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Agenda 02/28/2012 Item #16C12/28/2012 Item 16.C.1. EXECUTIVE SUMMARY Recommendation to approve Amendment 1 to Contract 10 -5599 with Stantec Consulting Services, Inc., in the amount of $427,966, for Construction Engineering Inspection Services, for the second stage of Phase IV of the South RO Wellfield Raw Water Transmission Main Repair, Project 70030. OBJECTIVE: The public purpose of this project is to provide a reliable raw water supply for the reverse osmosis water treatment system at the South County Regional Water Treatment Plant (SCRWTP) that serves customers throughout the water service area. This action is to award the second stage of Construction Engineering Inspection (CEI) services under the previously approved Contract 10 -5599. CONSIDERATIONS: The CEI will provide construction inspectors to observe all construction and testing activities related to the second stage of the project, which includes the re- commissioning of 12 wells, a portion of the wellfield transmission mains, and wellhead piping and appurtenances. On January 11, 2011, the Board of County Commissioners (Board) approved agenda item 16(C) 1, which included approval of the award of Contract 10 -5599 to Stantec Consulting Services, Inc., ( Stantec) for CEI services as part of the first stage of the pipeline remediation. Staff estimated the entire cost for CEI services for both stages at $800,000. The Board approved award of the contract to Stantec, and authorized staff to issue a purchase order in the amount of $341,534 for the first stage of the project. As part of that approval, the second stage of the contract was to be brought before the Board for approval when the second stage of construction was to move forward. During execution of Stage 1, a change order was issued to Stantec, in the amount of $30,500, bringing the total for Stage 1 to $372,034. The negotiated amount for the second stage is $427,966, for a final contract total of $800,000. Amendment 1 also includes additional contract time of 480 days. Malcolm Pirnie, Inc., reviewed the fee and recommends award of the contract to Stantec (letter attached). The plan for repairing and re- commissioning the South Reverse Osmosis (SRO) Wellfield presented to the Board on June 8, 2010 is as follows: Sequence Description Status Phase I Initial repair of failed pipe Complete Phase II Forensic evaluation of the cause of the pipeline failure Complete Phase III Risk identification and mitigation of the impact of potential future On -going failures Phase IV . Complete pipeline repairs for 11 wells Complete Stage 1 . Implement risk mitigation measures • Re- commission this portion of SRO Wellfield Phase IV . Complete pipeline repairs for remaining 12 wells Current & Stage 2 . Implement risk mitigation measures Future Board • Re- commission all of the SRO Wellfield Actions Phase V Return to long -term, sustainable operation of 11 wells. Complete Stage 1 Phase V . Return to long -term, sustainable operation of entire Wellfield Future Board Stage 2 . Obtain full cost reimbursement Actions Packet Page -1305- 2/28/2012 Item 16.C.1. In addition to this Board action for CEI services, a subsequent Board action will be required for the actual construction of Phase IV Stage II. A list of previous Board actions is attached. FISCAL IMPACT: Funding is consistent with the FY2012 Capital Budget approved by the Board on September 22, 2011. The source of funding is Water User Fees (412). This is a repair project; therefore operating costs are not expected to change. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action —SRT. GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, as Ex- officio Governing Board of the Collier County Water -Sewer District: • approve Amendment 1 for Stage 2 of Contract 10 -5599, with Stantec Consulting Services, Inc., for Construction Engineering Inspection Services in the amount of $427,966. • authorize the Chairman to sign Amendment 1 after County Attorney approval for form and legal sufficiency. Prepared By: Alicia Abbott, Project Manager, Public Utilities Planning and Project Management. Packet Page -1306- 2/28/2012 Item 16.C.1. COLLIER COUNTY Board of County Commissioners Item Number: 16.C.1. Item Summary: Recommendation to approve Amendment 1 to Contract 10 -5599 with Stantec Consulting Services, Inc., in the amount of $427,966, for Construction Engineering Inspection Services, for the second stage of Phase IV of the South RO Wellfield Raw Water Transmission Main Repair, Project 70030. Meeting Date: 2/28/2012 Prepared By Name: AbbottAlicia Title: Project Manager,Public Utilities Engineering 1/26/2012 1:37:33 PM Submitted by Title: Project Manager,Public Utilities Engineering Name: AbbottAlicia 1/26/2012 1:37:35 PM Approved By Name: Paul Mattausch Title: Director - Water,Water Date: 2/9/2012 5:01:00 PM Name: SunyakMark Title: Project Manager, Principal,Public Utilities Engineering Date: 2/9/2012 5:39:47 PM Name: HapkeMargie Title: VALUE MISSING Date: 2/10/2012 9:11:44 AM Name: Amysue Benker Title: Executive Secretary, Date: 2/10/2012 9:25:23 AM Packet Page -1307- Name: ChmelikTom Title: Project Manager, Principal,Public Utilities Engine Date: 2/10/2012 12:00:59 PM Name: WardKelsey Title: Manager - Contracts Administration,Purchasing & Ge Date: 2/10/2012 1:24:30 PM Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 2/10/2012 3:15:48 PM Name: WidesTom Title: Director - Operations Support - PUD,Utilities Fina Date: 2/10/2012 4:11:39 PM Name: YilmazGeorge Title: Director - Wastewater,Wastewater Date: 2/15/2012 9:51:00 AM Name: TeachScott Title: Deputy County Attomey,County Attorney Date: 2/15/2012 10:13:23 AM Name: KlatzkowJeff Title: County Attorney Date: 2/17/2012 2:21:18 PM Name: UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage Date: 2/20/2012 4:12:52 PM Name: OchsLeo Title: County Manager Date: 2/21/2012 1:53:50 PM Packet Page -1308- 2/28/2012 Item 16.C.1. 2/28/2012 Item 16.C.1. Va ARCADIS The Water Division of ARCADIS ARCADIS U.S., Inc. 8201 Peters Road Suite 3400 Plantation Florida 33324 Alicia Abbott, Senior Project Manager Tel 954 7613460 Collier .County Public Utilities Planning and Project Management Fax 854 7617939 3339 Tamiami Trail E., Suite 303 www.areadis•us.com Naples, FL 34112 subject South Reverse Osmosis Wellfield, Phase 2 Proposed Change Order 2, Stantec Consulting Services, Inc. Dear Ms. Abbott: At your request, we have reviewed subject Change Order 2 with Stantec Consulting Services, Inc. ( Stantec) for CEI and other professional services related to the South Reverse Osmosis Wellfield (SRO Wellfield) Phase 2 Project. In accordance with the modifications to the change order documents previously transmitted, we believe the scope of services and fees represent fair and reasonable compensation for the anticipated level of effort required. Date: January 24, 2012 Comact Robert H. French Phone: 239 - 218 -6821 Email: robert.french @ arcadis- Please do not hesitate to contact me if you have any questions. us.com Our ref: Sincerely, 04037125.0000 ARCADIS U.S., Inc. Florida License Numbers ��-Engineering Robert H. French, P.E., BCEE Geolo405 Principal in Charge Copies: C. Eckert Imagine the result c:ldocuments and setdngsVmnrhVocal serongsVemporary intemet filesV��M x uen is d nee .e 012412.docz 2lefter of review final Packet Page -1309- 2/28/2012 Item 16.C.1. South County Regional Water Treatment Plant South Reverse Osmosis Wellfield Raw Water Transmission Main Repair Project Project No 70030. The following is a list of actions previously taken by the Board regarding this project: • March 9, 2010, Agenda Item 16C4, the Board approved a budget amendment to provide initial emergency repairs to the failed pipeline. • June 8, 2010, Agenda Item l OC, the Board approved a budget amendment for additional project funding based on a more detailed assessment of the damage. • June 22, 2010, Agenda Item 16K3, the Board authorized filing civil action, if necessary, against Camp Dresser & McKee, Inc., Hazen & Sawyer, P.C., and John Reynolds & Sons, Inc., d/b /a Reynolds, Inc., to recover the cost of damages resulting from the pipeline failure. • October 12, 2010, item IOC, the Board was provided with updated information regarding the extent of repairs that would be necessary to completely restore the functionality of the pipeline to its original design intent and to amend the budget to complete the first stage of Phase IV repairs. • December 14, 2010, item 10E, Board awarded Contract 10 -5596 to Mitchell & Stark Construction Company, to complete the first stage of Phase IV. • January 11, 2011, item 16C1, the Board approved the award of Contract 10 -5599 to Stantec Consulting Services, Inc., for CEI services. • June 14, 2011, item K8, Board authorized an increase in the purchase order for Carlton Fields, P.A. to exceed the $100,000.00 cap in the case of Collier County v. John Reynolds & Sons, Inc., et al., Case No. 10- 6658 -CA. Packet Page -1310- 2/28/2012 Item 16.C.1. Contract Amendment # 1 to Contract #10 -5599 Construction Engineering Inspection (CEI) Services for South Reverse Osmosis Wellfield Construction This amendment, dated , 2012 to the original Agreement dated January 11, 2011, shall be by and between the parties to the original Agreement, Stantec Consulting Services, Inc. (to be referred to as "Consultant ") and Collier County, Florida, (to be referred to as "Owner "). Statement of Understanding RE: Contract # 10 -5599 "Construction Engineering Inspection (CEI) Services for South Reverse Osmosis Wellfield Construction" The additions to the existing language in the Agreement are shown herein by underlinin - deletions from the Agreement are shown by stret#re u provided for in the original Agreement document referenced above, the Consultant agrees cto amend the above referenced Agreement, including Article One, Consultant's Responsibility, Schedule A, Scope of Services, Schedule B, Basis of Compensation, and Schedule C, Project Milestone Schedule as follows: ARTICLE ONE CONSULTANT'S RESPONSIBILITY 1.5. CONSULTANT designates* T^ , Dr, Richard K. Ward. PE, a qualified licensed professional to serve as the CONSULTANT'S project coordinator (hereinafter referred to as the "Project Coordinator "). for Phase II of the Project. Schedule A SCOPE OF SERVICES Phase I of the Project was desi ned constructed and re- commissioned first. The Coun has evaluated the o eration of Phase l after eom letion and re- commissionin and is roceedin with the final design and construction of Phase 2 of the Project. CEI services will be rovided for Phase 2 of the Project in accordance with the original CEI services A reeent sub'ect to the chances in this amendment m Detailed Scope of Work — Phase 2 will include the work re wired to re- commission the remainder of the SRO Wellfield. The CET will rovide rofessional services for Phase 2 of the Project. Com ensation fQr services for Phase 2 of the Project will be in accordance with the hourly fees as set forth in Schedule B. Attachment 1 of the on inal Agreement. All dollar Packet Page -1311- 2/28/2012 Item 16.C.1. amounts listed for each task are "Not to Exceed" estimates for project control purposes. At the discretion of the County, sub tasks, and dollar amounts for each sub -task may be modified and/or deleted based on project requirements in accordance with lawful and properly approved County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. The CEI services will include the following tasks: TASK 1 — DETAILED OBSERVATION AND DOCUMENTATION TASK 2 — CEI PROJECT MANAGEMENT SERVICES 7 Phase l -Not To Exceed Phase 2 Not To Exceed 1.1 Construction Observation $ 165,880 TINB -$ 157,765 1.2 Daily Log and Construction Documentation $ 15,984 TlD$ 20,410 13 1 Photographic Record $ 16,040 T N)-$ 9,173 1.4 General Coordination $ 17,072 TBD-$ 28,033 1.5 Observe Regulatory Agency Inspections $ 6,528 Tom$ 4,069 1.6 Construction Progress Meetings $ 25,136 T49),-$ 25,261 1.7 Substantial Completion Inspections $ 8,600 TBD7$ 7.692 1.8 1 Final Completion Inspection $ 3,566 TBB- 7 338 1.9 Final Construction Certification $ 1,604 Tl3$$ 2,218 Total Compensation for Task 1 T, 261,410 Not to Exceed T131$ 261.959 Not to Exceed TASK 2 — CEI PROJECT MANAGEMENT SERVICES 7 Phase 1 -Not To Exceed Phase 2 Not To Exceed 2.1 General Management & Oversight $ 32,488 T49)--$__82 232 2.2 Coordination of Shop Drawings $ 3,720 TIB-$ 3,458 2.3 Monitor Project Records $ 9,920 -TBB- 223 2.4 As Constructed Field Drawings $ 1,632 TBB -$ 12,792 2.5 Start-up and Re- commissioning Support $ 8,364 TBD 11.792 Total Compensation for Task 2 $ 56,124 Not to Exceed $ 132,374 Not to Exceed 2.1 - General Management and Oversight — The CEI will provide support services customarily related to the construction observation, pre - construction design review, construetability review and inspection of similar projects including, but not limited to: Packet Page -1312- h. Within 2/28/2012 Item 16.C.1. one month after the construction contractor completes all unchlist items to the satisfaction of the Project Coordinator and the COUNTY for Phase 2 and the work is substantially complete in accordance with the Contract Documents, the CEI will provide a signed and sealed certification by a professional engineer registered in the State of Florida, that the Work was done under his supervision and performed in accordance with the Contract Documents, including all approved shop drawings and change orders except as noted. TASK 3 — ADDITIONAL SERVICES ALLOWANCE Task 4 — MISCELLANEOUS REIMBURSABLE EXPENSES Phase 1 -Not To Exceed Phase 2 4.0 Miscellaneous Reimbursable $ 5,000 Not To Exceed 4-BD $ 7,472 ex enses TD � Total 1 Compensation for Task 4 $ 5,000 Not to Exceed -may- --$ 7,472 Not to 4.0 — Miscellaneous expenses for reproducincy documents that exceed the number of documents described in this Agreement and postage and handlin g of Drawings and Specifications. Expense of overtime work requiring. higher than regul ar rates a !Mved_in advance and in writing by OWNER. SUMMARY OF SERVICES COSTS Not to Exceed TASK 1 — DETAILED OBSERVATION AND DOCUMENTATION $ 261 959 TASK 2 — CEI PROJECT MANAGEMENT SERVICES $ 132,374 TASK 3 — ADDITIONAL SERVICES $ 26 161 TASK 4 — MISCELLANEOUS REIMBURSABLE EXPENSE $ 7 472 Total Compensation for Phase 2, Tasks 1 through 4 $ 427 966 Packet Page -1313- 2/28/2012 Item 16.C.1. SCHEDULE B BASIS OF COMPENSATION 2. COMPENSATION TO CONSULTANT ITEM TASK ESTIMATED AMOUNT — Phase 1: ESTIMATED AMOUNT— Phase 2: Detailed Observation and Documentation 1.1 Construction Observation $ 165,880 TBD-$ 157 765 1.2 Daily Log and Construction Documentation $ 15,984 TW).-J 20A10 1.3 Photographic Record $ 16,040 TR_ 9 173 1.4 General Coordination $ 17,072 4'-139 -$ 28,033 1.5 Observe Regulatory Agency Inspections $ 6,528 44394 4,069 1.6 Construction Progress Meetings $ 25,136 T43D -$ 25,261 1.7 Substantial Completion Inspections $ 8,600 TBD L 7,692 1.8 Final Completion Inspection $ 3,566 T431 -$ 7.338 1.9 Final Construction Certification $ 1,604 TBD -$ 2,218 Total Compensation for Task 1 $ 260,410 443D -$ 261.959 CEI Project Management Services 2.1 General Management & Oversight $ 32,488 "YBD 82.232 2.2 Coordination of Shop Drawings $ 3,720 TBD $ 2.3 Monitor Project Records $ 9,920 __3,458 Y-BD 22 100 2.4 As Constructed Field Drawings $ 1,632 Yom-$ 12,792 2.5 Start-up and Re-commissioning Support— $ 8,364 TI394 11 ,792 Total Compensation for Task 2 TDB- 132,374 3.0 Additional Services (Allowance) $ 20,000 TBDL -$ 26,161 4.0 Miscellaneous Reimbursable expenses $ 5,000 T44D -$ 7.472 TOTAL FEE NOT TO EXCEED (Total Items 1.1 through 4.0 ) $ 341,534 $455;466 -$ 427,966 In addition to the above amendments, Contract 10 -5599 shall be revised to state: • This Amendment shall extend the Agreement by an additional 480 (four hundred eighty) days, through July 30, 2013. • The Consultant agrees that this amends the original Contract and that the Consultant agrees to complete said services in the amount of $427,966.00, (Four Phase One of the Project included an approved change order in the amount of $30,500.00; which brings the actual amount expended for Phase One to $372,034. Packet Page -1314- 2/28/2012 Item 16.C.1. hundred and twenty seven thousand, nine hundred and sixty six dollars), as per Exhibit "Al -A ". All other terms and conditions of the Agreement shall remain in force. IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. ATTEST: Dwight E. Brock, Clerk , Deputy Clerk Approved as to form and Legal sufficiency: Scott R. Teach Deputy County Attorney ATTEST: r; 1 Co orate Secretary /Witness Sign tore Pri�xt Name OWNER: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA 1-011 FRED W. COYLE, CHAIRMAN Accepted: , 2012 CONSULTANT: STANTEC CON ING SERVICES 1NC. By: FER1vIIN A. DIAZ Vice - President Packet Page -1315- n m 2 O G H C � W 1 � 3 H 10 � 1D � O O � V CA J J O � W O C71 IV O 10 2/28/2012 Item 16.C.1. 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