Agenda 04/24/2012 Item #16F14/24/2012 Item 16.F.1.
EXECUTIVE SUMMARY
Recommendation to approve the Memorandum of Understanding between Collier County and
Immokalee Helping Our People in Emergencies, Inc (d/b /a I HOPE, Inc.) in support of Emergency
Management activities related to natural and manmade hazards emergency response.
OBJECTIVE: To obtain approval of a Memorandum of Understanding between Collier County and I
HOPE, Inc. in support of Emergency Management activities related to natural and mammade hazards
emergency response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County, through its Emergency
Management Department, provides coordination of emergency services within Collier County. Collier
County also coordinates the administration of relief activities of both public and private relief /disaster
organizations that agree to volunteer their services under direction or guidance of Collier County
authorities. Collier County may also utilize personnel and facilities of relief /disaster assistance of
organizations, Churches, Temples, Synagogues for the distribution of food, water, supplies, and/or other
items for temporary relief activities.
The purpose of the Memorandum of Understanding is to set forth, define, and establish mutual
agreements, understandings, guidelines, and obligations between Collier County and I HOPE, Inc. to
coordinate relief efforts at the time of a disaster.
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive Summary.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote. -JBW
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
executive summary.
RECOMMENDATION: That the Board of County Commissioners approves the MOU between Collier
County and I HOPE, Inc. which has volunteered to partner with Emergency Management during both
Presidentially declared and undeclared disasters.
Prepared By: Judy Scribner, Human Services Program Manager, Emergency Management Department
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4/24/2012 Item 165.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1.
Item Summary: Recommendation to approve the Memorandum of Understanding
between Collier County and Immokalee Helping Our People in Emergencies, Inc (d /b /a I HOPE,
Inc.) in support of Emergency Management activities related to natural and manmade hazards
emergency response.
Meeting Date: 4/24/2012
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
3/30/2012 10:28:09 AM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
3/30/2012 10:28:10 AM
Approved By
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/30/2012 4:33:17 PM
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 3/30/2012 5:20:48 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 4/10/2012 4:31:18 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/12/2012 8:46:32 AM
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4/24/2012 Item 165.1.
Name: SheffieldMichael
Title: Manager - Business Operations, CMO
Date: 4/12/2012 1:53:57 PM
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4/24/2012 Item 165.1.
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Immokalee Helping Our People in Emergencies, Inc. (d.b.a. I HOPE, Inc.)
I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and establish
mutual agreements, understandings, and obligations by and between the Collier County Board of County
Commissioners, through its Emergency Management Department, and I HOPE Inc.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency Management
Department, provides coordination of emergency services with Collier County, including
incorporated areas. This includes the selection and utilization of various resources And
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the Board of
I
County Commissioners, through its Emergency Management Department, also coordinates ithe
administration of relief activities of both public and private relief or disaster assistance
organizations which agree to volunteer their services under the direction or guidance of Copier
County authorities. In addition, Collier County may utilize personnel and facilities of relief or
disaster assistance organizations, churches, temples and synagogues in the distribution of foiod,
relief supplies, medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities whenever Codier
County authorities deem it necessary and the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to supplement
assistance and recovery to victims of both Presidentially declared or undeclared disasters and the
need to work in harmony with local governments and private relief agencies, I HOPE.
Inc. wishes to assist in rendering the most efficient service with a minimum of duplica on
to the citizens and guests of Collier County.
HE Coordination of Effort: Cooperation and coordination between Collier County Government, through? its
Emergency Management Department and I HOPE Inc. at a time of major disaster and during the
post - disaster recovery . period should be maintained at efficient levels and is part of the purpose of This
Agreement. I HOPE Inc. works on a voluntary basis as a member of the Collier Emergency
Response Volunteer (CERV) Working Group, and will make a continuing effort to acquaint its members of this
Agreement to assist Collier County government in carrying out mutual responsibilities for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify I HOPE, Inc. of the potential need to assist
in activities following a disaster, and
2. Participate in and develop training in disaster response for the members of I HOPE, Inlc.
and
3. Assist in the development plans for I HOPE, Inc. ; and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of I HOPE, Inc.
for disaster relief and recovery projects; and
6. Whenever members of I HOPE, Inc. are
rendering aid to Collier County Government under this Agreement,
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4/24/2012 Item 16.F.1.
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or equipment u4zed
pursuant to this Agreement and shall pay any expenses in the repair thereof; and
8. Collier County agrees to be responsible, to the extent provided under Florida Statues 76$.28,
for its negligent acts, however, this responsibility shall not serve as a waiver of Collier
County's Sovereign Immunity limits.
B. I HOPE. Inc. agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of the Collier Emergency Respons
Volunteer (CERV) Working Group; and - - -- -- - - _
4. Participate in exercises developed by the Emergency Management Department; and
5. Provide the Emergency Management Department with an update of facility and manpower
capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
i
1. No modifications or changes will be made to the facility /property by
the Collier County Representative without the express written
approval of the owner /operator.
2. Prior to occupancy, representatives of both parties will inspect the facility /property and ,will
note any discrepancies on the inspection form, and/or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the facility /property to
note any discrepancies on the release form. Normal wear and tear is considered to the
responsibility of the organization/owner /operator.
4. The facility /property will be returned to the organization/owner /operator in the same
condition as it was when occupied/acquired.
5. Other provisions as follow: none
V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the general and some
specific guidelines by which Collier County, through its Emergency Management Department,j' and
I HOPE, Inc. will cooperate to aid victims at the time of disaster. nI— witness Tiereo the
parties have executed this agreement on the date indicated. The provisions of the Agreement will be
effective from the date approved by the Board of County Commissioners for a period of three (3) yearn At
the end of the three year (3) period, this Agreement will automatically renew for an additional term of one
year unless terminated as provided in Paragraph VI of this Agreement. At the end of the one (1) year
renewal period, this Agreement will renew for an additional term of one (1) year unless terminated as
provided in Paragraph VI. of this Agreement. This Agreement may only be automatically renewed itwo
times. Both parties have the authority to amend provisions of this Memorandum of Understanding ti p
mutual consent and by written instrument executed by the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with notice df its
intent to terminate with 30 days written notice. The Agreement may be immediately and automatically
terminated by the County without providing such notice, should the County reasonably believe that the spirit
or intent of Chapter 252, Florida Statutes is not being effectuated by this Agreement.
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Attest:
DWIGHT E. BROCK, Clerk
ly:
Deputy Clerk
- �►
4/24/2012 Item 165.1.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
By:
Chairman
Organiz 'on name: I HOPE. luc.
By:
Title: Executive Director
Print Name: Richard L. Heers
Print Name oh, as J� 4). Sfii-ee�-
STATE OF FLORIDA
COUNTY OF COLLIER
The oregoing instrument was .acknowledged before me this 8 -day of F-e bruo r k I , 2Q!12,
b k'AarrJL. Heers as E pcu �4gc 1h recforof _� Snc-• a .
He he is [Vf personally known to me, or [ ] has produced driver's license no. as
i entification.
� I
sum
WjEMRMN0VVWw 19 , 2014
(SEAL) dedlMrNdaYIN
Approved as to form and legal sufficiency
Jennifer B. White
Assistant County Attorney
NOTARY PUBLIC
Name: S e✓Pr�ab►Son
(Type or Print)
My Commission Expires: Nov. C3 �L-ol`i
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