Agenda 04/10/2012 Item #16D114/10/2012 Item 16.D.11.
EXECUTIVE SUMMARY
Recommendation to approve the electronic submittal of Senior Corps Retired and Senior Volunteer
Program (RSVP) application to the Corporation for National and Community Service, for the
continuation of the Collier County sponsored RSVP program in the amount of $78,170 for the first
of a three year grant cycle.
OBJECTIVE: To continue the Collier County- sponsored (Executive Sponsor, Housing and
Human Services Department) RSVP program.
CONSIDERATIONS: The BCC approved strategic plan includes Strategic Focus Area III:
Community Health, Wellness and Human Services, and the associated strategic goal is: "To
improve the quality of life and promote personal wellness, self reliance and independence ". Part
of the agency's tactical achievement toward this goal is the receipt and management of RSVP
fund grants. The purpose of the RSVP grant program is to develop a coordinated, county
agency -wide volunteer program.
Sponsored since 1990 by Collier County, RSVP places seniors in 50 non - profit organizations and
County Agencies for community service. In 2011, almost 450 RSVP volunteers contributed
33,672 hours of service to County residents, a computed savings to the County at large in excess
of $639,768. Approval of the grant application will provide funding that will allow this award -
winning program to continue its service to Collier residents, many of whom are the most
vulnerable members of our community. This application is the first of a three year grant cycle in
which subsequent years an annual renewal application is required. It is anticipated the grantor
portion over the three year period will be $163,566.00
FISCAL IMPACT: The total RSVP grant application for FY 12/13 is $78,170. The grant
amount of $54,522 will be funded by the Corporation for National and Community Service and
requires a 30% local match. The local match of $23,648 will be funded by a combination of cash
($12,000) and In -Kind ($11,648). The cash match is available within the Human Services Grant
Matching Fund 708 — Reserves. The source of funding is General Fund (001) dollars. The In-
Kind match will be derived from the value of the County's blanket insurance coverage which
automatically covers volunteers and the Program Director ($3,234) and the donation of space,
handouts and instructor time from the Volunteer Bone Builders classes ($8,414).
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the
funds if the grant is approved. Accordingly, this Office has no issue with respect to the legal
sufficiency of this request, which is appropriate for Board action upon a majority vote. — JBW
RECOMMENDATION: Recommendation to approve and authorize the Housing, Human and
Veteran Services Director to electronically submit a Senior Corps Retired and Senior Volunteer
Program (RSVP) application in the amount of $78,170, to the Corporation for National and
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4/10/2012 Item 16.D.11.
Community Service, for the continuation of the Collier County sponsored RSVP program in
FY12 /13, and if awarded, will provide the opportunity for renewal grant funds in FY13 /14 and
FY14 /15.
PREPARED BY: Steve Smith, Project Director, Retired and Senior Volunteer Program
(RSVP), Housing and Human Services Department, Collier County, FL.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.11.
4/10/2012 Item 16.D.11.
Item Summary: Recommendation to approve the electronic submittal of Senior Corps
Retired and Senior Volunteer Program (RSVP) application to the Corporation for National and
Community Service, for the continuation of the Collier County sponsored RSVP program in the
amount of $78,170 for the first of a three year grant cycle.
Meeting Date: 4/10/2012
Prepared By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
3/23/2012 10:02:21 AM
Submitted by
Title: Administrative Assistant,Domestic Animal Services
Name: AlonsoHailey
3/23/2012 10:02:22 AM
Approved By
Name: SonntagKristi
Date: 3/23/2012 5:21:46 PM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 3/26/2012 8:39:39 AM
Name: RamseyFrank
Title: Manager, Housing, Human and Veteran Services
Date: 3/26/2012 9:05:05 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/26/2012 9:17:40 AM
Packet Page -1276-
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 3/29/2012 6:03:09 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 3/29/2012 6:04:19 PM
4/10/2012 Item 16.D.11.
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 3/29/2012 9:17:47 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/30/2012 8:48:44 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/30/2012 10:02:51 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 3/30/2012 12:54:26 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 3/30/2012 3:45:54 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/30/2012 3:58:06 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 4/3/2012 10:54:02 AM
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UKAt"I
PART I -FACE SHEET
4/10/2012 Item 16.D.11.
APPLICATION FOR FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02 107 to confirm to the Corporation's eGrants System)
Application X❑ Non - Construction
rE SUBMITTED TO CORPORATION
3. DATE RECEIVED BY STATE:
STATE APPLICATION IDENTIFIER:
F aTIONAL AND COMMUNITY
SEndICE (CNCS):
2b. APPLICATION ID:
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
12SR138930
5. APPLICATION INFORMATION
LEGAL NAME: Collier County Government
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
DUNS NUMBER: 076997790
area codes):
NAME: Steve A. Smith
ADDRESS (give street address, city, state, zip code and county):
3339 Tamiami Td E
TELEPHONE NUMBER: (239) 252 -7787
Building H, Room 211
Naples FL 34112 - 5361
FAX NUMBER:
County:
INTERNET E -MAIL ADDRESS: stevesmith @colliergov.net
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
7. TYPE OF APPLICANT:
596000558
7a. Local Government - County
7b. Local Government, Municipal
8. TYPE OF APPLICATION (Check appropriate box).
O NEW NEW/PREVIOUS GRANTEE
I
a CONTINUATION AMENDMENT
i
If Amendment, enter appropriate letter(s) in box(es):
A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (speclfybelow):
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
1L iALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:94.002
11.a. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
10b. TITLE: Retired and Senior Volunteer Program
RSVP of Collier County
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
Collier County
13. PROPOSED PROJECT: START DATE: 07/01/12 END DATE: 06/30/13
14. CONGRESSIONAL DISTRICT OF: a.Applicant FL 014 b.Program FL 014
15. ESTIMATED FUNDING: Year #:
1❑
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. FEDERAL
$ 54,522.00
[�y YES. THIS PREAPPLICATION /APPLICATION WAS MADE AVAILABLE
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
b. APPLICANT
$ 23,648.00
c. STATE
$ 0.00
DATE: 20- APR -12
d. LOCAL
$ 12,000.00
L NO. PROGRAM IS NOT COVERED BY E.O. 12372
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
e. OTHER
$ 11,648.00
YES if "Yes," attach an explanation. ® NO i
f. PROGRAM INCOME
$ 0.00
g. TOTAL
$ 78,170.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION / PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE:
b. TITLE:
HONE NUMBER:
Steve A. Smith
�(239) 52 -7787
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. DATE SIGNED:
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4/10/2012 Item 16.D.11.
Housing, Human & Veteran Services Department
Retired & Senior Volunteer Program (RSVP)
Application for Renewal
Grant renewal (year I of 3) application to the Corporation for National and
Community Service for the continuation of the Collier County - sponsored
(Executive Sponsor, Housing and Human Services Department) Retired and Senior
Volunteer Program (RSVP), that, if awarded, will provide grant funds in the
amount of $54,522 per year of a three year grant.
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4/10/2012 Item 16.D.11.
Executive Summary
Collier County Board of County Commissioners is the legal applicant and sponsor organization
for the RSVP Program of Collier County. The Board of County Commissioners consists of 5
elected officials who, as the chief legislative body of the County are responsible for providing
services to protect the health, safety, welfare, and quality of life of the citizens of Collier County.
Our government is strengthened by civic participation and increased involvement from our
citizens.
The Collier County RSVP program proposes a total of five - hundred and three volunteers for
2012 -2013.
The dollar amount that RSVP of Collier County is requesting is $54,522.00 each year of a three
year grant.
The service categories that the project will address are health, nutrition, veteran services,
education, disaster preparedness and economic opportunity.
The community needs for health and nutrition include locations where seniors can find
companionship, socialization with peers, and, a reasonably priced or free hot meal. The need to
improve the overall health & wellness of seniors is critical. The Collier County RSVP program
proposes meeting these wellness needs through strength training and balance exercises to assist
with a decrease in the incidence and severity of osteoporosis. The method to address these needs
are Collier County's Housing and Human Services Nutrition Program which will aid to prepare
and serve nutritious, hot meals to needy seniors daily. The anticipated outcomes will be that
RSVP volunteers will serve an average of 2000 meals per month to needy seniors at Collier
County congregate meal sites. In an effort to address health needs a review of medical evidence
reported in the Journal of the American Medical Society shows that strength training and balance
exercises can decrease the incidence and severity of osteoporosis.
RSVP Bone Builder Trainers will conduct an average of 80 classes per month while in full
session.
The community need for veteran services is that many veterans reentering civilian society in this
distressed economic climate are jobless for an extended period of time. Many cannot afford to
maintain a personal vehicle. For those who can, gasoline, while fluctuating in price, is still
expensive and the cost of multiple long round trips to V.A. medical facilities can become
prohibitive. The closest facility is located approximately 45 miles from Collier County. Many of
our returning wounded veterans have suffered emotional as well as physical trauma, and find it
difficult to relate, on a day -to -day basis, with members of the society that they are reentering.
The method to address these needs will be that RSVP volunteers, most of them veterans
themselves, will drive veterans to and from medical appointments in V.A. medical facilities in
South Florida, primarily Bay Pines located in Tampa, Fort Myers and Miami. The anticipated
outcome will be that the Veteran Transportation Service will help veterans to maintain or
improve their health by transporting them to their medical appointments.
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4/10/2012 Item 16.D.11.
The community need for education is that many Collier County Public School children are
students speaking English as a second language, and many come from non - English speaking
homes. This creates a need for literacy training in English reading comprehension, vocabulary
and pronunciation as well as tutoring in regular classes. Teachers are unable to devote sufficient
individual time to students in need. The method to address these needs will be that RSVP
volunteers will tutor school children in English reading comprehension, vocabulary and
pronunciation as well as in traditional curriculum classes. They will also tutor those non - English
speaking adults in an evening program in an effort to help break the cycle of passing illiteracy
from generation to generation. The anticipated outcome is seventy -five percent of students being
tutored by RSVP volunteers will have acceptable progress as evidenced by teacher reports.
The community need for disaster preparedness is that Collier County's large senior population
includes many seniors living alone, relatively homebound due to age and infirmity. These
seniors are generally not familiar with disaster preparedness issues and procedures and could be
in jeopardy in the event of a disaster. Many also are unable to adequately maintain their homes
and small repair jobs left untended become safety hazards. Some are unable to shop for food and
do not have people in their lives to perform that service for them. The method to address these
needs will be through the use of RSVP volunteers who are trained and experienced in
Community Emergency Response Team (C.E.R.T.), will teach classes of neighborhood
volunteers the basics of emergency /disaster response. These neighborhood volunteers become
the core response teams for their individual communities. C.E.R.T. volunteers will also visit
seniors in their homes, educate them and help them prepare for potential emergencies and
disasters. The volunteers also inspect the homes for safety and fire hazards. The team identifies
seniors who are unable to shop for their own groceries. Working with a cooperative area grocery
chain, the volunteers take a weekly grocery order from each of the seniors, call it in to the
grocery chain and pick up and deliver the week's supply of groceries to each senior every week.
RSVP volunteer efforts not only enhance community disaster preparedness, but also help
vulnerable seniors to remain safe and in their own homes. The anticipated outcome will be that
ninety percent of homebound seniors who have received disaster preparedness information and
have had a home safety inspection by RSVP C.E.R.T. volunteers will report an improved feeling
of safety and security in their homes.
Other human needs are increasing as the recession deepens, donations to not - for - profit
organizations have decreased and raising revenue has become critical and more difficult.
Affordable housing for deserving low- income families becomes less affordable as family
incomes are impacted. Neighborhood clinics, respite care centers, shelters, soup kitchens and
even hospitals are becoming overburdened by the increasing community needs caused by newly -
impoverished families who have nowhere else to turn. The method to address these needs will be
that RSVP volunteers will augment staff in thrift shops, helping to raise money for worthy
causes. Volunteers will work with Habitat for Humanity, building and rehabilitating houses to
make them affordable to deserving low - income families who are willing to pitch in and invest
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4/10/2012 Item 16.D.11.
"sweat equity" in the construction process. Volunteers will perform direct client assistance and
support tasks to help community clinics, respite centers, shelters, soup kitchens and hospitals
meet the increasing needs of community members in crisis. The anticipated outcome will be that
eighty -five percent of surveyed organizations will report that RSVP volunteers enabled them to
increase services to the needy members of the community.
Narratives
Strengthening Communities
Collier County is located on the southern Gulf coast of the Florida peninsula, due west of
Miami -Ft. Lauderdale. Collier County contains approximately 2,025.5 square miles of land area.
Collier County's 251,377 people are 67% Caucasian, 26% Hispanic or Latino of any race, 6%
Black and I% other. Twenty -five percent are 65 or older compared to 17% statewide. While
much of the County lives above the mean standard of living, there remains a vulnerable segment
of the community that struggles to meet everyday basic needs and exists close to the poverty
line.
The Retired and Senior Volunteer Program (RSVP) invites local input into program
design and evaluation and this is achieved by maintaining close communication with stations and
community groups, as well as working closely with our Advisory Council. The Advisory
Council is comprised of representative members of our community specifically they are an
Executive Director of the Downtown Naples Association, Chairman of the Collier County Black
Advisory Board, Collier County Museum Volunteer Coordinator, Greater Naples Chamber of
Commerce Board Member, Naples Botanical Gardens Volunteer Manager, Naples Equestrian
Challenge Volunteer Coordinator, Guadalupe Center Volunteer Coordinator, City of Naples
Recreation Services Manager, The Parkinson Association of Southwest Florida Executive
Director. The Advisory Council meets quarterly to review policy and provide input on program
design.
RSVP establishes partnerships with organizations that provide community services and
basic personal enrichment. To date, almost 170 not - for - profit organizations as well as County
agencies have participated. Partnerships include local schools, hospitals, homeless shelters and
soup kitchens. Partners are selected by employing an interview process and determination that
their purpose and function are an appropriate fit for RSVP volunteer involvement. Included in
this category are Project Help and Collier County Association for the Blind who assists members
with service referrals and transportation. Thus, RSVP serves as a liaison and steering agency
between and for these organizations and our volunteers who execute program directives.
To build RSVP public awareness, the project director has made TV appearances
describing the program and encouraging volunteerism through speaking engagements at
community service organizations and participation at many senior expos and similar venues,
discussing the RSVP program and benefits of volunteering with hundreds of seniors. RSVP is
listed as both a resource and a senior activity in an extensive County -wide free senior resources
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4/10/2012 Item 16.D.11.
guide. RSVP seeks to develop and broaden the available skills and resources that our talented
volunteers bring with their efforts to benefit program recipients. The program maintains an
Internet presence has been established at http: / /www.colliergov.net.
Our current RSVP volunteer demographic includes men and women as well as persons of
diverse ethnic backgrounds. Our volunteers are brought together through outreach activities and
involving representative groups and individuals in meaningful community service programs that
cross cultural and ethnic lines. We draw our volunteers from the entire community, placing them
according to interests and skills, not cultural and ethnic background, so that the common
denominator of our volunteer teams is simply a desire to help others in specific areas of service.
Community resources are mobilized by leveraging existing relationships with our many
community partners into reciprocal action. For example, a food collection organization heavily
staffed by RSVP volunteers was mobilized to provide additional food to support a newly -
established soup kitchen. RSVP is also able to mobilize quickly through our extensive
networking with local organizations such as the Naples Interagency Council, the Collier County
Council on Aging and Volunteer Collier.
RSVP volunteers participate in community activities both by regular assignment and
mobilization for one -time activities. For instance, we have assembled a group of volunteers who
regularly assist organizations with bulk mailings for community benefit. For one -time activities,
RSVP has a "hit list" of volunteers who have agreed to be contacted when there is a specific
special event or County /community need.
We enhance the capacity of organizations and institutions by integrating senior
volunteers with organizational, leadership and office experience into existing and new partners,
all while enhancing the ability of community service organizations to maximize their volunteer
resources. RSVP personnel is available at all times to assist with volunteer management and
planning issues on a routine basis. Through the use of volunteers, many partner organizations
have been able to expand service hours and make additional services available that would
otherwise not have been possible.
RSVP integrates senior service into the activities of other service programs by seeking a
good fit between community need, the processes and culture of the program attempting to meet
the need and the skills, experience and interests of senior volunteers. As an example, County
congregate meal sites provide hot, nutritious meals for low- income seniors at four sites in an
effort to enhance integration of service into activities. Senior caregivers and relatives of the
clients being served were recruited. These volunteers serve meals, and assist with social
activities. The use of family members has created a warm and friendly atmosphere at the meal
sites.
Thus, understanding the community service model illustrated above, and after a
successful performance history since 1990, RSVP seeks to further establish programmatic
relationships in an effort to help raise awareness for the needs of the target population, provide
client - centered services and strive to create a sense of minority inclusion in an area of Florida
that has many resources to offer.
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4/10/2012 Item 16.D.11.
Recruitment and Development
A great strength of RSVP is our sense of community. We are an organized network built
on relationships between members, and between members and the community. Often a personal
invitation is the impetus for new members to be recruited into the program, especially if
reinforced by respected community leaders. Through the programs relationships with
community members, individuals are drawn into active RSVP issues, and, in turn, the RSVP
program is drawn to issues within the community that could benefit from RSVP involvement.
The Project Director regularly conducts recruitment activities. In the past year recruitment efforts
have included TV interviews and specials describing the Collier County RSVP program, and
speaking engagements at numerous community organizations describing the benefits of
volunteers and volunteering; and public education programs at senior fairs, and farmers' markets
in "senior- rich" neighborhoods. All outreach activities focus on the RSVP program and the
benefits of volunteering. Currently VolunteerMatch.org is utilized to broaden recruiting activities
and attract additional baby boomers and seasonal residents.
Building an effective and satisfied corps of volunteers begins before they set foot on the
job, before training, before orientation. It begins with initial discussions with a potential
volunteer, and hopefully, before that, personal interaction of the individual with an acquaintance
who is a happy, fulfilled volunteer and who recommends RSVP to the candidate. When
discussing the RSVP program with potential volunteers or new partners, we help them to clearly
see how their participation fills a unique and meaningful role in the community, as well as the
RSVP program. RSVP's attraction (satisfaction, new skills, networking opportunities, a chance
to make a difference, etc.) becomes obvious during discussion of the program. Whenever
possible, we connect prospective volunteers with seasoned volunteers through a matching
process.
Appreciating and validating the unique contribution of each RSVP member encourages
them to get and stay involved. Volunteer currency is appreciation, recognition, validation,
affirmation, which we include in every small daily interaction, as well as in the usual recognition
events, an annual appreciation luncheon and awards ceremony.
RSVP volunteers receive specific training at volunteer stations needed to carry out their
tasks, according to written commitment by the stations. The project director is available to assist
station personnel with technical assistance regarding reports, surveys, reporting activities and the
overall RSVP processes. With the use of the volunteer assignment form valuable information is
given to both the Volunteer Station as well as the volunteer, such as need that warrants the
volunteer assignment, volunteer activity, anticipated accomplishments and anticipated impact.
An interesting fact is that strong empirical evidence indicates that our volunteers already possess
the knowledge and skills for them to perform their volunteer job assignments and are a good
match for the organization. Our recent station assessment survey of volunteer impact
overwhelmingly confirms this. This, we believe, is a validation of our careful matching of
volunteer interests, skills and abilities with the jobs, focus and culture of the volunteer station.
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4/10/2012 Item 16.D.11.
Anecdotal evidence from our station partners indicates that it is also a happy corollary that many
of our volunteers, especially those with a strong background in science, public safety and
customer service, have much to teach station personnel. It is this symbiotic relationship between
many stations and volunteers that brings to mind the RSVP adage that our volunteers provide
"the experience of your lifetime."
Program Management
The project director, with assistance from the Advisory Council, works with community
organizations and existing stations to identify unmet needs in the community as well as service
organizations that might help to meet those needs as potential volunteer stations. Working within
policies and guidelines approved by the Board of Collier County Commissioners and the
Housing, Human & Veteran Services Department, the project director plans, organizes, monitors
and coordinates, with station staff, the programs and activities related to RSVP volunteers.
Every effort is made to match the volunteers' skills and experience with the specific mission
requirements of the stations that target specific community needs. The Project Director develops
new Stations by evaluating volunteer likes /dislikes and skill sets. In addition new Stations are
recruited based on identified need areas.
The program's volunteer management software aggregates and reports both volunteer and
station impact within type of station and service category. As part of the project assessment
process, as well as the process of managing information and data to improve impacts, station
accomplishments through its volunteers, are reviewed annually against planned activity goals
and objectives. Also, an annual assessment of project/station accomplishments and impact on the
community is conducted involving all stations. The annual assessment uses a survey form,
mailed or e- mailed to administrative personnel of all stations, once a year in the spring. The
results are tabulated and included in the Program Performance Report. The survey is designed to
inform us if the RSVP volunteers we provided to the stations had the knowledge, skills and
work/life experience needed to perform their volunteer service (or learned quickly), and if they
were a good match for the organization. The survey responses also informs us if, in the past 12
months, the station: a. increased the number of persons served; b. increased the amount
(frequency or types) of services; and c. sustained essential services in the face of decreasing
resources. If so (in each case), we learn if RSVP volunteers helped: a. none; b. some; or c. a lot.
Volunteer activity and project performance data are monitored and recorded throughout the year
in order to (along with the annual assessment of project station accomplishments) demonstrate
the concrete impacts of the project and its volunteers.
Our impact assessment survey conducted with stations had a 20% response rate. 100%
indicated that our volunteers served the public directly; 64% also used them in a support role.
100% responded that volunteers had the knowledge, skills and work/life experience necessary to
perform their service, or learned quickly. All agreed that the volunteers were a good match for
their organization. 93% of those who increased number of persons served in the past 12 months
reported that our volunteers helped some or a lot. 64% reported that our volunteers had helped
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4/10/2012 Item 16.D.11.
them increase the frequency or types of services. 100% of stations that were able to sustain
essential services in the face of decreasing resources reported that our volunteers helped some or
a lot to achieve this. Comments include: "Without them, my organization would not be able to
provide services." "We are so glad to have the support ... we hope to continue for the coming
years." "...always go above and beyond the call of duty..." "...provide valuable services..."
"...volunteers bring all their training and life - lessons to our students."
In an effort to plan for program growth & development as well as maintain fiscal control
routine reviews of the budget occur. These ensure accountability and efficient and effective use
of available resources. Physical resources are managed according to a County inventory system
and are reconciled annually to inventory. The program utilizes community partners to secure in-
kind match contributions to allow for project expansion. Increasing cash and in -kind has allowed
the project to expand its appreciation activities.
Organizational Capacity
The Collier County Department of Housing, Human & Veteran Services has a
demonstrated record of managerial and technical experience and provides organizational
resources to complement the RSVP program. Housing, Human & Veteran Services (HHVS)
successfully administers a number of federal and state grants including: Community
Development Block Grant, HOME, Department of Elderly Affairs, Safe Havens Visitation
Program, State Housing Initiative Partnership and Disaster Recovery Initiative. Under the
direction of Federal /State Grant Manager, Kristi Sonntag, and accounting supervisor, Ashlee
Franco, the department holds over 25 years in grants administration.
To ensure fiscal accountability the Housing, Human & Veteran Services (HHVS)
Accounting Technician performs all general accounting and fiscal services for RSVP. The
RSVP project director has 20 years of experience as a business owner in graphic design and real
estate investments. The RSVP project director has volunteered throughout his life in the medical
arena as a volunteer ambulance attendant and also with faith based organizations.
Housing, Human & Veteran Services (HHVS) serves Collier County's very low, low and
moderate income residents, including the senior population by providing access to health care,
developing volunteer services with retirees, assisting with affordable home ownership and other
housing opportunities, maintaining safe and decent housing and independent living for seniors,
utilizing federal and state grants to build safe, livable and healthy communities and to meet the
local government mandates of human services in Collier County.
The members of the Board of County Commissioners (BCC) are strong proponents of
grassroots community volunteerism and believe in our mission of making a difference in the
lives of our County's needy residents. The BCC provides strong administrative, financial and
organizational support for Collier County RSVP, which has a 21 -year successful track record for
managing volunteers, engaging seniors and impacting community issues. Collier County
Government has established effective personnel policies and procedures that are incorporated
into the operations and programming of the Housing, Human & Veteran Services (HHVS) and
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RSVP. Job descriptions, personnel and budget policies, and procedures are updated regularly
through accepted continuous improvement and risk management business processes. The County
Attorney's office assists with approval of contractual documents and policies. The Purchasing
Department acts as agent for cost savings in acquiring vendor services and products. The Human
Resources Department ensures our ability to meet high personnel standards which help translate
to premium consumer care. The availability of these resources assures the grantor of consistent
quality and accountability of performance.
Other
Strategic Initiatives
Healthy Futures:
RSVP volunteers who are certified as trainers for the osteoporosis Bone Builders exercise
program will provide free Bone Builder exercise classes to osteoporosis patients and those who
are at risk. Each class will include a full workout with lower and upper body strength training as
well as balance and agility exercises.
RSVP volunteers will assist Collier County's Housing and Human Services Nutrition Program
by helping to prepare and serve nutritious, hot meals to needy seniors daily. The volunteers will
prepare the dining area, greet the people, will assist with preparation, serving and clean -up.
They will also encourage and assist the seniors to take part in the social activities at the
congregate meal center.
Environmental Services:
RSVP volunteers will contribute 6,000 annualized hours educating residents in appreciating and
conserving our natural resources at the Conservancy for Southwest Florida, Corkscrew Swamp
Sanctuary, Naples Botanical Garden, Rookery Bay National Estuarine Reserve and Naples
Historical Society.
Education:
Children and youth with literacy needs are an issue for Collier County, considering the large
number of Hispanic families for whom English is a second language, and the number of
schoolchildren who do not hear English spoken at home. RSVP has literacy volunteers in seven
elementary schools working year -round with children to help improve their English to the point
that they can be successful in school and hopefully break the family cycle of school drop -outs
which they have inherited. The Boys and Girls Club of Collier County has recently become a
new RSVP Station. Volunteers will help with the after school program there.
Page 9 of 10
Packet Page -1287-
4/10/2012 Item 16. D.11.
Disaster Services:
RSVP has a volunteer position on the Collier County Citizens' Corps, an advisory council to the
County's Department of Emergency Preparedness. Council members are kept current on threat
issues, report to their organizations and assist in leveraging their constituencies for relief and
recovery efforts. RSVP has eight volunteers who are trained C.E.R.T. (Community Emergency
Response Team) instructors. They teach classes of neighborhood volunteers the basics of
emergency /disaster response. These neighborhood volunteers then become the core response
teams for their individual communities. The C.E.R.T. instructors are available for follow -up and
refresher classes.
Twenty -one trained C.E.R.T. volunteers man the RSVP Services for senior teams. Their
volunteer station is the North Naples Fire District. The team has a dual function. They visit
seniors in their homes, educate them and help them prepare for potential emergencies and
disasters. They help them form telephone trees for emergency communication and inspect their
homes for potential safety and fire hazards.
Veterans and Military Families:
Nineteen RSVP volunteer drivers, most of whom are veterans themselves, staff our Veterans
Transportation Program. The drivers transport veterans to South Florida VA facilities in Bay
Pines, Ft. Myers, Tampa and Miami. The drivers often form personal relationships with their
fellow veteran passengers, staying in touch and providing moral support. The Collier County
Veterans Services Department serves as our volunteer station for the program and provides the
three fleet vehicles used to transport the veterans.
Economic Opportunity:
RSVP volunteers will augment staff in thrift shops, helping to raise money for worthy causes.
Volunteers will work with Habitat for Humanity, building and rehabilitating houses to make
them affordable to deserving low- income families who are willing to pitch in and invest "sweat
equity" in the construction process. Volunteers will perform direct client assistance and support
tasks to help community clinics, respite centers, homeless shelters, soup kitchens and hospitals
meet the increasing needs of community members in crisis.
PNS Amendment (if applicable)
Not Applicable
Page 10 of 10
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ASSURANCES
As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that the applicant:
1. Has the legal authority to apply for federal assistance, and the institutional,
managerial, and financial capability (including funds sufficient to pay the
non - federal share of project costs) to ensure proper planning, management,
and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United
States, and if appropriate, the state, through any authorized repr setrMtive,
access to and the right to examine all records, books, papers, or documents
related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency
directives.
3. Will establish safeguards to prolubit employees from using their position
for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after
receipt of approval of the awarding agency.
S. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C.
4728 - 4763) relating to prescribed standards for merit systems for programs
funded under one of the nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel
Administration (5 CFR 900, Subpart F).
6. Will comply with all federal statutes relating to nondiscrimination.
These Include but are not limited to: Title VI of the Civil Rights Act of
1964 (P.L. 88 -352) which prohibits discrimination on the basis of
race, color, or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681 -1683, and
1685 - 1686). which prohibits discrimination on the basis of sex; (c)
Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. 794), which prohibits discrimination on the basis of disability
(d) The Age Discrimination Act of 1975, as amended (42 U.S.C.
6101 - 6107), which prohibits discrimination on the basis of age; (e)
The Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as
amended, relating to nondiscrimination on the basis of drug abuse;
(f) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as
amended, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism; (g) sections 523 and 527 of the Public Health Service
Act of 1912 (42 U.S.C. 290dd -3 and 290ee -3), as amended, relating
to confidentiality of alcohol and drug abuse patient records; (h) Title
)All of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as
amended, relating to nondiscrimination In the sale, rental or financing
of housing; (i) any other nondiscrimination provisions in the National
and Community Service Act of 1990, as amended; and 0) the
requirements of any tither nori crimination statute(s) which may
apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and
III of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable
treatment of persons displaced or whose property is acquired as a result of
federal or federally assisted programs. These requirements apply to all
interests in real property acquired for project purposes regardless of federal
participation in purchases.
4/10/2012 Item 16.D.11.
8. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501 -1508 and
7324 -7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with Federal itmds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40
U.S.0 276a and 276a -77), the Copeland Act (40 U.S.0 276c and 18 U.S.C.
874), and the Contract Work Hours and Safety Standards Act (40 U.S.C.
327 -333), regarding labor standards for Federally assisted construction sub -
agreements.
10. Will comply, if applicable, with flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234)
which requires the recipients in a special flood hazard area to participate in
the program and to purchase flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed
pursuant to the following: (a) institution of environmental quality control
measures under the National Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification of violating facilities
pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e)
assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16
U.S.0 1451 at seq.); (1) conformity of federal actions to State (Clean Air)
Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. 7401 et seq.} (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended
(P.I.. 93.523); and (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93.205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.0 127I
et seq.) related to protecting components or potential components of the
national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of
the National historic Preservation Act of 1966, as amended (16 U.S.C.
470), EO 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16U.S.C. 469a -1
et seq.).
14. Will comply with P.L. 93 -348 regarding the protection of human subjects
involved in research, development, and related activities supported by this
award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544,
as amended, 7 U.S.C. 2131 at seq.) pertaining to the care, handling, and
treatment of warm blooded animals held for research, teaching, or other
activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42
U.S.C. f J 4801 et seq.) which prohibits the use of lead based paint in
construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act of 1984, as amended, and OMB
Circular A -133, Audits of States, Local Governments, and Non -Profit
Organizations.
18. Will comply with all applicable requirements of all other Federal laws,
executive orders, regulations, application guidelines, and policies governing
this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
APPLICANT ORGANIZATION DATE SUBMITTED
Approved as to form & legal Sufriclency
ATTEST: 21
DWIGHT E. BROCK, Clerk
By: Ass ant County Attorney
4/10/2012 Item 16.D.11.
CERTIFICATIONS REGARDING (A) DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; (B) DRUG -FREE WORKPLACE REQUIREMENTS; AND (C) LOBBYING
A. Debarment, Suspension, and Other Responsibility Matters
As required by the regulations implementing Executive Order 12549, Debarment and Suspension, implemented at 34 CFR Part 85, Section 85.510,
Participants' responsibilities.
A. As authorized representative of the applicant, I the applicant certify that neither the applicant nor its principals:
Are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency.
Has, within a three -year period preceding this application, been convicted of; or had a civil judgment entered against them for commission of fraud
or other criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract
under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction or words, making false statements, or receiving stolen property.
Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification, and
Has not, within a three -year period preceding this application, had one or more public transactions (federal, state or local) terminated for cause or
default;
B. Where the applicant is unable to certify to any of the statements in this certification. he or she shall attach an explanation to this application.
Drug -Free Workplace?
As required by the Drug -Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F. The regulations require certification by grantees,
prior to award, that they will maintain a drug -free workplace. The certification set out below is a material representation of fact upon which reliance will
be placed when the agency determines to award the grant False certification or violation of the certification may be grounds for suspension of payments,
suspension or termination of grants, or government -wide suspension or debarment (see 34 CFR Part 85, Section 85.615 and 85.620).
The applicant certifies that it has or will continue to:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establish an ongoing drug -free awareness program to inform employees about —
(1) the dangers of drug abuse in the workplace,
(2) the grantee's policy of maintaining a drug -free workplace.
(3) any available drug counseling, rehabilitation, and employee assistance programs, and
(4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph
(a)
(d) Notifying the employee in the statement required by paragraph (A) that, as a condition of employment under the grant, the employee will:
(1) abide by the terms of the statement, and
(2) notify the employer, in writing of his or her conviction for a violation conviction for a violation of any criminal drug statute occurring in
the workplace no later than five days after such conviction
(e) Notifying the agency in writing within ten days after receiving notice under subparagraph (d) (2)) from an employee or otherwise receiving actual
notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to any employee who is so
convicted —
(1) Taking appropriate personnel action against such an employee, up to and including termination...; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate agency;
U. 3 Making a good faith effort to continue to maintain a drug-free won lace throujzh im lementation of paragraphs a c e and
Certification — Lobbying Activities
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer of Congress in connection with the making of any federal grant,
the entering into of any cooperative agreement, and the extension, renewal, amendment or modification of any federal grant, or cooperative
agreement;
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress i a connection
with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form- L.LL., `Disclosure Form to Report
Lobbying," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all tiers (including subawards,
subgrants. contracts under irrants and cooperative ents ) and that all subreci ients shall certify and disclose accordingly.
By signing this Certification page, you certify that you agree to perform all actions and support all intentions in the Certification sections of this
application.
Legal Applicant
Printed Name and Title of Authorized Representative
Signature of Authorized Representative Date
22
ATTEST.' APPrOved as to form & legal Sufficiency
DWIGHT E. BROCK, Clerk
Asalstant County Attorney
Packet Page -1300-