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Agenda 03/13/2012 Item #11K3/13/2012 Item 11. K. EXECUTIVE SUMMARY Recommendation to approve submittal of an application and Memorandum of Understanding for a 3 year Safe Havens: Supervised Visitation and Safe Exchange Grant in the amount of $350,000 from the United States Department of Justice and authorize the Chairman to execute all related grant documents required for submittal. OBJECTIVE: To provide qualified staff to oversee supervised visitation and safe exchange of children between custodial adults. CONSIDERATIONS: The County has served as the fiscal agent since 2005 for the Safe Havens: Supervised Visitation and Safe Exchange Grant. By statute, this grant may only be awarded to states, Indian Tribal governments and units of local government that propose to enter into or expand the scope of existing contracts and cooperative agreements with public or private nonprofit entities to provide supervised visitation and safe visitation exchange of children by and between parents in situations involving domestic violence, child abuse, sexual assault or stalking. As the only not for profit agency in Collier County that provides supervised visitation and safe exchanges for victims of domestic violence and their children, the Collier County Child Advocacy Council, (dba the Children's Advocacy Center of Collier County,) is the only nonprofit eligible to carry out the programmatic end of the program if the grant is awarded. This program serves a critical public safety need. Because the agency has the expertise in domestic violence and child abuse and neglect, the courts frequently refer the most severe cases to this agency. The Housing, Human, and Veteran Services Department currently administers the Safe Havens grant which expires on September 30, 2012. In 2005, the county was awarded a one year Safe Havens grant. The current grant began in October, 2009 and the previous one was for two years from 2007 until 2009. Since 2007, this program has served over 900 children and adult victims of domestic violence. Families receive services for an average of six months to a year. There are three full time staff; two case managers and a program director. An off -duty Naples police officer is employed for twelve hours per week on Sunday and on Wednesday evening to provide security. If the grant is awarded, funding will be used to improve supervised visitation services, enhance security and expand center services. The goals are to keep children and adult victims safe, to provide a positive environment for visitation and exchanges and to assist families through their crisis with case management, support to victims and their children and with community referrals. This is a collaborative grant through the United States Department of Justice, Office on Violence Against Women, which would involve a joint commitment from Collier County Government which would serve as the fiscal entity for the project, the 20th Judicial Circuit Court, which would continue to provide referrals for the supervised visitation services, and the Collier County Child Advocacy Council, which would provide the direct services for the supervised visitation. Packet Page -1071- 3/13/2012 Item 11.K. A Memorandum of Understanding is required by the grantor to evidence that there are partnerships in place. Additional partners include the Shelter for Abused Women and Children who provide training to visitation staff, local law enforcement, and to court representatives regarding domestic violence issues and supervised visitation. A part time victim advocate from the Shelter is available to serve domestic violence victims on site at the visitation program. The local court will continue to provide referrals to the visitation center of the most severe cases and those requiring security. The Children's Advocacy Center (CAC) will provide training for the partners on issues regarding child abuse, sexual assault and child neglect. Collier County Sheriff's Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well as providing crisis intervention, support and advocacy. The Sheriffs Office will participate in the partnership meetings and provide guidance and training on safety issues. David Lawrence Community Mental Health Center provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The agency participates in the partnership meetings and provides training for the partners on their services including the batterer's intervention program for perpetrators of domestic violence. Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. It is anticipated that they will provide consultation to victims regarding child support, visitation and other family law matters. If awarded, the grant agreement with the grantor agency and consultants /contracts agreement with Collier County Child Advocacy Council will be brought back to the Board of County Commissioners for approval and signature, including any budget adjustments made as part of the process. As Fiscal Entity for the grant, Collier County will be responsible for ensuring compliance with the programmatic and financial reporting requirements of the Office on Violence Against Women and will be required to assume a level of monitoring responsibility to ensure the Children's Advocacy Center is in compliance with all grant requirements. If the requirements are not met, Collier County will be responsible for carrying out the program, will be required to return the grant or will be subject to other requirements set forth by the Office on Violence Against Women. FISCAL IMPACT: The grant application is for $350,000. Future Board action to recognize the grant revenue within the Human Services Grant Fund (707) will be taken at the time of award. Collier County will serve as the fiscal entity for the administration of this project, which will require staff involvement. Administrative expenses and travel associated with the grant will be included in the application and the grant will cover such expenses resulting in no further fiscal impact. The project does not require matching funds. Packet Page -1072- 3/13/2012 Item 11. K. GROWTH MANAGEMENT IMPACT: There is no growth management impact due to this request. LEGAL CONSIDERATIONS: The documents used are required by the grantor agency. The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legal sufficiency of this request, which is appropriate for Board action. This item is legally sufficient and requires a majority vote -JBW. RECOMMENDATION: Recommendation to authorize staff to submit an application and Memorandum of Understanding for a Safe Havens: Supervised Visitation and Safe Exchange Grant in the amount of $350,000 from the United States Department of Justice. 1. Approve submittal of the draft application for the Safe Havens: Supervised Visitation and Safe Exchange Grant for $350,000, 2. Approve the Memorandum of Understanding and authorize the Chairman to sign, 3. Approve the Certification of Non - supplanting and authorize the Chairman to sign, and 4. Designate the Housing, Human and Veterans Service Department, or designee, to complete the online application, standard assurances and certifications and all other electronic application documents on behalf of Collier County. Prepared by: Louise Pelletier, Case Management Supervisor, Housing, Human, and Veteran Services Packet Page -1073- 3/13/2012 Item 11. K. COLLIER COUNTY Board of County Commissioners Item Number: 11.K. Item Summary: Recommendation to approve submittal of an application and Memorandum of Understanding for a 3 year Safe Havens: Supervised Visitation and Safe Exchange Grant in the amount of $350,000 from the United States Department of Justice and authorize the Chairman to execute all related grant documents required for submittal. Meeting Date: 3/13/2012 Prepared By Name: Bendisa Marku Title: Operations Analyst,Wastewater 2/24/2012 4:36:03 PM Submitted by Title: Operations Analyst,Wastewater Name: Bendisa Marku 2/24/2012 4:36:05 PM Approved By Name: AckermanMaria Title: Senior Accountant, Grants Date: 2/28/2012 11:06:34 AM Name: AlonsoHailey Title: Administrative Assistant,Domestic Animal Services Date: 2/29/2012 9:28:34 AM Name: GrantKimberley Title: Interim Director, HHVS Date: 3/1/2012 12:13:46 PM Name: WhiteJennifer Title: Assistant County Attomey,County Attorney Date: 3/1/2012 3:11:52 PM Packet Page -1074- Name: RamseyMarla Title: Administrator, Public Services Date: 3/1/2012 4:48:02 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 3/1/2012 4:50:48 PM Name: WhiteJennifer Title: Assistant County Attomey,County Attorney Date: 3/1/2012 5:04:36 PM Name: KlatzkowJeff Title: County Attorney Date: 3/2/2012 4:19:46 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 3/2/2012 4:59:29 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 3/5/2012 2:26:56 PM Name: OchsLeo Title: County Manager Date: 3/5/2012 3:01:50 PM Packet Page -1075- 3/13/2012 Item 11. K. Budget Detail Worksheet and Narrative A. Personnel The case management supervisor for Collier County fiscal manager for the Safe Havens grant program oversight of the grant program, convening the submitting required program and financial reports, requirements of OVW. The accountant and acc accounting for the administration of the Safe Ha: processing financial documents as well as prepari assigned fiscal operations. 3/13/2012 Item 11. K. Housing and Human Services will serve as the . Responsibilities will include providing the partners for regular collaboration meetings, and ensuring compliance with the reporting ountant technician will perform specialized ,ens grant including receiving, preparing and ng records, reports and summaries regarding Name/Position Computation Cost Case Management Supervisor $53,139 x 4% of salary x 3 years $ 6,377 Accountant 48,245 x 3% of salary x 3 years 4,342 Accounting Technician 49,960 x 5 %0 of salary x 3 years 7,494 TOTAL $ 18,213 B. Fringe Benefits Name/Position Computation Cost Case Management Supervisor Employer's FICA $ 4,065 x 4% of salary x 3 years $ 488 Retirement 2,657 x 4% of salary x 3 years 319 Health Insurance 14,410 x 4% of salary x 3 years 1,729 Workman's Comp 0.00 x 4% of salary x 3 years 0 Accountant Employer's FICA $ 3,691 x 3 % of salary x 3 years $ 332 Retirement 2,412 x 3% of salary x 3 years 217 Health Insurance 14,410 x 3% of salary x 3 years 1,297 Workman's Comp 0.00 x 3% of salary x 3 years 0 Accounting Technician Employer's FICA $ 3,822 x 5% of salary x 3 years $ 573 Retirement 2,497 x 5% of salary x 3 years 375 Health Insurance 14,410 x 5% of salary x 3 years 2,162 Workman's Comp 0.00 x 5% of salary x 3 years 0 TOTAL $ 7,492 Packet Page -1076- 3/13/2012 Item 11. K. C. Travel The $1,500 is included for technical assistance and capacity- building activities sponsored by OVW designated technical assistance providers. Purpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare ($300 x 2 persons x 1 trips) $ 600 Hotel ($1 00 /night x 3 nights x $ 600 2 persons x 1 trips) Meals ($50 day x3 days x $ 300 2 persons x 1 trips) Ground Transportation ( $50 /trip x 2 persons $ 100 x 1 trips) TOTAL $ 1,600 D. Equipment Item C6mputation Cost No equipment is requested TOTAL $ 0 E. Supplies Supply Items Computation Cost No office supplies are requested TOTAL $ 0 F. Construction Purpose Description of Work Cost No Construction is requested TOTAL $ 0 Packet Page -1077- 3/13/2012 Item 11 X G. Consultants / Contracts The Program Director will oversee the operations of the supervised visitation center, provide supervision to the Case Managers and Visitation Monitor, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center to the advisory board. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The nongovernmental victim advocate employed by the Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning and receives feedback regarding visits and exchanges. Name/Position Computation Cost Program Director $ 63,484 x 50% of salary x 3 years $ 95,226 Case Manager 49,960 x 50% of salary x 3 years 74,940 Case Manager 32,500 x 50% of salary x 3 years 48,750 Non -Gov. Victim Advocate 30,000 x 10% of salary x 3 years 9,000 TOTAL $ 227,916 Type Computation Cost Program Director E 1 mp oyer s FICA $ 4,857 x 50-10 of salary x3 years - $ 7,286 Retirement 2,539 x 50% of salary x 3 years 3,809 Health Insurance 16,003 x 50% of salary x 3 years 24,005 Workman's Comp 933 x 50% of salary x 3 years 1,400 Case Manager Employer's FICA $ 3,822 x 50% of salary x 3 years $ 5,733 Retirement 1,998 x 50% of salary x 3 years 2,997 Health Insurance 7,318 x 50% of salary x 3 years 10,977 Workman's Comp 734 x 50% of salary x 3 years 1,101 Case Manager Employer's FICA $ 2,486 x 50% of salary x 3 years $ 3,729 Retirement 0 x 50% of salary x 3 years 0 Health Insurance 7,318 x 50% of salary x 3 years 10,977 Workman's Comp 478 x 50% of salary x 3 years 717 Non Governmental Victim Advocate Employer's FICA $ 2,295 x 10% of salary x 3 years $ 689 Retirement 0.00 x 10% of salary x 3 years 0 Health Insurance 6,200 x 10% of salary x 3 years 1,860 Workman's Comp 0.00 x 10% of salary x 3 years 0 TOTAL FRINGE BENEFITS: $ 75,279 Packet Page -1078- 3/13/2012 Item 11. K. TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 303,195 Over $10,000 is included for mandated training and technical assistance to include capacity - building activities sponsored by OVW designated technical assistance providers. $4,500 in the above Travel Section C, and $17,250 in the contractual section for partner agencies. Purpose of Travel Location Item Computation OVW- Mandated Training and Technical Assistance Cost TBD Airfare ($300 x 3 people x 3 trips) $ 2,700 Hotel ($100 /night x I nights x $ 2,700 3 people x 3 trips) Meals ($50 day x 3 days x $ 1,350 3 people x 3 trips) Ground Transportation ( $50 /trip x 3 people $ 450 x 3 trips) Financial Management Training Seminar TBD Airfare ($300 x 2 people x 2 trip), $ 1,200 Hotel ($100 /night x 3 nights x $ 1,200 2 people x 2 trip) Meals ($50 day x 3 days x $ 600 2 people x 2 trips) Ground Transportation $50 /trip x 2 people $ 200 x 2 trip) TOTAL $ 10,400 Name of Consultant Service Provided Computation Cost Shelter for Abused Women Domestic Violence Training $400 each x 4 trainings $ 1,600 Legal Aid Clinics $400 per quarter 4,800 Legal Aid Trainings $150 per hour x 6 hours X 3 years 2,700 TOTAL $ 9,100 Packet Page -1079- H. Other Costs Description TOTAL CONTRACTED Computation No Printing / Reproduction is requested 3/13/2012 Item 11. K. $ 322,695 Cost TOTAL $ 0 I. Indirect Costs Description Computation Cost No Indirect Cost is requested TOTAL $ 0 Budget Summary Budget Category Amount A. Personnel $ 18,213 B. Fringe Benefits $ 7,492 C. Travel 1,600 D. Equipment 0 E. Supplies 0 F. Construction 0 G. Consultants /'Contracts 322,695 H. Other $ 0 Total Direct Costs $ 350,000 1. Indirect Costs 0 TOTAL PROJECT COSTS $ 350,000 Federal Request $ 350,000 Non - Federal Amount $ 0 Packet Page -1080- 3/13/2012 Item 11. K. Proiect Narrative Purpose of the Application Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.) One widely accepted myth about intimate partner violence that is, by one party exiting an abusive relationship, the violence will cease, and the victim (and children) will be safe. Research indicates, however, that leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden & Thoennes, 2000). First, after a couple separates children can become a means for abusers to maintain control over estranged spouses, potentially harming both the estranged spouse and the children. Second, threats to pursue or challenge custody, abduct the children, or falsely report child abuse can financially drain victims via lengthy custody battles, thus effectively coercing them into accepting unsafe terms of custody agreements that maintain unwanted perpetrator - victim contact (Arendell, 1995; Hardesty & Ganong, 2006). All families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women (Saunders & Browne, 2000). Psychologically the batterer may minimize their personal responsibility and use the legal and criminal justice system to continue their abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time, harass the victim, and exhaust their finances (Hardesty, 2002; Miller & Smolter, 2011; NCJFCJ, 2008; Pollet, 2011) Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OV W- 2009 -2014 Packet Page -1081- 3/13/2012 Item 11.K. Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that year and had been following a case plan for reunification with his family when Guerline finally decided to leave him. Had she filed for an injunction for protection, the court likely would have sent the family to the local visitation program for supervised visits or exchanges. As this case illustrates, the cases that are served by the local center play a critical role in the essential public safety of the community. While only the perpetrator is responsible for this horrific crime, providing professional supervised visitation services may have assisted in monitoring this family by alerting the court to changes in the perpetrator's behavior and helping the victim with advocacy, support, and safety, planning. The Greenbook of the National Council of Juvenile and Family Court Judges recommends that "the juvenile court should require that safe visitation and visitation exchange locations be utilized so that supervised visits and exchanges will be safe for the child and for the battered woman." The 2010 Florida State Domestic Violence Fatality Review Team recommended, "Given the significant increase in domestic violence homicides, including high profile familicides, and a marked escalation in reports of aggravated stalking, the Florida Legislature should increase funding for certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent future domestic violence homicides." Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed. 26% of the cases also had involvement with Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 2 OV W- 2009 -2014 Packet Page -1082- 3/13/2012 Item 11.K. child welfare at the time of the fatality. Agencies face a daunting task in serving these families. A variety of issues can be present: the victim's conflict about leaving the abuser, minimizing the impact of the violence, the risk for the father's violence toward the victim and children. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised visitation services for the underserved population in our community, improve the quality of services through enhanced training opportunities and provide direct on site advocacy services in collaboration with the local domestic violence shelter. The local visitation agency has been successful in keeping battered women and their children safe by providing supervised visitation services in a professional manner by keeping in mind the dynamics of domestic violence. In accordance with the Safe Havens Guiding Principles, parents receiving services are treated respectfully with equal regard for the safety of adult and child victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns.: The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and enhance these services by providing increased outreach to potential clients and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. Community Service Area and Demographics While all other criminal offenses in Florida decreased by 6.7% in 2009, domestic violence murders increased 15.6 %, and aggravated stalking, often a precursor to homicide, increased 31.6 %. (Florida Domestic Violence Fatality Review Report, 2010) Our local community faces many challenges when providing services to families. Located in Southwest Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OV W- 2009 -2014 Packet Page -1083- 3/13/2012 Item 11. K. Florida, the county is the largest geographically in the state with 2,025 square miles, Iarger than the states of Delaware and Rhode Island. The schools have a diverse population, reporting student population 39% White non Hispanic, 49% Hispanic, 12% African American and Haitian. Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. Collier has become a fully "minority- majority county" with about 60 percent of children coming from non -white ethnic groups. The economic volatility of recent years has produced an increase in the population living at 200 percent of poverty or below. The percent of school age children eligible for free or reduced price lunch has jumped 13 percentage points, increasing from 48 percent in 2005 to 61 percent in 2011 with over 26,000 students categorized as economically needy. More Collier families face increased hunger and possible homelessness. The total pounds of food delivered to local agencies from FY 2009 to FY 2010 increased more than 63 percent, and the number of children accessing food distribution sites jumped 57 percent. Collier County Public Schools Homeless Child liaison has identified more than 700 children eligible for homeless prevention benefits or classified as homeless and reports another 1,300 incidents of episodic homelessness this past school year. Florida was hard hit by the recent recession, and Southwest Florida led the downward economic spiral. Cape Coral -Fort Myers was identified as one of the five metropolitan areas in the nation with the highest poverty gains, a rise from 13.2 percent to 15 percent in 2009, the highest rate since the energy crisis of 1980. Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years — and families in surrounding counties, are living in the 200 percent of poverty stratum needing a broad range of social services. At a time when the need for social Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 4 OVW- 2009 -2014 Packet Page -1084- 3/13/2012 Item 11. K. welfare services is growing, funding for programs is not keeping pace with the need. The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to strive diligently to meet the growing needs of children, but little or no money is built into program budgets for community outreach and enrollment efforts. Economic distress is associated with increased stress and violence in families. There's been a 25 percent increase in the number of food stamp recipients in Collier County in the past year. The figure is alarming a 337 percent increase going back to April 2007 when enrollment was at a low point to December 2010 (Naples Daily News, January 2011.) . The decline in economic conditions is evident in the large number of foreclosures in Collier County. With overall 49% Hispanic students, many of the ,parents do not speak English at home. Language barriers isolate immigrant women from community resources and legal remedies. Immigrant women may be wary of requesting help from officials based on their experiences with similar institutions in their home county (Erez, 2000) 'Criminals in Collier County are routinely reported to immigration officials and many victims do not want their husbands and boyfriend deported; they just want the violence to end. Even when the perpetrators are deported, some return and victims fear retribution. Immigrant women are commonly isolated, not allowed to work outside of the home and illiterate in their native language. "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships." (Shetty and Kaguyutan, 2002) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OV W- 2009 -2014 Packet Page -1085- 3/13/2012 Item 11. K. For the fiscal year 2010 /2011, The Shelter for Abused Women and Children, the nongovernmental community domestic violence agency, provided emergency shelter to 541 battered women and their children and served a total of 3,678 individuals. The Shelter serves a diverse population with approximately 57% of the clients are Hispanic, 17 % white, 16.8% other, and 7.7 % African American. The Shelter has developed a partnership with the Department of Children and Families local child protective services. "Family Violence Threatens Child" (domestic violence) is the one of the most common maltreatments when child abuse /neglect is reported. The Department had 497 verified cases of "family violence threatens child" in Collier County from January 2010 until November 2011. They have implemented changes in child welfare practices to increase safety for children and adult victims in domestic violence cases. The agency is no longer charging the non - offending victim parent in child welfare /domestic violence cases for the maltreatment of "failure to protect," and instead employing an alternative approach, the Safe and Together Model. The goal is to keep children safe with the non - offending parent, rather than removing them. The model recognizes the most successful approach to protecting the children is by developing a successful partnership with the non - offending parent. Collier County has initiated the Safe and Together Model, including extensive training domestic violence for investigators and inviting advocates from the certified domestic violence centers to participate on their multi - disciplinary case advisory team and co- located an advocate from their local domestic violence center with the Child Protective Investigators. Additionally, Collier County benefits from the The InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and domestic violence centers to provide enhanced services to domestic violence victims and monitor domestic violence perpetrators. Law enforcement and advocates review domestic violence police Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 6 OV W- 2009 -2014 Packet Page -1086- 3/13/2012 Item 11.K. reports to identify high risk cases. Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of InVEST program are to develop partnerships between law enforcement and domestic violence advocates, bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. Current Services and Gaps From October 1, 2009 through December 31, 2010 the visitation center provided services to 400 women and children. Approximately 41 % of those clients were Hispanic and at least half of those were limited or non English speaking. The target population will benefit by improving the provision of services will be assisted by the continued employment of two case managers who are fluent in Spanish, and by Creole translators, in addition to providing culturally sensitive local services for supervised visitation and safe exchanges. In the .same time period, 245 adult victims and 415 children were referred by the court to the visitation program. 90% of the cases were referred with a domestic violence injunction when the Court frequently directs the parties to the to thevisitation agency and determines if the respondent will have contact with the children, stipulates the type of contact that will occur. The visitation agency receives one to three referrals per week from the Domestic Violence Court as well as the Family and Criminal Court. There are no fees for the visitation center services. Families may come to the visitation center voluntarily. Each parent is asked to review the rules and agree to follow the standards for behavior and schedule. There are no other supervised visitation agencies in Collier County. Additionally as many of the women in the community are unaware of the services available expanded outreach will be a critical component to expansion of the program. Collaboration with the partnering organizations and a community domestic violence plan will enhance services to Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 7 OVW- 2009 -2014 Packet Page -1087- 3/13/2012 Item 11. K. domestic violence victims by creating a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation. What Will Be Accomplished The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Havens Guiding Principles. This is accomplished by promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic violence and the post- separation risks. Policies and procedures are designed with safety as the primary goal that includes the need to protect the way information is released and shared. Practices and operations have been developed to reduce the batterer's ability to re -abuse the victim and to provide the victim with the advocacy and support she needs. The center understands the need for each member of the family to be treated fairly and respectfully while identifying how the use of power and control by the batterer "may affect service provision. The center values multiculturalism and diversity and this is evident in the center's practice of utilizing bilingual staff and interpreters, providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Families receive services for an average of six months to a year; however there is no limit on safe exchanges and a one year limit on supervised visitation in order to accommodate all of the families requesting services. The individual orientation meeting assists the parents in understanding the scope of the services as well as providing meaningful referrals and linkages to other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. When safety concerns presented by the family exceed the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OV W -2009 -2014 Packet Page -1088- 3/13/2012 Item 11.K. ability of the visitation center to offer adequate assurance of security, the case will be declined by the program and a report sent to the Court documenting the reason and requesting a review. The court may then determine that visitation is not in the best interest of the child. Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure, respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community, the immediate goals of this proposal include increasing access to supervised visitation and exchange services particularly for the underserved population and previously unserved population, improving the coordinated community response to battering and expanding direct client services which are responsive to the needs of battered women and their children. Goal 1: Provide access to supervised visitation and exchange services Objectives: 1. To provide visitation services for a minimum of 75 families per year (225 total) 2. To document number of referrals, intakes, and supervised visits and exchanges completed and cancelled including the numbers not served or partially served. Goal 2: To implement services which are responsive to the needs of battered women and their children. Objectives: 1. To provide an advocate to meet directly with of the battered women over the course of the grant period to assess safety, conduct safety planning and receive feedback regarding visits and exchanges. 2. To conduct a client satisfaction survey of services on an annual basis. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 9 OV W- 2009 -2014 Packet Page -1089- 3/13/2012 Item 11. K. 3. To conduct monthly meetings between visitation staff and advocates to discuss the feedback they have received from the women utilizing the visitation center in order to facilitate better communication of victim's safety needs and respond appropriately. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. Objectives: 1. To provide annual training to collaborative partners on supervised visitation and exchange services. 2. To expand the community safety audit to further clarify the role and expectations of the visitation center in providing for safety of battered women and their children. Mechanisms for referrals The court order as the primary mechanism for referral :specifies the reason for the supervised visitation service and who is required to participate. Some clients contact the center on their own. Increasing community awareness, especially among service providers, is critical to greater outreach. Many-battered women remain unaware or have limited understanding of the visitation 'services. Family law attorneys often include the use of supervised visitation and exchanges in their proposed orders. Tasks and Activities of Each Collaborative Partner This is a collaborative grant involving a commitment from Collier County Government as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program and designate a coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 10 OVW- 2009 -2014 Packet Page -1090- 3/13/2012 Item 11. K. The Shelter for Abused Women and Children, the local community domestic violence center, will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The local visitation program has had a working relationship with The Shelter for the past thirteen years. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our community and developing a coordinated community response to domestic violence. Staff members from the visitation center and the domestic violence agency attend the weekly domestic violence court., This expedites the provision of services and the staff already has information regarding the request of the court and the details of the proceedings. Working as a team, advocates from the community domestic violence agency assist victims with understanding the court process and the purpose of the visitation services. The court process and language can be very confusing and intimidating for both parents. Addressing the process individually with each parent immediately following the hearing, may prevent further violence because the perpetrator knows that a system is in place to access the children and the victim is protected. The program includes an advocate from The Shelter on -site at the visitation prograin to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center. The visitation program has a formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OVW technical assistance provided through this funding, the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. The David Lawrence Community Mental Health Center provides mental health, batterer's Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 11 OVW- 2009 -2014 Packet Page -1091- 3/13/2012 Item 11. K. intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriffs Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of safety and security. The mission of Legal Aid Service of Collier County provides free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education legal rights, and family law. They will provide training for the partners on legal issues pertaining to domestic violence and family law as well as direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. The Collier County Child Advocacy Council also known as the Children's Advocacy Center of Collier County is a community based non -profit victim service organization. The agency provides services to child victims of abuse, neglect, domestic violence and sexual assault and operates the Family Safety Program. ,Other programs include the school based Child Victim Rapid Response Program and Court Advocacy Program, which provides early identification and services to child victims of crime. Staff of the agency will provide cross - training for the partners on child abuse and neglect and sexual assault. The identification of domestic violence suggests a 30 -60% probability that direct abuse of children may be occurring. (Edelson, 1999). Calling upon thirteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The visitation agency will be responsible for the day -to -day operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 12 OV W- 2009 -2014 Packet Page -1092- 3/13/2012 Item 11. K. training and evaluation, providing a program evaluation and maintaining the standards of visitation as set forth by the Safe Havens Guiding Principles. These include very specific standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance, termination and reports to the court. Timeline The collaborative partners will continue to hold scheduled quarterly partner meetings and training sessions. Agency staff along with collaborative partners will explore and develop culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi - annual reporting will be executed by Collier County Department of Housing and Human Services as the representative of the fiscal entity. Program Specifications Scope of Proposed Visitation and Exchange Services The Family Safety Program was created as a response to an identified need in our community for safe supervised visitation and exchanges. There are no state or county government funds available for supervised visitation services for domestic violence victims. This proposal is to sustain the current visitation and exchange services and strengthen the operations by providing an onsite victim advocate from the domestic violence center, improving community collaboration, and expanding the outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking. No off site visitation or exchange services are provided. The center does not accept cases where the state has jurisdiction such as in foster care or Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 13 OV W- 2009 -2014 Packet Page -1093- 3/13/2012 Item 11. K. protective supervision and does not promote or engage in activities that compromise victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 225 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations The center will provide services for a large Spanish speaking population by having bilingual staff and by training staff to better understand the cultural concerns of this population. Training in cultural competence is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with .'staff and community partners. Linkages for outreach to culturally specific organizations are also identified. Demographics of Families to be Served by the Project It is expected that the demographic will reflect the public school demographics with approximately 63% Hispanic, 12% Haitian and African American and 39% Caucasian or other. Due to the current economic conditions, it is expected that 60 -70% will be facing economic hardship and may be in need of financial assistance such as food stamps or Medicaid. Hours of Operation The visitation center is open from 9:00 AM to 5:00 PM Monday through Friday and until 7:00 PM on Wednesday and from 9:00 AM to 4:30 PM on Sunday. Specific hours are designated for supervised visits and exchanges when law enforcement is onsite. Program Security All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. The case file contains copies of orders of protection, copies of parents' driver licenses and emergency contact information. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 14 OVW- 2009 -2014 Packet Page -1094- 3/13/2012 Item 11. K. visitation center has an alarm system with panic buttons and separate waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms at both sites can be monitored by a one -way mirror and have recording capability. An off -duty uniformed police officer is employed on Sunday and in evenings when the majority of visits and exchanges occur. The visitation center may reject a case for which they cannot reasonably ensure the safety of all clients, staff or volunteers including, but not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a visiting parent cannot be redirected by staff to change their behavior that may compromise or endanger the safety of the children, adult victims or center staff, the visit will be concluded, services suspended and a critical incident .report will be sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. A second point of entry will be designated for victims to alleviate any possibility that there will be contact physically, visually or auditor ally in the center. The perpetrator arrives fifteen minute prior to a visit or exchange and leaves fifteen minute after to avoid confrontation or stalking. The local law enforcement agency is aware of the visitation center operations and can respond appropriately and promptly to requests for assistance. Record Keeping and Confidentiality Visits may be recorded and become part of the confidential file. A written observation report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 15 OV W- 2009 -2014 Packet Page -1095- 3/13/2012 Item 11. K. confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication between the domestic violence agency and about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center as scheduled for advocacy of all new clients and existing clients as needed. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique circumstances surrounding supervised visitation in cases of domestic violence. Referral Process Referrals may be received from the Domestic Violence Court, Family Court or Criminal Court. The Court works with the partners to ensure that the orders are clearly stated and have dates for regular review or case closure. The visitation center communicates the provision of services and reports any critical incidents to the courts. The Center staff works with victim advocates to ensure that victims understand the visitation center role and the court orders particularly in cases when the victims have no attorneys. Frequency and length of visits depend upon the request of the court order. The Family Safety Program does not discriminate against any client due to race, religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk. Each parent Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 16 OV W- 2009 -2014 Packet Page -1096- 3/13/2012 Item 11. K. provides an in -depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies and expectations including confidentiality for participation in the program. During the orientation, each parent has the opportunity to review and sign a copy of the rules for the center along with releases of information. The child orientation enables the children to visit the center prior to the visitation services allows them the opportunity to develop a relationship with the Case Manager. Children are not forced to participate in visitation if they resist., Community resources and meaningful referrals are identified to best meet the needs of victims and their children. An advocate from the Shelter will be scheduled to be on site to meet with the victim either at the child orientation session or during the first supervised visit or as requested. Fee Protocols: Fees are not charged for any services. Center Staff The visitation program employs a full time Program Director, funded 50% by the Safe Havens grant program, and two full time case managers, funded 50% by Safe Havens funding. Both the Case Managers are fluent in Spanish and English. The Case Managers will also be responsible for increasing the outreach including presenting informational sessions by meeting with women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve the diverse population. Translators for Creole and other languages including sign language are employed as required. An off duty police officer, funded by the visitation agency, is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week (.1 OFTE) by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The Program Coordinator, Accountant, Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 17 OV W- 2009 -2014 Packet Page -1097- 3/13/2012 Item 11.K. and Accounting Technician are employed by Collier County Housing and Human Services to insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised visitation and safe exchanges, their job is -to conduct the intake orientation and risk assessment, maintain the client records, and correspond with the Court. The Program Director is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services with the collaborating partners. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the supervised visitation services. Training Requirements for Staff and Volunteers All collaborative partners receive ,basic and advanced domestic violence training and participate in OVW sponsored technical assistance training.! Training for visitation staff also includes the basic infonnation regarding child abuse and neglect, the effects of domestic violence on children; legal "and ethical issues in visitation, and understanding with culturally diverse populations and their needs. An additional 16 hours of training is completed annually. Training from the partners will include working with battered women and children, cultural considerations in assisting domestic violence victims, substance abuse and mental health issue identification and intervention training. Compositions and Roles of Consulting /Advisory Committee Partnership advisory committee meetings will be held quarterly and more frequently as projects demand. A formal consulting committee meets regularly to address common issues, coordinating training opportunities and facilitating positive relationships between providers. In zn Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 18 OVW-2009-2014 Packet Page - 1098 3/13/2012 Item 11. K. addition to the core partners the consulting committee includes representatives from legal services, child protective services, law enforcement, sexual assault programs, and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The core partnership and consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability of the families beyond needing the services of supervised visitation. The same families often seek services from multiple`' agencies and the agencies do not have the means to communicate effectively and collaborate to support the family. By maintaining a formal protocol and consulting committee with the partners supported by the Safe Havens grant along with other community agencies, families served by the supervised visitation program benefit from the collaboration of all of the professionals, avoid duplication of services and receive appropriate interventions. Who Will Implement the Project ? , It is critical that the partnership establish a :common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of visitation programs. Collier County Government will serve as the fiscal agent and ensure compliance with the statutory and mandatory requirements of the grant program and reporting requirements of the Office on Violence against Women. The designated program coordinator is the point of contact with OVW and technical assistance providers convenes the consulting committee meetings, coordinates site visits and onsite technical assistance events. The local Court currently hears a separate civil domestic violence docket one day per week and the visitation agency receives most of their referrals directly from this docket. While the judge serving on the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 19 OV W- 2009 -2014 Packet Page -1099- 3/13/2012 Item 11.K. collaborative partnership is not able to discuss specific cases, the partners can review how the court is making referrals, the appropriateness of the referrals, and how to better communicate the issues with the court. The Family Safety Program of the Children's Advocacy Center will provide the direct supervised visitation services; reviews safety concerns with the partners, discusses referral resources and explores ways to better reach the underserved population. The Shelter for Abused Women and Children will share expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The David Lawrence Center, the local community mental health center, provides substance abuse treatment, batterer's intervention programs and psychiatric evaluations in both Naples and Immokalee and provides training and expertise. The Collier County Sheriffs Office consults with the partners regarding safety and security issues and provides direction for improving communication and coordination of services with local law enforcement. In turn they will receive information regarding victim safety and the roles of the other partners in the collaborative effort. Legal ,Aid Service of Collier County will provide training for the partners as well as direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. The Safe Haven's Advisory /Consulting Committee includes the existing collaborative partners as well as representatives from other victim serving agencies including the Office of the State Attorney, and the Department of Children and Families. An updated formal interagency policy agreement will be implemented by the all of the consulting partners. The goal of this agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 20 OVW- 2009 -2014 Packet Page -1100- 3/13/2012 Item 11.K. and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Sustainability Plan The Safe Havens Grant Program gives Collier County the opportunity to support the community agencies in provision of these critical services that keep domestic violence victims and their children safe. The Collier County Child Advocacy Council has been providing supervised visitation services since 1997. This agency currently receives funding from multiple sources including the local United Way, state funding from the Florida Department of Health, federal funding through Victims of Crime Act from the Office of the Attorney General, and various fundraising events. The agency has been in existence since 1986 and is stable financially. An endowment has been established to provide a continual funding source. The visitation agency has a development assistant and donor software is being utilized to expand the donor base. Additional resources have been sought through grants, including the Naples Children and Education Foundation, special events,;, and fundraisers. Extensive community outreach and partnerships with local businesses are always being developed. The County will assist the local visitation agency, the domestic violence agency and other partners in applying for community development block grants for new or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 21 OV W- 2009 -2014 Packet Page -1101- -, 3/13/2012 Item 11. K. : ' Board of Collier County Commissioners.a= Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Jim Coietta District 1 District 2 District 3 District 4 District v February 21, 2012 Susan B. Carbon, Director U.S. Department of Justice Office on Violence Against Women (OVW) 145 N Street, NE, Suite 10W.121 Washington, D.C. 20530 Collier County certifies that any funds awarded through the Safe Havens: Supervised Visitation and Safe Exchange Grant program will be used to supplement existing funds for program activities and will not replace (supplant) nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence, dating violence and child victimization. Collier County understands that supplanting violations can result in a range of penalties, including suspension of future funds under this program, suspension or debarment from federal grants, recoupment of monies provided under this grant, and civil and /or criminal penalties. Sincerely, Fred Coyle, Chainnan ATTEST: DWIGHT E. BROC , Cler t LN Asslstant County Attorney ati l F t- t�* t-. u. _4.4 t T 3299 Tarniami Trail East, Suite 303 • Packet Page -1102- 239 - 252 -8097 - FAX 239 - 252 -3602 3/13/2012 Item 11.K. Co ier Cou"ty Public Services Division Housing, Human & Veteran Services Memorandum of Understanding THIS MEMORANDUM OF UNDERSTANDING is entered among the Collier County Board of County Commissioners with the Collier County Child Advocacy Council, Inc., The Shelter for Abused Women and Children, Inc., the Twentieth Judicial Circuit Court of Florida, the Collier County Sheriffs Office, the David Lawrence Mental Health Center, Inc., and Legal Aid Service of Collier County, have come together to collaborate to make an application for the Safe Havens Supervised Visitation and Safe Exchange Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before March 26, 2012. I. Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the past three grant cycles and served as the fiscal agent providing the oversight of the grant program, convening the partners for regular collaboration meetings and submitting required program and financial reports. The municipality supports the efforts of the collaborative and agencies in seeking funds to sustain programs designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking. The mission of The Shelter for Abused Women and Children, Inc. is to help adult and child victims and survivors of domestic violence through safety, intervention, and support; to educate the public about domestic violence; and to advocate for social change against domestic violence. This is the only certified domestic violence program in Collier County. They provide shelter as well as extensive outreach services. Housing, Human and Veteran Services of Collier County 3339 Tamiami Trail East, Suite 211 • Naples, FL 34112 -5361 239 - 252 -CARE (2273) • 239 252 -HOME (4663) • 239- 252 -CAFE Packet Page - 1103 -7) - 239- 252 -VETS (8387) • www .colliergov.netlhumanservices 3/13/2012 Item 11.K. The Collier County Child Advocacy Council, Inc. has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriffs Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The David Lawrence Mental Health Center, Inc. provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The center is the only non - profit certified provider of the batterer's intervention program in Collier County. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff, budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family, criminal and domestic violence court judges. The mission of Legal Aid Service of Collier County is to provide high - quality free civil legal advice, representation and education to the residents of Collier County, based on need, so as to encourage self - sufficiency and improve the lifestyle and living conditions of the entire community. They serve victims of domestic violence in the civil injunction court through a cooperative agreement with The Shelter and provide free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education legal rights, and family law. II. History of the Relationship The Shelter for Abused Women and Children, Inc. began collaborating with the local supervised visitation agency in 1997. The respective CEO's have communicated regarding the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, the Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children. The Shelter assists their clients in seeking supervised visitation services. The visitation center refers clients identified to the Shelter for crisis Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 Packet Page -1104- 3/13/2012 Item 11.K. intervention, safety planning, follow -up, and advocacy. Additionally, the directors and staff continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended several national level training opportunities through the Safe Havens funding. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and "The Shelter" are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the County Department of Housing, Human and Veteran Services to pay for medical exams of abused children. With the initiation of the Safe Havens funding in 2005, the collaborative partners expanded to include the courts. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges attended the training and participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. III. Development of the Application As this formal partnership continues, the applicant, Collier County Government collaborated with the visitation agency, local domestic violence court judge, and Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, , Praxis International, the Futures Without Violence the National Council of Family and Juvenile Court Judges, the Vera Institute of Justice, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. Due to the limited number of referrals from the Immokalee community, it was determined that the project will be housed in only one site to serve the greater Naples area. Recent discussions among the agency directors, county representatives and local court Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 Packet Page -1105- 3/13/2012 Item 11. K. representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women and Children, Inc. Work with the supervised visitation center to improve cross - agency collaboration among the child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and community groups by meeting by with key staff on a regular basis and cross training. Provide up to three domestic violence training sessions per year for the supervised visitation center staff and collaboration members paid through Safe Havens grant funds. Refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow -up on the outcome of the referrals. Provide consultation and written recommendations for the visitation program to assure compliance with OVW Guiding Principles and Standards for Safety and Security through direct observation of the site, sharing client feedback and at partnership meetings. Promote training/education of local law enforcement agencies and court representatives regarding domestic violence issues and supervised visitation. With the use of grant funds, provide an advocate to respond to the visitation center as scheduled for advocacy for all new clients and existing clients as needed. Collier County Child Advocacy Council, Inc. Dedicate two staff (.5 FTE each) and .5 FTE of a program director to provide supervised visitation and safe exchange services using Safe Havens grant funds. Provide office space including appropriate visitation rooms with security, .2 FTE clerical support staff, and .2 FTE security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services. Present programmatic data for partner meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services and amend as needed to conform with OVW Guiding Principles and Standards for Safety and Security Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW-2012-3131 j Packet Page -1106- 3/13/2012 Item 11.K. Coordinate collaborative training for partners and visitation staff as provided by Safe Havens Technical assistance training funds. Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. Provide training to partners and other community agencies on supervised visitation, mandatory reporting requirements, overview, dynamics and services for child abuse and sexual assault victims, and resources for families as approved by the Office on Violence Against Women using Safe Havens funding. Twentieth Judicial Circuit Court of Florida Designate a judicial officer, judge or magistrate, to serve on the project consulting committee, Submit referrals and relevant case information to local visitation center and receive follow -up from the supervised visitation center on the outcome of the referrals. Provide direction for improving communication between the Court and the supervised visitation provider. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Collier County Sheriffs Office Provide direction for improving communication between the local supervised visitation center and local law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Designate a representative to participate in the collaboration meetings. David Lawrence Mental Health Center, Inc. Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds, relating to domestic violence from the perspective of the batterer's intervention program designed to promote change for the perpetrators. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW -2012 -3131 Packet Page -1107- 3/13/2012 Item 11.K. Provide training and consultation, utilizing Safe Havens grant funds, on issues relating to substance abuse intervention and treatment. Participate in training for collaboration partners on domestic violence, child abuse, sexual assault and stalking through the use of Safe Havens grant funding. Provide training to the supervised visitation center staff and other partners on the issues related to mental illness as it relates to domestic violence risk and assisting victims with mental health issues using Safe Havens grant funding. Designate a representative to participate in the collaboration meetings. Legal Aid Service of Collier County Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. Legal Aid will provide training for the partners on family law and domestic violence and direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. Designate a representative to participate in the collaboration meetings and on the consulting committee. Assist the partners in developing and reviewing adequate formal affiliations to participate on the consulting committee to assure appropriate confidentiality of victims and their children. Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with OVW and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Safe Havens grant project and offer staff supports using Safe Havens funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by OVW. Participate in community partner trainings, attend OVW sponsored technical assistance training events and attend at least one OJP Federal Financial Training Seminar. Assist the partner Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 Packet Page -1108- 3/13/2012 Item 11. K. agencies in developing community block grant applications and other sources of continuation funding. V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2012 through September 30, 2015. VI. Commitment to Partnership 1. The collaboration service area includes Collier County, Florida. 2. The partners agree to collaborate and provide supervised visitation services and advocacy to victims of domestic violence, dating violence, sexual assault and /or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non -lead partners contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it in its entirety. VII. Termination. Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten (l 0) days written notice. Copies of the termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. (Signature pages to follow) Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 Packet Page -1109- Packet Page -1110- 3/13/2012 Item 1 1 Dated: • ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, CLERK OF COLLIER COUNTY, FLORIDA By: Deputy Clerk FRED W. COYLE, CHAIRMAN Approval for form and legal sufficiency: Jennifer B. White C Assistant County Attorney Dated: COLLIER COUNTY SHERIFF'S OFFICE By: First Witness KEVIN RAMBOSK, SHERIFF . Type /print witness name Approval for form and legal sufficiency: Second Witness Type /print witness name Dated: THE SHELTER FOR ABUSED WOMEN j AND CHILDREN, INC. First Witness By: Type /print witness name LINDA OBERHAUS Chief Executive Officer Second Witness Type /print witness name Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 I Packet Page -1110- Dated: First Witness Type /print witness name Second Witness Type /print witness name Dated: First Witness Type /print witness name Second Witness Type /print witness name Dated: First Witness Type /print witness name Second Witness 3/13/2012 Item 11. K. COLLIER COUNTY CHILD ADVOACY COUNCIL, INC. By: JACQUELINE GRIFFITH STEPHENS Chief Executive Officer TWENTIETH JUDICIAL CIRCIUT COURT OF FLORIDA By: RICHARD CALLANAN Deputy Court Administrator Approval for form and legal Sufficiency: LEGAL AID SERVICE OF COLLIER COUNTY By: Signature Approval for form and legal Sufficiency: Type /print witness name Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 Packet Page -1111- 3/13/2012 Item 11.K. Dated: DAVID LAWRENCE COMMUNITY MENTAL HEALTH CENTER First Witness By: DAVID SCHIMMEL Type /print witness name Chief Executive Officer Second Witness Type /print witness name Print Title Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OV W- 2012 -3131 Packet Page -1112- 3/13/2012 Item 11. K. DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 034 8-0046 1. * Type of Federal Action: 2. * Status of Federal Action: 3. * Report Type: a. contract 1:1 a. bidlofferiapplicabon a. initial filing x b. grant FX-1 b. Initial award b. material change c. cooperative agreement F-1 c. post -award d. loan a. loan guarantee 11 f. loan insurance 4. Name and Address of Reporting Entity: aprime DSubAwardee 'Name Collier County 'Street % 3329 Tamiami Trail E. Street 2 Suite 303 ' city Haplea State FL: Florida Zip 34112 Congressional District, if known: 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 6. * Federal Department/Agency: 7. * Federal Program Name /Description: USDOJ /Office on violence Against women Supervised visitation, Safe Havens for Children CFDA Number, if applicable: 16.527 8. Federal Action Number, if known: 9. Award Amount, if known: C V OVW7012 7 10. a. Name and Address of Lobbying Registrant: Prefix ' First Name Middle Name Amanda I 'Last Name Suffix Wood 'Street 1 street 2 1130 Connecticut Avenue Suite 300 �CfiY Washington Sfete OC: District of Columbia Zip 20036 b. Individual Performing Services (inciuding address if different from No. 10a) Prefix • First Name Amanda Middle Name ' Last Name Wood suffix street 1 Street 2 ' City State Zp 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation affect upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure Is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi- annualiy and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100.000 for each such failure. ' Signature: lCompleted on submission to Grants.gov 'Name: Prefix ' First Name Middle Name Fred ' Last Name Suffix Coyle Title: chairman Telephone No.: 239 252 -8097 Date: Completed on eubmmieaion to Granta.gov Ardhervad for Local Raprodti fi- Standard Form -LLL tR". 7.87) ATTE51: DWIGHT E. BROCK, Clerk �lpptWWW as to ?WM & legal Sufflolancy By: Packet Page -1113- 3/13/2012 Item 11.K. OMB Number: 4040 -0007 Expiration Date: 06130/2014 ASSURANCES - NON - CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § §1681 - 1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. § §6101 - 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P. L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -645) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Authorized for Local Reproduction Packet Page -1114- Standard Forth 424B (Rev. 7 -87) Prescribed by OMB Circular A -102 9, Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. § §327- 333), regarding labor standards for federally- assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO' 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 3/13/2012 Item 1 1 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. § §1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a -1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments, and Non - Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. ' SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL • TITLE Completed on submission to Grants.gov I Chairman ' APPLICANT ORGANIZATION ' DATE SUBMITTED Collier County Completed on submission to Grants.gov Standard Form 4248 (Rev. 7 -97) Back ATTEST: Approved as to form & legal Suffcleney DWIGHT E. BROCK, Clerk r Assts nt County Attorney sE N tJ , FF- P_ b VD." Packet Page -1115- 3/13/2012 Item 11.K. >r GRAtNTB;GCIV" Grant Application Package Opportunity Title: Offering Agency: CFDA Number: CFDA Description: Opportunity Number: Competition ID: Opportunity Open Date: Opportunity Close Date: Agency Contact: OVW FY 2012 Safe Havens: Supervised Visitation and Safe Office of Violence Against Women 16.527 Supervised Visitation, Safe Havens for Children OVW- 2012 -3131 OVW- 2012 -3131 02/11/2012 03/26/2012 Ginger Baran Virginia.Baran @usdoj.gov 202.305.2903 This opportunity Is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or tribal government, academia, or other type of organization. "Application Filing Name: Collier County Safe Havens Program uocuments O tional Documents Move Form to Compete Move Form to Delete ect Narrative Attachment Form at Narrative Attachment Form rances for Non - Construction Programs I losure of Lobbying Activities (SF -LLL) More Fom, to O tional Documents for Submission Subm issbn list Move Form to Delete Enter a name for the application in the Application Filing Name field. • This application can be completed In Its entirely offiine; however, you will need to login to the Grants.gov website during the submission process. You can save your application at any time by clicking the "Save" button at the top of your screen. The "Save & Submir button will not be functional until all required data fields in the application are completed and you clicked on the "Check Package for Errors" button and confirmed all data required data fields are completed. ®Open and complete all of the documents listed In the "Mandatory Documents" box. Complete the SF-424 form first. . It is recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF -424 will populate data fields in other mandatory and optional fors and the user cannot enter data in these fields. - The forms listed in the "Mandatory Documents" box and'Optlonal Documents" may be predefined forms, such as SF -424, forms where a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this application. "Optional Documents" can be used to provide additional support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding "Optional Documents ". - To open and complete a for, simply dick on the fort's name to select the item and than dick on the => button. This will move the document to the appropriate "Documents for Submission" box and the form will be automatically added to your application package. To view the for, scroll down the screen or select the for name and dick on the "Open Form" button to begin completing the required data fields. To remove a form/document from the "Documents for Submission" box, click the document name to select It and then dick the — button. This will return the formidocument to the "Mandatory Documents" or "Optional Documents" box. -All documents listed in the "Mandatory Documents" box must be moved to the "Mandatory Documents for Submission" box. When you open a required form, the fields which must be completed are highlighted In yellow with a red border. Optional fields and completed fields are displayed In white. If you enter invalid or incomplete information in a field, you will receive an error message. ® Click the "Save & Submit" button to submit your application to Grants.gov. - Once you have properly completed all required documents and attached any required or optional documentation, save the completed application by clicking on the "Save" button. -Click on the "Check Package for Errors" button to ensure that you have completed all required data fields. Correct any errors or if none are found, save the application package. - The "Save & Submit button will become active; click on the "Save & Submit" button to begin the application submission process. -You will betaken to the applicant login page to enter your Grants.gov username and password. Follow all onscreen instructions for submission. Packet Page -1116- i 3/13/2012 Item 11. K. OMB Number: 4040 -0004 Expiration Date: 03/31/2012 Application for Federal Assistance SF-424 ' 1. Type of Submission: Preapplication nX Application Changed /Corrected Application ` 2. Type of Application: ' If Revision, select appropriate letter(s): New [X Continuation ' Other (Specify): Revision ' 3. Date Received: 4. Applicant Identifier. Completed by Grx ts.pw upon submission 5a. Federal Entity Identifier: 5b. Federal Award Identifier. 2009- CW- AX -K011 State Use Only: B. Date Received by State: �� 7. State Application Identifier. 8. APPLICANT INFORMATION: "a, Legal Name: lCollier County ' b. Empioyerfraxpayer Identification Number (EINMN): • C. Organizational DUNS: 10769977900000 59- 6000558 d. Address: "Streett: 13339 Tamiami Trail E. Street2: Suite 211 • City: INaples County /Parish: "fie' Province: "Country: • Zip / Postal Code: 34112 -5361 FL: Florida USA: UNITED STATES e. Organizational Unit: Department Name: Division Name: jPublic Services Housing, Human and Veteran Ser f. Name and contact information of person to be contacted on matters Involving this application: Prefix: ' First Name: Middle Name: " Last Name: lGrant Suffix: Kimberley Interim Director Organizational Affiliation: `Telephone Number: 239- 252 -8942 Fax Number. unan .Iximnerieygrant @colliergov.net I Packet Page -1117- 3/13/2012 Item 11. K. Application for Federal Assistance SF-424 ` S. Type of Applicant 1: Select Applicant Type: B: County Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: ' Other (specify): • 10. Name of Federal Agency: Office of Violence Against Women 11. Catalog of Federal Domestic Assistance Number. 16.527 CFDA Title: Supervised Visitation, Safe Havens for Children ' 12. Funding Opportunity Number: OVW- 2012 -3131 ' Title: OVW FY 2012 Safe Havens: Supervised Visitation and Safe Exchange Program 13. Competition identification Number. OVW- 2012 -3131 Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): �e�TF•j,w;, %+t� ° rx . a �- xs 3 �,�. 5;5. Y a;v�:� ;�-;w . � • 15. Descriptive Title of Applicant's Project: Collier County Safe Havens Supervised Visitation and Safe Exchange Protam Attach supporting documents as specified in agency instructions. ;; Packet Page -1118- 3/13/2012 Item 11.K. Application for Federal Assistance SF-424 16. Congressional Districts Of: ' a. Applicant 14/25 b. Program/Project 14/25 Attach an additional list of Program/Project Congressional Districts If needed. e . I e 17. Proposed Project: a. Start Date: 09/01/2012 'b. End Date: 08/31/2015 18. Estimated Funding (S): • a. Federal 350,000. 00 • b. Applicant 0.00 • c. State 0.00 • d. Local 0.00 • e. other 0.001 L Program Income 0.00 •g. TOTAL �— 350,000.00 ' 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on QX b. Program is subject to E.O. 12372 but has not been selected by the State for review. M c. Program is not covered by E.O. 12372. ' 20. is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) . M Yes 0 No If "Yes ", provide explanation and attach 21. *By signing this application, I certify (1) to the statements contained in the list of certiflcations" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. 1 also provide the required assurances•" and agree to comply with any resulting terms If 1 accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) QX "' I AGREE '• The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: 1Mr. • First Name: lFred Middle Name: • Last Name: lcoyle Suffix: • Tim Chairman • Telephone Number. 239 252 -8097 1 Fax Number. •Email: £redcoyle@colliergov.net .,.a-4 —TV a" rnuun614eu r-,nprebtlnusuve: ICbmplatad by Grants.govUpon submission ' ' Date Signed: Com=edby Grwds.gov upon submiss rn I - e Packet Page -1119- 7711-.rsal irs-2 (3 cb,.1 ♦Z-S 3/13/2012 Item 11.K. ATTACHMENTS FORM Instructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate Agency Guidelines for more Information about each needed file. Please remember that any files you attach must be In the document format and named as specified in the Guidelines. Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details. 1) Please attach Attachment 1 2) Please attach Attachment 2 a: 3) Please attach Attachment 3 4) Please attach Attachment 4 n 5) Please attach Attachment 5 +�n 6) Please attach Attachment 6 i�1 N y _nte�a 7) Please attach Attachment 7 y Fsr « =ac.e r 8 Please attach Attachment 8 k r i r t� ltAet!�a tai` Mr-AW 9) Please attach Attachment 9 j tjalc t w" 10) Please attach Attachment 10 Sw- IN ?c 11) Please attach Attachment 11 � —� y� '� "� 4'"R-a 'MM��t�� /jp� Iq �t� • 12) Please attach Attachment 12 �q�` 13) Please attach Attachment 13 14) Please attach Attachment 14 s" yZ' ctapp , ply 15) Please attach Attachment 15 Packet Page -1120- -- 3/13/2012 Item 11.K. Project Narrative Files) Mandatory Project Narrative File Filename: To add more Project Narrative File attachments, please use the attachment buttons below. Mandatory Budget Narrative Rename: r y To add more Budget Narrative attachments, please use the attachment buttons below. SS aA�or ahBudg I3l x ��el� r R��INARNMARR Packet Page -1122- 3/13/2012 Item 11.K. OMB Number. 4040 -0007 Expiration Date: 06/30/2014 ASSURANCES - NON- CONSTRl1CTION PPnr_PA UQ Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348 -0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. -- - Leenain or tnese assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authortzed representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, If appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. § §4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § §1681 - 1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. § §6101 - 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; () any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in. part with Federal funds. Authorized for Local Reproduction Packet Page -1123- Standard Form 424B (Rev. 7-97) Prescribed by OMB Circular A -102 3/13/2012 Item 11 X J 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. § §327- 333), regarding labor standards for federally- assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990, (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 at seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. § §1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a -1 at seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 at seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research; teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § §4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits In accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. • SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL ' TITLE Completed on submission to Grants.gov Chairman • APPLICANT ORGANIZATION * DATE SUBMITTED Collier County Completed on submission to Grants.gov Standard Form 4248 (Rev. 7.87) Back Appfoved as to form & legal Sufficiency Assistant County Attornev S� r.) rJ % Ft<t2. t3 . U:kA %-t Packet Page -1124- 3/13/2012 Item 11.K. DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 034MG46 1. a Type of Federal Action: 2. • Status of Federal Action: 3. a Report Type: S` contract El a. bidioffer/application a. Initial filing b• w� 19 b. Initial award b. material change c. cooperative agreement ❑ c. i�.� d. loan e. ban guarantee El f. loan Insurance 4. Name and Address of Reporting Entity: OPrime MSubAwardse *Name Collier County `Street ! 3329 Tamiami Trail E. SfrBet 2 Suite 303 city Naples FL: Florida Lp 34112 Congressional District, If known 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 6. a Federal Department/Agency: 7.' Federal Program NamelDescription: -- TOffice on Violence Against women Supervised Visitation, Safe Havens for Children CFDA Number, dapplicable: 16.527 8. Federal Action Number, if known: 9. Award Amount, if known. $ OViI712 - 3131 10. a. Name and Address of Lobbying Registrant: Prefix ' First Name nda Middle Name 'Lest Name Wood suffix • Street 1 1130 Connecticut Avenue Sfreet2 Suite 100 •City Washington state E. Diatrint of Columbia zip 20036 b. Individual Performing Services oncluding address If different from No. 10a) Prefix �J • First Name da Middle Nam 'Last Name Wood suffix 'Street 1 Street 2 'City State Zip 11. Information requested through this form is suitorked by tine 31 U.S.C. section 1352. This disclosure of lobbying activities Is a material representation of fact upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursusrd to 31 U.S.C. 1352. This information wig be reported to the Congress semi. annually and will be available for public inspection. Any person who fails to file the required disclosure shell be suboct to a civil penalty of rot less than $10,000 and not more than $100,000 for each such falkre. • Signature: lCompleted on submission to crants.gov *Name; Prefix r'� • First Name MAM8 Name Fred •Last Name Sutfix Coyle Two: Chairmen Telephone No.: 239 252 -8097 Date: Completed on submission to Grants.gov Audwdk d for Loral Repmduetbn Standard Form -LLL )itev.7-97) ►v nuvaa as To corm & legal Sufficlency Packet Page - 1125 - M ounty Attorney