Agenda 03/13/2012 Item #11B3/13/2012 Item 113.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 6 to Contract # 10 -5206, with Atkins North
America, Inc., for Design Services for Collier Area Transit Transfer Station, in the amount of
$79,900 for post design services; to extend the contract by five hundred ninety seven (597) days to
account for the inclusion of construction and the completion schedule; and to authorize the chair to
execute the change order.
OBJECTIVE: To obtain Board approval of Change Order No. 6 to Contract # 10 -5206 in the
amount of $79,900 and extending the contract by five hundred ninety seven (597) days.
CONSIDERATIONS: In February 2010, the BCC approved contract 10 -5206 with Post,
Buckley, Schuh, & Jernigan, Inc. (now known as Atkins North America, Inc.) to design the
transfer station located at the Government complex. At the time of the agreement, there was not
sufficient funding to complete construction of the project therefore, the cost for post design
services were not included in the initial fees and timeline negotiated for the project. It was
determined that the project would consist of design services only until such time that funding
was obtained to complete construction.
In October 2010, the Florida Department of Transportation (FDOT) advised the County that
Transportation Regional Incentive Program (TRIP) funding in the amount of $1,400,000 was
available and would be allocated in FDOT's five -year work program for the State FY 2011/12
for the construction of the CAT Intennodal Transfer Facility. Collier County entered into an
agreement with FDOT to secure the funding on July 26, 2011. This was the additional funding
needed to complete construction of the project.
Design for the project is now complete and the project has been advertised. With sufficient
funding to complete the project it is essential that the contract be revised to include post design
services such as: review and approval of shop drawings; responding to requests for information;
participation in project meetings; and certification of the project once completed. Change Order
No. 6 allows additional time and funding ($79,900) for post design and construction services.
The physical construction and commissioning for the project is estimated to be approximately
twenty four months, and to be completed by year end 2013.
The project was initially advertised for bidding on October 23, 2011 and re- advertised on
December 19, 2011. The construction cost for the project is estimated at $3,697,475.
FISCAL IMPACT: Funding in the amount of $79,900 for this change order is available in
CAT Fund 426, Project No.33037. The source of funding is the State of Florida Intermodal
Grant Program.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
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3/13/2012 Item 11.13.
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 in the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board approve Change Order No. 6 and authorize its
Chairman to execute the Change Order.
Prepared By: Brandy Otero, Associate Project Manager, Alternative Transportation Modes Dept.
Attachment: 1) Contract Modification Form; 2) Change Order; 3) Change Order Scope
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3/13/2012 Item 11.B.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.13.
Item Summary: Recommendation to approve Change Order No. 6 to Contract # 10 -5206,
with Atkins North America, Inc., for Design Services for Collier Area Transit Transfer Station, in
the amount of $79,900 for post design services; to extend the contract by five hundred ninety
seven (597) days to account for the inclusion of construction and the completion schedule; and
to authorize the chair to execute the change order.
Meeting Date: 3/13/2012
Prepared By
Name: OteroBrandy
Title: Project Manager, Associate,Transportation Engineer
2/13/2012 3:54:28 PM
Submitted by
Title: Project Manager, Associate,Transportation Engineer
Name: OteroBrandy
2/13/2012 3:54:29 PM
Approved By
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 2/16/2012 11:24:46 AM
Name: CarterGlama
Title: Manager - Public Transit,Alternative Transportation Modes
Date: 2/16/2012 11:28:48 AM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 2/16/2012 12:25:42 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
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Date: 2/16/2012 1:52:51 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 2/16/2012 4:13:24 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 2/16/2012 4:51:36 PM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 2/17/2012 8:49:44 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/17/2012 9:12:50 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 2/17/2012 9:36:41 AM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 2/17/2012 9:47:26 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 2/17/2012 11:07:07 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/17/2012 1:19:51 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/17/2012 1:26:09 PM
Name: OchsLeo
Title: County Manager
Date: 3/2/2012 10:57:11 AM
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3/13/2012 Item 11.B.
AX C�C�
ier
Ad*dre iue Serra Dv�&
Purchasing
® Contract Change Request
3/13/2012 Item 11.8.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract M 10 -5206
Mod #: 6
PO/Work Order #:
Project Name: Design Services for
Current BCC Approved Amount►,
C3,4i
450011693
Collier Area Transit Transfer Station
Project M 33037.1
Project Manager:
Department: ATM
Contractor /Firm Name: Atkins
Dollar Amount of this Change
Brandy Otero
41.28 %
Total Change from Original Amount
Original Contract/Work Order Amount
l ,. ,35,415 ti0
2/23?'t ,I16,
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount►,
C3,4i
2/31I? �136h
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
°,H'�5'tN i 5t 3
1/9/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
g'#I ;.
41.28 %
Total Change from Original Amount
Revised Contract/Work Order Total
$431,595.00 1
41.28%
Change from Current BCC Approved Amount
Cumulative Changes
$126,100.00 1
22.72%
Change from Current Amount
p ion Dabs, Des>ptiGCn of th+e Tasks) Clge, and F?at1 onalfe fvr the Change
Conn lei
�
Original notice to proceed
Last approved completion date:
date (includes this
Revised completion nc
completion date: 1/9/2012
5/13/2012
change): 12/31/2013
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
The original contract listed several tasks to be performed during construction as
insurance certificate(s) from SIRE
optional, to be negotiated. This change order adds time and funding for all optional
or obtain from vendor): 597
tasks in the contract.
-7 Add new task(s)
Change task(s)
Delete task(s)
LJ Other (specify):
Provide a detailed and specific explanation of the requested change(s) to the task(s): Add time to contract and
add funding to Task 4. The added funding to Task 4 will be based on time and materials.
2. Provide detailed rationale for the requested change: Task IV —The original contract included the following
tasks as optional: Task 4.1 C (Change order preparation/ evaluation/ estimates; Task 4.1 D (Shop Drawing Review and
Material Approvals); Task 4.2A (Test Operational Systems /Corrective Actions); Task 4.213 Final Punch list; and Task 4.2C
(Final Inspection /Project Acceptance). The change order recognizes these tasks as necessary and adds funding and time
for them.
Provide explanation why change was not anticipated in original scope of work: The original contract anticipated these
tasks, but did not assign funding due to the fact that there was limited funding available for design and construction when the
original contract was negotiated. During design, Collier County was awarded a TRIP grant for construction. The award of
the TRIP grant for construction allows us to utilize local and Intermodal funding to fund the remaining design tasks.
4. Describe the impact if this change is not processed: The consultant will not be able to perform necessary tasks
during construction. The project may not meet grant deadlines or requirements which could require the County to return
grant funding utilized for the project.
=Type of• Change t filiotllification
❑ 1. Planned / Elective
I El 2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
4. Correction of errors
5. Value added
I ® 6. Schedule adjustment
—1 Contractor /Consultant
, Design Professional
Purchasing Professional Partici
of Chance / Modification:
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Using Department
Other s eci :
Yes No
Revised: 7/27/11
1
Approved 3/13/2012 Item 11.13.
b .
Name and Ti
Reviewed .by:
Procurement
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Revised: 7127111
2
CHANGE ORDER
CHANGE ORDER NO. 6
TO: Mary T. Wingo. R.A. LEED AP
DATE: 2/10/12
3/13/2012 Item 11.13.
CONTRACT NO. 10-5206
BCC Date: 2123/12
Agenda Item: 16136
PROJECT NAME: Design Services for Collier Area Transit Transfer Station
PROJECT NO.: 33037.1
Under our AGREEMENT dated Februarx, 23, 2010
You herebv are authorized and directed to mAke the following chatige(s) in accordance with
terms and conditions of the Agreement: Add funding and time to Task IV. See attached scope.
FOR THE (Additivel Sum of: Seventy Nine Thousand 'Nine Hundred ($79,900)
Original Agreement Amount $305.495
Sum of Previous Chan2es 546.200
This Change Order add $79.900
Present Agreement Amount S43 1.595
The time for completion shall be increased by 597 calendar days due to this Change Order.
Accordingly. the Contract Time is 1.394 calendar days. The final completion date is December 31,
2013. Your acceptance of this Change Order shall constitute a modification to our Agreement and will
be performed subject to all the same teens and conditions as contained in our Agreement indicated
above. as fully is if the same were repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising Out
of or related to-the change set forth herein, including claims for impact and delay costs.
Prepared by: Dat e
Brandy Otero. Associate Project Manager
Altemative Transportation Modes
Accepted by: Date:
David E. Long. P.E. Senior Program Manager. Assoc, Vice President
Atkins North America. Inc.
Approved b,, Date:
Michelle Arnold. Director, Alternative Transportation Modes
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Y
Approved by:
Approved
E. Fej4er,
Cummings, Procurement
3/13/2012 Item 11. B.
Date:
Growth Management Division
Date: f
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
Dwight E. Brock, Clerk COLLIER COUNTY FLORIDA
BY: BY:
Fred W. Coyle, Chairman
Approved As To Form
and Legal Sufficiency:
Print Name:
Assistant County Attorney
v
W
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3/13/2012 Item 11.B.
CHANGE ORDER SCOPE
Contract # 10 -5206
Design Services for Collier Area Transit (CAT) Transfer Station
This work order is for supplemental professional engineering services on behalf
of Collier County (Contract 4 10- 5206), for work known as Design Services for
Collier Area Transit (CAT) Transfer Station
The work was submitted dated October 3, 2011, which is hereto attached and made
a part of this contract. In accordance with the "Terms and Conditions" within the
Original Agreement for Design Service for Collier Area Transit (CAT) Transfer
Station (hereafter, Agreement) referenced above.
Scope of Work:
Task 4.1 C: Review of Change Orders
The consultant will review, analyze, and provide recommendations on contractor requests for
change and Change Orders prepared for a provided by Collier County Staff. Change Orders shall
include material quantities and cost, labor quantities and all direct and indirect costs, and an
analysis of the contractor's proposal for alternate methods and materials. In addition, the
consultant will prepare all necessary change order documents (designs, specifications, cost
estimates, schedule analysis, etc.) as required by COLLIER AREA TRANSIT (CAT) for
effective change order evaluation, negotiation and construction. All Change Orders of $25,000 or
greater will require prior approval by FDOT.
Task 4.1D: Shop Drawing Reviews
The consultant shall review and approve all project design related shop drawings and material
submittals as designer -of- record. These reviews and approvals shall be completed and returned
no more than ten (10) working days after receipt from the construction manager /contractor. No
site visit by CONSULTANT outside of bi- weekly meeting will be expected for Shop Drawing
Reviews.
In addition CONSULTANT representative may attend bi- weekly construction meetings, on an
as- needed basis. Assumed maximum 26 meetings (3 hours per meeting)
Task 4.213: Preparation of Design Professionals Punch List
The consultant will participate in the inspection and development of the final punch list to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
Task 4.2C: Final Project Acceptance/LEED Construction Certification
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3/13/2012 Item 11.B.
As the designer of record, the consultant will participate in the final project inspection following
completion of punch list activities, and provide COLLIER AREA TRANSIT (CAT) with formal
written notification of project acceptance.
Provide LEED Construction Support for Gold Certification, these services are in addition
to the LEED checklist and application provided in the initial agreement:
• Prepare LEED Gold Plan & client/sub consultant review
• Assist Contractor with Construction Site Pollution Prevention Plan and review
LEED documentation
• Assist with Construction Waste Management plan along with documentation and
record keeping procedures
• Review Indoor Air Quality (IAQ) Plan during construction
• Review procedures for the acquisition and documentation of all Material &
Resources (MR) credits
• Review procedures for the acquisition and documentation of all Low Emitting
Materials (EQ) credits
• Assist with construction related Exemplary Performance credits
• Assist in construction related documentation required for LEED
Exclusions
• This scope does not include any effort required for building commissioning or
Measurement & Verification.
• This scope does not include contacting any subcontractors working under the
General Contractor and assumes General Contractor will take responsibility for
collecting any documentation requested by ATKINS in order to fulfill LEED
Credit Requirements.
• This scope does not include maintaining staff on -site for collecting documentation
required for LEED submittals.
The consultant will participate in the inspection and development of the final punch list to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
More detail and explanation can be found in the attached proposal.
Schedule of Work: Complete all work as directed by December 31, 2013.
Compensation: In accordance with "Article Five" of the Agreement, the County
will compensate the designated firm in accordance with the negotiated Lump Sum
amount provided below (use the established hourly rate(s) as enumerated in
"Schedule A" of the Agreement).
Task 4.1C: Review of Change Orders (Time & Materials, Not To Exceed) $14,300.00
Task 4.1D: Shop Drawing Reviews (Time & Materials, Not To Exceed $20,800.00
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3/13/2012 Item 11.B.
Task 4.2B: Preparation of Design Professionals Punch List $15,300.00
(Time & Materials, Not To Exceed)
Task 4.2C: Final Project Acceptance/LEED Construction $29,500.00
Certification (Time & Materials, Not To Exceed)
TOTAL $79,900.00
Any change within monetary authority of this work order made subsequent to
final department approval will be considered an additional service and charged
according to "Schedule A" of the Agreement.
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