Agenda 05/08/2012 Item #16D 75/8/2012 Item 16.D.7.
EXECUTIVE SUMMARY
Recommendation to approve changes in the project scope of an existing subrecipient agreement
with Big Cypress Housing Corporation in order to utilize and expend all of the American Recovery
and Reinvestment Act (ARRA) funding for Energy Efficiency Improvements at Main Street Village
and Eden Gardens apartments in Immokalee, Florida.
OBJECTIVE: Provide for changes in the project scope of an existing Community Development Block
Grant - Recovery Act (CDBG -R) agreement with Big Cypress Housing Corporation in order to expend full
funding.
CONSIDERATIONS: On May 10, 2011, (Item 16D6) the BCC approved a CDBG -R Agreement with
Big Cypress Housing Corporation to provide energy - efficiency improvements to Main Street Village and
Eden Gardens apartments in Immokalee.
Big Cypress is requesting approval of an amendment to their sub - recipient agreement to install A/C units
in 68 apartments and 1 office, rather than 69 apartments in Main Street Village, and to add the installation
of a ceiling fan in an office in Eden Gardens Apartment. Other changes include consolidating the budget
and revising the project milestone schedule. Certain tasks have been separated into multiple tasks to
better manage implementation. These changes will not affect the original total budget; however, they will
allow Big Cypress to expend all of their CDBG -R funding. This amendment will not adversely affect the
County's timeliness and is an allowable change.
FISCAL IMPACT: No general funds are associated with this CDBG -R amendment. HUD grant funds
are available within the ARRA Grants Fund (125), CDBG -R 2010 -2011 (33081.6) for this CDBG -R
Project.
GROWTH MANAGEMENT IMPACT: The CDBG -R project associated with the amendment to the
subrecipient agreement will help meet the goals, objectives and policies set forth in the Housing Element
of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for Board
action. - JBW
RECOMMENDATION: That the Board of County Commissioners approve an amendment to the 2010-
2011 Community Development Block Grant - Recovery Act (CDBG -R) Subrecipient Agreement with Big
Cypress Housing Corporation and authorize the Chairman's execution of same..
Prepared by: Rosa Munoz, Grants Coordinator
Housing, Human and Veteran Services Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7.
5/8/2012 Item 16.D.7.
Item Summary: Recommendation to approve changes in the project scope of an existing
subrecipient agreement with Big Cypress Housing Corporation in order to utilize and expend all
of the American Recovery and Reinvestment Act (ARRA) funding for Energy Efficiency
Improvements at Main Street Village and Eden Gardens apartments in Immokalee, Florida.
Meeting Date: 5/8/2012
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human & Veteran Services
4/16/2012 10:50:33 AM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MunozRosa
4/16/2012 10:50:35 AM
Approved By
Name: CastorenaMargo
Title: Manager - Federal/State Grants, HHVS
Date: 4/19/2012 10:11:53 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 4/19/2012 10:27:47 AM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 4/24/2012 4:51:11 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 4/24/2012 5:00:16 PM
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Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/26/2012 9:59:52 AM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 4/27/2012 8:21:59 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/27/2012 9:24:36 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 4/27/2012 12:28:01 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 4/27/2012 4:10:12 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2012 2:46:19 PM
Name: OchsLeo
Title: County Manager
Date: 4/30/2012 4:00:49 PM
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5/8/2012 Item 16.D.7.
0
5/8/2012 Item 16.D.7.
Amendment No. 1 to the Agreement
Between Collier County and
"Big Cypress Housing Corporation
Energy Efficiency Improvements"
CDBGR 09 -06
Catalog of Federal Domestic Assistance # 14.253
HUD Grant # B- 09 -UY -12 -0016
THIS AMENDMENT, dated , 2012 to the above - referenced
Agreement shall be by and between the parties to the original Agreement, Big Cypress Housing
Corporation" a private not - for - profit corporation existing under the laws of the State of Florida, having
its principal office at 19308 SW 380`h Street, Florida City, Florida 33034, and its Federal Tax
Identification number as 65- 1067124 & DUNS #064723252, ( "SUBRECIPIENT ") and Collier County,
Florida, (to be referred to as "COUNTY. ")
RE: Contract HUD Grant # B- 09 -UY -12 -0016 CDBG- R09 -06, IDIS#400, "Big Cypress Housing
Corporation Energy Efficient Improvements Project."
The following change to the above referenced Agreement has been mutually agreed to by the
Subrecipient and the County. The additions to the existing language in the Agreement are shown
herein by underlining; deletions from the Agreement are shown by
EXHIBIT "A"
SCOPE OF SERVICES
CDBG -R
BIG CYPRESS HOUSING CORPORATION
ENERGY EFFICIENCY IMPROVEMENTS
HUD Grant # B- 09 -UY -12 -0016
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
Big Cypress Housing Corporation (BCHC) proposes to use Community Development Block Grant -
Recovery Act (CDBG -R) reprogrammed funds for energy improvements at Main Street Village (MSV)
and Eden Gardens Apartments in Immokalee, FL. $467,788 in Federal American Recovery and
Reinvestment Act (ARRA) funds will be used for:
Main Street Village: materials and installation of a minimum of 331 Energy Star Ceiling Fans with
Light Kits in approximately 79 units, permits, materials and installation of 16 -SEER or higher A/C
Units in a minimum of 69 68 units and 1 office. Funding will also be used for part-time salary and
fringe benefits of the Construction Project Manager who will oversee- all of the energy efficiency
improvements. This funding will benefit approximately 79 households /approximately 315 persons in the
Main Street Village Apartments.
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5/8/2012 Item 16.D.7.
Amendment No. 1 CDBG -R 09 -06
Big Cypress Housing Corporation
Energy Efficient Improvements Project
Page 2 of 4
Eden Gardens: materials and installation of a minimum of 190 Energy Star Ceiling Fans with Light
Kits in approximately 51 units and 1 office, and installation of a 2-0-1 solar powered security street light.
Funding will also be used for salary and fringe benefits of the Construction Project Manager. This
funding will benefit approximately 51 households /approximately 175 persons in the Eden Gardens
Apartments. The detailed project scope will be contained in the schedule of values awarded the
project's construction contract. The project construction contract will include details sufficient to
document the number, amount, and costs associated with all activities.
The project activities will meet the U.S. Department of Housing and Urban Development's national
objective to benefit low and moderate income persons.
Collier County Housing, Human and Veteran Services is using CDBG -R funds in the amount of FOUR
HUNDRED SIXTY SEVEN THOUSAND, SEVEN HUNDRED EIGHTY -EIGHT DOLLARS
($467,788.00) for this CDBG -R project.
The Subrecipient will be responsible for submitting the following to HHVS:
a. If applicable any ARRA reports required.
b. If applicable, Implementation of `Buy American" initiative.
B. BUDGET: -Main Street Village and Eden Gardens Energy Improvements
Line Item Description
CDBG -R Funds
Reimbursement Revised Amounts
Salary & Benefits
PT- Construction Project Manager @ $38.50 Hr $ 23,620.00
X 552 Project Hours
Total
Permits, materials and installation of Energy Star $00
A/C units, Ceiling Fans and materials at MSV
and
Installation of solar – powered security street light $- 25,8A8.00
and ceiling fans at Eden Gardens
$467,788.00
$ 444,168.00
Clarifications to the quantity and types of work to be conducted under Exhibit A will be made upon
receipt of bids by the SUBCONTRACTOR and review by HHVS. All clarifications to the budget line
items will be processed by a Change by Letter, Exhibit A -1, and made an integral component of this
Agreement.
C.
PROJECT MILESTONE SCHEDULE
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date
Start
Date
End
Revised
Date End
Work Plan
04/2011
08,1201
10/31/2011
Hire PT Project Manager
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Amendment No. I CDBG -R 09 -06
Big Cypress Housing Corporation
Energy Efficient Improvements Project
Page 3 of 4
5/8/2012 Item 16.D.7.
04/2011
8QQ 11-
10/31/2011
Procure /Purchase Energy Star A/C Units and
Ceiling Pans a*-d associated materials
04/2011
09,12011
11/2011
Award A/C Contract(s)
04/2011 1
09,12011
12/2011
Apply for Permits
04/2011
12,12011 -
03/2012
Install and Complete Installation of A/C's
04/2011
06/2012
Procure/Purchase Energy Star Ceiling Fans et
al and solar powered street li ht
04/2011
08/2012
Install and Complete installation of 14VAG
systems & Ceiling Fans and solar powered
street Ii ht
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must he submitted to HHVS.
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
SIGNATURE PAGE TO FOLLOW
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
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5/8/2012 Item 16.D.7.
No. ! CMG-R 09-06
Pop 4Of<
M WITNESS WE = F, the SUBRECIPIENT and the COUNTY have signed Amendment No. 1 to the
Agreement as of the date first written above.
ATTEST:
DWIGHT £. BROM CLERK
Dated:
{SEAT,)
First Witness
*T-e-f-
p Srint witness name
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Un
FRED W. COYLE, CHAIRMAN
Big Cypress .Housing
Steve Kirk, president {Print Name}
Approved as to form and legal sufficiency:
Jennifer B. White
Assistant County Attorney
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