Agenda 03/13/2012 Item #16E23/13/2012 Item 16.E.2.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of January 26, 2012
through February 24, 2012.
FISCAL IMPACT: The total for 6 changes to contracts is $5,997.87. The total for 8 changes to
work orders is $6,690.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana Diaz DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page -1458-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2.
3/13/2012 Item 16.E.2.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 3/13/2012
Prepared By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
3/1/2012 10:42:50 AM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
3/1/2012 10:42:51 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 3/1/2012 11:47:32 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 3/1/2012 1:10:14 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 3/1/2012 1:33:24 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 3/1/2012 1:50:11 PM
Name: PriceLen
Packet Page -1459-
Title: Administrator, Administrative Services
Date: 3/1/2012 3:35:57 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/2/2012 4:04:33 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 3/5/2012 1:18:33 PM
Name: OchsLeo
Title: County Manager
Date: 3/5/2012 2:04:49 PM
Packet Page -1460-
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72
Page - 1464 -'
0
3/13/2012 Item 16.E.2.
3/13/2012 Item 16.E.2. -
Co Cow-my
Purchasing Department
rli5ts3n Change Modification Form
Contract Change Request L Work Order Modification
Contract #: i0-5494 1 Mod#: 1 PO/Work Order #: -w44- 1 Project game: MKY Taxiway Construct
Project #: 33127 i Project Manager: Robert Department: Airpor Authority I Contractor /Firm Name: DeAngelis
Tweedie Diamond
Original Contract/Work Order Amount
$ 51959000.00
10112/10,148
Original BCC Approval Date: Agenda Item #
Current BCC Approved Amount
S51 00
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$54'18704,07,,00
SAP Contract Expiration Date (Master)
Doilar Amount of this Change
$91,-523.00-
-1,33%
Total Change from Original Amount
Revised Contract.ANork Order Total
$5,879.930.00
I - 1.33%
Change from Current BCC Approved Amount
Cumulative �Chancies
(579,070,00}
0.16%
Change from Current Amount
Completion hate, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 2/2112 3/3/12 change): N/A
Number of days added (if =xplain why additional days are needed (detailed /specific):
extension, must attach current
insurance certificates) from SIRE N/A
or obtain from vendor): N/A
Add new task(s) i LJ Change task(s) I U Delete task(s) I Z Other (specify): provide credit for
l I unused materials
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): (1) Remove unforeseen
debris as specified per work directive # 1, add demucking at FPL lines, increase height of berm as specified per work directive # 3,
Provide additional electrical conduit and phone conduit per FPL and Centuryl-ink requirements, soil boring for demucking, demuck
at taxiway as specified per work directive # 2, density testing for taxiway demucking, and furnish and install 12' gate. (2) Provide
credit for unused quantities of soil mixing, geo fabric, unclassified excavation, and FPL conduit.(See attacned supporting
documentation)
Provide detailed rationale for the requested change: 1. Unforeseen buried debris not included in original scope of work
required to be removed for son preparation in paved apron expansion area, contractor performed this work at no additional cost,
2. FPL power lines required to be relocated and not within original scope of work required demucking for sub surface soil
stabilization within paved apron expansion area, 3. Berm height along West side of taxiwav A as specified per proiect plans, was
below water level at time of construction due to construction during rainy season, contractor performed work- at no additional
cost, 4. Additional FPL & Century Link conduits required for relocation of utilities not within original scope of work, S. Soil boring to
determine actual depth of peat layer within taxiwav conducted to determine viability of performing demucking as alternative to
soil mixing for budgetary savings on soil mixing quantity, b. Demucking within areas determined through soil borings to nave areas
of reduced peat reducing quantity and budgetary cost of soil mixing, 7. Density tasting required for determination of appropriate
sub - surface soil stabilization of areas de- mucked in ieiu of soil mixing, E. Airport management requested addition of 12 ft, sliding
gate along fence line at North perimeter of North /South apron expansion area at Mainsail Drive to provide alternative limited
access for airport ooerationai use.
Provide explanation why change was not anticipated in original scope of work: Sub -sur-face conditions in some areas
of overall proje . varied from anticipated conditions,
4. Describe the impact if this change is not processed: Project cost= would exceed oudget and would not perform to
reouired specifications.
Type of Change / Modification
LJ 1 planned 1 Elective 2, Unforeseen Conditions /circumstance k Quantity or price adjustment j
i_ i 4. Correction of errorisl ®5 'Value added ! 1 i 6. Schedule adjustment
Revised_ 7!2T11
1
Packet Page -1465-
3/13/2012 Item 16.E.2.
a,
change Requested By
Contractor /Consultant 1 Owner Design Professional I J Re uiato Acncv !s eci" 1: _U Usin De artment
Purchasing Professi L Other !s ecity):
hgR97'articipated in Necro't ion of Chance f Modification: L Yes No I
r �
Approved by://f �f Date:
ae and TrMe: Kobert Tweedie, Airport Manager r
N m
Reviewed by;
Procurement Strategist's Name � n ood �
RevAsed: W27!; 1
Packet Page -1466-
CD Ner C Wtt
AcirrinisIrEive Services Division
Rurrhasinrg
Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:
Mod #: 01 (one)
PO/Work Order M
Project Name: Lely MSTU Dora]
11 -5604R
90,524.42
4500129815
Circle Roadway Sidewalk
Revised Contract/Work Order Total
$98,619.27
Cumulative Changes
Improvements (at Bridge)
Project #:
Project Manager: Darryl
Department: ATM
Contractor /Firm Name: BONNESS
4500129815
Richard
Department
INC
Original Contract/Work Order Amount $
9Q524;42
Current BCC Approved Amount $
90;524.42 _I
Current Contract/Work Order Amount $
90,524.42
Dollar Amount of this Change
$8,094.85
Revised Contract/Work Order Total
$98,619.27
Cumulative Changes
$8,094.85
( Original BCC Approval Date; Agenda Item #
1� Last BCC Approval Date; Agenda Item #
SAP Contract Expiration Date (Master)
8.94% Total Change from Original Amount
8.94% Change from Current BCC Approved Amount
8.94% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date: 03- Revised completion date (includes this
completion date: 10 -17 -11 05 -12 change): 03 -05 -12
Number of days added (if Explain why additional days are needed (detailedispecific): no days added
extension, must attach current
insurance certificate(s) from SIRE
- obtain from vendor): 0 (zero)
c� Add new task(s) I ❑ Change task(s) ❑ Delete task(s) I ❑ Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Change is to address
sub - surface rock found in place where a directional bore is called for in the project. The directional bore called out in the
contract is necessary in order to provide electrical conduit for 4 new light fixtures on Doral Bridge. After 3 failed attempts to
bring the conduit to the surface the contractor requested that design consultant and staff review the situation for a
recommendation on how to proceed. The proposed solution was to excavate the rock which obstructed the contractor's
directional bore in order to allow the conduit to be exposed at the ground surface. The entire evolution of the work item
required adding mobilization, excavation, adding backfill ( #57 stone), dewatering, installation of shoring so that the pit would
not cave in, and installation of quazite pull boxes.
ADD TASK 21
Mobilization 1.00 LS $950.29 $950.29
Additional Detail: Additional to original contract is the mobilization of certain equipment for the proposed
change. Additional equipment required is excavation backhoe equipment, jack hammer, dewatering pumps (3
dewatering pumps required), shipping of required shoring material (both metal and wood materials), shipping
of new Quazite pull boxes to site.
ADD TASK 22
Excavate Bore Pit - includes Rock Hammering, 1.00 $4,253.36 $4,253.36
Removal, #57 Stone And Backfill
Additional Detail: Excavation of `bore pit' requires removal and replacement of approximately 38 cubic yards of
soil and rock and then backfill with #57 stone.
DD TASK 23
Lewatering 1.00 LS $766.07 $766.07
Revised: 7127,' ','i
i
Packet Page -1467-
iAuumonai uetait: Dewatering operations are necessary for removal of water during 3/13/2012 Item 16.E.2. 1e4
safety of personnel working in the 'bore pit'.
ADD TASK 24
Trench Shield Or Shoring 1.00 LS $814.91 $814.91
Additional Detail: Shoring is needed for stabilization of sides of 'bore pit' and to ensure safety of personnel
working in the bore pit.
ADD TASK 25
Install Quazite DOT Pull Boxes 2.00 EACH $655.11 $1,310.22
Additional Detail: 2 (two) additional quazite pull boxes are required to tie into the new conduit after installation
the resulting depth of the new conduit (directional bore) was deeper than the original project specification to
ensure proper clearance for sanitary sewage line found in the path of the directional bore.
2. Provide detailed rationale for the requested change: Change was required to address an unforeseen sub-
surface rock condition which impeded the installation of the directional bore and associated electrical conduit.
3. Provide explanation why change was not anticipated in original scope of work: The sub - surface rock could not
be located. The only possible method to find such rock would be to perform a thorough geo- technical study which was
beyond the scope of the work and would have been cost prohibitive.
4. Describe the impact if this change is not processed: If not processed the necessary conduit would not be
installed and the 4 lights on the bridge would not have power.
I Type of Change /Modification
I ❑ 1. Planned / Elective
I ❑ 4. Correction of error(s)
I Z 2. Unforeseen conditions /circumstance
j ❑ 5 Value added
a
❑ 3. Quanti or rice ad�ustm„nt
I ❑ 6 Schedule adjustment
Change Requested By
II Contractor /Consultant
® Owner
�I Using Department
® Design Professional
g
❑ Regulatory Agency (specify):
® Other (specify): Lely MSTU Advisory
Committee
Purchasing Professional Participated in Ne otiation of Change / Modification ❑ Yes Z No
t Approved by: J Date: / >{. ;2
Name and Title:
er
i
Reviewed by:%,t,%1�7%.�,t� 'i '`fit ✓' Date:'7
Procurement strategist's Name: Rhonda Cumming m
s, Procurement Strategist
Revised: 7;27/11
2
Packet Page -1468-
I
-
3/13/2012 AtpOl 16.E.2.
F����r�
Ac�mm�efi*Sam���C�omcm ~~r~'~'~~`
pwnchas,m Change Modification Form
Z Contract Change Request Fl Work Order Modification
I Project Name: NCWRF Compliance
5446 14500117097 Assurance Project
Project #: 73950,1 i Project Manager: Peter Department: PPMD Contractor/Firm Name: D.N. Higgins
Original Contract/Work Order Amount
31 8,683,000,00
3/46110, IGA
Original BCC Approval Date-, Agenca Item #
Current BCC Approved Amount
$ 8,683�000.00
N/A_
Last BCC Approval Date-, Agenda Item
Current Contract/Work Order Amount
$ S,683i,000.OD
Acid new task(s) Change task(s) F
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
TO,00
0.00%
Total Chanqe from Onainal Amount
Revised Contract/Work Oroer Total
F--s-876-83, 000. 00 1
0.00%
Change from Current 6CC Approved Amount
Cumulative Changes
1 $).00 1
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date. R
Revised completion date (includes this
completion date. 11/1912011 3/15/12
change)� 7/1312012
Number of days added (if Explain why additional days are needed (detailed/specific): The project was
extension, must attach current substantially complete as of 1112312011. The additional days are needed to negouale
insurance certificatet"s) from SIRE I and reconcile final project costs in order to close out the project,
or obtain from vendor): 120 to
Final Completion date
Acid new task(s) Change task(s) F
F-I Delete task(s) Other (specify': Add days to final 1
i completion for project close out
negotiations and reconciliation of
1 costs
Provide a detailed and specific expianation of the requested change(s) to the task(s): This change order is
to add time at no cost. Substantial Completion certificate was issued and dated November 23, 20 11, and the
County has beneficial use of the project. This change order will add 7 days to the last approved Substantial
Completion date and 120 days to the last approved Final Completion Date. Total time extension of seven days
was required `
Directives- Final Completion time extension is required to allow negotiations of outstanding Work Directives and
to close out the 'Droject.
2. Provide detailed rationale for the requested change: The time extension will ensure conformance with all
contract requirements. Substantial Completion of this project has provided upgrades in sustainability and DEP
permit compliance assurance aa well as energy savings. This project a>sohe|psensunetheoonbnuous
product/#n of Irrigation Quality water for the County's irrigation customers, The requested time extension
provides an equitable adjustment of the original Contract Time to accommodate justified delays associated with
Work Directives and Owner furnished equipment
J\ Provide explanation why change was not anticipated inoriginal scope mf work: Due hounforeseen
conditions in the field during construction. there was no way to foresee the additional time required toaccomplish
|the contract work. Modified project items such ae removal of additional q�tmthe aeya�oObBs��a�D�]��/
re/��auonvvonk.an�stonnvvatergradingtorneetregu\adoryuornphance-ereuomp\etedond5na\'' piping
\ w �r��o)rB6tDC»o�e out the pr )e± negotiations —
4. Describe the impact if this change is not processed: In order to meet all contractual requirements, it is ij
necessary to negotiate final quantities and and final project . schedule, if this time extension is not
implemented, there would be delays in final close out of the or- ect. The contractor is contractually d
Revised- 7,27/1
Packet Page -1469-
time extension as the delays were beyond his control. Failure to provide the i 3/13/2012 Item 16.E.2.
higher bids on future projects as prospective contractors might be uncertain if their justified time extension j
requests would be honored.
Type of Change ! Modffraation
1. Planned 1 _lective 2. Unforeseen conditionsicircumstance 3. Quantity or price ad't
4. Correction of error(s) I z 5. value added
i L9 6. Schedule adjustment
Change Requested By
® Contractor /Consultant j [, Owner
�Llmen [�
Design ene s eci ): t
Purchasing Professional Participated in Negotiation of Change / Modification- Yes LJ No
Approved by: Date
C..- V
Name and Title Peter Schalt. Senior Project Manager'
Reviewed by Date:
Procurement Strategist's Name: Nicole Parker. Procurement Strategist
Revised: 712711 ?
2
Packet Page -1470-
Comer
AdrrdndraM SeNmm OMsion
Purchasing
® Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:11 -5661
Mod #: 3
PO/Work Order #: 4500128826
Project Name: Progress Avenue
Roadway Improvements from Airport-
Pullin Road to Commercial Boulevard
$
(
N/A Last BCC Approval Date; Agenda Item #
Project #: 60182.3
Project Manager:
Julio F. Ordohez
7Erngineenng epartment: Transportation
Contractor/Firm Name: Better Roads, Inc.
Original Contract Amount
$
475,243.02
r 1 ff Original BCC Approval Date: 6114/11- 16.A.18
Current BCC Approve=! Amount
$
475,243.02
N/A Last BCC Approval Date; Agenda Item #
Current Contract Amount
$
482, 006.13
Dollar Amount of this Change
Z Change task(s) I ® Delete task(s) 1 ❑ Other (specify ):
($20,205.24)
Change from Original Amount i
f Revised New Contract Total
! ❑
I-❑
$
461,800.89
Change Requested By
Cumulative Changes
($13442.13)
- 4.19 °!° Change from CurrentAmount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
I I
Original notice to proceed date:
September 6th. 2011 I
Last approved date: February 18th. 2012
Revised date (includes this change ):
February 18th. 2012
Number of days added (if
extension, must attach current
insurance certificate's) from
SAP or obtain from vendor }: 0
!
To authorize the performance of punch list work aenerated during the Walk Thru
InSDection New Day items are added: Removal & Replacement of a Frame and Grate at
the existing drainage structure on Progress Avenue and Airport Road, Modify Existing
Sanitary Manhole top Removal of a vault and a Extension of an existing Fire Hydrant at
the Proaress Avenue /industrial Boulevard intersection. The ouantity for Super Pave is
also beino reduced to its final amount. There is no need for a time extension.
® Add new task(s)
Z Change task(s) I ® Delete task(s) 1 ❑ Other (specify ):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Provide for new pay items
for punch list work and reduction of the paving work.
2. Provide detailed rationale for the requested change: Improve safety along the facility.
3. Provide explanation why change was not anticipated in original scope of work: The Collier County Wastewater
Department changed the design to better fit existing conditions.
4 Describe the impact if this change is not processed- The project cannot be completed for final contract close out. j
i Type of Change / Modification
! ❑
I-❑
1 Planned / Elective ® 2. Unforeseen conditions /circumstance 3. Quantity and price adjustment
4 Correction of error(s) ®5 Value added i ❑ 6. Schedule adjustment
Change Requested By
❑ Contractor /Consultant ® Owner I Using Department Tansporiation
❑ Desi n Professional ❑ Regulatory Agency (specify): I Other specs :
Purchasing Professional Participated in Negotiation of Change / Modification: M Yes ❑ No
Approved by (Name and R' r
Date:
Reuiewed y (Purch sing Pro sionalj` tho rrrrnings, ontract Socialist
Date:
V
Revised: 111212011
v
Packet Page -1471- - -_ -. - -- - -- —
�+(7 %nistl�c..t'' ve Ser 4ces - ,vis>cin
"'uiii ic�J(Ei£i
[' Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
7 Work Order Modification
Contract*. 11 -5767 I Mod #: 1 POtWork Order #: 450017 -3195 Project Dame: Tavior Rd. Roadway
Improvements from Pine Ridoe Rd. to
J &C Blvd.
Project #: 601$2.2 j Project Manager: j Department: Transportation Contractor /Firm Name: Quality Enterprises
Julio F. Ordor ez Enaineerina j USA. inc.
Oriainal Contract/Work Order Amount
$
1,346.946.86
N/A
Original BCC Approval Date: 10,25/'11 -10.D
Current BCC Approved Amount
$
1,346.946.86
NIA
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
1,346.946.86
Dollar Amount of this Change
$2,550.00
0.19 0lo
Change from Current BCC Approved Amount i
Revised New Contract/Work Order Tats!
$
1,349,496.B6
Cumulative Chances
152,550.00
0.19 °io
I
Change from Original Amount }
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Onginai notice to proceed date: Last approved date. December 4th. 2012 Revised date (includes this change):
January 9th, 2012 December 4th, 2012
Number of days added (if To authorize the Installation of a Sanitary Sewer Lateral requested by the Collier Countv
extension, must attach current } Wastewater Deoartment. There is no need for a time extension.
insurance certificate(s) from
SAP or obtain from vendor): 0
Z Add new task(s) i ❑ Change task(s) Deiete task(s) ❑ Other (specify):
1. Provide a detailed and speck explanation of the requested change(s) to the task(s): Install a sanitary sewer
1 lateral to better match existina conditions. as reauested by the Collier County Wastewater Department
t 2. Provide detailed rationale forthe requested change: Unforeseen conditions encountered in the County's existing
sanitary sewer system.
3. Provide explanation why change was not anticipated in original scope of work: The existing sanitary sewer iaterai
was found installed in a wav not acceptable by the County, so it has to be fixed.
4. Describe the impact if this change is not processed: Stormwater improvements on Taylor Road cannot be
constructed as oriainaliv desioned.
Type of Change ! Modification
1. Planned / Elective X 2. Unforeseen conditionsicircumstance ! 1_7 3. Quantity and price adiustment
Lrj 4. Correction of error(s'i Li 5. Vaiue added I ; 6_ Schedule adjustment
Change Requested By
LJ Contractor/Consultant 0 Owner ❑ Usino Department: Transportation
Design Professional ❑ Reaulatory Agency (specify): r, Other (specify). Wastewater
Department
Purchasing Professionai Partici:,ated in Negotiation of Change / Modification.: Yes No
Approved by (Name and Title)-.Julio Ord rip apai Pr ectV3naaer i Date:
�Y I
--7
Rehr e by (Purchasi Prof s' nay' Rf�o>�5t ,.i figs, co&ractspe6aiist ;Date:
�j
1
Revised.
Packet Page -1472-
CAS CMmq
purt�iasmg
Z Contract Change Request
Contract #: 10 -5498 Mori #: 5
Project #: 38127 Project Manager: Robert
1 Tweedie
3/13/2012 Item 16.E.2.
c)7/f -711--�
Purchasing Department
Change Modification Form
❑ Work Order Modification
PO/Work Order #: 45- 127225 Project Name: MKY Taxiway Construct
Department: Airport Authority ContractorlFirm Name: DeAngelis
i ' Diamond
Original Contract /Work Order Amount .$ 5,9:59,O0000 10112/10 "1 R Original BCC Approval Date: Agenda item #
Current BCC Approved Amount $5,:95970GE60 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $5, SAP Contract Expiration Date (Master)
Dollar Amount of this Change $6,0 5;29 - 1.231% Total Change from Original Amount
Revised Contract /Work Order T otal 55, 8a5,9e5.26 -1.23% Change from Current BCC Approved Amount
Cumulative Changes ($73.D34.74) 1 0.10% Change from Current Amount
' Completion lute, Description of the Task {s} Change; and Rationale: for the Change
Original notice tc proceed Last approved =mpietion date: Revised completion date (includes this I
completion date: 2/2/12 3/3/12 change): N /A.
Number of days added (if Explain why additional days are needed (detailed /specific):
extension, must attach currant
insurance certificate(s) from SIRE N/A
or obtain from vendor): N/A l
17 Add new task(s" I ❑ Change task(s) [( Delete task(s) J>Q Other (specify): provide credit for
unused materials and perform additional
j 1 work as specified below,
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
a) Furnish and install L854 Radio Control and HD remote control for pilot controlled lighting system compatibility with new
constant current regulators.
b) Reference schedule schedule of values item # 9 "existing water meter to be relocated ". This task to be deleted and credit to
be issued.
c) Install bollards and recondition existing fire hydrant per requirement of East Naples Fire District.
d) Install approximately 150 linear feet of D type curbing and placement /grading of 57 stone to match new paved grade elevation
around FAA AWC5 facility.
e) Reference schedule of values item # 52, "installation of cable junction box ". This task is deleted and credit to be issued.
(Please refer to attached "Request for Change Crder # 14" dated January 24, 2012 and related back up docmurnentation)
2. Provide detailed rationale for the requested change:
a) Existing pilot controlled lighting system radio control unit not compatible with newly installed expanded lighting regulator
configuration to provide activation of taxiway lighting system.
b) Existing water meter to be relocated per schedule of values item # 9 was not required due to existing field conditions.
c) installation of bollards and reconditioning of fire hydrant is a condition of issuance of permit approval by Fire District for
relocation of fire hydrant and associated fire hydrant water main replacement per plans and specifications.
d) Curbing and placement/ grading of stone is necessary to prevent drainage problems associated with runoff sheet flow of
water from pavement within AWLS area.
e) installation of new cable junction box per schedule of values item # 52 not required due to existing field conditions.
3. Provide explanation why change was not anticipated in original scope of work:
a) Electrical system schematic furnished to provide design guidance for fighting system included radio interface unit required for
expanded regulator installation which was not installed with existing system. Therefore unit will not function in existing
configuration. Existing radio control unit is dated and radio interface unit to provide compatabiiity is not.availabie.
Engineer's recommendation is to replace existing unit with new unit capable of interface with both newly installed lighting
regulators.
b) Water meter relocation not required per field conditions.
ci installation of bollards and recondition of fire hydrant were not anticipated to be a requirement per County permit review,
but required by East Naples Fire Control District inspector at inspection.
d) Curbinc and placement /grading of stone is at owner's request to minimize water sheet flow off of new apron pavement into
Revised: 7127111
1
Packet Page -1473-
3/13/2012 Item 16.E.2.
AWLS area and prevent ponding and possible maintenance issues for FAA owned AWOS equipment. ,
e) Cable junction box installation was not required due to existing field conditions.
4. Describe the impact if this change is not processed. (1) if 1.854 radio control unit is not installed, the pilot controlled
lighting system for newly installed taxiway edge lights will not function. (2) Failure to install bollards and recondition relocated fire
hydrant will result in non - compliance with East Napies Fire District permit approval of relocated fire hydrant and associated water
main, resulting in enforcement action. (3) Lack of curbing and graded stone may result in excessive water collection and oonding
within FAA AWDS station area which may result in outages and other maintenance related issues.
Type of Change ( Modification
El 1. Planned 1 Elective ® 2. unforeseen conditions /circumstance ❑X) 3. Quantitv or price adjustment
4. Correction of error(s) ( 5. Value added ❑ 6. Schedule adjustment
Change Requested By
ContractorlConsultant I
Owner ; ❑ Using Deoartment I
( (J Design Professional ❑
Repuiatgry Agency (specify): ❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modification ❑ Yes ❑ No
Approved by
Date: _
1I ' f
I Name and 7416: Robert Tweedie, Airport Manager
n
Reviewed by: 1
Date;
Procurement Strategists Na Lyn Wood /
Revised: 7127.111
2
Packet Page -1474-
C-,OTrr,r Comitty
0004���
Adniinistcate Services Division
Purchasing
❑ Contract Change Request
3/13/2012 Item 16-E.2.
Purchasing Department
Change Modification Form
Xwork Order Modification
Contract #:
Mod #: 1
1 PO/Work Order #:
I Project Name: Bldg., "K" Switchgear
1 09 -5252
„/
4500127928
I Modifications
Project #: 52525.1
Project Manager:
Department:
Contractor /Firm Name:
Dollar Amount of this Change
Robert Fuentes
Facilities Management
Pelican En g., Consultants, LLC.
Original ContractfWork Order Amount
$68.274.00
N/A
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
„/
-1 1 1 N/A
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
; $68.274:00
'?> J ,Ci3
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
'$0:00"
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$68.27_4.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Compietion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 6 -13 -2011
2 -13 -2012
change): 11 -13 -2012
I Number of days added (if -
Explain why additional days are needed (detailed /specific):
e t
Lead times on equipment have delay installation, time to research documentation of
insuGatt �A
original 25 year old equipment was time consuming and difficult.
1 or ,-): �;Ok4 44-ii
i ❑ Add new task(s) ❑ Change task(s)
❑ Delete task(s) Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the tastes):
Due to the long lead time that the manufacturer Cummins on the ATS and other components has increased the time
installation and inspections. The remaining equipment will be delivered by May 2012.
2. Provide detailed rationale for the requested change: The original equipment that is 25years old was obsolete and
there was no literature thus requiring extensive research on the units.
3. Provide explanation why change was not anticipated in original scope of work: during the initial investigation by the
Engineer, the original drawings did not match existing equipment.
4. Describe the impact if this change is not processed: if this change is not process the Engineering firm will not be able
to complete the project and finalize as built drawings.
Type of Change] Modification
I ❑ 1 Planned / Elective 2. Unforeseen conditions /circumstance I ❑ 3. Quantity or price adjustment
i 1 4 Correction of error(s) I ❑ 5. Value added 1 2 6. Schedule adjustment I
i
Change Requested By
1-1 Contractor /Consultant 1 Ea Owner I ❑ Using Department
Design Professional ❑ Regulatory Agency (specify): I { I Other (specify):
Purchasing Professional Participated'in Negotiation of Change / Modification: ❑ Yes ❑ No
Approved by,."
1 Date.
Name and .Titd"p:, ---
,Q
-!viewed by:
Date: _ 3
)curement Strategist's Name:
Revised 71271'
Packet Page -1475-
C�.4tritmy. .
Adiliri*911im Services avision
Purchasing
❑ Contract Change Request
3/13/2012 Item 16.E.2. ,
Purchasing Department
Change Modification Form
E Work Order Modification
Original Contract/Work Order Amount $
11,750.00
;1 /A
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
*WA
change): 08/24 /2012
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $
11,750.00
Zot
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$0.00
` '0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
( Other (specify): Extend schedule
$11,750.00
#MA
Change from Current BCC Approved Amount)
Cumulative Changes
I
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
I
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 02126 12012
0212612012
change): 08/24 /2012
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
insurance certificate(s) from SIRE
! f
sE ( L
�,}
or obtain from vendor): 180
Add new task(s) 1 LJ Change task(s)
❑ Delete task(s)
( Other (specify): Extend schedule
i180 days
.. r-rvvluC a uvwncu anu specinc explanation oT Lne requested cnange(s) to the task(s): Extend schedule one hundred
eighty (1 S0) days.
2. Provide detailed rationale for the requested change: To provide sufficient time for engineer to submit certifications
SFWMD, to receive SFWMD response, and to allow time to respond to any requests for additional information by SFWMD.
3. Provide explanation why change was not anticipated in original scope of work: Initial cost of rain materials was higher
than anticipated and staff researched other options, which added time to schedule. Raw materials necessary to build custom baffles
approved by SFWMD is delayed in shipping. Difficult to anticipate how long final regulatory agency approval will take.
4. Describe the impact if this change is not processed: Future construction at IMM will not be permitted because certification
of outstanding SFWMD applications for IMM will not be completed and SFWMD will not approve any future al)biications
Type of Change / Modification
❑ 1. Planned 1 Eiective ! ® 2. Unforeseen conditions /circumstance ❑ 3. Quantity or once adjustment
Li 4. Correction of error(s) ! L71 5. Value added i 6. Schedule adjustment
Change Requested By
Contractor /Consultant
® Owner I F-1 Using Department
Design Professional I ❑ Regulatory Agency (specify): ❑ Other (specify):
Purchasing Professional Participated th Negotiation of Change / Modification: ❑ Yes ❑ No
Approved : I Date: //c!
Dame and Title: Thomas Vergo, Project Wriager
^ i I
Reviewed by: r 1 Date:
Procurement Strategist's N4rrie'., i
Revised: 7127111
1
Packet Page -1476-
c er C=nt
Adn-vilistrP. We el'vire-s D visfll
Fiur,:tiasincg
❑ Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 09- Mod #: 01
PO/Work Order M
( Project Name: County -Wide I
5262 -Cl
1 4500132461
Engineering Services: Immokalee
Current Contract/Work Order Amount
$ 37,799:05
Downtown Stormwater Improvements
Project #. I Project Manager:
Department: ImmoKalee
Contractor /Firm Name: CDM Smith
4500132461 i Bradley Muckel
CRA
l
Original Contract/Work Order Amount
$ 37,799:05
- 44W4e-,+9C--Origina( BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ "
ast BCC Approval Date; Agenda item #
Current Contract/Work Order Amount
$ 37,799:05
3/, .2C i
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$000;
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$37,799.05
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
I
0.00 °lo
Chance from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date: ( Revised completion date (includes this
completion date: September 30, September 30, 2012 change): September 30, 2012
20'12
Number of days added (if Explain why additional days are needed (detailed /specific): NIA
extension, must attach current
insurance certificate(s) from SIRE
or obtain from vendor): 0 days
[>CJ Add new task(s) (® Change task(s) Delete task(s) J Other (specify;:
t. Provide a detailed and specific explanation of the requested change(s) to the task(s):
T asks 1 -5 on the existing work order have now been completed at a cost much lower than originally anticipated. There is
currently a balance of $'31,979.76 remaining on the work order. This change will reallocate the remaining funds to new tasks
as outlined in the attached proposal from CDM Smith to be accomplished at a total cost of $31,979.76.
2. Provide detailed rationale for the requested change:
The Engineer of Record for this project, CDM Smith, will be required to provide.certain services during the course of
construction to include shop drawing reviews, contractor invoice review /approvals, periodic interpretation requests, as well
as other services as identified in the attached proposal. Should the cost of said services exceed $31,979.76, a subsequent
modification will be executed fo[iowing County purchasing policy procedures.
3. Provide explanation why change was not anticipated in original scope of work: This project is being
undertaken using both CRA and grant funds. CRA funds were used to design the project. Grant funds are being used to
construct the project. At the onset of the project, it was assumed that these services would be covered by grant funds.
However, recently the granting agency put a cap of $67,950 on the amount of grant funds authorized to be expended on
engineering services. Therefore, the tasks outlined on the attached CDM Smith proposal need to be paid for using the
remaining $31,979.76 in CRA funds on the existing work order. The allowable $67,950 in engineering grant funds will be
totally used up on the CEI (construction engineering inspection) services on the project.
4. Describe the impact if this change is not processed: There would be no Professional Engineer of record
involved in any of the tasks listed in the attached work order. This would be a deviation from County policy.
Revised: 7!27111
1
Packet Page -1477-
3/13/2012 Item 16.E.2.
Type of Change 1 Modification
1. Planned / Elective j Z 2. Unforeseen conditionsicircurnstance ❑ 3.. Quantity or price adjustment
4. Correction of errorfs) ❑ S. Value added I Lj c Schedule adjustment
Change Requested By
j Contractor /Consultant owner
17 Using Department
i Design Professional ; ❑ Regulatory Agencv (specify):
❑ Other (specify) j
j Purchasing Professional Participated in Negotiation of Change/ Modification: ❑ Yes Z No j
Approved by:
Date:
Name and Title: BradleV Muckel, CRA Protect Manager
Reviewed by: ,. f ,�
! , G
Date: _ q —/ Z
Procurement Strategist's Name: Lyri Wo
Revised: 7/27/11
2
Packet Page -1478-
cAeer cownty
Adm M*81W Sera = Divig W
Putahssing
❑ Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
E Work Order Modification
Contract #:
Mod #: 1
Pomork Order M
Project Name: MarGood Harbor Park
08 -5060
1
4500127065
Last BCC Approval Date; Agenda Item #
Project #: 80024
Project Manager:
Department:
Contractor /Firm Name:
Dollar Amount of this Change
Vicky Ahmad
Parks & Recreation
McGee & Associates, LC 098
Original Contract/Work Order Amount $
1,692.42
Last approved c9mpl9fion date:
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount N/A
4129rTT 7 2---,
'
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $
1,6914Z,
%222.f ^ l-;L
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$1,500:00
88.63%
Total Change from Original Amount
Revised Contract/Work Order Total
Delete task(s)
$3,192.42 11
#VALUEI
Change from Current BCC Approved Amount
Cumulative Changes
Additional services
$1,500.00
1 88.63°/6"
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved c9mpl9fion date:
Revised completion date (includes this
completion date: 5!212011
4129rTT 7 2---,
change): 5/712012
Number of days added (if
Explain why additional days are needed (detailedlspecific):
extension, must attach current
insurance certificate(s) from SIRE
Need additional funds for irrigation and landscape services to project completion and
or obtain from vendor): 60 CD
close out.
new task(s)
❑ Change task(s)
Delete task(s)
Other (specify}:
Additional services
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Provide revised
Landscaping & Irrigation plans. The time extension is needed for the irrigation and landscape installation and final
closeout services.
2. Provide detailed rationale for the requested change:
• Plan revision: Landscape & Irrigation adjustments related to the maintenance building and proposed shelter
deletions and plant adjustments for Margood building patio area.
• Additional reviews & responses relating to revisions and /or changes: response to retention area depths
and sod issue, completed irrigation meter application form, response to patio area changes, comments to i
retention areas changes, response to sidewalk changes, response to canoe launch beach area plant removal,
response to clarify canoe launch beach tree removal.
3. Provide explanation why change was not anticipated in original scope of work: Some unexpected changes such
as plantings to the patio, retention areas, sidewalk review, beach issues, dumpster & tree removal during construction.
4. Describe the impact if this change is not processed: We need the landscape architect to review/ approve
landscape, irrigation issues during construction.
Type of Change / Modification
I. Planned i Elective
2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
j ❑ 4. Correction of error(s) ��i
5. Value added 1 E 6. Schedule adjustment
Change Requested By
Revised: 7127111
1
Packet Page -1479-
u Lontractor/consu►tant ■ Owr
Design Professional ❑ Rea
Purchasing Professional Participated in
Approved by: Vicky Ahmad
Name and Titie: Projec Manager
Reviewed by:
Procurement Strategist's Name:
3/13/2012 Item 16.E.2.
7TU-singDerpanment
Other (specify):
i Modification: ❑ Yes No
Date:
Date:
Revised: 7/27111
2
Packet Page -1480-
C16 County
Ap r;istabve Services Division
Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 09-
Mod #: 1
Last approved completion
PO/Work Order #:
Project Name: Master Mobility Plan
1 5262
change): N/A remains June 30, 2012
i Number of days added (if extension, must
4500126165
Phase III
Project #: 33062
Project Manager:
NIA
Department: Transportation Contractor /Firm Name: Wilson Miller I
j ®Other (specify }:
Debbie Armstrong
I Change orginal manhour estimate
Planning
A. To add additional, enhanced public involvement activities to the project.
i
B. To amend the original Attachment A- Manhour and Cost Summary to reflect a Planner as the sole provider of all
I the services described in the scope of work, and removing services by a Project Manager. A Planner is paid at a
rate of $110 per hour, per Contract 09 -5262, and a Project Manager is paid at a rate of $148 per hour, per
Original Contract/Work Order Amount $
58,130.00
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount p1j
Current Contract/Work Order Amount $
...
68,130.00, 2-o (3
Last BCC Approval Date; Agenda Item #
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$5,_190.00 7.62%
Total Change from Original Amount
Revised ContractANork Order Total
$73.320.00 7.62%
Change from Current BCC Approved Amount
Cumulative Chanoes
$5,190.00 7.62%
Change from Current Amount
Completion Date, Description of the Tasks ) .Change. and Rationale for the Change
Original notice to proceed completion
Last approved completion
Revised completion date (includes this
date: June 30, 2012
1 date: June 30, 2012
change): N/A remains June 30, 2012
i Number of days added (if extension, must
Explain why additional days are needed (detailed /specific):
attach current insurance certificate(s)
from SIRE or obtain from vendor): N/A
NIA
j ❑ Add new task(s) Z Change tasks} 7 Delete task(s)
j ®Other (specify }:
I Change orginal manhour estimate
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
A. To add additional, enhanced public involvement activities to the project.
i
B. To amend the original Attachment A- Manhour and Cost Summary to reflect a Planner as the sole provider of all
I the services described in the scope of work, and removing services by a Project Manager. A Planner is paid at a
rate of $110 per hour, per Contract 09 -5262, and a Project Manager is paid at a rate of $148 per hour, per
Contract 09 -5262.
i
I 7 6r�a»iein 'iaiailart rsfi�nsia fnr fi•n rannc4arr r•kn�nno•
A. The importance of an enhanced public involvement process was stressed by the County Commission at the
beginning Phase 11 of the Master Mobility Plan, and the resulting "enhanced" effort was well received. In keeping
with the Board's guidance, Staff wants to enhance /increase the public involvement opportunities in Phase 111.
S. A Planner is now able to provide all the services described in the scope and therefore there is no need to pay a
higher hourly rate for a Project Manager.
3. Provide explanation why change was not anticipated in original scope of work:
A. The basic, minimum level of effort in the original scope of work did not contemplate the Commission's desire for
an enhanced program, nor did it contemplate the public's desire to participate in all stages of plan development.
Additional grant funds remaining at the end of Phase 11 work permits the enhancement of the public involvement
effort for this third phase.
B. The original work order was entered into in March o'1201, 1, with full knowledge that would not begin until Phase
11 was completed in early 2012 (grant funds needed to be obligated at that time); since we completed Phase 11,
the consultant re- evaluated" the scope of services to be provided in Phase I11 and determined that a Project
Manager was no longer needed.
4. Describe the impact if this change is not processed:
A. The basic level of public involvement, included in the original scope, will still be accomplished; Staff believes that
the additional effort should be provided in keeping with the Commission's earlier Phase 11 guidance.
B. We would pav a higher rate per hour to pay for
Packet Page -1481-
ement services that are no ion
Revised: 7,'77/11
3/13/2012 Item 16.E.2.
Type of Change:! Modification I
_; 1. Planned 1 Elective 2. Unforeseen conditionslcircumstance ❑ 3. Quantity or price adiustment j
❑ 4. Correction of error(s) 5 Vaiue added I L J 6 Schedui= adiustment
Change Requested By
_❑ Contractor/Consultant ! 7, Owner Using Department
U
Design Professional ❑ Regulatory Agency (specify): ❑ Other (soe�ify)
Purchasing Professional Participated in Negotiation or Change / Modification: ® Yes lJ No
Approved by Y I Date: f
Name and Tale: !
Reviewed by:
Date:
Procurement Strategist's Name: %!1It— h 4, it JIPAA . �
Revised: 7/27/11
z
Packet Page -1482-
N F, � A .J.0 ,Vv
3/13/2012 Item 16.E.2.
Purchasing Department
AdminiAnafi e Serum [IMsion Change Modification Form
Purchasing
❑ Contract Change Request E Work Order Modification
Contract #: 09- Mod #: 1 PO/Work Order #: Project !'dame: Developer Responsibility
5262 4500130645 Evaluations
Project M 60109 Project Manager: Laurie Department: Transportation Contractor /Firm dame: CH2MHiIl
Beard Planning I
Original Contract/Work Order Amount
:88;08100
n/a
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
nta. - . -
-. ?n /a
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
;88;080;00
3/8/2013
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$0:i00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$88,080.00
Provide detailed rationale for the requested change: Without extending the completion date I will no longer be
#VALUE!
Change from Current BCC Approved Amount
Cumulative Chanaes
$0.00
4. Describe the impact if this change is not processed: i will be unable to do my job and the County will not be able
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date: Revised completion date (includes this
completion date: March 8, 2012
March 8, 2012 change): March 8, 2013
Number of days added (if
! Explain why additional days are needed (detailed /specmc): Transportation Planning
extension, must attach current
has an ongoing use for evaluations on proposed developments, developer contribution
insurance certificate(s) from SIRE
agreements and fair share payments. The work order should stay open through the
or obtain from vendor): 365
contract date.
j ❑ Add new task(s) ❑ Change task(s)
! L Delete task(s) Other (specify):
j Chan e of completion date only
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): N/A
Provide detailed rationale for the requested change: Without extending the completion date I will no longer be
able to have this contractor do the evaluations necessary to determine the amount of and collect fair share payments from
entities that are responsible for payments to the County.
i
j3. Provide explanation why change was not anticipated in original scope of work: The contracts are annually j
reviewed and when needed extended an additional year. Work is ongoing.
j
4. Describe the impact if this change is not processed: i will be unable to do my job and the County will not be able
to bill the entities for fair share payments of work performed by the County on their behalf.
I
Type of Change / Modification
1. Pianned / Elective 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adiustment
4 Correction of error(s) I 5 Value added I 6. Schedule adjustment
Change Requested By
i l Contractor /Consultant I ® Owner (Transportation Planning) I El Using Departme
❑ Design Professional I ❑ Regulatory Agency (specify): ❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modification:. Yes ❑ No
Approved by: r %/1 �1 Date: 02/10/12
Name and Title Laurie Beard--07anp Ration Planner L_
�` •� Dace:
reviewed by:. � �o-�, .t�� f , °
ocurement Strategist's Name: Rhonda Cummings
Revised: 7/2"11
Packet Page -1483-
rtr r t SerJtces 17,visicr ,
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
_ _LJ Contract Change Request ® Work Order Modification
Contract #09- 5262 -CI Mod #: 1 PO/Work Order #: Project Name: Fire Line Metering — Blue
1 4500125604 _ Skies j
Project #: 70036 Project Manager: Department: PUPPMD 1 Contractor /Firm Name: RWA, Inc.
Alicia Abbott I
Original Contract/Work Order Amount $
26,780.00
N/A
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
❑ 5. Value added ®
N/A
Last BCC Approval Date; Agenda item #
Current Contract/Work Order Amount $
26,780.00
- g l ( 3
Dollar Amount of this Change
$0.00
0`.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$26,780.00
#DIV /0!
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed 1 Last approved completion date: Revised completion date (includes this
completion date :December 6, 2011 1 December 6, 2011 ;change); October 1, 2012
Number of days added (if I Explain why additional days are needed (detailed /specific):
extension, must attach current This work order is under Contract 09 -5262, which is in place and will not expire until
insurance certificates) from SIRE I March 7, 2014. Additional days are required for the consultant to provide services
or obtain from vendor): 300 I during final design, bidding and construction of the project. By ratifying this change, the
Board is allowing the balance of the work to continue.
❑ Add new task(s) ❑ Change task(s) ❑ Delete task(s) i . ; Other fY): s eci
( p� .
Schedule Change
;. Provide a detailed and specific explanation of the requested change(s) to the task(s): The requested change is to
add additional time to the work order. Delays during the design phase were due to obtaining adequate information on
the existing fire system, and obtaining a right of entry from the Homeowner's Association to construct on their property.
2. Provide detailed rationale for the requested change: The additional time requested will allow for the consultant to
proceed with the remaining services required to complete the project.
3. Provide explanation why change was not anticipated in original scope of work: This delay was not anticipated due
to difficulty obtaining data (such as existing record drawings), necessary to complete the design, and a delay in otaining
homeowner association approval. It was initially thought that all the work could be done in the right of way.
4. Describe the impact if this change is not processed: If this change order is not processe ill
This project is to
maintain compliance with the Collier County Cross Connection Control Ordinance that requires all community water
systems to establish a routine cross connection program to detect and control cross - connections, and prevent backflow
of contaminants into the water system. L i~ r, e uj w^! -k 0 - — e (�x
cc u ca f o sx v C c-tec' -c€ -,14 c «x. 00 e ' e-- cx fu €
r. `6, r,�__.
j Type of Change / Modification
❑ 1 Planned / Elective
j ❑ 2. Unforeseen conditions /circumstance 1 ❑
3. Quantity or price adjustment
❑ 4. Correction of error(s)
❑ 5. Value added ®
6. Schedule adjustment
Change Requested By
Contractor/Consultant ❑ Owner i ❑Using Department
❑ Design Professional i ❑ Regulatory Agency (specify)_ 1 ❑ Other (specify):
Purchasing Professional Participated in Neacifiation of Change / Modification: ❑Yes 11 No i
r7proveo oy � /JAI .h 1 Date: L'�
Name and Title:
Reviewed by:
!Date:
Purchasing Professional's Name:
Revised: 7!27111
1
Packet Page -1484-
er Ckywity
Adrrrinisirame Services Duision
Purchasing
❑ Contract Change Request
3/13/2012 Item 16.E.2.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #09- 5262 -CI
Mod #: 1
POIWork Order #:
Project Name: t=ire Line Metering - Victoria
1
Current Contract/Work Order Amount
$ 44,140:00
4500125574
Shores
Project #: 70036
Project Manager.
Department: PUPPMD
ContractorlFirm Name: RWA Inc.
extension, must attach current
Alicia Abbott
insurance certificate(s) from SIRE
March 7, 2012. Additional days are required for the consultant to provide services
Original Contract/Work Order Amount
$ , 44.140:00
Current BCC Approved Amount
Revised compietion date (includes this
Current Contract/Work Order Amount
$ 44,140:00
Dollar Amount of this Change
$0.00
Revised Contract/Work Order Total
$44,140.00
N/A Original BCC Approval Date; Agenda Item #
NIA Last BCC Approval Date; Agenda Item #
0.00% Total Change from Original Amount
DIV /01 Change from Current BCC Approved Amount
0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised compietion date (includes this
completion date: December 6,
December 6, 2011
change): October 1, 2012
2011
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
This work order is under Contract 09 -5262, which is in place and will not expire until
insurance certificate(s) from SIRE
March 7, 2012. Additional days are required for the consultant to provide services
or obtain from vendor): 300
during final design, bidding and construction of the project. By ratifying this change,
the Board is allowing the balance of work to be completed.
❑ Add new task(s)
❑ Change task(s) ❑ Delete task(s)
® Other (specify):
Schedule Chan e
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): The requested change is to
add additional time to the work order. Delays during the design phase weredue to obtaining adequate information on the
existing fire system, and obtaining a right of entry from the Homeowner's Association to construct on their property.
2. Provide detailed rationale for the requested change: The additional time requested will allow for services required to
complete the project.
3. Provide explanation why change was not anticipated in original scope of work: This delay was not anticipated
because there was difficulty obtaining data on the existing fire system, which was necessary to complete the design, and
a delay in otaining approval from the homeowner associations. I
4. Describe the impact if this change is not processed: If this change order is not processed tlk-autezawillhe
c - This project is to
V
maintain compliance with the Collier County Cross Connection Control Ordinance that requires all community water
systems to establish a routine cross connection program to detect and control cross - connections, and prevent backflow
of contaminants into the waters stem. �. c .- ' ettl _ s l i �-
f
- t?'S O r f+c. d.. Wi , L. r- . - a 11 -
Type of Change ! Modification 6L'-d t i-
❑ 1. Planned/ Elective ❑ 2. Unforeseen conditions /circumstance I ❑ 3. Quantity or price adjustment
LJ 4 Correction of error(s) 5. Value added [ 6. Schedule adiustment
Change Requested By
� Contractor /Consultant ❑owner ❑ Using Department
❑ Design Professional ❑ Regulatory A enc (s eci ❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modific ' , : ❑ Yes ❑1 No
Date:
Name and Title: '
Reviewed by: .� Date: % r f
Professional's Name:
9
Packet Page -1485-
Revised: 7127111
1