Agenda 04/10/2012 Item #10D4/1012012 Item 10.D.
EXECUTIVE SUMMARY
To change the timing of terms to the Golden Gate Community Center Advisory Board.
OBJECTIVE: To change the timing of terms so that the 5 member advisory board renews the
membership in a format of 2 members, 2 members 1 member.
CONSIDERATIONS: The Golden Gate Community Center Advisory Board is a 5 member
committee which assists the Board of County Commissioners by reviewing and making
recommendations regarding the budget and operation of the community center. Applicants must
reside within the Golden Gate Community Center MSTU District. Terms are 3 years. A list of
the current membership is included in the backup.
At a meeting on January 3, 2012 the advisory board members requested that the terms of the
board membership be changed so that the 5 members would have terms that renewed on a 2 — 2-
1 revolving cycle. At present the terms revolve as 2- 3.
This could be accomplished by changing the term of William E. Arthur to expire on
December 31, 2013 instead of December 31, 2014.
A list of the current members is attached for the Boards consideration.
ATTENDANCE: Not applicable
COMMITTEE RECOMMENDATION: To alter the terms to cycle as a 2 — 2 — 1 cycle.
LEGAL CONSIDERATIONS: The governing ordinance for this Board (75 -4, as amended)
provides for committee members to serve staggered terms of three years each. Having one
member changing his term to accomplish the request is consistent with the ordinance. -JAK
FISCAL IMPACT: NONE
GROWTH MANAGEMENT IMPACT: NONE
RECOMMENDATION: That the Board of County Commissioners considers the
recommendation for changing the term cycle, and direct the County Attorney to prepare a
resolution confirming the change in the term cycle.
PREPARED BY: Ian Mitchell, Executive Manager
Board of County Commissioners
AGENDA DATE: April 10, 2012
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COLLIER COUNTY
Board of County Commissioners
Item Number: 10.D.
4/10/2012 Item 10.D.
Item Summary: Request by the 5 member Golden Gate Community Center Advisory
Board to have the terms of office altered to allow board member terms to be staggered for
renewal at 2 members, 2 members, 1 member.
Meeting Date: 4/10/2012
Prepared By
Name: Mitchelllan
Title: Executive Manager, BCC
4/3/2012 2:21:11 PM
Submitted by
Title: Executive Manager, BCC
Name: Mitchelllan
4/3/2012 2:21:12 PM
Approved By
Name: KlatzkowJeff
Title: County Attorney
Date: 4/3/2012 4:48:05 PM
Name: OchsLeo
Title: County Manager
Date: 4/3/2012 4:58:39 PM
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4/10/2012 Item 10.D.
MEMORANDUM
DATE: March 30.2012
TO: Commissioner Tom Henning
FROM: Ian Mitchell
RE: Golden Gate Community Center Advisory Board.
On Monday, March 26 I attended a meeting with yourself and Mr. W. James Klug the
chairman of the Golden Gate Community Center Advisory Board.
Mr. Klug had requested a meeting to discuss an item that had been on the January 3,
agenda of the Golden Gate Community Center Advisory Board. This item appeared
under new business as VII. New Business, Item B and was titled Advisory Board
Resolution.
In an explanation Mr. Klug detailed the advisory board's concern that with having the
terms of the 5 member board split on a cycle of 3 — 2 it can result in a situation where
the advisory board does not have sufficient experience on the board as at the end of a
cycle 3 members could be replaced.
Mr. Klug had understood that in 2008 when the Commission approved revised
guidelines and rules for the Golden Gate Community Center Advisory Board this was
one of the changes that had been adopted.
At the end of the meeting Mr. Klug on behalf of the committee asked for the request to
be presented to the Board of County Commissioners.
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4/10/2012 Item 10.D.
COLLIER COUNTY DIVISON OF PUBLIC SERVICES
Parks and Recreation Department
15000 Livingston Road - Naples, Florida 34109 - Phone (239) 252 -4000 - Fax (239) 5148657
Website: colliergov.net
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
AGENDA X Cog T9 7Z W3
0
January 3, 2012 .. , , , 0
I. Call to Order
II. Attendance — Establish a Quorum
111. Approval of Agenda
IV. Approval of Minutes — November 7, 2011
V. Public Comments
VI. Old Business
A.
Recreation Highlights — Vickie Wilson
B.
Playground Update — Vickie Wilson
C.
Facebook Update — Kaydee Tuff
D.
SSA of BMX
E.
Shading for Playground
F.
MSTU 60140 Split
G.
Wheels Funding
Fiala
.Hiller
Henning
Coyle
Coletta
BY: .......................
VII. New Business
A. Monthly Budget — Annie Alvarez
B. Advisory Board Resolution
C. GG Advisory Board Appointments
D. Introduction to New Staff — Vickie Wilson
Evie Vidaurri, Program Leader & Zack Hendry, Rec Assistant
E. 5 -Year Plan — Annie Alvarez Misc, Corres:
Vill. Member Comments
IX. Adjournment
Date:
Item t
Cries to:
The next meeting February 6, 2012 at 6:00 PM
Collier County Golden Gate Community Center
4701 Golden Gate Parkway, Conference Room "C"
Naples, Florida
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4/10/2012 Item 10.D.
Jar,,, .. —
F. MSTU 60/40 Split
None.
G. Wheels Funding
None.
Kaydee Tuff arrived at 6:13 pm
The Advisory Board formed a consensus to create an agenda item "Future
Topics" to address open items of interest to insure they are not forgotten.
VII. New Business
A. Monthly Budget
Vickie Wilson reported Annie Alvarez was ill and would not able to attend
the meeting. Staff will request the 130 Monthly Budget Report be emailed to
the Advisory Board.
B. Advisory Board Resolution
Jim Klug reported receiving notifications from Ian Mitchell regarding the
following appointments to the Advisory Board for 3 -year terms.
➢ Bill Arthur
➢ Darrin Brooks
➢ Peggy Harris
He expressed concern the 3 terms expired at the same time when the Advisory
Board had previously made an amendment to the Bi -Laws or the Ordinance to
correct this issue.
Discussion was made on how to correct the terms to stagger them to "2- terms,
2 -terms and 1- term" as intended by the Advisory Board when they made the
amendment to the Bi -Laws to insure there could always be a quorum.
Kaydee Tuff moved to approve the appointments of Bill Arthur, Darrin
Brooks and Peggy Harris for additional terms to serve on the GGCCAB by
the Commissioners; however to correct the terms to stagger from 3 -2 -0 to 2-
2-1 as intend by the Advisory Board; Bill Arthur will voluntarily resign after
two years of his term in order to stagger the terms as intended by the
Advisory Board. Second by Darrin Brooks. Motion carried unanimously
5 -0.
Jim Klug volunteered to follow up with Ian Mitchell regarding the terms and
whether the Bi -Laws' revision as requested by the Advisory Board was made
and approved by BCC.
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4/10/2012 Item 10.D.
January 3, 2012
..fig
Jame Klu I, Chairman
These Minutes were approved by the Committee/Board on
as presented V or as amended
5
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-C, -d01;)-
4/10/2012 Item 10.D.
RESOLUTION NO. 2008-154
ter.
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA,
APPROVING THE REVISED GUIDELINES AND RULES
OF THE GOLDEN GATE COMMUNITY CENTER
ADVISORY COMMITTEE.
WHEREAS, on February 4, 2008, the Golden Gate Community Center Advisory
Committee voted unanimously to approve revisions to the guidelines and rules of its Board; and
WHEREAS, the proposed revisions to those guidelines and rules include changing the
name from the Golden Gate Community Center Advisory Committee to the Golden Gate
Community Center Advisory Board, extending the terms of its membership, and adding an
alternate member position; and
WHEREAS, on May 27, 2008, at the direction of the Board of County Commissioners,
paragraphs numbered 2 and 5 of the Section entitled "Advisory Board Appointments, Terms of
Office, Etc." of the Revised Guidelines and Rules of the Golden Gate Community Center
Advisory Board were revised to remove consideration of an alternate member position to the
Board and to amend to the attendance requirements to conform to Section Eight of Collier
County Ordinance No. 2001 -55, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Board hereby approves, as
modified, the attached Revised Guidelines and Rules of the Golden Gate Community Center
Advisory Committee, now known as the Golden Gate Community Center Advisory Board.
This Resolution adopted after motion, second and majority vote favoring same this 270'
day of May, 2008.
AT-TEST- ..,
?P'Z�rOROCK, Clerk
At St to MfnmpityClerk
Is too
BOARD OF COUNTY COMMISSIONERS,
COLLIER CO TY, FL RIDA.
By:
TOM HENNING, Chairman
Packet Page -60-
Golden Gate Community Center Advisory Board
Revised Guidelines and Rules
May 27, 2008
Operation:
4/10/2012 Item 10.D.
1. The operation of the Center will be under the direct control and responsibility
of the Center's Supervisor, who will be an employee of Collier County and a
resident of the MSTD within six months from the date of hiring and
administratively responsible to the County Manager or his designee, and will
be governed by the Personnel Rules and Policies of Collier County.
2. All rules for the operation and maintenance of the Center shall require the
approval of the Board of County Commissioners.
3. The budget and resulting expenditures of the Center will be established in
accordance with the laws and regulations of the State of Florida and Collier
County and within the confines of the legal millage established for the taxing
district and other revenues of the taxing district derived from the operation of
the Center or other sources.
Advisory Board:
It is the responsibility and obligation of the Golden Gate Community Center
Advisory Board to serve the interests of the taxpayers and residents of the district
as defined by Ordinance 75 -4, as amended. Pursuant thereto, the Advisory Board
shall:
A. Annually review the proposed budget for the coming fiscal year as
prepared by the Center's Supervisor and reviewed by the County
Commissioners within the millage limits established for the district.
B. Make recommendations to the Board of County Commissioners on
matters relating to proposed.budgetary adjustments during the fiscal year.
C. Review unbudgeted expenditures exceeding $1000 and all budget
amendments requiring BCC approval.
D. Recommend changes in the rules governing the use of the building to the
Board of County Commissioners.
E. Recommend the employment of the Center Supervisor as determined by a
selection committee composed of the Advisory Board Chairman, a
representative from Parks and Recreation and a representative from the
Collier County Human Resources Department. The selection will be
- Packet Page -61- �'� -
4/10/2012 Item 10.D.
presented to the full advisory Board for approval prior to recommendation
to the BCC. ,
F. The Advisory Board will have the discretion to advise the Director of
Parks and Recreation, in writing, on the contents and proposed changes of
the job descriptions for those Center employees authorized in the district
budget.
G. Receive and review monthly reports (and special reports as requested)
prepared by the Center's Supervisor, on the actual and planned activities
of the Center and its employees, the status of budgeted expenditures and
revenues, the status of special projects and programs, and similar matters
of concern in carrying out the duties of the Advisory Board.
H. The Center Supervisor and staff shall schedule building use. Any
organization wishing to reserve a room on a yearly basis must submit an
application. The application will be reviewed by the Advisory Board at
the discretion of the Center Supervisor.
2. Regular meetings of the Advisory Board shall be held monthly and announced in
advance complying with the current County policy.
Special meetings may be called if approved by the majority vote of the Advisory
Board members in attendance at the regular scheduled meeting, and by posting
notice of such called special meeting, identifying such meeting as "Special" with
such posing to be made at least (24) hours prior to the meeting. Emergency
meetings may be called by the chairman or by a majority of the members
provided a (24) hour notice is posted and given as provided above for special
meetings. Official meeting minutes and other necessary records will be kept. All
meetings will be open to the public and will be held in the Community Center
building.
Advisory Board Apuointments, Terms of Office, ETC:
The Advisory Board shall be comprised of three (3) to five (5) members, who will
appoint from within the group, annually, by majority vote, a Chairman and a
Vice - Chairman. Rules governing the responsibilities of the officers of the
Advisory Board may be established by the Advisory Board consistent with these
guidelines, subject to approval by the Board of County Commissioners.
The Advisory Board members will be appointed by the Board of County
Commissioners for staggered three (3) year terms of office to commence on the
lss day of January. See attached ordinance 2001 -55 as referenced. The Board
of County Commissioners shall make the final decision on appointments taking
into consideration the recommendation from the Advisory Board. See attached
resolution 2006 -83 as reference.
.. _..�_�._.._.._ - .._Packet Page -62 -�. .. - -- -� - --
4/10/2012 Item 10.D.
3. A majority of the total membership of the Advisory Board constitutes a quorum.
4. ATTENDANCE REQUIREMENTS: Attendance requirements shall be in
accordance with Section Eight of Ordinance No. 2001 -55, as amended.
5. Copies of the minutes will be made available to each member of the Advisory
Board, County Manager or his designee and Board of County Commissioners to
be filed with the Clerk to the BCC and a copy will be available at the Golden Gate
Community Center.
Center Supervisor's Responsibilities:
1. Responsibilities of the Center Supervisor will be those contained in that position's
job description, in addition to the following:
A. Prepare the annual budget and present same to the Advisory Board for
recommendation to the BCC, according to the Collier County Budget
Department Policies and Guidelines.
B. Operate within the annual budget in accordance with the County's
budgetary policies.
C. Provide a written monthly report on the financial and operating status of
the Center to the Advisory Board.
Effective Date:
These guidelines shall supersede all guidelines previously in effect and shall become
effective on the date they are approved by the Board of County Commissioners.
Approved by the Advisory Board
Approved by the Board of County Commissioners
3
_.__ Packet Page -63-
4/10/2012 Item 10.D.
RESOLUTION NO. 2008-154
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA,
APPROVING THE REVISED GUIDELINES AND RULES
OF THE GOLDEN GATE COMMUNITY CENTER
ADVISORY COMMITTEE.
WHEREAS, on February 4, 2008, the Golden Gate Community Center Advisory
Committee voted unanimously to approve revisions to the guidelines and rules of its Board; and
WHEREAS, the proposed revisions to those guidelines and rules include changing the
name from the Golden Gate Community Center Advisory Committee to the Golden Gate
Community Center Advisory Board, extending the terms of its membership, and adding an
alternate member position; and
WHEREAS, on May 27, 2008, at the direction of the Board of County Commissioners,
paragraphs numbered 2 and 5 of the Section entitled "Advisory Board Appointments, Terms of
Office, Etc." of the Revised Guidelines and Rules of the Golden Gate Community Center
Advisory Board were revised to remove consideration of an alternate member position to the
Board and to amend to the attendance requirements to conform to Section Eight of Collier
County Ordinance No. 2001 -55, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Board hereby approves, as
modified, the attached Revised Guidelines and Rules of the Golden Gate Community Center
Advisory Committee, now known as the Golden Gate Community Center Advisory Board.
This Resolution adopted after motion, second and majority vote favoring same this 271'
day of May, 2008.
ATTE ST7
Z BROCK, CIerk
J , ifs l to i pity Clerk
BOARD OF COUNTY COMMISSIONERS,
COLLIER CO TY, FL RIDA.
orl By:
TOM HENNING, Chairman
- Packet Page -64-
Golden Gate Community Center Advisory Board
Revised Guidelines and Rules
May 27, 2008
Operation:
4/10/2012 Item 10.D.
1. The operation of the Center will be under the direct control and responsibility
of the Center's Supervisor, who will be an employee of Collier County and a
resident of the MSTD within six months from the date of hiring and
administratively responsible to the County Manager or his designee, and will
be governed by the Personnel Rules and Policies of Collier County.
All rules for the operation and maintenance of the Center shall require the
approval of the Board of County Commissioners.
3. The budget and resulting expenditures of the Center will be established in
accordance with the laws and regulations of the State of Florida and Collier
County and within the confines of the legal millage established for the taxing
district and other revenues of the taxing district derived from the operation of
the Center or other sources.
Advisory Board:
It is the responsibility and obligation of the Golden Gate Community Center
Advisory Board to serve the interests of the taxpayers and residents of the district
as defined by Ordinance 75 -4, as amended. Pursuant thereto, the Advisory Board
shall:
A. Annually review the proposed budget for the coming fiscal year as
prepared by the Center's Supervisor and reviewed by the County
Commissioners within the millage limits established for the district.
B. Make recommendations to the Board of County Commissioners on
matters relating to proposed budgetary adjustments during the fiscal year.
C. Review unbudgeted expenditures exceeding $1000 and all budget
amendments requiring BCC approval.
D. Recommend changes in the rules governing the use of the building to the
Board of County Commissioners.
E. Recommend the employment of the Center Supervisor as determined by a
selection committee composed of the Advisory Board Chairman, a
representative from Parks and Recreation and a representative from the
Collier County Human Resources Department. The selection will be
- Packet Page -65-
4/10/2012 Item 10.D.
presented to the full advisory Board for approval prior to recommendation AdW
to the BCC.
F. The Advisory Board will have the discretion to advise the Director of
Parks and Recreation, in writing, on the contents and proposed changes of
the job descriptions for those Center employees authorized in the district
budget.
G. Receive and review monthly reports (and special reports as requested)
prepared by the Center's Supervisor, on the actual and planned activities
of the Center and its employees, the status of budgeted expenditures and
revenues, the status of special projects and programs, and similar matters
of concern in carrying out the duties of the Advisory Board.
H. The Center Supervisor and staff shall schedule building use. Any
organization wishing to reserve a room on a yearly basis must submit an
application. The application will be reviewed by the Advisory Board at
the discretion of the Center Supervisor.
2. Regular meetings of the Advisory Board shall be held monthly and announced in
advance complying with the current County policy.
Special meetings may be called if approved by the majority vote of the Advisory
Board members in attendance at the regular scheduled meeting, and by posting
notice of such called special meeting, identifying such meeting as "Special" with
such posing to be made at least (24) hours prior to the meeting. Emergency
meetings may be called by the chairman or by a majority of the members
provided a (24) hour notice is posted and given as provided above for special
meetings. Official meeting minutes and other necessary records will be kept. All
meetings will be open to the public and will be held in the Community Center
building.
Advisory Board Appointments, Terms of Office, ETC:
The Advisory Board shall be comprised of three (3) to five (5) members, who will
appoint from within the group, annually, by majority vote, a Chairman and a
Vice - Chairman. Rules governing the responsibilities of the officers of the
Advisory Board may be established by the Advisory Board consistent with these
guidelines, subject to approval by the Board of County Commissioners.
The Advisory Board members will be appointed by the Board of County
Commissioners for staggered three (3) year terms of office to commence on the
I" day of January. See attached ordinance 2001 -55 as referenced. The Board
of County Commissioners shall make the final decision on appointments taking
into consideration the recommendation from the Advisory Board. See attached
resolution 2006 -83 as reference.
- .._Packet Page - 66 -�.... _ .- - - --
4/10/2012 Item 10.D.
3. A majority of the total membership of the Advisory Board constitutes a quorum.
4. ATTENDANCE REQUIREMENTS: Attendance requirements shall be in
accordance with Section Eight of Ordinance No. 2001 -55, as amended.
5. Copies of the minutes will be made available to each member of the Advisory
Board, County Manager or his designee and Board of County Commissioners to
be filed with the Clerk to the BCC and a copy will be available at the Golden Gate
Community Center.
Center Supervisor's Res onsibilities:
Responsibilities of the Center Supervisor will be those contained in that position's
job description, in addition to the following:
A. Prepare the annual budget and present same to the Advisory Board for
recommendation to the BCC, according to the Collier County Budget
Department Policies and Guidelines.
B. Operate within the annual budget in accordance with the County's
budgetary policies.
C. Provide a written monthly report on the financial and operating status of
the Center to the Advisory Board.
Effective Date:
These guidelines shall supersede all guidelines previously in effect and shall become
effective on the date they are approved by the Board of County Commissioners.
Approved by the Advisory Board
Approved by the Board of County Commissioners
3
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