Agenda 04/24/2012 Item #16E34/24/2012 Item 16.E.3.
EXECUTIVE SUMMARY
Recommendation to award Bid # 12 -5870 Purchase and Delivery of Fertilizer to
multiple vendors (projected annual expenditures: $150,000).
OBJECTIVE: To provide for a contract source for the purchase and delivery of fertilizer for various
County Departmental use.
CONSIDERATIONS: The County advertised Invitation to Bid # 12 -5870 for the Purchase and
Delivery of Fertilizer on February 24, 2012. Notices were sent to 299 vendors; 32 firms requested
solicitation packages of which six (6) returned bids on March 9, 2012. The award methodology is
based on the vendors who provided the lowest and most responsive fertilizer per unit pricing; with
the intention of awarding a primary and secondary source for each fertilizer.
Staff implemented the Board's Local Vendor Preference policy with respect to line item #13
involving Forestry Resources. Per the attached bid tabulation, staff recommends contract awards
to the following vendors considering each offers unique products:
• Upstart Products, Titusville, FL
• Diamond R Fertilizer, Ft. Pierce, FL
• Florikan ESA, Sarasota, FL
• Green Technologies, Gainesville, FL
• John Deere Landscapes, Naples, FL
• Forestry Resources, Fort Myers, FL
Should additional fertilizers need to be added in the future, the department shall endeavor to obtain
three quotes from the vendors listed above and select the product from the vendor with the lowest
quote. This pricing will be reported, and submitted for approval on the Board's monthly change
order report.
The ordering instrument will be the County's standard purchase order or purchasing card.
FISCAL IMPACT: User department budget reflect operating expenses for the purchase of
fertilizer.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
RECOMMENDATION: That the Board of County Commissioner approve staff's recommended
firms on a primary/secondary basis to provide fertilizer pursuant to the issuance of a standard
County Purchase Order.
Prepared by: Brenda Brilhart, Procurement Strategist
Attachments: Bid Tab
Packet Page -1074-
4/24/2012 Item 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3.
Item Summary: Recommendation to award Bid # 12 -5870 Purchase and Delivery of
Fertilizer to multiple vendors (projected annual expenditures: $150,000).
Meeting Date: 4/24/2012
Prepared By
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
4/6/2012 4:29:23 PM
Submitted by
Title: Purchasing Agent,Purchasing & General Services
Name: BrilhartBrenda
4/6/2012 4:29:24 PM
Approved By
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
Date: 4/9/2012 8:40:21 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 4/9/2012 11:24:06 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/9/2012 12:15:33 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 4/9/2012 12:32:52 PM
Name: PriceLen
Packet Page -1075-
4/24/2012 Item 16.E.3.
Title: Administrator, Administrative Services
Date: 4/12/2012 2:31:42 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 4/16/2012 4:04:39 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/16/2012 4:14:07 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/17/2012 2:48:33 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 4/17/2012 3:27:35 PM
Packet Page -1076-
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