Agenda 05/08/2012 Item #16D 65/8/2012 Item 16.D.6.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a grant agreement accepting a
Continuum of Care (CoC) grant award in the amount of $104,645 from the U.S. Department of
Housing and Urban Development (HUD) for the support of the Homelessness Management
Information System (HMIS), and approve the associated budget amendment to recognize the
funding associated with this award.
OBJECTIVE: To fund the administration of the HMIS for Collier County.
CONSIDERATIONS: On October 25, 2011, The Board approved the submittal of the 2011
Continuum of Care Grant application for three renewal projects (Item 16.D.1). In December,
2011 HHVS received notice that Collier County had been funded for these projects. Only one of
the three projects, the Homeless Management Information System (HMIS) is administered by the
County /HHVS. The two (2) other projects included in the application will be awarded directly to
the sponsoring non - profit organizations.
FISCAL IMPACT: Approval of the agreement will allow Collier County to receive $104,645
in CoC funds to administer the Homeless Management Information System: $99,662 for HMIS,
and $4,983 for administration. HHVS is required to provide a 25% match for the HMIS portion
of the funding. The HMIS match of $24,916 will come from funding from the state of Florida
Department of Children and Families Challenge Grant and the HUD Community Development
Block Grant. No general funds are being utilized in this CoC grant project. A budget
amendments is required to recognize revenue in the amount of $104,645 into the Housing Grant
Fund (705), Project 33200.
GROWTH MANAGEMENT IMPACT: Implementation of CoC homelessness assistance
grants will help facilitate efforts to meet the goals, objectives and policies set forth in the
Housing Element of the County's Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for
Board action. -JBW
RECOMMENDATION: To approve and authorize the Chairman to sign a grant agreement
accepting the Continuum of Care grant award from the U.S. Department of Housing and Urban
Development (HUD) in the amount of $104,645 and approve the associated budget amendment
to recognize funding associated with this award.
Prepared by: Margo Castorena, Grant Operations Manager
Housing, Human and Veteran Services Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.6.
5/8/2012 Item 16.D.6.
Item Summary: Recommendation to approve and authorize the Chairman to sign a grant
agreement accepting a Continuum of Care (CoQ grant award in the amount of $104,645 from
the U.S. Department of Housing and Urban Development (HUD) for the support of the
Homelessness Management Information System (HMIS), and approve the associated budget
amendment to recognize the funding associated with this award.
Meeting Date: 5/8/2012
Prepared By
Name: CastorenaMargo
Title: Manager - Federal /State Grants, HHVS
4/3/2012 8:48:12 AM
Submitted by
Title: Manager - Federal/State Grants, HHVS
Name: CastorenaMargo
4/3/2012 8:48:14 AM
Approved By
Name: ParkerNicole
Title: Contracts Specialist,Purchasing & General Services
Date: 4/5/2012 9:28:36 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 4/5/2012 2:04:02 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 4/5/2012 11:16:30 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
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Date: 4/6/2012 1:20:06 PM
5/8/2012 Item 16.D.6.
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 4/9/2012 9:55:21 AM
Name: FrancoAshlee
Date: 4/10/2012 1:19:14 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 4/10/2012 1:50:42 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 4/19/2012 12:25:36 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/26/2012 9:37:06 AM
Name: FrancoAshlee
Date: 4/30/2012 1:34:36 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2012 2:17:06 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 4/30/2012 3:31:13 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 4/30/2012 3:54:10 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/1/2012 9:45:01 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 5/1/2012 11:25:11 AM
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5/8/2012 Item 16.D.6.
Q�aS�eNro,�o U.S. Department of Housing and Urban Development
Office of Community Planning and Development
j! 909 SE Fiat Avenue
oG9 R�2 Mfa rd, FL 33131
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Grant Number. FL0294B413061104
Project Name: 8,606 - REN - HNIIS Renewal MP 2011
Total Award Amount. $104,645
Component: RAW
Recipient: Collier County Board of County Commissioners
Contact Person and Title: Fred Coyle, BCC Chair
Telephone Number: (239) 252 -8097
Fax Number: (239) 252 -6668
E -mail Address: EmdC-mLle@cnifiergoy.net
EIN/Tax ID Number. 59- 6000558
DUNS Number. 076997790
Effective Date: May 1, 2012
Project Location(s): Collier County
2011 SUPPORTIVE HOUSING PROGRAM
RENEWAL GRANT AGREEMENT
This Grant Agreement is made by and between the United States Department of Housing
and Urban Development (HUD) and the Recipient, which is described in section 1 of
Attachment A, attached hereto and made a part hereof.
The assistance which is the subject of this Grant Agreement is authorized by the
McKinney -Vento Homeless Assistance Act 42 U.S.C. 11381 (hereafter "the Act "). The term
"grant" or "grant funds" means the assistance provided under this Agreement. This grant
agreement will be governed by the Act; the Supportive Housing rule codified at 24 CFR 583,
which is attached hereto and made a part hereof as Attachment B, and the Notice of Funding
Availability (NOFA), that was published in two parts. The fast part was the Policy Requirements
and General Section of the NOFA, and the second part was the Continuum of Care Homeless
Assistance Programs section of the NOFA, which are located at hM:/ /archives.hud zov /funding/
201 1/fundsavail.cfm. The term "Application" means the original and renewal application
submissions, including the certifications and assurances, the Technical Submission, and any
information or documentation required to meet any grant award conditions, on the basis of which
HUD approved a grant. The Application is incorporated herein as part of this Agreement,
however, in the event of a conflict between any part of the Application and any part of the Grant
Agreement, the latter shall control. The Secretary agrees, subject to the terms of the Grant
Agreement, to Provide the grant funds in the amount specified at section 2 of Attachment A for the
approved project described in the application. The Recipient agrees, subject to the terms of the
Grant Agreement, to use the grant funds for eligible activities during the term specified at section
3 of Attachment A.
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5/8/2012 Item 16.D.6.
The Recipient must provide a 25 percent cash match for supportive services.
The Recipient agrees to comply with an ruts of this Grant Agreement and to
accept responsibility for such compliance by any entities to which it makes grant funds available.
( S) when agrees to participate in a local Homeless N(anagement Inforrnabon System
unplemented.
The Recipient and project sponsor, if any, will not knowingly allow illegal activities m
any unit assisted with grant funds.
The Recipient agrees to draw grant funds at least quarterly.
For any project funded by this grant, which is also financed tlunugh the use of the Low
Income Housing Tax Credit, the following applies:
HUD recognizes that the Recipient or the project sponsor will or has financed this project
through the use of the Low - Income Housing Tax Credit The Recipient or project sponsor
shall be the general partner of a limited partnership formed for that purpose. if grant funds
were used for acquisition, rehabilitation or construction, then, throughout a period of twenty
years from the date of initial occupancy or the initial service provision, the Recipient or
project sponsor shall continue as general partner and shall ensure that the project is operated
in accordance with the requirements of this Grant Agreement, the applicable re
statutes. Further, the said limited regulations and
partnership shall own the
Project site throughout that twenty -year period If grant funds were not used for acquisition,
rehabilitation or new construction, then the period shall not be twenty years, but shall be
for the term of the grant agreement and any renewal thereof. Failure to
comply with the terms of this paragraph shall constitute a default under the Grant
Agreement
A default shall consist of any use of grant funds for a purpose other than as authorized by
this Grant Agreement, failure in the Recipients duty to provide the supportive housing for the
minimum term in accordance with the requirements of the Attachment A provisions, noncompliance
with the Act or Attu B provisions, any other material breach of the Grant Agreement, or
misrepresentations in the application submissions which, if known by HUD, would have resulted in
this grant not being provided. Upon due notice to the Recipient of the occurrence of any such
dewing actions vision of a reasonable opportunity to respond, MM may take one or more of the
(a) direct the Recipient to submit progress schedules for completing approved
activities; or
(b) issue a letter of warning advising the Recipient of the default, establishing a date by
which eve actions must be completed and putting the Recipient on notice that
more serious actions will be taken if the default is not corrected or is repeated, or
(c) direct the Recipient to establish and maintain a management plan that assigns
responsibilities for carrying out remedial actions; or
(d) direct the Recipient to suspend, discontinue or not incur costs for the affected
activity; or
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5/8/2012 Item 16.D.6.
(e) reduce or recapture the grant; or
(f) direct the Recipient to reimburse the program accounts for costs inappropriately
charged to the program; or
(g) continue the grant with a substitute Recipient of HUD's choosing; or
(h) other appropriate action including, but not limited to, any remedial action legally
available, such as affirmative litigation seeking declaratory judgment, specific
pmformance, damages, temporary or permanent injunctions and any other available
remedies.
No delay or omission by HUD in exercising any right or remedy available to it under this
Grant Agreement shall impair any such right or remedy or constitute a waiver or acquiescence in
any Recipient default.
The Grantee shall comply with requirements established by the Office of Management and
Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS),
the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and
Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal
Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010)(to be
codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding
Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 20 10)
(to be codified at 2 CFR part 170).
This Grant Agreement constitutes the entire agreement between the parties hereto, and
may be amended only in writing executed by HUD and the Recipient. More specifically, the
Recipient shall not change recipients, location, services, or population to be served nor shift more
than 10 percent of funds from one approved type of eligible activity to another without the prior
written approval of HUD. The effective date of this Grant Agreement shall be the date of
execution by HUD, except with prior written approval by HUD.
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SIGNATURES
This Grant Agreement is hereby executed as follows:
UNITED STATES OF AMERICA
Secretary of Housing and Urban Development
By:
Maria R Ortiz Hill
Print name of signatory
Director
Title
RECIPIENT
�►lier l.au_r�
Name of Organization --
LE
Authorized Signature and Date
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Print name of signatory
Title
ATTEST:
DWIGHT E. BROCK, Clerk
By:
5/8/2012 Item 16.D.6.
/Approvsd as to form & legal SufflolMCy
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5/8/2012 Item 16.D.6.
ATTACHMENT A
1 The Recipient is Collier County Board of County Commissioners.
2 HUD's total fund obligation for this project is $104,645, which shall be allocated as follows:
a. Leasing
$0
b. Supportive services $0
c. Operating costs $0
d. HMIS
$99,662
e. Administration $4,983
3. Although this agreement will become effective only upon the execution hereof by both parties,
upon execution, the term of this agreement shall run from the end of the Recipient's final operating
year under the original Grant Agreement or, if the original Grant Agreement was amended to
extend its term, the term of this agreement shall run from the end of the extension of the original
Grant Agreement term for a period of twelve (12) months. Eligible costs, as defined by the Act
and Attachment B, incurred between the end of Recipient's final operating year under the original
Grant Agreement, or extension thereof, and the execution of this Renewal Grant Agreement may
be paid with funds from the first operating year of this Renewal Grant.
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