Agenda 02/14/2012 Item #16D5 Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Withdraw Item 10Az Recommendation to award Contract#12-5801R for the construction of the
Collier Area Transit Intermodal Transfer station at the Government Center to Lodge Construction,
Inc.,in the amount of$3,697,475. (Staffs request due to intent to protest the award of the contract)
Withdraw Item 10B: This item continued from the January 10,2012 BCC Meeting. Recommendation
to approve Change Order No.2 to Contract#10-5206,with Atkins North America,Inc.,for Design
Services for Collier Area Transit Transfer Station,in the amount of$99,900 for redesign and post
design services,and to extend the contract by six hundred seventy seven(677)days to account for the
inclusion of construction and the completion schedule;and to authorize the Chairman to execute the
change order. (Staffs request in conjunction with Item 10A)
Continue Item 13B1 to the February 28.2012 BCC Meeting:Recommendation to award Contract No.
11-5705-Gateway Triangle Residential Area Tertiary Stormwater System Improvements to Douglas
N.Higgins,Inc.in the amount of$1,731,977,to approve all necessary budget amendments and
authorize the Chairman to sign the standard Board approved contracts after legal review by the Office
of the County Attorney.(Fiscal Impact to CRA:$219,500) (Staffs request due to delay in extension
letter arrival from Department of Economic Opportunity-Tallahassee)
Continue Item 16A8 to the February 28.2012 BCC Meeting:
This item requires that ex parte disclosure be provided by Commission members.Should a hearing be
held on this item,all participants are required to be sworn in. Recommendation to approve for
recording the final plat of Arthrex Commerce Park, which has been revised from the plat which was
approved by the Board of County Commissioners on December 13,2011,approval of the standard
form Construction and Maintenance Agreement and approval of the amount of the performance
security. (Staffs request to continue working with applicant to address staff comments on the plat and
construction plans)
Continue Item 16B1 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area.(3042 Cottage Grove
Avenue-Fiscal Impact:$2,258.33) (Staffs request after discussion with Clerk's auditor)
Continue Item 16B2 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area.(2718 Gulfview Drive-
Fiscal Impact:$8,000) (Staffs request after discussion with Clerk's auditor)
Move Item 16B3 to Item 1382: Recommendation for the Community Redevelopment Agency(CRA)
to approve and execute a Commercial Building Improvement Grant Agreement between the CRA and a
Grant Applicant within the Bayshore Gateway Triangle area.(2464 Kirkwood Avenue-Fiscal Impact
$7,787.50) (Commissioner Hiller's request)
Move Item 16B4 to Item 13B3:
Recommendation for the Community Redevelopment Agency(CRA)to approve and execute a
Landscape Improvement Grant Agreement between the CRA and a Grant Applicant within the
Bayshore Gateway Triangle area. (2416 Florida Avenue-Fiscal Impact:$987.05) (Commissioner
Hiller's request)
Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Page 2
Move Item 16D4 to Item 10I: Recommendation to approve a time extension amendment to an
existing Subrecipient Agreement with Goodwill Industries of SW Florida,Inc.in order to complete
renovations at the Roberts Ranc-l#Center in Immokalee. (Commissioner Hiller's request to move
item/Commissioner Coletta and Commissioner Coyle's request to show corrected name)
Move Item 16D5 to Item 10J: Recommendation to approve a
change in Project Scope and a time extension to an existing
Subrecipient Agreement with Big Cypress Housing Corporation
in order to complete upgrades at Main Street Village in
Immokalee, Florida. (Commissioner Hiller's request)
Move Item 16E3 to Item 10K: Recommendation to approve a Resolution authorizing the
Commission Chairman to execute Deed Certificates for the sale of burial plots at Lake Trafford
Memorial Gardens Cemetery during the 2012 calendar year. (Commissioner Hiller's request)
Move Item 16F1 to Item 10L: Recommendation to approve revisions to the Tourist Development
Council(TDC)guidelines for payment or reimbursement of expenses related to attracting group
meetings to Collier County,and for County Finance to pay expenses covered by these guidelines up to
an annual total program cost of$150,000. (Commissioner Hiller's request)
Move Item 16G2 to Item 13A1: Recommendation that the Board of County Commissioners,acting as
the Airport Authority,award Bid No.12-5824 Immokalee Runway 18-36 Lighting Rehabilitation in the
amount of$148,341 to Airfield Western,LLC. (Commissioner Hiller's request)
Time Certain Items:
Item 12A to be heard at 10:00 a.m.
Item 9K to be heard at 1:30 p.m.
Note:
Item 9Dz Alice J.Carlson,Appointment of member to the Industrial Development Authority,
should be listed as living in District 4,not District 3 as indicated in the Executive Summary.
2/14/2012 2:11 PM
2/14/2012 Item 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve a change in Project Scope and a time extension to an existing
Subrecipient Agreement with Big Cypress Housing Corporation in order to complete upgrades at
Main Street Village in Immokalee, Florida.
OBJECTIVE: Provide for a change in scope and a time extension to Big Cypress Housing Corporation.
CONSIDERATIONS: On October 26, 2010 ten subrecipient agreements were approved by the BCC,
including allocating the 2010 -2011 Home Investment Partnership Act. (HOME) Upgrades to Main Street
Village project to Big Cypress.
On July 5, 2011 a Change Order requesting an extension was granted through February 29, 2012 via the
purchasing department.
Due to various delays, the Big Cypress is requesting approval of an amendment to the subrecipient
agreement, for an additional 32 days. This extension, until April 1, 2012, will allow Big Cypress to
complete their upgrade project. The Project Scope has also been revised to accormnodate the extension of
time and an additional purchase and installation of a minimum of 30 electric stoves which includes
removal and disposal. This amendment will not adversely affect the County's timeliness and is an
allowable change.
FISCAL IMPACT: No general funds are associated with this amendment. Approval of the amendment to
the subrecipient agreement will have no additional effect on ad valorem or general fund dollars. HUD grant
funds are available within the Housing Grants Fund (705), HOME 2010 -11 (33089) for this HOME Project.
GROWTH MANAGEMENT IMPACT: The HOME project associated with the amendment to the
subrecipient agreement will help meet the goals, objectives and policies set forth in the Housing Element
of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for board
action. - JBW
RECOMMENDATION: To approve a change in Project Scope and a time extension to the 2010 -2011
HOME Subrecipient Agreement with Big Cypress Housing Corporation.
Prepared by: Rosa Munoz, Grants Coordinator
Housing, Human and Veteran Services Department
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2/14/2012 Item 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5.
Item Summary: Recommendation to approve a change in Project Scope and a time
extension to an existing Subrecipient Agreement with Big Cypress Housing Corporation in order
to complete upgrades at Main Street Village in Immokalee, Florida.
Meeting Date: 2/14/2012
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human & Veteran Services
1/17/2012 6:30:49 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MunozRosa
1/17/2012 6:30:51 PM
Approved By
Name: AckermanMaria
Date: 1/19/2012 10:23:52 AM
Name: AlonsoHailey
Title: Administrative Assistant.Domestic Animal Services
Date: 1/19/2012 2:22:02 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 1/19/2012 2:39:11 PM
Name: CastorenaMargo
Date: 1/19/2012 3:17:48 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
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Date: 1/19/2012 4:05:18 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 1/24/2012 9:38:59 AM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 1/30/2012 1:57:43 PM
Name: WhiteJennifer
Title: Assistant County Attomey,County Attorney
Date: 1/31/2012 11:31:42 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 2/1/2012 12:45:19 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/2/2012 5:33:02 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/6/2012 2:57:55 PM
Name: OchsLeo
Title: County Manager
Date: 2/6/2012 3:51:09 PM
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2/14/2012 Item 16.D.5.
2/14/2012 Item 16.D.5.
Amendment No. 1 to the Agreement
Between Collier County and
"Big Cypress Housing Corporation
Main Street Village Upgrades"
HM10 -01
Catalog of Federal Domestic Assistance # 14.239
HUD Grant # M- 10 -UC -12 -0017
THIS AMENDMENT, dated , 2012 to the above - referenced
Agreement shall be by and between the parties to the original Agreement, Big Cypress Housing
Corporation" a private not - for - profit corporation existing under the laws of the State of Florida, having its
principal office at 19308 SW 3801h Street, Florida City, Florida 33034, and its Federal Tax Identification
number as 65- 1067124 & DUNS #064723252, ( "SUBRECIPIENT ").
RE: HUD Grant # M- 10 -UC -12 -0017 HM10 -01, IDIS #388, "Big Cypress Housing Corporation Main
Street Village Upgrades Project."
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining;
deletions from the Agreement are shown by s44kedwougks:
III. TIME OF PERFORMANCE
The effective date of this Agreement between HUD and Collier County shall be July 1, 2010.
Subrecipients are authorized to incur eligible expenses after that date and prior to execution of this
Agreement subject to HHVS approval. The services of the DEVELOPER/SPONSOR shall be undertaken
and completed in light of the purposes of this Agreement. In any event, all services required hereunder
shall be completed by the DEVELOPER/SPONSOR prior to April 1, 2012 August - X91-1. Any funds
not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY, as set
forth in Section XI below.
EXHIBIT "A"
SCOPE OF SERVICES
HOME
BIG CYPRESS HOUSING CORPORATION
MAIN STREET VILLAGE UPGRADES
HUD Grant # M- 10 -UC -12 -0017
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
On April 27, 2010, the BCC approved the HUD Action Plan allocating funding for this initiative.
Packet Page -1644-
Amendment No. I HMI 0 -0I
Big Cypress Housing Corporation.
Main Street Village Upgrades Project
Page 2 of 3
C.
2/14/2012 Item 16.D.5.
Home Investment Partnerships Program (HOME) funding will be used to make energy efficiency
interior /exterior improvements to Main Street Village.
The action plan specifies to provide energy efficient upgrades for 79 farmworker rental units using
HOME funds in collaboration with Big Cypress Housing Corporation. These funds will be used
for upgrades to include hig,4. efficiency fi nldess- het - `,eater heaters and higher SEER A/C units,
energy efficient lighting improvements and energy efficient appliances and landscaping
improvements.
To achieve the energy efficiency goals, improvements will include purchase and installation of:
eleven (11), 15 -18 seer air conditioners, a minimum of 79 high efficiency tarAdess water heaters, a
minimum of 79 dishwashers, aF a minimum of 79 refrigerators and a minimum of 30 electric
stoves as well as removal and disposal of replaced appliances. In addition, improvements will also
include rehabilitation of building envelope leaks, replacement of inefficient lighting, and
landscaping improvements (to provide shade reducing the need for energy to cool the homes).
The project activities will meet the U.S. Department of Housing and Urban Development's
national objective to benefit low and moderate income persons.
BUDGET:
Collier County Housing, Human and Veteran Services is providing Two Hundred Twenty
Thousand, Eight Hundred Thirty Four Dollars ($220,834,00) in HOME funding for the project
scope described above. The 25% matching funds requirements are being met by the Big Cypress
Housing Corporation in the amount of $55,208.00 which must be shown in writing as invoices are
presented (i.e. 25% of every invoice is adjusted for the 25% until the $55,208.00 is met).
Line Item Description HOME Funds Big Cypress
Reimbursement Match
Energy Efficiency $ 22,000.00
Interior/Exterior Improvements
Purchase and install Energy Star and $ 76,000.00
other appliances -
Purchase and installation of high $102,834.00
efficiency mess Water Heaters, and
A/C units
Landscaping Improvements $ 20,000.00
Total $220,834.00 $ 55,208
Any modifications to this contract shall be in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such modifications are authorized.
PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date Start I Date End Work Plan
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2/14/2012 Item 16.D.5.
Amendment No:1 HM10•0i
Big Cypress Housing Corporation.
Main Street Village Upgrades Project
Page 3 of 3
7/2010
02/20128
Procure Energy Star appliances and other rehabilitation
materials
11 /2010
182/2011
Award Contracts)
02/2011
048/2012}
Install appliances, A/C's and all rehabilitation on 3`
improvements
07/2010
048/2012
Purchase and Install Landscaping Improvements
03/2011
D48/2012
Complete all .scope of work ' '
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have signed Amendment No. l to the
Agreement as of the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK OF COLLIER COUNTY, FLORIDA
By:
FRED W. COYLE, CHAIRMAN
Dated:
(SEAL)
First
W A*rtBjfvt —'
Type/print witness name
Second Witness
Type /print witness name
Big Cypress Housing
ire
Steve Kirk, Pr.
Approved as to form and legal sufficiency;
Jennifer B. White
Assistant County Attornec�y'
Packet Page -1646-
Z Contract Change Request
Contract #: 14.239 Mod#: 1
#M- 10 -UC -12 -0017
Project #: HM10 -01 , Protect
2/14/2012 Item 16.D.5.
Purchasing Department
Change Modification Form
❑ Work Order Modification
PO/Work Order #: Project Name: Main Street Village Upgrades
4500125224
Munoz Department: HHVS Contractor /Firm Name: Big Cypress
Original Contract/Work Order Amount $ 220434.001. . 1028 /10; 16D3- Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 220;$34.00 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ ?20;834.00
Dollar Amount of this Change $0:00: 0.00% Change from Current BCC Approved Amount
Revised New Contract/Work Order Total F$-220,834.00 0
Cumulative Changes $0.00 0.007/. Change from Original Amount 0
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: 07/01 /10 Last approved date:4QQfif40 Revised date (includes this change): 0229/12
Number of days added (if extension, Explain why additional days are needed (detailedispecific): Additional days are needed due to
must attach current insurance the subrecipient currently working on advertisement for bids. As they have two projects that will
certificate(s) from SAP or obtain from i be bid out at same time. This subrecipient experienced deaths and sickness in the family which
vendor): 182 days added to the delays.
I. Provide a detailed and speck explanation of the requested change(s) to the task(s):
The goal of this modification is to grant an extension until Feruary 29, 2012. This extension is needed to allow Subrecipient sufficient
time to procure a contractor, award the contract, and begin energy improvements.
2. Provide detailed rationale for the requested change: The Extension will give Big Cypress Housing Corporation the opportunity to
be able to re-bid the project if necessary, as well as allow time for permitting, and construction.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance because this subrecipient has two projects that will be bid at same time. Family circumstances
unfortunate and unforeseen.
4. Describe the impact if this change is not processed:
If this is not processed, the project will not be able to be completed, and we will not be able to provide the grant funds towards the
project. This will result in the cancellation of the project, thus resulting in Big Cypress Housing Corporation not completing the energy
efficienty uoarades at Main Street Vivana
Type of Change / Modification
1[3 1. Planned / Elective ® 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
Lj 4. Correction of errors ❑ 5. Value added
® 6. Schedule adjustment
Change Requested By
Contractor /Consultant ❑ Owner
ED Design Professional ❑ Regulatory Agency I ®Usin Department
rtment
hs ❑Other (specify): Purca n e oicaon:
❑ Yes ® No
Approved by (Name and Tittle): Rosa Munoz, Grants Coordinators , Date:6/29/11
Reviewed by (Purchasing Professional): I Die.
Revised: 1 /122011
1
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Packet Pag
CHANGE ORDER
CHANGE ORDER NO.
TO: Big Cypress Housing Corporation
19308 SW 380" Street, Florida City. FL 33034
DATE: 06-29-11
PROJECT NAME: Main Street Village Uguades
PROJECT NO.: HM 10 -01/ M- 10 -UC -12 -0017
Ender our AGREEMENT dated October 26. 20 10
2/14/2012 Item 16.D.5.
CONTRACT NO. CD 10 -07
BCC Date: 10 -26 -2010
Agenda Item: 16D3
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: To provide a contract extension until February 29, 2012. This revision will
not change the original total budgeted amount for this Home Investment Partnership Program Grant
(HOME) project.
FOR THE (Additive) (Deductive) Sum of
Original Agreement Amount $ 220.834.00
Sum of Previous Changes $ 0
This Change Order add or deduct $ 0
Present Agreement Amount $ 220 834.00
By amending this contract, the County is not relieving your firm of its obligations to perform
work in a timely and satisfactory manner or any consequences resulting from failing to do so.
Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate,
suspend or elect any other appropriate course(s) of action should circumstances warrant with
regard to the referenced contract. The adjustment, if any, to the Agreement shall constitute a full
and final settlement of any and all claims of the Contractor arising out of or related to the change
set forth herein, including claims for impact and delay costs.
Packet Page -1648-
0 1 / 2 0 11 //F R J 08: 0 A.M
Acccptcd: 2011
SUBRECIPIENT:
Big Cypress Housing Corporation
By:
Q—WIrve Kirk, Pre-stdont
2/14/2012 Item 16.D.5.
P. 003
0VVNER.
130ARD OF COUNTY CONMISSIONERS
COLLIER COUNTY, FL. RIDA
By
—4Marloy Kr=b- c, or
Collier County Housm& Human' &
Veteran Services
GRAN-IS COORDWATOR
By:
Rosa Munoz
CON"TRACT SPECIALIST
7�
By: 7
M. wow
-- +L�a- WA
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