Agenda 04/10/2012 Item #16D 54;10/2012 Item 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve a "Grantee Application for Advance Funding" to the Florida
Department of Children and Families (DCF) and the corresponding budget amendment to
recognize revenues in the amount of $182,830.
OBJECTIVE: To access the second year of funding for the Criminal Justice, Mental Health and
Substance Abuse (CJMHSA) Reinvestment Grant without any interruption of program services.
CONSIDERATIONS: On February 8, 2011, agenda item 16D2; the Board of County
Commissioners approved a Memorandum of Understanding ( #LHZ25) with the Florida
Department of Children and Families (DCF) to accept a sum of $548,490 over three (3) years for
the CJMHSA Grant. Of this amount $182,830 was awarded and advanced to Collier County for
state fiscal year 2010 -2011 (Project Year 1). An application for advanced funding must be
submitted for the state fiscal year 2011 -2012 (Project Year 2) to access the projects second year
of funding for the CJMHSA Grant.
An application for advanced funding is required to be submitted to comply with grantor agency
policies, procedures, and requirements. The application form must be received by the DCF in
time to allow for their processing and dispersal prior to June 30, 2012. The amount of the
request represents new funds appropriated to Collier County by the DCF for the CJMHSA grant
for the state's fiscal year 2011 -2012 (Project Year 2). The appropriated and requested amount is
$182,655.68 as detailed in Collier County's award letter dated February 22, 2012 from the DCF.
Interest accrued from the prior year 2010 -2011 advance award (Project Year 1) in the amount of
$174.32 is required to be added to the project's second year award. The combined total of
interest accrued and new 2011 -2012 funding is $182,830. Any remaining funds from 2010 -2011
(Project Year 1) is allowed to continue to support the CJMSHA grant program.
DCF Project Year 2 Funding
Fund Source
Amount
Comments
DCF — State Fiscal Year 2011-
2012 Funds
$182,655.68
Advanced Project Year 2 Funding
Application
Interest from Collier's Grant
Funding Advance for State
Fiscal Year 2010 -2011
$174.32
Project Year 1 Interest Earned
Total New Funds for Grant
$182,830.00
(Same as State Fiscal Year 2010 -11)
Approval of this item will authorize the Chairman to sign the attached "Grantee Application for
Advance Funding ", recognize the revenue in the form of interest earned on the advanced funds
from state fiscal year 2010 -2011 and the allocated advanced funds for state fiscal year 2011-
2012, approve the corresponding budget amendment and submit the application to DCF.
Packet Page -1166-
4/10/2012 Item 16.D.5.
FISCAL IMPACT: Approval of this item requires a budget amendment in the amount of
$182,830 to recognize DCF revenue in the amount of $182,655.68 and to recognize interest
earned in the amount of $174.32 to Human Services Grant Fund (707), Project 33147 to continue
funding the operations of the aforementioned grant. No general funds are associated with this
project.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for
Board action. — JBW
GROWTH MANAGEMENT IMPACT: There is no growth management impacts associated with
this item.
RECOMMENDATION: To approve and authorize the Chairman to sign a "Grantee Application
for Advance Funding" to access funding for the Criminal Justice, Mental Health and Substance
Abuse Reinvestment Grant's second year of funding and to approve the corresponding budget
amendment.
Prepared By: Lisa Oien, Grants Coordinator, Housing, Human, and Veteran Services
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4/10/2012 Item 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5.
Item Summary: Recommendation to approve a "Grantee Application for Advance
Funding" to the Florida Department of Children and Families (DCF) and the corresponding
budget amendment to recognize revenues in the amount of $182,830.
Meeting Date: 4/10/2012
Prepared By
Name: OienLisa
Title: Grants Coordinator,Housing, Human & Veteran Services
3/6/2012 8:05:50 AM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: OienLisa
3/6/2012 8:05:52 AM
Approved By
Name: SonntagKristi
Date: 3/14/2012 8:26:50 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 3/14/2012 2:12:51 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 3/15/2012 9:38:40 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 3/16/2012 1:46:28 PM
Name: WhiteJennifer
Packet Page -1168-
4/10/2012 Item 16.D.5.
Title: Assistant County Attorney,County Attorney
Date: 3/19/2012 10:34:03 AM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 3/22/2012 11:26:36 AM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 3/28/2012 4:19:23 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/28/2012 4:25:50 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 3/29/2012 10:37:36 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 3/29/2012 12:48:58 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/30/2012 9:23:02 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 4/3/2012 10:45:14 AM
Packet Page -1169-
'. F Wrida Ocpattment o!
I Children &Pamilles
State of Florida
Department of Children and Families
February 22, 2012
Ms. Kimberly Grant, Director
Housing, Human and Veteran Services
3339 Tamiami Trail East, Suite 211
Naples, FL 34112
RE; MOU #LHZ25
Dear Ms. Grant:
4/10/2012 Item 16.D.5.
Rick Scott
Governor
David E. Wilkins
Secretary
For state FY 2011 -2012 (Project Year 2) of Collier County Board of County Commissioners
Criminal Justice Mental Health Substance Abuse Reinvestment Implementation Grant, we are
please to inform you that Collier County has been awarded and annual grant award amount of
$182,655.68. This Project Year 2 award combined with the interest accrued on the state grant
award for 2010 -2011 (Project Year 1) and carry - forward grant funds from Project Year 1
compromises the total available to Collier County for Project Year 2.
We want to express our personal thanks to you and your communities' commitment to
increasing public safety, averting increased spending on criminal justice and juvenile justice
deep end services, and improving accessibility and effectiveness of treatment services for
individuals who are /or at risk of entering the criminal or juvenile justice systems. ,
If you have any questions, please contact me at (850) 717 -4623.
Respectfully, - - -- -- -\
Ellen Piekalkiewicz
Florida Department of Children and Families
Office of the Assistant Secretary for Substance Abuse and Mental Health
1317 Winewood Boulevard
Building 1, Suite 206
Tallahassee, FL 32399 -0700
ellen Piekalkiewicz @dcf.state.fl.us
1317 Winewood Boulevard, Tallahassee, Florida 32399 -0700
Mission: Protect the Vulnerable, Promote Strong and Economically Self- Sufficient Families, and
Advance Personal and Family Recovery and Resiliency
Packet Page -1170-
4/10/2012 Item 16.D.5.
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„f � Prior fiscal year advance
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2012 182,655.68
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1 2013 (estimated FY 12113 reporting obligations,
aFjl,i`3 "'`eai amount) (estimated date) availability of funds and
:- DCF approval. i
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The Collier County Board of County Commissioners is entering the second year of a new 3 -year
Criminal Justice, Mental Health and Substance Abuse Implementation Grant. This project was
approved in compliance with the grant award process created in section 394.656, F.S. This project is a
county initiative to increase public safety, avert Increased spending on criminal justice, and improve
the accessibility and effectiveness of treatment services for adults and juveniles who have a mental
Illness, substance abuse disorder, or co- occurring mental health and substance abuse disorders and
who are in, or at risk of entering, the criminal or juvenile justice systems.
i
This project is an expansion of activities and services by Collier County Board of County
Commissioners to the target populations and requires a 100% County match, as provided by the
Collier Forensic Intensive Reintegration Support Team (FIRST).
The grantee was approved and received $182,830.00 for the first project year. Based on the Semi-
; Annual and Supplemental Financial Report, Collier County Board of County Commissioners reported
$7,036.39 in actual expenses and $67,074.62 in encumbered expenses as of November 30, 2011, for a
total of $74,110.41 in grant funded expenses. This advance request is based on the second year
project budget approved in the Collier County Board County Commissioners grant application and will
i give the Grantee the capacity to establish and maintain all rant- related activities without Interruption. 1
Packet Page -1171-
4/10/2012 Item 16.D.5.
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1) A ----------------- Summary Financial Report for the Collier County Board of Commissioners project supported by
these funds is attached.
2) The most recent county audit available covers the county Fiscal Year ending September 30, 2011. A
copy of independent auditors report with details of the Federal Awards Programs and State Financial
Assistance Projects is attached. (copy provided)
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The Collier County Criminal Justice Advisory Council will continue implementation of the Collier Grant
Memorandum of Understanding. Examples of service deliverables that Collier County plans to
accomplish with this grant are:
• Continue to implement jail and community -based transitional support for adults with serious
mental illnesses and co- occuring substance abuse disorders
• Continue to establish the Forensic Intensive Reintegration Support Team (FIRST)
• Continue to provide reintegration and transitional support through an interagency
multidimensional team
• Prevent recidivism for this high risk group and promote public safety
Provide an intensive case management tool
• Activities of the program include screenings, risk assessment, primary and psychiatric care,
competency restoration, housing guidance, counseling, peer support, transitional planning,
living and vocational skills evaluation and planning
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Interest accrued on advanced funds is to be reported semi- annually to the Department. Interest
earnings are being used to reduce the amount due for second and third project year advances, as an
offset to approved project expenses. Unapplied interest, unexpended advances or unmatched
funding will be returned to the State of Florida upon expiration of this MOU on 02123114.
Packet Page -1172-
4/10/2012 Item 16.D.5.
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affie""r-, County Board —of, --- County ... o" -u-n- 't-y- - * Commissioners '- -- , --, - -----,- ... - - -- and - -t 691 Department of Children - and * F-a-milles
anticipate the third and final annual release of funds for this program in Fiscal Year 2013, in
1 compliance with the grant award period established In section 394.666, F.S., and the terms of MOU
#LHZ25. Future funding is contingent on annual Legislative appropriations. Collier County is solely
responsible for securing any required funding for project sustainability after February 23, 2014.
ITT:! NINU NMIR-111� M-11-MR-011-
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Fred W. Coyle Chairman, Collier County Board of
County Commissioners
12011111-1,11"11
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ATTEST.
DWIGHT E. BROCK, Clark
By:
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Packet Page -1173-
AMOVOCI as to form & legal Suftlency
•
Asalsta* County Attorney •
T� ►-J T'3 1 �F_fZ C3 . LA�
4/10/2012 Item 16.Q.5.
CRIMINAL JLtSiTFCE MIwNTAL H ktT#�1 I41 q S19i3S 11'1► I�
REIN1/ESTM�ITiN' fRt'�k�f9 ': .' ` . ;;; • ....;:, :. .
S[llllMA# ifitttl0.f1 irtEPORT .,
Collier
:::
AILU; t iirt pate ::
02/2412011
,,; 1;r?date ; ...
02/23/2014
Caurf#y Grant;
Iilla#tat
Kim Grant
.
TI''SWIM, d ;Housing,
Director,
Collier County
Human and
Veteran Services
Cdt nty'Lead Agency
Collier County
Ori W.Type '
Implementation
'Re Qr Pre are=i $
Kathy Larsen
Report Date
10/26/11
Rn ::orl.P»rt�d, Fii Eiin, ..
02/24/2011
To
09/30/11
CJIWMHSAA.V hte
pate ory : ;
` . To eit
GJh 1 WA' . ��t id. E pxJi
.: • ...:: '.: -
E t Al vi rd. •.,
fi WNW":
.. Tit tBEL•:..
DiRE�T.EXl7EN;I
=$ .. s .
SFrai l::e i
$0.00
$aFe..: 0.00
woo -
Brefrts.
$0.00
$o.oa
$0.00
ui `t , ....
$0.00
$0.00
i'';•
'fir; t 1 i
$0.00
$0.00
:a>�
'•�;; •:ir.i iiri:
...• ..... ...:::::
iiii!iiii 1 %li i'r'jE;
3:iii'ri "''::: {
Ient�Uttlitlas
$0.00
$0.00
Other ens�S, .... ::.
$99,300.00
$0.00
• .....' =s.. �......r0tl!
SIJBTQTA DIRE7...
; ... $9a 30D
... $O�Qtt :......::....
....... • .....it►0.
>GCaINTtrZAC GAL EX)PENSE5
$319,200.00
$230,802.00
Fnt B..enrrl"ils_ . -. i
$66,933.00
$0.00
E. v : ttlaeftit `.
$0.00
$0.00
....:....
El
::�Ivi�l,.• , ;.
$7,692.00
$0.00
::. i# is
t� tEes:
$1,365.00
$1,365.00
R rtitfUtil€ties.:.
$0.00
$19,584.00
; ;':i ..,:.`.:._.
� A.
ether en
$0.00 $0.00
$296,796.00
,..IKi:€
SUBTOTAL
CONTRACTUAL
39a,19t>t.00
7 Gila
:, :,a;::
I „�
;: : ::........
i 3 ”
ADMINISTRATIVE:$
$54,000.00
$0.00
Nm. n.
a s17td
0
1 DMINISTRATIVE °lo
8?!0
... - Q afllo.;
..•...•`. "_ "."
s a~
TOTAL ALL COSTSr
r
STATE ADVANCES ANQ INTEREST
CJM HSA Funds
Advanced' `
$182,830.00
I>S I:Ih
�k=
06/17/11
Accrued Interest an
:Advar�eea..:......::. •:.
$174.32 sit
AticrfE,ell!
A,bafe
11!30111
Next Semi - Annual Report is due May 1, 2012.
2 As approved in the county CJMHSA Memorandum of Understanding on file with the Department of
Children and Families.
3 Interest reported in the Semi - annual Financial Report and Supplemental Financial Report.
4
Packet Page -1174-
4/10/2012 Item 16.D.5.
1IeHSA eB C�IJIHS
Epiei i;eis
=lIIl�k Cp
CJfiiIWf Total
'. :.::....:.. :. ,::, .... DIRECT.EisEti&
.
.fps, �:::::,
.. ..,. ;:;::..
$0.00
$0.00
$0.00..
$0.00
$0.00
.,- :...•r...,...,...
?Tiiel,! o 'u
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Raal1II
$0.00
$0.00
$0.00
ssi
$0.00
$0.00
$0.00
,SUBT(itTAL`.DIRECT
.0
10 00
CONTRACTUAL �XPE�FSLS.:.
Carasltrtt Fees
$3,304.00
$0.00
$3,304.00
°grin f r is s< . • . ; ..
$467.85
$0.00
$467.85
$0.00
$0.00
$0.00
rave(,
$0.00
$0.00
$0.00
dies:
$0.00
$0.00
$0.00
Ffier4tiRies:
$0.00
$0.00
$0.00
qtr. "rases
$0.00
$0.00
$0.00
SUBTOTAL CONTRACTUAL
$3;771 85
$iD Q!
$3',771 85•
ADMINISTRATIVE $
$1,185.86
$2,078.68
$3,264.54
A• 1110INISTRATIVE
6:3%:,
TOTAk.'ALL COSTS
$4;9571T?
. '.... + _. ,1r%r3a8 ..
$7,136�3i
STATE
ADVANCES' _ ..:, ..
C. Is i Id sf :A�vange
$1$2,8;1040
ft,3t�',...•....
i1QB718 996
4 Grant funded expenses only from 10/01/11 through 11/30/11, as reported in the Supplemental Financial
Report submitted to the Department of Children and Families.
5 Grant funded expenses only from date of MOU execution through 09/30111, as reported in the Semi -
Annual Financial Report submitted to the Department of Children and Families.
6 In addition to the expenses shown, Collier reported $67,074.62 in encumbered grant funded expenses
from 10/01/11 through 11/30/11, for a total of $74,110.41 in actual and encumbered expenses. The
available fund balance with the inclusion of the encumbered expenses would be $108,718.99.
Packet Page -1175-
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