial amendment to its FY 2011 -2012 Action Plan for
the Emergency Solutions Grant (ESG) Program to submit to the U.S. Department of Housing and Urban
Development (HUD) in order to receive the second allocation of funding. Specifically, there were two funding
allocations for the Emergency Shelter /Solutions Grant program. Collier County's first allocation of $94,611 was
subject to the Emergency Shelter Grant Program regulations, and was awarded to the Shelter for Abused Women
and Children. The County's second allocation of $53,219 must be used exclusively for homelessness prevention
assistance, rapid re- housing assistance, Homeless Management Information Systems (HMIS) and Administration.
An approved substantial amendment will allow ESG allocations in the future Consolidated Planning process. The
funds are to be expended within 24 months of the date the agreement is signed by HUD.
All requirements for application for the grant; including a 30 day public notice of the proposed substantial
amendment, coordination with the Collier County Continuum of Care (CoC) and determination of proposed eligible
activities will be included in the application, as well as a description of the proposed activity for case management
and housing vouchers to be administered by CCHA.
Due to the specific timeline constraints required by HUD, a draft application, certifications, proof of public notice,
and documentation of CoC participation are included as support documentation for this agenda item.
The additional funding associated with this grant will be used by the Collier County Housing Authority for housing
vouchers and case management services to assist in re- housing homeless citizens.
FISCAL IMPACT: By approving this proposed amendment and making application, Collier County will be
awarded $53,219 in HUD funds through the Emergency Solutions Grant. This grant requires a one to one match
(either in cash or in -kind services), which the selected sub - recipient agency will be required to provide. The
Department of Housing, Human and Veteran Services will receive funds equal to 7.5% of the grant amount
($3,991.43) to administer this grant. When the funding letter is received, both the funding letter and a budget
amendment will be brought back to the Board, a budget amendment will accompany it and those funds will reside in
Housing Grants Fund 705.
GROWTH MANAGEMENT IMPACT: The activities associated with this amendment are consistent with
Housing Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for Board action. - JBW
RECOMMENDATION: To approve the substantial amendment allowing for application to HUD for the
Emergency Solutions Grant; authorize the Chairman to sign the necessary certifications and documents
Prepared by: Margo Castorena, Grant Operations Manager, Housing, Human & Veterans Services
Packet Page -1035-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.10.
5/8/2012 Item 16.D.10.
Item Summary: Recommendation to approve a substantial amendment to the Collier
County 2011 -2012 Department of Housing and Urban Development (HUD) Action Plan (AP) in
the amount of $53,219 to allow an application submission to HUD for Emergency Solutions
Grant (ESG) funding; and to authorize the Chairman to sign the necessary certifications and
documents for submission to HUD no later May 15, 2012.
Meeting Date: 5/8/2012
Prepared By
Name: KlopfWendy
Title: Operations Coordinator,Housing, Human & Veteran Se
4/20/2012 8:44:08 AM
Submitted by
Title: Manager - Federal/State Grants, HHVS
Name: CastorenaMargo
4/20/2012 8:44:09 AM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 4/23/2012 8:17:43 AM
Name: CastorenaMargo
Title: Manager - Federal/State Grants, HHVS
Date: 4/23/2012 8:45:29 AM
Name: FrancoAshlee
Date: 4/24/2012 10:38:27 AM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 4/24/2012 11:55:00 AM
Packet Page -1036-
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 4/24/2012 12:19:14 PM
5/8/2012 Item 16.D.1O.
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 4/24/2012 1:09:52 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/30/2012 1:42:44 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2012 2:15:56 PM
Name: StanleyTherese
Title: Management /Budget Analyst, Senior,Office of Management & Budget
Date: 4/30/2012 3:24:28 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 4/30/2012 5:16:06 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/1/2012 9:45:14 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 5/1/2012 11:57:27 AM
Packet Page -1037-
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the
Second FY2011 Allocation of the Emergency Solutions Grant (ESG)
Grantees eligible to receive funds under the Emergency Solutions Grant (ESG) are
required to complete a substantial amendment to their Consolidated Plan 2011 Action Plan.
This form sets forth the required format for this substantial amendment. A completed form
is due to HUD within 60 days of the publication of the HUD ESG notice.
To aid grantees in meeting this submission deadline, the ESG Notice requires a 30 -day
public comment period. ESG grantees are required to follow their Consolidated Plan's
citizen participation process, including consultation with the Continuum of Care (CoC) in
the appropriate jurisdiction(s). Grantees are also required to coordinate ESG activities with
the CoC's strategies for homeless prevention and ending homelessness. To maximize
transparency, HUD strongly recommends that each grantee post its substantial amendment
materials on the grantee's official website as the materials are developed.
A complete submission contains the following three documents:
1) A signed and dated SF -424,
2) A completed form HUD -40119 (this form), and
3) Signed and dated General Consolidated Plan and ESG certifications.
For additional information regarding the ESG program, visit the HUD Homelessness
Resource Exchange (www.hudhre. info ). This site is regularly updated to include ESG
resources developed by HUD and its technical assistance providers.
The information collection requirements contained in this application have been submitted to the Office of
Management and Budget (OMB) for review under the Paperwork Reduction Act of 1995 (44 U.S.C. 3501-
3520). This agency may not collect this information, and you are not required to complete this form, unless
it displays a currently valid OMB control number.
Information is submitted in accordance with the regulatory authority contained in each program rule. The
information will be used to rate applications, determine eligibility, and establish grant amounts.
Public reporting burden for this collection of information is estimated to be 16 hours, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. This information is required to obtain benefits. To
the extent that any information collected is of a confidential nature, there will be compliance with Privacy
Act requirements. However, the substantial amendment to the Consolidated Plan 2011 Action Plan does not
request the submission of such information.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil
penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
HUD -40119
Packet Page -1038-
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
General Information
Grantee Name Collier County
Name of Entity or Department Housing, Human and Veteran Services
Administering Funds
ESG Contact Person Kimberley Grant
(person to answer questions about
this amendment and ESG)
Title Interim Dire g, Human and Veteran
Services
R
i� Mt.
Address Line 1 3339 T 1 Trail East
Address Line 2 Buil Suite 211
City, State, Zip Code Naples,
Telephone - 252 -423
F42— -42AX1,,,^,
�
Fax 331
Email Address lov.net
Authorized Offici
Fre
(if different from C t Perso
Title
County Board of County
Addr "ne 1 1 33"ft*a'ffii Trail East
Addres e 2
M Building
City, State, , Code Fl 34112
lftv
OR
Telephone 239-252-8097
Fax 239- 252 -3602
Email Address Ada FredCo�acollier� v.net
Web Address where this Form is I wvvAT.colliergov.ne
Posted
Amount Grantee is Eligible to Receive* $53,219
Amount Grantee is Requesting $53,219
*Amount.-, qrf- .9vq11nh1t-. At httn-//1vx"x, li,irl
2 HUD-40119
Packet Page -1039-
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
A. Requirements for Preparation
Consultation with the Continuum of Care
1. Briefly describe how the ESG funds will be allocated to eligible activities,
development of performance standards and funding, policies and procedures
for the operation and administration of the HMIS.
Response:
The FL606 (Collier County) Continuum of
2012 to create a community plan to organi
services to meet the needs of homeless Cod
stable housing environment. At the me N
the changes to the Emergency Sol C
addition of the homelessness pry ion
assistance component. Based on D's
developed to evaluate ap lications fo a
amount of $53,219. The as in agre
the highest priority for the '� ental fun4
C 1 wC) held a meeting on April 5,
'
cam- deliver housing and supportive
,
rC� residents as they move to a
ere wa eral discussion regarding
grant (ESG is reflected with the
component a rapid re- housing
new .guidance, omt system was
s ental ES funding in the
at rapid re -hou g should have
A point system was approved "the C% rank ZSK applicants' Letter of Intent,
however onl of Inte as r rom ` `b Collier County Housing
Authority t" vide' 1,ng you��cas �` "; agement to assist in the rapid
re- housing o homey" Based ` " lie grading criteria, the application received
a score of 26 y
marts P 0��e see Attent #1. All supplemental funds (minus
ad furi . -, for hosing vouchers and the case management
Pies and pro es f� e administration of the ESG voucher program are
bas n the curre omeiness Prevention and Rapid Re- Housing (HPRP)
housin S ucher pro g Currently, a CoC committee is drafting the ESG Rapid
t"
Re- Hous Voucher gram administrative policy handbook that will outline
program se' n c a, forms, as well as policies and procedures for the new
program.
Citizen Participation
3
2. Briefly describe how the grantee followed its citizen participation plan
regarding this proposed substantial amendment (limit 250 words).
Response: The ESG Substantial Amendment was published in the Naples Daily
News (NDN), a local newspaper of general circulation within Collier County on
April 5, 2012. The advertisement was also posted on the Collier County
Department of Housing, Human and Veteran Services' (HHVS) website. This
Packet Page -1040-
HUD -40119
:,
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
notification was made to notify citizens of the proposed change to the Action Plan
and ensure the widest dissemination of the substantial amendment (Attachment #2).
The public comment period was from April 5 to May 5, 2012. A public hearing
was held on May 8, 2012 by the local government entity, the Collier County Board
of County Commissioners (Item 16D 10 -4876) to solicit public comments. This
public meeting was advertised on the Collier County official website and placed in
the main administration building where public notices are posted. In addition, local
non - profit agencies were notified by email.
2a. Provide the appropriate response regarding this substantial amendment by
checking one of the following options:
0 Grantee did not receivepublic - .commen
❑ Grantee received and accepted all p
❑ Grantee received public
comments.
2b. Provide a summary of the public co'
amendment. Include a summer of any c
reasons for non - acceptance
Response: No responses received.
tial
1.
did not ' . t one or more of the
ding this ' stantial
views not ac(4 fed and the
2. D „ ' ,be how sub tntee cults with the Continuum of Care on how to
alloc '`ESG funds .eligihl - 'etivitiec_
Response: s addrtio o the coordination cited in Section A(1) above, HHVS is
the Lead Ag f "e Collier County Continuum of Care (CoC) and actively
participates in, pports the priorities established by the CoC. HHVS is tied,
not only by its active participation in the CoC with its partner social service
agencies, but also electronically via the Homeless Management Information
System (HMIS). The Collier County Sheriff's Office (CCSO) assists HHVS in this
collaboration by assigning a deputy to work with the homeless population to
improve their access to care and educating them on existing resources. In addition
Collier County's two homeless shelters: St Matthew's House and The Shelter for
Abused Women and Children are both active members of the CoC and work
closely with HHVS to ensure the widest dissemination of information regarding
available resources.
Packet Page -1041-
HUD -40119
5
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
3.
The HPRP program, as well as the recent expansion of the HMIS system in Collier
County has also served to strengthen the communication between the shelters and
the non - profit providers to ensure a full complement of supportive services are
available to those in need.
Lastly, HHVS has established policy and procedures in place for the
implementation of sub - recipients agreements. These policies and procedures
mirror HUD requirements and are used to ensure ESG requirements and
performance measures are met.
A Grant Coordinator is assigned to each sub -re ' dent. The Grant Coordinator
works with the sub - recipients to assist in the rstanding of their agreement
terms. The Grant Coordinator works with on- Profit to develop a concise
description of the ESG activity. The s Vin° s the number and types of
persons to be served, the correspo standar = -, ' ective category (decent
housing, suitable living enviro or econom ' ; , pportunity) and the
corresponding outcome catego availability /accessi x a. affordability or
sustainability) performance measure tch and jeimburse t requirements, as
well as any administrative and reporting -sire.
The Grant Coordinator, al the Grant rations Manager, maintains active
E
communication with the s via de , onitoring, phone monitoring,
monthly reports and site visits. V unctt Va ith th e Clerk of Courts and
the Purchasin ent, prove tec stIto sub - recipients to ensure
their pay res co ";with the thew ment as well as all applicable
federal, sta d loc. ` equirem . Eligibility requirements are monitored
throughout the �� f t eement eans of on -site monitoring or participant
fil,
escribe theee s for ensng the effective and match requirements
G grant m ing E s on eligible activities, as outlined in the ESG
No
Response he prop d sub - recipient (The Collier County Housing Authority
(CCHA)) tqu Ito outline how the organization will meet the ESG
requirement fo -to -one match in order to receive funding from HHVS.
CCHA has proposed a grant salary match that is in keeping with the ESG
requirements as outlined in the NOFA, i.e. match required by the sub - recipient can
be federal, state, local and local resources (cash or non - cash).
4. Proposed Activities and Overall Budget
Response: The second FY2011 Allocation of ESG grant will be made by means of
a grant agreement executed by HUD and the grantee (Collier County). The two-
Packet Page -1042-
HUD -40119
0
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
year (24 months) deadline to expend funds is effective upon HUD's execution of
the grant agreement. Grantees should ensure sufficient planning is in place to
begin to expend funds shortly after grant agreement.
HUD requires the grantee to complete the following table so that participants in the
citizen participation process may see the grantee's preliminary estimated amounts
for various ESG activities. Enter the estimated budget amounts for each activity in
the appropriate column and row. The grantee will be required to report actual
amounts in subsequent reporting.
Activity Type
1 Rapid Re-H, .HUD s ly en "' s the %=us of funding as much as
possible o y r sing m "d i e s living on the streets or in
emergency rs. Ef ve rape busing pro ams help people transition out
of the homeles istan stem as 'ckly as possible, decreasing the number of
per Bless uni UD Docket No. FR- 5594- N -01).
,d
abilizatio �� Ma ent is 9%.Okla borative process of assessment, planning,
" tation and a racy ptions and services to meet an individual's holistic
nee rough co icati nd available resources to promote quality cost
3Administr Acti s as the term is defined in §583.135(b) of this part, except
that the ex u'' - des to the costs of carrying out eligible activities under
§576.21(a).
The Shelter for Abused Women and Children (SAWCC) and St. Matthews House
(SMH) [both homeless shelters in Collier County] work to provide safe, secure
environments while taking individuals and families off the streets. These
organizations work with individuals and families to stabilize them and then refer
them to the Collier County Housing Authority (CCHA) for permanent housing.
The CCHA will income qualify applicants and educate them to maintain housing
after the vouchers end. The CCHA will provide assistance for five vouchers.
Packet Page -1043-
HUD -40119
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
C. Collaboration
7
1. Briefly describe how the grantee plans to collaborate with the local agencies
that can serve similar target populations, which received funds under the
American Recovery and Reinvestment Act of 2009 from other Federal
agencies, including the U.S. Departments of Education, Health and Human
Services, Homeland Security, and Labor (limit 250 words).
Response: HHVS, as the Lead Agency for the Continuum of Care, already
collaborates with a number of local agencies, who receive funding from a variety of
federal sources. These agencies have implemente ograms and services to assist
the homeless and those at risk of becoming ho. HHVS works closely with
the Collier County Hunger and Homeless on (HHC), which coordinates
involvement of local agencies, as well a th the Collier County Public
Schools liaison for homeless children a Havel, (other Collier County non-
profit organization receiving fund' m the US artment of Health and
Human Services currently oversee @ rogram called "C for Families" which
has previously been supported by th' VS office. The Da Lawrence Mental
Health Center also receives state and f~ ` al`and offers ortive housing
for clientele with mental ss who are of being home ens. In addition,
HHVS works with the ounty Ho Authority, the public housing
authority that receives U
u- n 1 ith ten . sed rental assistance.
2. Briefly d
the grantee
on the sftqM
-ople transt
sing the num
ance and housing
that is consistent with
Plan (lim;"250 words
w for fUWing will be used for rapid re- housing —
1
p e hous_ r * tMce targets those individuals and families
or iWT s ergency tern. Effective rapid re- housing programs
n out a *he homeless assistance system as quickly as possible,
f per Wpwho are homeless within the community.
Collier qty's FY �,,, -2016 Consolidated Plan states the county will utilize a
Continuum" re "' l in which homeless individuals move from homelessness
s
to permanent g via a spectrum of services which encompass
outreach /intake /as e§sment to emergency sheltering then progress to transitional
housing and finally to supportive and/or permanent housing. This Continuum of
Care model utilizes an array of supportive services aimed at locating suitable
housing, assists with rent and utility deposits, and finally, continues rental
payments and utility assistance for a reasonable period until the individual is
stabilized in permanent housing and is able to assume financial responsibility for
their own housing. The eligible activities of the ESG will fit seamlessly in Collier
County's Continuum of Care model to transition homeless individuals and families
to permanent housing.
Packet Page -1044-
HUD -40119
5/8/2012 Item 16.D.10.
Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Second
Allocation of Emergency Solutions Grant (ESG)
D. Authorized Signature
By signing this application, I certify (1) to the statements contained in the list of
certifications and (2) that the statements herein are true, complete, and accurate to the best
of my knowledge. I also provide the required assurances and agree to comply with any
resulting terms if I accept an award. I am aware that ea e, fictitious, or fraudulent
statements or claims may subject me to criminal, civi ministrative penalties. (U.S.
Code, Title 218, Section 1001)
Signature /Authorized Official
Title
Packet Page -1045-
HUD -40119
5/8/2012 Item 16.D.10.
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
--------------------------------------------
------+------------------------
CC HOUSING,HUMAN &VETERAN SERV
WENDY KLOPF
3339 TAMIAMI E #211
NAPLES FL 34112 -5361
REFERENCE: 055465
59684471 COLLIER COUNTY, FLOR
State of Florida
Counties of Collier and Lee
Before the undersigned authority, personall)
appeared Barbara Boyer, says that she serves
the Sales Coordinator, of the Naples Daily Nev
daily newspaper published at Naples, in Collie
County, Florida: distributed in Collier
and Lee counties of
Florida; that the attached copy of advertisin<
published in said newspaper on dates listed.
Affiant further says that the said Naples D�
News is a newspaper published at Naples, in si
Collier County, Florida, and that the said
newspaper has heretofore been continuously
day and has been entered as second class mail ?
matter at the post office in Naples, in said ,
Collier County, Florida, for a period of 1 YE:
next preceding the first publication of the
attached copy of advertisement; and aff iant
further says that he has neither paid nor
promised any person, firm or corporation any
discount, rebate, commission or refund for th .
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 04/05
AD SPACE: 56 LINE
FILED ON: 04/05/12 s - -�-
----------------------------------------------
----+------------------------
Signature ffianV
[0111114.
COLDER COUNTY, FLORIDA
NOTICE OF SUBSTANTIAL, AMENDMENT TO THE COLDER COUNTY
FY 2011 -21)12 ACZIONIPI:ANTTYINCLUDE PARTICIPATION IN THE
DEPARTMENT OF HOUSING AND URBAN DEVELORMENT (HUD)
EMERGENCY SOLUTIONSGRANT.(ESGY
The U.S. Department of "Ing and Urban De4. rvt (HUD) announced ,on ,
lanuery .23, 2012, -the ' availability of the new Emergency Solutions Grant for
part ng Entitlements. The Collier County Housing, Human. &Veteran Services
eD ps mertmert is proppoOsSmg a substantial amemdment to the Collier County FY2011-
2012 HUD Action PWrr m order, to allow Collier County's participation in the Emer-
Solutions Grant. This substantial amendment Must: be approved and signed
the Collier County Board .of County Commissioners and rcceryed by HUD no later
May 15, 2012.
The following activities are allowable under the Emergency Solutions Grant: r
s. program Administration
2. Data Collection 3lomelew Management Information System (HMIS)
3. Homeless Prevention activities
4. Rapid Re4x> using amour --
=rum= will work with local non -profit apanc� -ao enwr aide
disemrum and the most efficient use of federal fuMk to people 'a cried
by the current economic crisis. Exact fdnding award a nts mou will be detemmned
bY,HUD at a lam- -date. . .
Citizen comment period for this substantial amendment will run from Apnl 5-
May 5, 2012, and iwi 1 be presented at the public meeting of the Board of County
Commissioners on May B, 2012, to be held in Bldg F, 3rd Floor, on the Collier
County campus located at 32%Tamiami Trail E, Naples, FL 34112.
Questions reyandictgg the Proposed substantial - amendment, or tfie Emergency
Solution Gr: shounld be directed to Margo Castorena, Grant Operations Manager.
Sworn to and Subscribed before me is 1"-ql day of 20ja
Personally known by me 'L( MMALG.JONES
i.; tr: MY COMMISSION I DO 881614
E EXPIRES: Julie 27, 2013
Bonded TAra NM Publla UndefV111 e
Packet Page -1046-
APPLICATION FOR
OMB Approved No. 3076 -0006
5/8/2012 Item 16.D.10.
version i /U:3
FtL7tKAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION:
3. DATE RECEIVED BY STATE
State Application Identifier
Application
Pre - application
Construction
Construction
4. DATE RECEIVED BY FEDERAL AGENCY
I Federal Identifier
Non - Construction
KNQn-construction
5. APPLICANT INFORMATION
Legal Name:
1 O anizational Unit:
Collier County Board of County Commissioners
Department:
Collier County Housing, Human and Veteran Services
Organizational DUNS:
Division:
Collier County Housing, Human and Veteran Services
Address:
Name and telephone number of person to be contacted on matters
involving this application (give area code)
Street:
3301 E. Tamiami Trail, Administration Building
Prefix: First Name:
Ms. Kimberley
City:
Naples
I Middle Name
County:
Collier
Last Name
Grant
State:
Florida
Zip Code
Suffix:
Country:
Email:
KimberieyGrant @colliergov.net
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
Phone Number (give area code) Fax Number (give area code)
RE_E 0❑EF5JKK
I (239) 252 -4230 (239) 252 -2331
8. TYPE OF APPLICATION:
7. TYPE OF APPLICANT: (See back of form for Application Types)
New 171 Continuation F1 Revision
County
If Revision, enter appropriate letter(s) in box(es)
See back of form for description of letters.) ❑ ❑
Other (specify)
Other (specify)
9. NAME OF FEDERAL AGENCY:
Housing and Urban Development
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
��_ ❑f��
L J
Second FY2011 Allocation for Emergency Solutions Project
TITLE (Name of Program):
Labor Management Cooperation Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
Collier County, Florida
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date:
Ending Date:
a. Applicant
b. Project
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
RDER 12372 PROCESS?
a. Federal
53,219
a. Yes. 0 THIS PREAPPLICATIONiAPPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON
DATE:
b. No. Vj PROGRAM IS NOT COVERED BY E. O. 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE
b. Applicant
c. State $
d. Local
e. Other $
FOR REVIEW
f. Program Income
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
ri Yes If "Yes" attach an explanation. 0 No
g. TOTAL $
3 219
53,219.-
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE
OCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix
First Name
Middle Name
W.
Last Name
Suffix
Coyle
b. Title
I Chair, Collier County Board of County Commissioners
c. Telephone Number (give area code)
239 252 -8097
Signature of Authorized Representative
. Date Signed *o
Previous Edition Usable
Authorized for Local ReDroduction
Packet Page -1047-
Standard Forth 424 (Rev.9- 2003) "
Prescribed by OMB Circular A -102
Il
5/8/2012 Item 16.D.1O.
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a
residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing
and Community Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug -free workplace by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug -free awareness program to inform employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug -free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
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5/8/2012 Item 16.D.10.
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti - Lobbying — To the best of the jurisdiction's knowledge and belief.
I . No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
It will require that the language of paragraph 1 and 2 of this anti- lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is
seeking funding, in accordance with applicable HUD regulations.
Consistency witb plan — The housing activities to be undertaken with CDBG, HOME, ESG, and
HOPWA funds are consistent with the strategic plan.
Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
Signature/Authorized Official
Title
Date APPIr v0d as to fcrrrt & legal Sufflt:feno
iilEST
DWIG14T E, BROCK; Clerk
By.
- Packet Page -1049-
slstant Countv Attornev
�� r-4 i Ff tZ- is, t t--\ '."E..
5/8/2012 Item 16.D.1O.
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long -term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds,
it certifies that it has developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the prevention or elimination
of slums or blight. The Action Plan may also include activities which the grantee certifies are
designed to meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community, and other financial resources are not available);
Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans
during program year(s) (a period specified by the grantee consisting of one,
two, or three specific consecutive program years), shall principally benefit persons of low and
moderate income in a manner that ensures that at least 70 percent of the amount is expended for
activities that benefit such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate income, including any
fee charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted
with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of
fee or assessment attributable to the capital costs of public improvements financed from other
revenue sources. In this case, an assessment or charge may be made against the property with
respect to the public improvements financed by a source other than CDBG funds. Also, in the
case of properties owned and occupied by moderate - income (not low - income) families, an
assessment or charge may be made against the property for public improvements financed by a
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the
assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
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5/8/2012 Item 16.D.1O.
jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and
2• A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such non - violent civil rights
demonstrations within its jurisdiction;
Compliance With Anti - discrimination laws -- The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601 - 3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of 24
CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws — It will comply with applicable laws.
Signature/Authorized Official
Title
Date
DWiGH T =.. B OCK, Clerk
r 'v
Packet Page -1051-
Approyea as to form & legal
Aw3istaant Count±. At=ornf�v
5/8/2012 Item 16.D.10.
OPTIONAL CERTIFICATION
CDBG
Submit the following certification only when one or more of the activities in the action plan are designed
to meet other community development needs having a particular urgency as specified in 24 CFR
570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified
CDBG - assisted activities which are designed to meet other community development needs
having a particular urgency because existing conditions pose a serious and immediate threat to
the health or welfare of the community and other financial resources are not available to meet
such needs.
Signature /Authorized Official Date
Title
A—ki ?':
DWIGHT E. BROOK,
�.
Appmed a& to form & lgeti Sttfflojelto
Packet Page -1052-
,r,s,l nt County fgtorne%i
5/8/2012 Item 16.D.10.
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance — If the participating jurisdiction intends to provide tenant -based
rental assistance:
The use of HOME funds for tenant -based rental assistance is an essential element of the
participating jurisdiction's consolidated plan for expanding the supply, affordability, and
availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as
described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for
prohibited activities, as described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the
project in accordance with the guidelines that it adopts for this purpose and will not invest any more
HOME funds in combination with other Federal assistance than is necessary to provide affordable
housing;
Signature /Authorized Official
Title
,,.
Date
Packet Page - 1053
i ria to form
5/8/2012 Item 16.D.10.
ESG Certifications
The Emergency Solutions Grants Program Recipient certifies that:
Major rehabilitation/conversion — If an emergency shelter's rehabilitation costs exceed 75
percent of the value of the building before rehabilitation, the jurisdiction will maintain the
building as a shelter for homeless individuals and families for a minimum of 10 years after the
date the building is first occupied by a homeless individual or family after the completed
rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of
the value of the building after conversion, the jurisdiction will maintain the building as a shelter
for homeless individuals and families for a minimum of 10 years after the date the building is
first occupied by a homeless individual or family after the completed conversion. In all other
cases where ESG funds are used for renovation, the jurisdiction will maintain the building as a
shelter for homeless individuals and families for a minimum of 3 years after the date the building
is first occupied by a homeless individual or family after the completed renovation.
Essential Services and Operating Costs — In the case of assistance involving shelter operations
or essential services related to street outreach or emergency shelter, the jurisdiction will provide
services or shelter to homeless individuals and families for the period during which the ESG
assistance is provided, without regard to a particular site or structure, so long the jurisdiction
serves the same type of persons (e.g., families with children, unaccompanied youth, disabled
individuals, or victims of domestic violence) or persons in the same geographic area.
Renovation — Any renovation carried out with ESG assistance shall be sufficient to ensure that
the building involved is safe and sanitary.
Supportive Services — The jurisdiction will assist homeless individuals in obtaining permanent
housing, appropriate supportive services ( including medical and mental health treatment, victim
services, counseling, supervision, and other services essential for achieving independent living),
and other Federal State, local, and private assistance available for such individuals.
Matching Funds — The jurisdiction will obtain matching amounts required under 24 CFR
576.201.
Confidentiality — The jurisdiction has established and is implementing procedures to ensure the
confidentiality of records pertaining to any individual provided family violence prevention or
treatment services under any project assisted under the ESG program, including protection
against the release of the address or location of any family violence shelter project, except with
the written authorization of the person responsible for the operation of that shelter.
Homeless Persons Involvement — To the maximum extent practicable, the jurisdiction will
involve, through employment, volunteer services, or otherwise, homeless individuals and
families in constructing, renovating, maintaining, and operating facilities assisted under the ESG
program, in providing services assisted under the ESG program, and in providing services for
occupants of facilities assisted under the program.
Consolidated Plan — All activities the jurisdiction undertakes with assistance under ESG are
consistent with the jurisdiction's consolidated plan.
Discharge Policy — The jurisdiction will establish and implement, to the maximum extent
practicable and where appropriate policies and protocols for the discharge of persons from
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5/8/2012 Item 16. D. 10.
publicly funded institutions or systems of care (such as health care facilities, mental health
facilities, foster care or other youth facilities, or correction programs and institutions) in order to
prevent this discharge from immediately resulting in homelessness for these persons.
Signature/Authorized Official
Title
D V11 I i4 E - K
Packet Page -1055-
Date
r0r�M &
A>
x—,
HOPWA Certifications
The HOPWA grantee certifies that:
5/8/2012 Item 16.D.10.
Activities — Activities funded under the program will meet urgent needs that are not being met by
available public and private sources.
Building — Any building or structure assisted under that program shall be operated for the purpose
specified in the plan:
1. For at least 10 years in the case of assistance involving new construction, substantial
rehabilitation, or acquisition of a facility,
2. For at least 3 years in the case of assistance involving non - substantial rehabilitation or repair of a
building or structure.
Signature /Authorized Official Date
Title
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5/8/2012 Item 16.D.10.
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS:
A. Lobbying, Certification
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000. for each such failure.
B. Drug -Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the
grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is
placed when the agency awards the grant. If it is later determined that the
grantee knowingly rendered a false certification, or otherwise violates the
requirements of the Drug -Free Workplace Act, HUD, in addition to any other
remedies available to the Federal Government, may take action authorized under
the Drug -Free Workplace Act.
Workplaces under grants, for grantees other than individuals, need not
be identified on the certification. If known, they may be identified in the
grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee
must keep the identity of the workplace(s) on file in its office and make
the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug -free
workplace requirements.
Workplace identifications must include the actual address of buildings
(or parts of buildings) or other sites where work under the grant takes
place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert
halls or radio stations).
If the workplace identified to the agency changes during the performance
of the grant, the grantee shall inform the agency of the change(s), if it
previously identified the workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
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5/8/2012 Item 16.D.10.
Place of Performance (Street address, city, county, state, zip code)
Check _ if there are workplaces on file that are not identified here.
This information with regard to the drug -free workplace is required by 24 CFR part 21.
Definitions of terns in the Nonprocurement Suspension and Debarment
common rile and Drug -Free Workplace common rule apply to this
certification. Grantees' attention is called, in particular, to the following
definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendere) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal or
State criminal drug statutes;
"Criminal drug statute" means a Federal or non - Federal criminal statute
involving the manufacture, distribution, dispensing, use, or possession of
any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (i) All "direct charge"
employees; (ii) all "indirect charge employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the grantee's
payroll; or employees of subrecipients or subcontractors in covered
workplaces).
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