Loading...
Agenda 04/10/2012 Item #16E24/10/2012 Item 16.E.2. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of February 24, 2012 through March 21, 2012. FISCAL IMPACT: The total for 4 changes to contracts is a deduction of $10,765.41. The total for 10 changes to work orders is $80,151.30. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana Diaz DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1325- 4/10/2012 Item 16.E.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.E.2. Item Summary: Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. Meeting Date: 4/10/2012 Prepared By Name: DeLeonDiana Title: Contracts Technician, Purchasing 3/28/2012 4:47:04 PM Submitted by Title: Contracts Technician, Purchasing Name: DeLeonDiana 3/28/2012 4:47:05 PM Approved By Name: WardKelsey Title: Manager - Contracts Administration,Purchasing & Ge Date: 3/29/2012 9:01:51 AM Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 3/29/2012 11:10:34 AM Name: SmithKristen Title: Administrative SecretaryRisk Management Date: 3/29/2012 12:07:30 PM Name: PriceLen Title: Administrator, Administrative Services Date: 3/29/2012 5:05:32 PM Name: FinnEd Packet Page -1326- Title: Senior Budget Analyst, OMB Date: 3/30/2012 9:36:12 AM Name: KlatzkowJeff Title: County Attorney Date: 3/30/2012 9:51:30 AM Name: OchsLeo Title: County Manager Date: 4/4/2012 10:00:40 AM Packet Page -1327- 4/10/2012 Item 16.E.2. N W o 10 L O m 01 d O 7 R a ° L u m E U Q o o V w o= m m d O) _ d L V U U m y 0 o ,_ V y O c E m O Q U w y C d 7 L 0 E U Q w V > a a o CL E 7 W U u w U p m W C: W C Q ` O W 3 c Q 0 u U w Q m D Z Q CN O Y d c U C C E 0 m Q w c � d L' U W d n.O o a` O C Z Z d c Z Z 1 0 2 (� d 0 ,a0i m c u 0 O L >n.uun R d N R � D � ° O a` E Z M N 0 O 0 N to OD L6 CD LoEA O w 0 O EA Lo O W 69 0 LO O O) U) w d N Q d 0 F� O � Q o of C O n U N C O 0 N E U N � T Q N C y n 3 m Q N U? Co M ID o(MOU H d N � m N � L J U O O 3 r > 0 N O d d 0 U o C O � O c O O c O fi C1 d N O 0 O C C fi w 0 U d � w C 3 N O V N O � O a O O fi N O V3 U O � N O O U L d 7 w fi °o o m cc O N o M O d O N p n e» d m C x (0 N U d O NL-. O O O C (0 LO n Co M O tO U a� m -O c O 7 CD m � p N N O M U L O n d0 (0 69 C N 7 N O d °c_ E o a G c o (0 Q N N C LE N IL '� d m a. -o (, '0 C M O N 3 CO o m 4 IL m E d � L L U W N � R E m � c E2 d d 75 U 3 O d = "O � Y m (4 O N U) d L C> rn� n a) m o = 7 p Lo l6 O d CL N }° UH0 H -o° ci '= N j C O O N 3 a d N •z N 0 m c O is U N w p O N N G d U e d W c O O c e J d U CD N ° E ° O N O O (p _N d a) O O N p d C Cli �S 0 Co 00 � c T d > U C d Co in y Q-2 d O tM EA > d t C O E c CN o o O M .2 U U N - R y m 3 O 0M O o d w C d U aD c N c6 7 N 'O 7 01 O O 0-.E O d ` O N > N O UO > d m a 7 U w N N Z C n 3 z > 04 °- 3 a Cq N o O X d d N O N w y m `1 N 0) O U � W O a y U � t L as m m Q d Y O O O U Co ._ 4 7 C > U c0 c L d a (L �° o L 3 � � I6 O d {6 a) 8 s C 0 L O U Q- .01 N cc O U N L d LL N O O cc Cn LO 7 L ° N (O (2 W `C L U O p a (0 O ° m wr U� F- w m ci N C` 7 — O M O > C O O cc C V > d m d L d O CO - N d 0 fi O Packet Page -1328- 4/10/2012 Item 16.E.2. ° N o E C7 C E L Z m V) O C �U a d W LO O V N N C O O 00 d a> a C N N 3 w f �^ N O d > M d N L y C rn a d NCD d N E c N O N > U C6 = d N U _T �O Co N >, O W Co O M L V N d N E c N N > Co Y N N» o O L m Cl) O rn E •o Co d c N N C•- N N C U N Co N — Y fi w @ > O O +� C C L C 0 g W m . C C C O E > a 'o F- y O m E r- 0 '- LO O d C N T � 7 � U o Q C (p m o c O �Co — N O U � C 2 N 16 d C °) N C O occ � 2 � d UCov d 2 0 m (0 n LO N vippt O O O Q(ar0U H d (0 N C U O O y dO U > d 0 E a n O L& N U c a u 0 O) C fi L u O 4/10/2012 Item 16.E.2. 0 O � 0 o m E r c N (0 CD O L O O L O d c f6 O d O 0 0 rn M Co Co cc r C d O c O C CL o E U m a O N o o c C� 3 rn CC) es N 0 d Q C ZLd.. Co > O m C) > O y C) Q) Co Ol (C c E» c a O ° E C O N O Q l0 M aa¢ 0 d d C d O m o Co d M 7 M M r O °O l0 CD O � O V O M O Y 3 O r C d _ o d U 7 N �O N N U v! O d U d a oti a > x U M @ N Co °vaia rc M N_ L U O p c> (L m oZ m o d� d d) � N W a c) 0 O o O O d O r o N W U E v E o O o d E O o rn cc .N m N d m C; d w � N ° � E C V d 4 z m ° 76 O o d O c �O d o d o O m 'd C e w 0 Y o p z C � 2 O d E O o 3 o m c c � U w m a O U d U M R .2 a E (D CL O 0 Q. `d Y ? d E p O N M N d L_. CO Co N YE O °c O o. 3 t rn L Q CO U O Z. W V 6s d U M O C M ffl W O ` b% � N O > O` o °' d ° d c N ° o U d O -. d o 3 OI O O p O d p r `7 Y 0 0 O O N i O Q U �q Efl V3 y L�'i -o 'a C d c h N w E d �• efr m - 2 r- as N u c CD E y d d o d L OU r d .0 o Q C c m U _ p O E N rn d c v ° n 3 C C ` U o Q v a M IR m v $ L u m¢ "o Co "' S tM 3 W 3 E F- >` F- d d '� L O $ 3 LU C 3 E U CD L"' N U CD L• 'E j U Oy 0 E Q Z O Q M Q Ch ? Q d C D O m a U n• d Z r Z C U Z L a. O Q W OE Y Vj O W Q p d U a N 3 0 a E U .- 3 O °o c rn c m °o c 3 O F C O O O N N 7 O �p •C C O O N Y E `o Q Q) y M U j O c0 O O C C7 zQ O V '*' o _ d E > •3 L m a W > O) 2 O D N r d C N v L N 3 0 d c n C d m _ m - d p C7 c C -C L N C Co r C N M d N c CL a O C �� m O d N m� m 'd" N m 3 a-o c g 2 ao � a y d m d m =aao w °� ° a F--� y CL (L m m d �' d 3 O N L C >> l6 N N C O ° C CL O ° C > > d a d x W o 0 C i O ` Z Y M C C =O O C Z O Co O 3 Co O O 3 m ° d N U w o N C V U O CO t� N M d � CO a p N p N N � M M° N �O E U d M M d X E d C N p L N O N o� N 0 0 O E O L" .a N U O M .p V OO m Q1 U C tO O d N d O _0 O C > N N W O O d r d C Y C y U C C d a .N... C v o Ca m m C r; > V c'n Y V ) c 'do c U U m - ° ot$ C7 lC N (� U _C C d U U O y m y O N O Z C (0 N O F- O Cn O N O N C U Q b9 O C rn d (6 O E d d d d '~O tO0 7 N ui d O �` C („) N M E O E M O R ZZOZ O C C3 st L 3 LL N O (n d N m o�° L (0 N X 7 o stQ C W N v' Y y 0 Co d Fast~ O d O V Of V m c C 0• E'o -j i..) .O Q"` >. p m 0 O. � o >� m Qj m` (..) �o U >' d) O 0 0 n N O c "C -0 d C N N .� N O N O C > 7 r C U O U C C t > d U d O c0 > � co U-1 S O F- j O L O > m i� lL � O F- j p L a 0 L) O F- o cc `O' O L d p U r` U w 2 m O O Q N O 3 H = LLCM ci m of r y a� S U) C C N y C~ d y C U to d V N V Q N L V N t U Q d o N O N O C O O O O d D o d N N d O 0. d o o z m o z R c m> d Z n E d E d � d °i Z r o a N o packet Page -1329- v O d w 4/10/2012 Item 16.E.2. 0 O � 0 o m E r c N (0 CD O L O O L O d c f6 O d O 0 0 rn M Co Co cc r C d O c O C CL o E U m a O N o o c C� 3 rn CC) es N 0 d Q C ZLd.. Co > O m C) > O y C) Q) Co Ol (C c E» c a O ° E C O N O Q l0 M aa¢ 0 d d C d O m o Co d M 7 M M r O °O l0 CD O � O V O M O Y 3 O r C d _ o d U 7 N �O N N U v! O d U d a oti a > x U M @ N Co °vaia rc M N_ L U O p c> (L m oZ m o E `m O — d C � d0 d d � IM A O O N Y N w e C O d V p � O a Y Ln C N w E 6 C o E `m O — d C � d0 �o IM A O O N Y n O y U C u � O a d E c U w U M � w T c C 0 vd O O > Y E O Cc C � O a d E c � w � .0.. d 'C 6 C o d O) O O O Lo Cb C Y E O r �o L O a CO ° d °O C C 7 O � 00 °o O ° Y E O 'p V o Yi � m U A O 0 a ° O IL w y C U p O Q O ° Q Z ul M � o m ) a O ° 0 a w C d � O o °' Y ir m � N a0 0 O U 0 T c N Q C 0 p O z °_' Y E °D a d O O O O p U C m O C M 00 w > p o� O c m o m D a o C d d N E rn C c m� mm N a w� C i a 'o 0 E °a oa` aaN C m d t6 O p) C � G .2 `d F- WC1 O cOi O 3 t E v z d N O C M C ; U n d > O m O N M C O O O Co c C6 O Cn O aD C 0O C O n 0 vocn U � 7 a N L) O rn C N c CO z N J d d y d E o f m = c O o z z O Z 2? m c d 'Op c d M d Cn m m O_ O GO) C p M '� .Od. � O Co E N > 0_ U a N OpOUa' r°- 0 N O N N a C U) rd. d O _ N O ea oz d � � N z ° O 0 O 0 0 °O 6 °o rn Ofi C tf3 O C3) te Q Z O Q) Ld N Cc O C C r c rn� _m a� 0 CL a O Cn O N N_ CD N ° L9 O to V O M E a O N O M d a Cn m d C N O Co L U 2 �Ucn N �a CD z o) C L V O 3 Z > O 0 0 O C. m C d E c c LU o "6 o o O c d Lo Cb C, E r m ° d °O 0 O d o °o C. a 'p m U A O a ° O O O o d w O ° � o d m ul M � O O L a x d O ° ° C) O C d � O o °' CT m I m � N a0 O U Q N Q z = 0 z 0 O ° ° d O O O O p C) o CD C m O C M 00 6F, tT Co E N c m o m D a o C N C N c E mm N d w� aQ C O a N C m 2 Co F` D .2 `d F- O O 3 t d N N O .O V N n d > O N N N v E N O O O Co c C6 O Cn O aD V O M N U n O V C7 U d >- o c CO T Cl C d > J d w c- 0 m U N N _ c U U j d N O d C � m N L L @ C) n 3 J at O 3" w u ma aO m C G O N N N C, a M C cn L � y @ )n rd. Co fn 'fl 0)nU� m >C°O CL) FO- 3 O c d � � N C CO d L N O- CLj _N N O O N O a d •� w O L) d � 00 Packet Page -1330- d O) C d L � V d O N d o U O 3 4/10/2012 Item 16.E.2. Co a N N .j d 0 c C4 o �+ rn c M Cu C n m a c o m O O V M T LO U v a d CA O N b ° = M O Ln N r O b9 O Co i m I p O L O � M T o Co Sri 3 M L ff3 � a d L d Q > z o z N N d O U O d O C N C 0 Co Co > a cn C T N O CO CO N N c p U J N CD d T U IL Y �� CUd T N Co N c O U E a o � w m N CO M N p O N d (D ( � C) U) C) O O C a O M d ; d p w a � E d u O m d d U n m N N N ajS c CO r (p C U = d 2 o T O Cc Co N m o 3 E Xk m d Q m C6 > o)m > E C O N •V C O Q)°nUd� H m O � Y o cc C p Cry L U 0 C CA R) > m ° 0 m t° colt COMMZY AdminiskaM Services avisim Pu hu% �`i Contract Change Request w '7 - 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 10 -5498 + Mod#: 7 1 PO/Work Order #: 45- 127226 Pro'e.t Name: MKY Taxiway Construct Project #: 33127 Project Manager: Robert Department: Airport Authority I Contractor /Firm Name: DeAngelis Tweedie ' Diamond Original Contract/Work Order Amount $ 5,959,000.00 10/12/10 14B Original BCC Approval Date; Agenda Item # Current BCC Approved Amount {Current Contract/Work Order Amount $5,959,000.00 Last BCC Approval Date; Agenda Item # $5,885,965.26 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 - 1.23°!o Total Change from Original Amount Revised Contract/Work Order Total $5,885,965.26 -1.23% Change from Current BCC Approved Amount Cumulative Changes ($73,034.741 0.00%J Change from Current Amount i Completion Date, Description of the Task(s) Change, and Rationale for the Change j ! Original notice to proceed Last approved completion date: Revised completion date (includes this i ;completion date: 2/2/12 3/3/12 change): 3/30/12 1 Number of days added (if Explain why additional days are needed ( detailed /specific): L854 radio control unit needs extension, must attach current to be custom built, and is not scheduled to ship until the week of 3/12/12, insurance certificate(s) from SIRE or obtain from vendor): 27 Add new task(s) j Change task(s) Delete task(s) ® Other (specify): Extend schedule 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend schedule 27 days. 2. Provide detailed rationale for the requested change: Radio controled unit for pilot controlled lighting system is custom build item, and is not scheduled to ship until the week of 3/12/12 and must be installed thereafter. 3. Provide explanation why change was not anticipated in original scope of work: Electrical system schematic furnished to provide design guidance for lighting system included radio interface unit required for expanded regulator installation which was not installed with existing system. Therefore unit will not function in existing configuration. Existing radio control unit is dated and radio interface unit to provide compatability is not available. Engineer's recommendation is to replace existing unit with new unit capable of interface with both newly installed lighting regulators. This item was added to project scope at owner's and engineer's recommendation by'CO #6. 4. Describe the impact if this change is not processed: if L854 radio control unit is not installed, the pilot controlled lighting system for newly installed taxiway edge lights will not function. Contract completion date must be extended to allow for delivery and installation schedule of the eouiament. Type of Change / Modification I. Planned / Elective 2. Unforeseen conditions /circumstance I ED 3. Quanti� or price adiustment LI 4. Correction of error(s) 1 J 5. Value added 6. Schedule adiustment Change Requested By Contractor /Consultant Z Owner I ' Using Department 1 ❑ Design Professional L Regulatory Agency (specify): I F1 Other(specify): 1 Purchasing Professional Participated in Ne iation of Change / Modification: Yes No Approved I Date: Name and ltle: Robert Tweedie, Airport Manager f Reviewed by: �' ,, Date: Procurement Strategist's Name: Lin Wobd Revised: 7,271',1 1 Packet Page -1331- COT er?' Adnirf-strabve Services W,§on Purchasing ] Contract Change Request ❑ Work Order Modification 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form Contract #11 -5720 Mod #: 4s PO/Work Order #: Project Name: Tubing Replacement at Reviewed by: 14 Date: ; 4500130216 1 SCRWTP Deep Injection Well IW -2 Project #: 70088 Project Manager: Alicia I Department: PUPPMD Contractor /Firm Name: Youngquist Abbott Brothers, Inc. ,Original Contract /Work Order Amount $ 720,300.00 943 -11 16C 5 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 720,300.00 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 758,000.00 Dollar Amount of this Change $0.00 5.23%1 Total Change from Original Amount Revised Contract /Work Order Total $7587000.00 5.23% Change from Current BCC Approved Amount Cumulative Changes $37,700.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed 1 Last approved completion date: Revised completion date (includes this completion date: January 2, 2012 ; March 6, 2012 change): May 5, 2012 Number of days added (if Explain why additional days are needed (detailed /specific): extension, must attach current All construction is complete. This is a zero dollar supplemental change order that insurance certificates) from SIRE provides clarification and breakdown of the items approved under change order 1 or obtain from vendor).-60 days Additional Time is requested to process this change. and obtain ratification by the LJ Add new task(s) LJ Change task(s) ❑ Delete task(s) i ® Other (specify): Supplemental change and Time Extension rovide a detailed and specific explanation of the requested change(s) to the task(s): 1. This requested change provides the breakdown (time and materials), and rates, for the items authorized under Change order 1, and the change letters that authororized use of allowance funds. Change order 1 did not contain sufficient details. This chance is for clarification purposes. The additional time is to process this change, and obtain Board ratification of the change. 2. Provide detailed rationale for the requested change:. This change is to provide supplemental information to allow payment of the items appoved by change order and change letter. 3. Provide explanation why change was not anticipated in original scope of work: N/A 4. Describe the impact if this change is not processed: The contract time may run out prior to Board ratification of this change order. Type of Change / Modification ❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 1 ❑ 3. Quantity or price adjustment ❑ 4. Correction of error(s) ❑ 5. Value added 10 6. Schedule adjustment Change Requested By Contractor /Consultant ❑ Owner ( ❑Using Department ❑ Design Professional I ❑ Regulatory Agency (specify): i ❑ Other (specify): Purcrrasing Professional Participated in Negotiation of Change / Modifica qn: ❑ Yes N No f`, e. - . CMM, ,L /I- Approved by: ( Date: Z-0 1 Name and Title: Reviewed by: 14 Date: ; - 'urchasing Professional's Name: 4A`" r -� 'f15/J r Packet Page -1332- Revised: 7127,11 Purchasing `Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: I Mod #: 3 PO/Work Order #: Project Name: 11 -5652 4500127994 i MarGoad Harbor Park 1 Project #: 80024 I Project Manager: 1 Department: Contractor /Firm Name: j Vicky Ahmad Parks & Recreation Brooks and Freund LLC Original Contract/Work Order Amount =$ :1;1 :19,823:52 .'540111 ;1OA' Original BCC Approval Date: Agenda Item # I Current BCC Approved Amount $ A-119.823.521. Last BCC Approval Date: Agenda Item # Current Contract/Work Order Amount S' Dollar Amount Amount of this Change $17;581:07 2.13% Total Change from Original Amount f Revised Contract/Work Order Total $1,143.622.90 2.13°1° Change from Current BCC Approved Amount (Cumulative Changes $23,799.36 1.55% Chanpe from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: j Revised completion date (includes this completion date: 2/112012 318112 'change): 318, "12 Number of days added (if i Expiain why additional days are needed (detailedtspecific;: N/A extension, must attach current insurance certificate(s) from SIRE or obtain from vendor): N/A Fl Add new task(s) Change task(s) ❑ Delete task(s) Other (specify';: I i 1. Provide a detailed and specific explanation of the requested change(s).to the task(s): a. Work Directive #4 - Repair cracked walls to building #1 exterior walls. Work Directive #5 1. Change electrical metering to 400 amps. ( 2. Add 4" plug valve at the property line by the lift station. 3. Change 8 parking spaces from asphalt surface to brick pavers a. Work Directive #B - Drill holes in the Cistern slate, fill Cistern with soil and install metal plates to existing trusses. d. Work Directive #7 1. 1. Substitute Global WB240939GY drinking fountain in lieu of Halsey Taylor 4595. 2. Add 1' -2" high vinyl coated Green 2" top rail 1 5/6" intermediate rail v cistern wall with one 3' gate in lieu of chain link fence. 3. Fill cistern with approximately 6" on site shells removed from landscape excavations. 4. Add 2 retention areas to the ROW and resod. 5, Material and labor for a poured in place concrete wall adjacent to an existing set of steps on grade. 6. Vinyl flooring was installed in lieu of stained concrete floor. Z. Provide detailed rationale for the requested change: a. Work Directive #4 - The existing building has rusted lintels inside the wall causing some walls to crack and need to be repaired. This was discovered during building inspection. The rusted lintels were remove & replaced and openings were filled with non -shrink grout. b. Work Directive #5 1. During inspection, by LCEC, they asked to change the electrical metering to a 400 amp to meet thier spec. 2. Add 4" plug valve was required by the City of Marco for the turnover of lift station to them. 3. Change parking spaces from asphalt surface to brick pavers was input received from the Goodiand community during public into meeting. c. Work Directive #6 - Cistern was an alternate it the bid and since the cost was too high it was excluded it � the award. Durina construction the design was changed to save money. Metal plates were added to existing old trusses for additional support on the building. d. Work Directive #7 Revised: 7,271^ , " Packet Page -1333- 4/10/2012 Item 16.E.2. 1. During project development we were looking to cutlsave cost; substitute drinking to_.._......_. - ---- -- but less cost was made. _.. — 2. One side of the cistern walls is approx.4' high; top rail V -2" high and intermediate rail were added to secure the cistern. 3. Shells are abundance on site and they were excavated to add fill for the cistern. 4. During inspection on the ROW, 2 retentions were added to avoid any future flooding on the roadway. 5. Concrete wall was added to control any erosion of soil. S. Stain contractor did not provide satisfactory muck up for floor stain. 3. Provide explanation why change was not anticipated in original scope of work: j a. WD #4 — Cracked on the walls was discovered only during building inspection. 5. WD #5 1. During inspection by LCEC, they asked to change the electrical metering to a 400 amp to meet LCEC spec. 2. Collier County was originally to maintain the lift station; it was later decided to turn it over to City of Marco for maintenance and operation. 3. Change parking surface to brick paver was a request from the Goodland community. They insist brick materials to minimize fooding on the road. c. WD #6 — The cost on the original design of cistern was too high; an alternate design was to keep the cistern as is & fill it with soil. d. WD #7 1. Product substitution on the drinking fountain came later when we look for items to cut cost on the project. 2. The original design of cistern was costly so the design was changed; railings were added to raise the wall. 3. Shells were aiso added in the new design. 4. A drainage issue came after inspection in the ROW. 5. Mulched area not sufficient to keep plantings in place. S. Muck up was done prior to work. 4. Describe the impact if this change is not processed: a. WD #4 — Structure would not be supported. b. WD #5 1. Meter would not meet specs if not changed. ' 2. Lift station would not be in compliance with City of Marco requirements. 3. The Goodland Community would not be happy, j c. WD #6 — Public safety would be compromised. d. WD #7 1. The County would not have saved $3,461 if substitution for drinking fountain was not approved. 2. The county could be liable for any flooding in the roadway. 3. Erosion would eventually develop if if concrete wall were not put in place. 4. Original floor would be esthetically unappealing. Type of Change / Modification V 1. Piannad / Elective i conditionWcircumstanoe 10 3 Quantity or on ^Q adjustment 4, Correction of error(s) i ❑ 5. Value added i ❑ S. Schedule adjustment Change Requested By Contractor /Consultant Owner { Using Department Design Professional Regulatory Agency tspecifv',: 171 Other isoecii j: Purchasing Professional Participated in Negotiation of Change ' Modification: ! Yes No Approved by: ✓�� /, Date. Name and Title. Vicky A, ma , Pn6 Manacf�er Reviewed by: ✓l If % / f i� �• ,�' I Date:) Purchasing ProfessiOnal`s`Name: Revised: 71271,1 2 Packet Page -1334- 4/10/2012 Item 16.E.2. A 7 cicyrte' Purchasing Department Change Modification. Form AM Contract 'Chanoe Request Work Order Modification - Contract 10- Mod#: 11 PO/Work Order #: Project Name: Construction for SR54 5342 1'4500126-955 j CR 951 Project #: i Project Manager, Kevin 11 Department: Transportaion Contractor/Firm Name:AS ta ldi 50C'_ 3/60092 Dugan Engineering j Construction Corp. A i0ricinal' ContractiWork Order Amount S 28,"0113&93 t5/14'11 10 C Original BCC Approval Date .agenda Item # !Current BC-_ Approved Amount S 28.220.238.93 ­0 C Last BCC Approval Date, Agenda Item it Contractt%orkZ)rder Amount S 2, S. 7 0.238.9 SAP Contract Expiration Date Uas-ter) 'Dollar Amount of this Chanae (S28.34e.48) 0.1 c% Total Change from Original Amount 1 Revised ContractlWork Order Total S28,11-91.0.92.45 -0.10%1 Change from Current BCC Approved Amount �13UMU12tiVe Chances -0, 1 0_70/a Change from Current Amount S2&346.4811 Completion Date, Description of the Tasks) Change, and Rationale for the Change Onainal notice to proceed Last approved completion date: Revised completion date (includes this completion cafe: -f?4te_ change).- c:2,1 Number Of G2VS added 7 Exoiain why additional days are needed (derailed,'SDeCJfiC;)' Vveather and Holidays Ado new zaskis) Other (speciry I" Change tasks; Ac Fi'd :'au"i 15;'F?aICStlSla" Pur..tr;ja�i ❑ Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 09 -5262. 1 Mod #: 01 PO/Work Order #: 4500127618 i Project Name: Land Dev, Code CT -TKPL Revisions and Traffic Studies Project #: 60163 j Project Manager: Department: Transportation Planning 1 Contractor /Firm Name: i Debbie Armstronq I WilsonMiller, Inc. Original Contract/Work Order Amount 47;92D fl0 Original BCC Approval Date- Agenda Item Current BCC Approved Amount = ';" —��- ; - < Last BCC Approval Date; Agenda Item # Current ContractMtork Order Amount 2D:d.0 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0 00 ; Q.DO% Total Change from Original Amount Revised Contract/Work Order Total $47.920.00 1 0.00% Change from Current BCC Approved Amount Cumulative Chanaes X0.00 0.00% Chanae from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Ohoinal notice to proceed Last approved completion date: I Revised compietion date (includes this completion date: 5122'12 51,22/12 change): 3!8/13 Number of days added (if Explain why additional days are needed idetaiied /specific'): extension; must attach current The work anticipated for this Work- Order did not materialize in the original or obtain from vendor): 290 Add new tasks) ❑ Change task(s) ; ❑ Delete task(s) ® Other (specify): Time extension oniv �. Provide a detailed and specific explanation of the requested change(s) to the task(s): No change to tasks. Provide detailed rationale for the requested change: An opportunity to utilize this work order did not matenaiize within the original time provided. However; it is anticipated that the services covered by this work order will be needed over the next year. 3. Provide explanation why change was not anticipated in original scope of work: The Transportation Planning department did anticipate the need for the services provided for in this work order during the time provided 'however the need did not materalize. Now; as the department looks forward to the work program for next year, it is again anticipated that the department will be a need to utilize these services. 4. Describe the impact if this change is not processed: The Transportation Planning department will not have the services available anc will not be able to proceed in a timely manner when the services are need ec. Type of Change ! Modification 1. Planned ! Elective Z 2. Unforeseen conditions /circumstance F73. Quantity or price adjustment 4. Correction: of errors) I rl 5. Value added 1 F� 6. Schedule adiustment Change Requested By ContractorlConsultant ❑ Owner i Z Using Department E] Desion Professional ! ❑ Regulatory Agency (soecify): 1 Other (specifv): Purchasing Professionai Particloated in Negotiation of Change ! Modification: Z Yes I Na Approved by: � Date. Name and Titre ,viewed by: ! Date: .0curement r teaist's Name: Packet Page -1336- c1G.. lier County Adntnistratrve Services Wsion Purchasing ❑ Contract Change Request 4/10/2012 Item 16.E.2. `��.. Purchasing Department Change Modification Form ® Work Order Modification Contract #: Oa -5060 Mod #: 0446ne) iJ PO/Work Order #: Project Name: Forest Lakes MSTU Annual Contract for /-�� C 4500124888 Bond Project F -58 — Maintenance Fixed Term 3,634.00 9112,111 Consulting Services Landscape I 0.00%1 Total Change from Original Amount Architectural Services ; 0.00 %. Change from Current BCC Approved Amount Project #: ; Project Manager: Darryl Department: ATM Contractor /Firm Name: Windham 4500124888 Richard Department Studio Inc. Original Contract/Work Order Amount $ 3,634 00 n/a Original BCC Approval Date; Agenda Item # Current BCC Approved Amount • ---- -3 X891 n/a Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 3,634.00 9112,111 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00%1 Total Change from Original Amount Revised Contract/Work Order Total 1 $3,634.00 0.00 %. Change from Current BCC Approved Amount Cumulative Changes 1 $0.00 0.00%1 Change from Current Amount Completion Date, Description of theTask(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: December 18, December 18, 2011 — was extended change): Apr4k2-6 201 --3- 2011 (360 day contract) on Dec. 17'h 2011 to February 27, _ 2012 by Zero Dollar Change Letter. 4,p,t 2 -2 Number of days added (if Explain why additional days are needed (detailed /specific): Additional days are needed extension, must attach current for additional design modifications requested by Forest Lakes MSTU Advisory insurance certificate(s) from SIRE Committee require additional design time from consultant, coordination on obtaining or obtain from vendor):g approval from property owners on proposed design plans, and time to obtain approval by HOA Boards. Add new task(s) Change task(s) ❑ Delete task(s) Other (specifyb fil ny C 1. Provide a detailed and specific explanation of the requested changes) to the task(s): CHANGE IS FOR TIME ONLY — NO TASK ITEMS CHANGED OR ADDED. 2. Provide detailed rationale for the requested change: Additional days are needed for additional design modifications requested by Forest Lakes MSTU Advisory Committee require additional design time from consultant, coordination on obtaining approval from property owners on proposed design plans, and time to obtain approval by HOA Boards. 3. Provide explanation why change was not anticipated in original scope of work: I Change is at the request of the Forest Lakes MSTU Advisory Board. Changes required review by various private property owners who were affected by the proposed changes. 4. Describe the impact if this change is not processed: i I If not processed the requested changes would not be made in the design. Negative impact would be non - compliance with request by both the Forest Lakes MSTU Advisory Board and private property owners adjacent to the project. i Revised. 7!2711 Packet Page -1337- Type of Change 1 Modification 1. Planned / Elective 2. Unforeseen conditionslcircumstance 4. Correction of error(s) I 5. Value added Change Requested By Contractor /Consultant Owner Design Professional Regulatory Agency (specify): f 'chasing Professional Participated in Negotiation of Change / Modification,: 4/10/2012 Item 16.E.2. ❑ 3. Quantity or price adjustment 6. Schedule adjustment Using Department Other (specify): Forest Lakes MSTU riso Committee _ Yes Z) No I I Approved by: ��� Date: Name and Titl-- "'arryl Richard, ct Manager I Reviewed / ,-�� Date: Procurement Strategist`s Name: Rhonda Cumming Revised: 7127," 2 Packet Page -1338- —r- Cldfier Comity AlTnsrAe SO-Yms Dhiism Pu=a&ng E] Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form Z Work Order Modification Contract #: Mod#-.ee, 1 PO/Work Ordeir#- 1 Project Name: 1 4500,11313109 MPS306 Aux Entrance & Gate Project Project Manager: i Department: 'I ContractorlFirm Name: 7 70050.2 Peter Schalt I PPMD Surety Construction !Original Contract/Work Order Amount _AK Original BBC Approval Date,- Agenda Item # iCurren' BBC Approved Amount t Last BCC Approval Date; Agenda Item # Current Contract(Work Order Amount �; -7 //,;1 SAP Contract Expiration Date (Master) IDollar Amount of this Change - 8.96% Total 'Change from Original Amount [Revised Contract/Work Order Total $ 31,352.23 '8.96% Change from Current BCC Approved Amount Cumulative Changes $ (1084.70; -8.96% Chanae from Current Amount - -Compiletion:Date, Description of the Tasks) Change, -and Rationall6lor the Change ge Original notice to proceed #1q1;)_: Las-, approved completion date: Revised completion date 'includes this completion date: � 1 1! April 5, 201 , change): April 5, 20 7— Number of days added (if —Explain why additional days are needed (detaiied/specifl-): extension, must attach current 1 insurance certificate's) from SIRE NIA i or obtain from vendor): 0 _! Add new task(s) LLJ Chance task(s) El! Delete task(s) Other (specify)- Deduct Costs I Provide a detailed and specific explanation of the requested change(s) to the task(s): During construction an electrical line and chemical feed line were found in the area of the new driveway with inadequate cover to to allow the proper construction of the stabilized driveway surface. Both these lines were replaced with new feed lines and proper compacted sail and rock cover for the new driveway. The cost of this work was $1,407-07. A time and materials work directive was utilized against the contract allowance to complete this work and resulted in this deduct change order. 2. Provide detailed rationale for the requested change: It was necessary to relocate these chemical feed lines with adequate cover or the existing lines would be subiectto further damage due to traffic weight upon them. 3. Provide explanation why change was not anticipated in original scope of work: This change was not anticipated as normally these facilities would be constructed with a minimum -.over of 18". At the time o 7' or it was felt that there may be some unknown facilities in area that may require work effort. rt, 4 herefor e a 15% allowance for miscellaneous continaencies, was induded. This total allowance continaency was $4,491-77. This chance order is requested to finalize the work directive in the amount of $1,407.07. Therefore, the final contract amount of $3.352.22 results, with the remaining funds being returned to the project number. i 4. Describe the impact if this change is not processed: If this change is not processed, the required work to provide adequate cover could not be completed Type of Change /'Modification. Manned 1; Elective 2. Unforeseen c0nditionsicircurnstance 3, Quantity or price adjustment 4, 5.. Value added 6. Schedule adiustment Correction o4� error s) Chang* Requested By Contractor/Consultant Owner i U Using Department Design Professional L1 Regulatory Agency (soecifv): I F] Other f soecifv) Purchasing Profession Approved by: Name and Title: Pete'r :I I p ted in Negotiation of PMP. Senior Proiect Ma Packet Page -1339- n: PQ Yes L__J1 No Date: -7 Revised: 712711 er Comity Adrninisbative Services Dvision Purchasing ❑ Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form X Work Order Modification Contract #47 -4156 od #: 1 PO/Work Order #: Project Name: Electrical testing of Dollar Amount of this Change .$77,26:00° ' 10t.04% Change from Origins! Amount 4500133204 breakers in MCC's @ SCWRF Project #: Project Manager: Oscar Department: PUPPMD Contractor /Firm Name: Circuit 70079. 1.4 P. Martinez I Breakers Sales & Service Original Contract/Work Order Amount A 0.99 -1 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $k 636pr 4 ,� Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ ., ;75,690.;00:" Dollar Amount of this Change .$77,26:00° ' 10t.04% Change from Origins! Amount Revised New Contract/Work Order Total $152,926.00 102.04% Change from Current BCC Approved Amount Cumulative Changes $77,236.00 102.04% Change from Current Amount Com fetion Date,- Descrip p tion of the Tasks) Change, and Rationale for the Change Original notice to proceed Last approved completion date: I Revised completion date (includes this completion date: 81114/12 8/14/12 I change): 8/14/12 I Number of days added (if Explain why additional days are needed (detailedlspecific): NA extension, must attach current insurance certificate(s) from SAP or obtain from vendor): 0 Add new task(s) Ll Change task(s) Delete task(s) 1 X Other (specify): Add more funds to .allowance. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add 877,236.00 to project's "Unforeseen conditions allowance ". Provide detailed rationale for the requested change: Additional funds are required to account for additional defective equipment being found in the course of the testing. 3. Provide explanation why change was not anticipated in original scope of work: When this project's cost was estimated by the design engineer, it was assumed that a 15% allowance for unforeseen conditions would be adequate. However, during the course of the testing much more equipment has been found defective than had been anticipated and the allowance for unforeseen conditions needs to be increased substantially to cover these additional costs. 4. Describe the impact if this change is not processed: If these defective breakers are not replaced or repaired, the plant's electrical equipment will be damaged and unnecessary expenses will be incurred as well as possible plant down time which would negatively affect the plant's processes, making the plant go out of compliance. Bringing these processes back in line could take weeks. If the plant were to go out of compliance, the plant could not process the incoming sewage and run the risk of a sewage spill, compromising human health and safety. Change Requested By I Contractor /Consultant X Owner Using De artment LJ Design Professional Regulato Agency s ecify): Other (specify): Purchasing Professional Participated in Negotiation of Change / Modification: WYes No___ _1 Approved by: /r _` Data: Name and Title: Oscar P. Martinez, Senior-Project Manager Reviewed by: �' f i Date: a , j Purchasing Professional's Name: Revised. 212111 1 Packet Page -1340- 4/10/2012 Item 16.E.2. Co il�r C�al�ty Purchasing Department Admrns ague Services Change Modification Form Purchasing ❑ Contract Change Request ® Work Order Modification Contract #: 08 -5011 Mod #: 2 PO/Work Order #: Project Name: SCRWTP Technical 4500133884 Support Project - Valve Replacement Project #: Project Manager: Alicia Department: PUPPMD Contractor /Firm Name: Mitchell & Stark 70034171065 i Abbott I i Construction Company Inc I Original Contract/Work Order Amount . $ 68,990.00 10H Original BCC Approval Date', Agenda Item # Current BCC Approved Amount 01pc 1-11-o9 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount S 68,990.00 Ic _ I 3 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $68.990.00 #DIV /0! Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: March 3. 2012 March 15, 2012 change ): May 14, 2012 Number of days added (if Explain why additional days are needed (detailed /specific): extension, must attach current i The work order and master agreement is still in effect. Additional time is insurance certificate(s) from SIRE required for the contractor to complete the project. or obtain from vendor): 60 El Add new task(s) ❑ Change task(s) Delete task(s) Other (specify): Schedule Change 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional days are required to CmmniOtC tha nrnicrt At— f n � Aetw u- .,.....t ..... _r _._ .... L - --- -- - - -+ ... __._......, u v,­ _­1 . P =II W,. Jl IIPUI1=uea wiu uc required, this makes it more suitable to have this shut down performed after completion of the Sulfa -Clear test project (in progress); and after high season demand. 2. Provide detailed rationale for the requested change: The additional time requested will allow for the contractor to proceed with installation of the valves to complete the project. 3. Provide explanation why change was not anticipated in original scope of work: This delay was not anticipated because the contractor ordered the valves as soon as possible. However, delivery of the valves took longer than anticipated, and there were other extenuating circumstances that developed. 4. Describe the impact if this change is not processed: If this change order is not processed then the work order will be closed and the low- quote contractor will not be able to finish the work. Replacement of these valves is important to the treatment plant process. I Type of Change / Modification I F1 1. Planned / Elective I--1 7 Unforeseen conditions /circumstance ' El '2 Quantity :.._��__ .: u - vv i �t ..+. �,tuainn or "'r iCe aU 11JU I ICI It ❑ 4. Correction of error(s) ❑ 5. Value added ® 6. Schedule adjustment Change Requested By H Contractor /Consultant ; ® Owner ing Department ❑ Design Professional I ❑ Regulatory Agency (specify): ❑ Other (specify): I Purchasing Professional Participated in Negotiation of Change / Modification' LJ Yes ® No Approved by: ! Date: r,-/ Name and Title: i Reviewed by: ;Date: j Procurement Strategist's Name: i,, / Revised: 7/27.'11 4 Packet Page -1341- cof Xer co AdrrtnistraM Services Divimn Purchasing ❑ Contract Change Request Contract #: Mod #: 1 08-5011 Project #: Project Manager: Zamira 70046.3.4.1 Del Toro Original Contract/Work Order Amount Current BCC Approved Amount Current Contract/Work Order Amount Dollar Amount of this Change Revised Contract/Work Order Total Cumulative Changes 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ® Work Order Modification PO/Work Order I Project Name: 4500129533 1 PS312.29 Rehabilitation Department: PUPPMD Contractor /Firm Name: Douglas N. Higgins, Inc. $ 118,806.50 1 #N /A z $ 118, 806.50 ($6,000.00) $112,806.50 ($6M0.00 ? Original BCC Approval Date; Agenda Item # I- U Last BCC Approval Date; Agenda Item # —I —(_> SAP Contract Expiration Date (Master) -5.05% Total Change from Original Amount #NIA Change from Current BCC Approved Amount -5.05% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: 712/2012 7/2/2012 change): 71212012 Number of days added (if I Explain why additional days are needed (detailed /specific): extension, must attach current insurance certificate(s) from SIRE i N/A or obtain from vendor): N/A Add new task(s) ❑ Change task(s) ❑ Delete task(s) j F� Other (specify): 1 Deduct amount to WO j 1. Provide a detailed and specific explanation of the requested change(s): f' -!uct amount to WO in order to receive a credit 2. Provide detailed rationale for the requested change: Reduce contract by $6,000.00 in order to receive. this credit. There is a credit due to a change of the coating specified for pumps project. Per Bid the pump coating specified was TerroJet Powder Coating 55 -588. During project construction the pump coating was changed to Flygt standard coating. Contractor is receiving the credit from the manufacturer for change of pump coating; therefore, Contractor is providing to the County a credit in this change order. 3. Describe the impact if this change is not processed: The County would not realize the savings of this credit. Type of Change / Modification 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance ® 3. Quantity or price adjustment 4. Correction of error(s) 5. Value added I ❑ 6. Schedule adiustment Change Requested By Contractor /Consultant N Owner ❑I Using Department Design Professiona! ❑ Regulatory Agency (specify): i Other ispecifvl Purchasing Professional Participated in Negotiation of Change / Modification ❑Yes No Approved by: Date; Tom Chmelik, PUPPMD Director q j�tz_ Reviewed by: V i Date: Nir,-ie Parker, Procurement Strategist Z ,` 1 -21 — /' _ I Revised. 7127/1 1 Packet Page -1342- ter County Ad:rfnistrahe Savoes Dmwn ='i.'rri'c51't�y ❑ Contract Change Request 4/1012012 Item 16.E.2. Purchasing Department Change Modification Form X Work Order Modification Contract #09 -5262 Mod #: 1 1 POfWork Order #: Project Name: SCWRF Additional RML Original BCC Approval Date; Agenda Item # 4500126815 Pumps Project #: Project Manager: Oscar Department: PUPPMD Contractor /Firm Name: Hole Montes 73969.34.26 P. Martinez 5. Value added X 6. Original Contract(Work Order Amount $ 95.990,00 , 10G Original BCC Approval Date; Agenda Item # Current BCC Approved Amount tJ( ,5.- -� f}. 3191 f0 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 95,990:00" 5. Value added X 6. Dollar Amount of this Change $x:00: 0.00% Change from Original Amount Revised New ContractlWork Order Total $95,990.00 0.00 °io Change from Current BCC Approved Amount Cumuiative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: 4/7/112 4/7/12 change): 4 /7/13 Number of days added (if Explain why additional days are needed (detailed /specific): Additional time is required extension, must attach current It to account for extended equipment delivery. insurance certificate(s) from SAP or obtain from vendor): 365 Add new tasks) El Change tasks) El Delete task(s) X Other (specify): Time extension 1, Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend project completion date 365 days to 4/7/13 to account for extended equipment delivery times_ 2. Provide detailed rationale for the requested change: Additional time is required to account for additional RIJIL pumps' delivery times. 3. Provide explanation why change was not anticipated in original scope of work: When this project was bid out, the required RML pumps had delivery times of 2 -3 months. These pumps are no longer in stock and we must wait for the next production run; this increases delivery times 6 -9 months. 4. Describe the impact if this change is not processed: The increased pumps' delivery times will cause an extension in the construction schedule. If this change is not processed, the design engineer's application for payment of work associated with construction services will be delayed. Approved by: ! i!�i`�Y G' !71 .� i Cate: Name and Title: Oscar P. Martinez,CSenior Project Manager j j Reviewed by: Cate J Purchasing Professional's Name: Revised: 2!21111 AMIN Packet Page -1343- Type of Change / Modification j ❑ ". Planned !Elective ❑ 2. Unforeseen condition sicircumstance I ❑ 3. Quantity or price adjustment ❑ 4. Correction of error(s) ❑ 5. Value added X 6. Schedule adiustment Change Requested By ❑ Contractor/Consultant i X Owner I ❑ Using Department ❑ Design Professional ❑ Regulatory Agency (specify): ❑ Other (specify): Purchasing Professional Participated in Negotiation of Chance / Modification: 1 Yes X No Approved by: ! i!�i`�Y G' !71 .� i Cate: Name and Title: Oscar P. Martinez,CSenior Project Manager j j Reviewed by: Cate J Purchasing Professional's Name: Revised: 2!21111 AMIN Packet Page -1343- i ❑ Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 09- Mod #: 1 1 PO/Work Order #: Project Name: 17b Interchange 5262 C1 -TP.PL i 4500124518 Project #: 60060 i Project Manager: ! Department: Transportation 1 Contractor /Firm Name: Wilson Miller rlchhin Or- nc4n^nn ' Planninn Griginal Contract/Work Order Amount Original BCC Approval Date; Agenda Item iCurrent BCC Approved Amount #NTA Last BCC Approval Date; Agenda Item # Current ContractMork Order Amount $ 60"00 3/8/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised ContractfWork Order Total i $60.000:00 #N /A Chanae from Current BCC Approved Amount Cumulative Chances i $0.00 O.DO% Change from Current Amount Completion Date, Description of the Task(s) Change,:and Rationale forthe Change Original notice to proceed completion Last approved completion I Revised completion date (includes this date: June 6. 2012 ! date: June 6, 2012 change): March 8, 2013 Number of days added (if extension, must Explain why additional days are needed (detailed /specific): attach current insurance certificate(s) This change order is to add time in order to utilize the same services through from SIRE or obtain from vendor;: the next phase of the Proiect, The 1 -75 Everglades interchange Justification 5 Report and the FDOT's Cumulative Effects Evaluation are both scheduled to be completed sometime this summer. The next phase of this project is the Project Development & Environment (PD &E) study phase and the same type of services will be needed. Since the funds needed are still available under the current contract, a time extension is all that is needed. Add new tasks) ❑ Change task(s) ❑ Delete task(s) Z Other (specify): Extend time only 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): No change to tasks. 2. Provide detailed rationale for the requested change: Due to unanticipated funds remaining in the original work order, and because we need the same type of services during the next phase of the project, it is sensible to just add time to the existing work order instead of enterina into a new work order for the same services. 3. Provide explanation why change was not anticipated in original scope of work: We did not have the understanding that we have now, which is that this project is now more likely to move into the PD &E study phase and at the time of the original scope, we could not presume that the project would move forward. 4. Describe the impact if this change is not processed: We would not have the expert consulting services through the PD &E study phase of the project. Type of Change 1 Modification L 1. Planned Elective j 1 2. Unforeseen conditionsicircumstance I ❑ 3. Quantity or price adiustment r 4. Correction of error(s) ❑ 5. Value added j ® 6. Schedule adiustment Change Requested By ContractorlConsultant I ❑ Owner , Usinc Deoartment 1 Design Professional ❑ Regulatory Agency (specify): L ,j Other (specifv): Purchasing Professional Participated in Negotiation of Change / Modification: Z Yes ❑ !! No Approved by: , Date: 142 XV Name and Title — i Reviewed by: ; • �, I Date: 3curement Strate4ist's Named Revised: 7i 27,'1 Packet Page -1344- CO� ,Admkn st Ale Services Divisi:art Pumhasinig ❑ Contract Change Request 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form ® Work Order Modification Contract#_09 -5262 Mod #: 1 ( PO/Work Order #: Project Name: LASIP Crews Road, 4500124144 Cope Lane and Sandy Lane Project* 51101 Project Manager: Department: Transportation 1 Contractor /Firm Name: Johnson Margaret Bishop I Engineering 1 Engineering, Inc. Original Contract/Work Order Amount $ '1 91'000 00 f N X Original BCC Approval Date; Agenda Item # Current BCC Approved Amount Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $- :189;OOIl OCt3_ Q SAP Contract Expiration Date (Master) Dollar Amount of this Change'` Contract/Work Order Total $3500.00:' 85% Total Change from Original Amount (iRevised Cumulative Chanaes $192.500.0© #N /A Change from Current BCC Approved Amount $3,500.00 1.850/o Change from Current Amount Compietaon ©ate, Description of the Task(s) Change, and Rationafe;for the Change. change): November 1 r , 2014 Original notice to proceed Last approved completion date: Revised completion pate (includes this completion date: November 17, I November 17, 2014 2014 Number of days added (if Explain why additional days are needed (detailed /specific): extension, must attach current N/A insurance certificate(s) from SIRE or obtain from vendor): 0 days Add new task(s) ( Change task(s) `; Delete task(s) Other (specify). Time Extension I 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): This change order is to add additional design services for sketch and legal descriptions. According to the conceptual design the u anticipated right of way and easements required for the project were unforeseen. Once the title work and easement research was completed it was determined that additional sketch and legal descriptions were needed. The work order was issued based on the .conceptual design. Additional funds are needed to compiete Task 1 Preliminary Design. 2. Provide detailed rationale for the requested change: Additional easements are needed to compiete the project that were not anticipated. Research and title work revealed that all of the easements were not dedicated to the County therefore, 1 requiring additional easements. 3. Provide explanation why change was not anticipated in original scope of work: The original design was based upon requiring a set number of drainage and temporary construction easements. Research and title work revealed that all of the easements were not dedicated to the County therefore requiring additional easements 4. Describe the impact if this change is not processed: Contiguous easements are required in order to make the drainage project flow correctiv. If the easements are not obtained the project will not be whole. I Type of Changed Modification 1. Planned / Elective I 2. Unforeseen conditionsicircumstance J 3. Quantity or price adjustment I 4. Correction of error(s) i U 5. Value added U 6. Schedule adiustment Change Requested By,:... I L Contractor /Consultant �;Ow n er Using Deartment li n Processional I Reg atoV Aaency Isnecivl - ❑Other Purchasing Professional Participated in Negotiation of Change / Modification: N Yes ❑ No 1- - -1 = Revised: 7r-7/1,1 1 Packet Page -1345- Approved by: Name and Title: Reviewed by: Procurement Ski / A. / Packet Page -1346- Date: 4/10/2012 Item 16.E.2. 8 Date: 9/0-� D Revised: 71271" Contract Change Reques 4/10/2012 Item 16.E.2. Purchasing Department Change Modification Form Work Order Modification Contract #: 0S- Mod #: 2 PO/Work Order #: Project Name: Pelican Bay Hardscape 52 52CI -C E1 ! 4500174484 Renovations Project #: 50060.1 1 Project Manager: Kyle Department: P elican Bay ; Contractor/Firm dame: Agnoli; Barber Lukasz Services Division & Brundage, Inc. Original Contract/Work Order :mount $ 21920.00. 1:110 Onainal BCC Approval Date, ,agenda Item # Current BCC Approved Amount `NIA 1. - I Mamn 9, 2'0 1.0 Last BCC Approval Date, .Agenda Item: # Current ContractlWork Order Amount $ 36,036_aO 318,'2013 SAP Contract �xoiration Date (Master) Dollar Amount of this Change $8,500_00 3e 399/,! total Change from Original Amount Revsed Corrtract/Work Order total S43.536.0u3 1 #VALUE1 Change from Current BCC Approved Amount Cumulative Changes 24.25°r6l Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved compietion date: Revised completion date (includes this completion date Mayl 3.. 2011 1 September 4, 200 2 change): N/A Number of days added (if Explain why additional days are needed idetaiied; specific): No days being added extension, must attach current I insurance certificate(s) from SIRE or oDtain from vendor): 0 77 Add new task(sj Q Change task (s) a Delete task(s) Other (specify): 1. Provide a detailed and specific explanation of the requested changes) to the task(s): Additional services necessary to revise tale pathway improvement plan to a width of 8" and alignment modifications at driveways. 1 Provide detailed rationale for the requested change: Alignment modifications at the driveways will improve line of sight for motorist and 8' pathway will allow safer usage by bicycles and pedestrians. 3. Provide explanation why change was not anticipated in original scope of work: After considering community input the PBSD Board voted at their March 7, 2012 meeting to revise the pathways improvement plan to incorporate the reauested chances. 4. Describe the impact if this change is not processed: Without the redesign of the pathway) configuration the pathway improvement; cannot be performed. Type of Change t Modification L 1. Planned / Elective 12. Unforeseen conditions/circurnaance 3. Quantify or price adiustmeni o- rrection of error(s) 5. Value added I e. Schedule adiustment Change Requested By _i giant; actor.ICansultant ' � ,i Owner ': h Usinn ueaartmenT Regulatory Agency ;specify: Design Professional Other (sgecifv): Pu17=112sino Professional Participated in Negotiation of Chance /Modification: E Yves 7 No Approoved by ' Date: s Narne and Titie; Kyle ; ul(dsz, PBSD 9, erations Manager Reviewed by: Date: al 2 Procurement Strategist's Name: Nicoie Parker Owl /Z Revisea:7r 711 1 " Packet Page -1347-