Agenda 02/28/2012 Item #16A102/28/2012 Item 16.A.10.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 5 to Contract # 10 -5206, with Atkins North
America, Inc., for Design Services for Collier Area Transit Transfer Station, in the amount of
$20,000, to allow revision of plans to accommodate changes based on Board direction to split the
project into a base and alternate, and to authorize the chair to execute the change order.
OBJECTIVE: To obtain Board approval of Change Order No. 5 to Contract # 10 -5206 in the
amount of $20,000.
CONSIDERATIONS: On April 8, 2008, the BCC approved a resolution designating a 1.2 acre
parcel of land, within the Collier County Government Center campus, for the construction of the
primary intermodal transit passenger transfer facility. In May 2009, FDOT awarded an
Intermodal Grant in the amount of $1,300,000 for planning, design, site development, and
construction expenses related to the CAT Intermodal Transfer Center. The BCC entered into a
Joint Participating Agreement with FDOT to commit the match for this grant which was
comprised of $1,019,000 in land value and $281,000 of in kind (staff) services. It was
acknowledged that the Intermodal Grant alone would not be sufficient funding to complete
construction of the project. It was determined that the Intermodal grant would be utilized to
initiate design of the project and to obtain permits necessary to accomplish the project as other
grant funding was pursued.
In October 2010, the FDOT advised the County that TRIP funding in the amount of $1,400,000
was available and would be allocated in FDOT's five -year work program for the State FY
2011/12 for the construction of the CAT Intermodal Transfer Facility. Collier County entered
into an agreement with FDOT to secure the funding on July 26, 2011.
In addition to entering into the agreement with FDOT, the Board provided direction at the July
26, 2011, meeting to split the project into two parts, bidding the base facility (ground floor) as
the primary project and the second floor addition as an alternate that would be constructed only if
the bids received are favorable and the Board authorizes its inclusion in the construction
contract. As a result of this direction, the design professional was required to revise several
aspects of the plans, including changes to site, architectural, mechanical, fire protection,
plumbing, and structural. The modifications to the plans also required changes to the building
pen-nit and to the final bid documents. This change order includes twenty thousand dollars
($20,000) for changes made to the plans.
FISCAL IMPACT: Funding in the amount of $20,000 for this change order is available in
CAT Fund 426, Project No. 33037. The source of funding is the State of Florida Intermodal
Grant Program.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
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2/28/2012 Item 16.A.10.
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 in the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board approve Change Order No. 5 and authorize its
Chairman to execute the Change Order.
Prepared By: Brandy Otero, Associate Project Manager, Alternative Transportation Modes Dept.
Attachment: 1) Contract Modification Form; 2) Change Order; 3) Change Order Scope
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.10.
2/28/2012 Item 16.A.10.
Item Summary: Recommendation to approve Change Order No. 5 to Contract # 10 -5206,
with Atkins North America, Inc., for Design Services for Collier Area Transit Transfer Station, in
the amount of $20,000, to allow revision of plans to accommodate changes based on Board
direction to split the project into a base and alternate, and to authorize the chair to execute the
change order.
Meeting Date: 2/28/2012
Prepared By
Name: OteroBrandy
Title: Project Manager, Associate,Transportation Engineer
2/10/2012 4:39:24 PM
Submitted by
Title: Project Manager, Associate,Transportation Engineer
Name: OteroBrandy
2/10/2012 4:39:25 PM
Approved By
Name: CarterGlama
Title: Manager - Public Transit,Altemative Transportation Modes
Date: 2/16/2012 11:28:57 AM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Altemative Tr
Date: 2/16/2012 11:30:11 AM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 2/16/2012 12:26:23 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
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Date: 2/16/2012 1:53:26 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 2/16/2012 4:20:04 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 2/16/2012 4:52:59 PM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 2/17/2012 8:50:47 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/17/2012 9:18:25 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 2/17/2012 9:37:28 AM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 2/17/2012 9:49:45 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date 2/17/2012 11:07:25 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/17/2012 1:20:25 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/17/2012 3:54:06 PM
Name: OchsLeo
Title: County Manager
Date: 2/21/2012 2:58:11 PM
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2/28/2012 Item 16.A.10.
CAI& CM09Y
Adnir�isir:� Dives
Purchasing
® Contract Change Request
2/28/2012 Item 16.A. 10.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 10 -5206
Mod #: 5
PO/Work Order M
Project Name: Design Services for
Current BCC Approved Amount
t ,4 1t3
450011693
Collier Area Transit Transfer Station
Project #: 33037.1
Project Manager:
Department: ATM
Contractor /Firm Name: Atkins
Dollar Amount of this Change
Brandy Otero
15.12%
Total Change from Original Amount
Original Contract/Work Order Amount
.. __._._.__.._
°3,, ,.,.$i)S,gB
2/ AS-11, M,'
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
t ,4 1t3
, .,2f— =N$ff 6
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount�i�ft1
I El 6. Schedule adjustment
1_/9/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
13yb.'
15.12%
Total Change from Original Amount
Revised Contract/Work Order Total
$351,695.00
15.12%
Change from Current BCC Approved Amount
Cumulative Changes
$46,200.00
6.03%
Change from Current Amount
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 1 /9/2012 5/13/2012 change):
Number of days added (if Explain why additional days are needed (detailed /specific):
extension, must attach current
insurance certificate(s) from SIRE
or obtain from vendor
Add new task(s) Change task(s) El Delete task(s) Other (specify):
Provide a detailed and specific explanation of the requested change(s) to the task(s): Add funding to Task 3.
esk 3 will be paid as lump sum.
2. Provide detailed rationale for the requested change: Task III - The consultant was required to revise plans to
accommodate changes based on Board direction. The changes include splitting the two story addition apart from the base
project. This required additional work related to all elements, including site, architectural, mechanical, fire protection/
plumbing, structural.
3. Provide explanation why change was not anticipated in original scope of work: At the July 26, 2011 BCC
meeting , the consultant was given direction to split the project into two parts, bidding the base facility (ground floor) as the
primary project and the second floor addition as an alternate that would be constructed only if the bids received are favorable
and the Board authorizes its inclusion in the construction contract. As a result of this direction, the design professional was
required to revise several aspects of the plans, including changes to site, architectural, mechanical, fire protection, plumbing,
and structural. The modifications to the plans also required changes to the building permit and to the final bid documents.
4. Describe the impact if this change is not processed: The consultant will not be able to complete the project,
The project may not meet grant deadlines or requirements which could require the County to return grant funding utilized for
the project.
Revised: 7/27/11
1
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1Ype of Caliaragef 11ilaiFcatron. _.
~
1. Planned / Elective
2. Unforeseen conditions/circumstance
rumstance
3. Quantity or rice adjustment
p
4. Correction of errors
5. Value added
I El 6. Schedule adjustment
Revised: 7/27/11
1
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Purchasing Professional Participated in Negotiation of Change / Modification: Yes 2/28/2012 Item 16.A.10.
n
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Revised: 7127/11
2
imif P,
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Revised: 7127/11
2
CHANGE ORDER
CHANGE ORDER NO. 5
TO: Gary T. Wingo. R.A. LEED AP
DATE: 2/10112
2/28/2012 Item 16.A.10.
CONTRACT NO. 10-5206
BCC Date: 2123/121
Agenda Item: 16136
PROJECT NAME: Design Services for Collier Area Transit Transfer Station
PROJECT NO.: ' 33037.1
Under our AGREEMENT dated February 23. 2010
You hereby are authorized and directed. to make the following change(s) in accordance with
terms and conditions of the Agreement: Add funding to Task III to allow revision of plans to
accommodate changes to based on Board direction to split the project into a base and alternate.
This will include all required site, architectural, mechanical, Fire Protection/ Plumbing.
structural, and permit changes required for final Bid Documents.
C�
FOR THE (Additive) Sum of: Twenty thousand dollars (520,000);
Original Agreement Amount 5305.495
Sum of Previous Changes 526.200
This Change Order add $20.000
Change
Agreement Amount 5351.695
The time for completion shall he increased/decreased by Q calendar days due to this Change Order.
Accordingly, the Contract Time is 797 calendar days. The final completion date is May 13. 201=1
Your acceptance of this Change Order shall constitute a modification to our Agreement and will be
performed subject to all the same terms and conditions as contained in our Agreement indicated above,
as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall
constitute a full and final settlement of any and all claims of the Contractor arising out of or related to
the change set forth hereiR. including claims for impact and delay costs.
Prepared by: Date:
Brandv,Otero, Associate Project Manager
Aff&ftLive Transportation Modes
Accepted by Date:
David. E. bong. P''E, Senior Program Manager, Assoc. Vice President
Atkins North America. Inc.
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2/28/2012 Item 16.A.10.
.411
Approved by: Date:
Michelle Arnold, Director, Alternative Transportation Modes
Approved by: Date:
Nlo�nan E. Feder, Administrator, Growth Management Division
Approved by i I, fv"A--� Date:
Rhonda Cummings, Procurement Strategist C, i V— )
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
Dwight E. Brock, Clerk
BY: BY:
Fred W. Coyle, Chain-nan
Approved As To Form
and Legal Sufficiency:
C
5 Al
Print Name: G�D
Assistant County Attorney
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2/28/2012 Item 16.A.10.
CHANGE ORDER SCOPE
Contract # 10 -5206
Design Services for Collier Area Transit (CAT) Transfer Station
This work order is for supplemental professional engineering services on behalf
of Collier County (Contract # 10- 5206), for work known as Design Services for
Collier Area Transit (CAT) Transfer Station
The work was submitted dated October 3, 2011, which is hereto attached and made
a part of this contract. In accordance with the "Terms and Conditions" within the
Original Agreement for Design Service for Collier Area Transit (CAT) Transfer
Station (hereafter, Agreement) referenced above.
Scope of Work:
Task 3.4: Redesign Efforts
The consultant will revise plans to accommodate changes based on request for Bid
Alternatives to Design Plans and requested changes to internal layout of facilities from
County staff. This will include all required site, architectural, mechanical, Fire
Protection/ Plumping, structural, and permit changes required for final Bid Documents.
Schedule of Work: Complete all work as directed by May 13, 2012.
Compensation: In accordance with "Article Five" of the Agreement, the County
will compensate the designated firm in accordance with the negotiated Lump Sum
amount provided below (use the established hourly rate(s) as enumerated in
"Schedule A" of the Agreement).
Task 3.4: Redesign Efforts (LUMP SUM) $20,000.00
TOTAL $20,000.00
Any change within monetary authority of this work order made subsequent to
final department approval will be considered an additional service and charged
according to "Schedule A" of the Agreement.
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