Agenda 05/08/2018 Item #11B05/08/2018
EXECUTIVE SUMMARY
Recommendation to authorize the creation of twelve (12) additional Full-Time Equivalent positions
in the Growth Management Department in response to increased customer demand. The proposed
positions will be funded with current user fee reserves, require no additional fees, and have no
fiscal impact on the General Fund.
OBJECTIVE: To maintain appropriate enterprise fund staffing levels commensurate with revenues
collected and desired level of service within the Growth Management Department Building Plans Review
& Inspection Division, Development Review Division, and Operations & Regulatory Management
Division, with no fiscal impact to the General Fund.
CONSIDERATIONS: With the continuing increase in development activity, the Growth Management
Department (GMD) continues to improve a business-friendly regulatory environment that places
customer service and measurable expectations to the forefront of expected deliverables. Market
conditions continue to indicate a need for expanded services and an upward trend in business activity that
will sustain the requested FTEs while 1) promoting an environment to bring the total number of building
inspections performed per inspector per day closer to recommended industry standards, 2) enabling sta ff
to meet plans review deadlines according to pre-established time frames, and 3) providing administrative
and front-line services with the appropriate staffing levels to support the increased demand. These
additional positions identified will only affect Community Development (Building Permitting) Fund
(113) and Planning Services (Land Development) Fund (131) and will have no fiscal impact on the
General Fund, while more closely adhering to established fund reserve levels, in accordance with
established Board-approved budget policy.
GMD has maintained a cautious approach when seeking additional FTEs, ensuring that the requested
positions are justified by previous and anticipated growth. Requests to staff the minimum number of
FTEs to meet current and future demand is taken into consideration along with analyzing market
volatility. The attached Development Activity report illustrates sustained increased volume over the past
25 months across multiple building and land development activities.
The number of building inspections performed over the last six months equaled 114,664, an average of
19,110 per month. Structural inspectors have been performing on average 27 inspections per day, while
the other trades have been averaging 22 inspections per day. It is important to note that the Insurance
Services Offices (ISO) recommends ten inspections per day per inspector. ISO is responsible for
evaluating all jurisdictions using the Building Code Effectiveness Grading Schedule (BCEGS), which can
have an impact on property insurance premiums.
Currently, the section employs 42 full-time inspectors across all trades averaging 26 inspections per day
per inspector and driving approximately 80 miles per day. Additionally, the County is fully utilizing
contracted inspection services to augment staffing levels during absences and demand spikes. To achieve
an average inspection schedule rate of 20 inspections per day per inspector and maintain our current staff,
the Building Plans Review and Inspections Division requires an additional five full-time inspectors.
Volume for the number of building permit applications over the past six months equaled 31,665, an
increase over the previous six-month total of 20,317, or 56%. This growth has placed significant pressure
on current staff’s ability to process applications and review plans within established deadlines.
Additional Planning Technicians and Plans Reviewers are required to increase the level of service and
customer service our clients expect.
11.B
Packet Pg. 325
05/08/2018
Additional support is also requested to address rising demand in ROW permitting and utility acceptances.
Site Plans reviewers conducting ROW permit reviews average 50 reviews per month. The two current
employees have not been able to meet expected levels of service as the volume during FY18 has averaged
close to 150 permits to review per month. Similarly, the utility acceptance backlog has grown to 350 final
utility acceptances and 200 preliminary acceptances, and the one Technician dedicated to this function is
unable to keep up with the current workload and backlog. This shortage in staffing is directly impacting
the time it takes for a project to finalize acceptance and obtain certificates of occupancy.
The following FTE positions and vehicles are being sought within the funds listed:
Ten (10) Community Development Fund (113) associates
Three (3) Building Inspectors (Structural)
One (1) Building Inspector (Plumbing/Mechanical)
One (1) Building Inspector (Electrical)
Two (2) Plans Reviewers
Three (3) Planning Technicians
Ten (10) Community Development Fund (113) F150 4x4 vehicles
Five (5) for requested inspectors and five (5) to address current shortage
Two (2) Planning Services Fund (131) associates
One (1) Site Plans Reviewer
One (1) Technician
This item to add all twelve (12) additional full-time equivalents was presented to the Development
Services Advisory Committee (DSAC) at their April 4, 2018 meeting and approved unanimously. This
item was also presented to the Collier Building Industry Association (CBIA) at their April 11, 2018
meeting, and they have provided a letter supporting the twelve (12) additional full-time equivalents.
FISCAL IMPACT: Costs to fund these positions in FY18 are estimated to be $482,200 in Community
Development Fund (113), which includes vehicle costs, and $67,700 in Planning Services Fund (131)
assuming a start date of June 1, 2018, for all new hires, and $393,500 in Community Development Fund
(113) and $147,000 in Planning Services Fund (131) in FY19. This action will result in no fiscal impact
to the General Fund, and no additional increase in fees is required to fund these positions, as there are
sufficient funds available within each fund’s reserves. The draw on fund reserves will bring Community
Development Fund (113) and Planning Services Fund (131) reserve levels closer to compliance with
Board-approved budget policy.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
LEGAL CONSIDERATION: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval -JAK
RECOMMENDATION: To authorize the creation of ten (10) Community Development Fund (113)
full-time equivalent positions, two (2) Planning Services Fund (131) full-time equivalent positions, and
ten (10) vehicles within the Growth Management Department and authorize all necessary budget
amendments.
Prepared by: Kenneth Kovensky, Director, Operations & Regulatory Management Division
11.B
Packet Pg. 326
05/08/2018
ATTACHMENT(S)
1. Proposed Full-Time Equivalents Table (PDF)
2. Development Activity Report (PDF)
3. ltrsupportCCGMStaffing 041918 (PDF)
11.B
Packet Pg. 327
05/08/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B
Doc ID: 5373
Item Summary: Recommendation to authorize the creation of twelve (12) additional Full-Time
Equivalent positions in the Growth Management Department in response to increased customer demand.
The proposed positions will be funded with current user fee reserves, require no additional fees, and have
no impact on the General Fund. (James French, Deputy Department Head, GMD)
Meeting Date: 05/08/2018
Prepared by:
Title: Operations Analyst – Growth Management Operations & Regulatory Management
Name: Judy Puig
04/16/2018 1:21 PM
Submitted by:
Title: Division Director - Operations Support – Growth Management Operations & Regulatory
Management
Name: Kenneth Kovensky
04/16/2018 1:21 PM
Approved By:
Review:
Growth Management Department Judy Puig Level 1 Reviewer Completed 04/16/2018 1:22 PM
Growth Management Department Matthew McLean Additional Reviewer Completed 04/16/2018 1:26 PM
Building Plan Review & Inspections Richard Long Additional Reviewer Completed 04/16/2018 1:34 PM
Growth Management Operations & Regulatory Management Stephanie Amann Additional Reviewer Completed 04/16/2018 4:00 PM
Growth Management Operations & Regulatory Management Kenneth Kovensky Additional Reviewer Completed 04/17/2018 11:38 AM
Growth Management Department James French Deputy Department Head Review Completed 04/18/2018 9:54 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 04/18/2018 11:29 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/18/2018 1:48 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/19/2018 4:11 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 04/24/2018 5:10 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 04/25/2018 10:39 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/29/2018 10:10 PM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
11.B
Packet Pg. 328
# of
Positions
# of
Vehicles Job Grade Job Title Function Fund
Cost
Center
Weighted
Minimum
Total Cost
FY18
Total Cost
FY19
3 BCC117 Building Inspector (Structural)Inspections 113 138915 $68,000 $32,000 $68,000
1 BCC117 Building Inspector (Plumbing/Mechanical)Inspections 113 138915 $68,000 $32,000 $68,000
1 BCC117 Building Inspector (Electrical)Inspections 113 138915 $68,000 $32,000 $68,000
2 BCC119 Plans Reviewer (Structural)Plans Review 113 138915 $74,100 $34,000 $74,100
1 BCC114 Planning Technician Expired Permits/Permit Pickup/Final Type 113 138915 $57,700 $28,600 $57,700
10 F-150 4x4 113 138915 $29,500 $295,000
2 BCC114 Planning Technician Intake 113 138935 $57,700 $28,600 $57,700
10 113 Total $423,000 $482,200 $393,500
1 BCC123 Site Plans Reviewer ROW 131 138327 $87,100 $38,400 $87,100
1 BCC115 Technician Utility Acceptance and Conveyance 131 138327 $59,900 $29,300 $59,900
2 131 Total $147,000 $67,700 $147,000
12 10 113 & 131 Total $549,900 $540,500
Development Review Division
Building Plan Review & Inspection Division
Operations & Regulatory Management Division
11.B.1
Packet Pg. 329 Attachment: Proposed Full-Time Equivalents Table (5373 : Twelve (12) additional Full-Time Equivalent
March 2018
Monthly Statistics
103/2018 Growth Management Department
11.B.2
Packet Pg. 330 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Building Plan Review Statistics
03/2018 Growth Management Department 2
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-183,834 3,766 3,662 3,727 3,233 3,509 3,002 3,086 2,955 2,724 2,884 3,246 3,548 3,571 3,981 3,907 3,188 3,686 1,984 4,473 4,704 4,797 5,358 5,906 6,427 All Permits Applied by Month
Demolition, 70
Carport/Shed, 105
ROW Residential, 119
Well Permits, 120
Gas, 149Electrical, 186Pool, 186
Fence, 193
Plumbing, 233
New Res 1 & 2 Family, 319
Aluminum Structure, 415
Building Add Alt, 433
Shutters/Doors/Windows,
592 Mechanical, 725
Roof, 2222
Top 15 of 43 Building Permit Types Applied in March
11.B.2
Packet Pg. 331 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Building Plan Review Statistics
03/2018 Growth Management Department 3
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
Mar-16Jun-16Sep-16Dec-16Mar-17Jun-17Sep-17Dec-17Mar-18Monthly 1 & 2 Family Total
Construction Value by Applied Date
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
Mar-16Jun-16Sep-16Dec-16Mar-17Jun-17Sep-17Dec-17Mar-18Monthly Multi-family and Commercial
Total Construction Value by Applied
Date
Multi-family Commercial
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18Monthly Total Construction Value by Applied Date
1&2 Family Multi-family Commercial
11.B.2
Packet Pg. 332 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Building Plan Review Statistics
403/2018 Growth Management Department
-
50
100
150
200
250
300
350
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18Mar-
16
Apr-
16
May-
16
Jun-
16
Jul-
16
Aug-
16
Sep-
16
Oct-
16
Nov-
16
Dec-
16
Jan-
17
Feb-
17
Mar-
17
Apr-
17
May-
17
Jun-
17
Jul-
17
Aug-
17
Sep-
17
Oct-
17
Nov-
17
Dec-
17
Jan-
18
Feb-
18
Mar-
18
Commercial 7 7 11 10 6 6 3 6 3 10 15 10 6 6 12 4 7 13 5 7 5 4 5 9 10
Multi-family 12 4 15 14 2 9 5 5 4 7 10 5 4 15 -4 5 5 3 3 13 4 6 4 7
1&2 Family 233 262 250 230 228 230 224 216 163 166 203 202 286 242 268 293 224 287 177 202 163 194 222 169 282
New Construction Building Permits Issued by Month
-
2
4
6
8
10
12
14
16
Mar-16Jun-16Sep-16Dec-16Mar-17Jun-17Sep-17Dec-17Mar-18New Commercial Building
Permits Issued by Month
-
2
4
6
8
10
12
14
16
Mar-16Jun-16Sep-16Dec-16Mar-17Jun-17Sep-17Dec-17Mar-18New Multi-family
Building Permits Issued
by Month
11.B.2
Packet Pg. 333 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Building Inspections Statistics
03/2018 Growth Management Department 5
-
5,000
10,000
15,000
20,000
25,000
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1819,357 18,308 18,870 19,700 17,095 20,166 18,544 19,451 20,055 19,050 17,615 16,605 20,089 16,794 18,948 18,023 16,286 19,552 9,097 18,429 18,119 18,276 19,542 18,930 21,368 Building Inspections
Electrical, 3,428
Land Development,
1,453
Gas, 408
Mechanical, 1,820
Plumbing, 3,071
ROW, 518
Septic, 123
Structural, 10,455
Well, 91
Pollution, 1
Types of Building Inspections in March
11.B.2
Packet Pg. 334 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 6
0
20
40
60
80
100
120
Lot Split Utility Conveyance
Preliminary
Acceptance
Vegetation Removal
Permit
Site Development
Plan Insubstantial
Change
Zoning Verification
Letter
31 35
54
83
104
Top 5 Land Development Applications Applied within
the Last 6 Months
-
20
40
60
80
100
120
140
160
180
200
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18159 115 104 141 109 116 120 141 107 121 139 144 145 154 176 178 146 158 63 148 114 111 133 128 199 All Land Development Applications Applied by Month
11.B.2
Packet Pg. 335 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 7
-
20
40
60
80
100
120
140
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1846 29 34 51 23 34 39 40 31 39 44 21 39 30 23 27 21 22 36 40 32 35 34 36 24 776667557673100744464534663485461547450746143644650Front Zoning Counter Permits Applied by Month
Temporary Use Commercial Certificates
-
5
10
15
20
25
30
35
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1818 19 24 29 25 31 31 20 26 25 25 24 19 32 25 20 25 21 14 20 22 15 21 21 33 Pre-application Meetings by Month
11.B.2
Packet Pg. 336 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 8
0
1
2
3
4
5
6
7
8
9
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-189
2 2 2
5
3 3
1
2
8 8
3 3
2 2
4
5
2 2
1
6
0
2
3 3
Number of New Subdivisions Recorded per Month
Numberof SubdivisionsYearly Totals
2016 -46
2017 -38
2018 -8
0
5
10
15
20
25
30
35
40
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1838
6
4 4
20
8 9
4
10
21
30
10
19
4
7
11
18
6
4 3
15
0
10
7
11
Plat Pages Recorded per Month
Number of PagesYearly Totals
2016 -172
2017 -127
2018 -28
11.B.2
Packet Pg. 337 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 9
Monthly Total of Subdivision Re-submittals/Corrections
(PSPA, PSP, PPL, PPLA, ICP, FP, CNST) by Month
-
2
4
6
8
10
12
14
16
18
20
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-187 20 9 14 5 12 17 16 15 13 9 10 20 11 13 13 11 12 5 19 7 14 12 9 17 -
5
10
15
20
25
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1815 10 9 13 11 10 10 14 8 5 4 12 12 10 11 4 7 5 11 10 5 7 6 5 23 Monthly Total of Subdivision Applications
(PSPA, PSP, PPL, PPLA, ICP, FP, CNST) by Month
11.B.2
Packet Pg. 338 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 10
-
10
20
30
40
50
60
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1830 27 29 34 30 40 43 39 35 42 31 34 42 35 38 55 43 54 22 44 45 35 30 26 49 Monthly Total of Site Plan Re-submittals/Corrections
(SIP, SIPI, SDP, SDPA, SDPI, NAP) by Month
-
10
20
30
40
50
60
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-1839 29 22 32 30 31 23 42 26 28 31 20 29 33 52 36 42 37 17 30 25 26 23 23 32 Monthly Total of Site Plan Applications
(SIP, SIPI, SDP, SDPA, SDPI, NAP) by Month
11.B.2
Packet Pg. 339 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Reviews for Land Development
Services
03/2018 Growth Management Department 11
Percentage On-time for the Month of March
-
200
400
600
800
1,000
1,200
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-181,032 791 850 763 752 869 778 986 804 807 687 786 999 840 906 1,066 904 984 697 1,005 840 862 915 820 1,061 Number of Land Development Reviews
11.B.2
Packet Pg. 340 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Land Development Services
Statistics
03/2018 Growth Management Department 12
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18Total Applied Construction Valuation Estimate
Construction Estimate Utility Estimate
0
10
20
30
40
50
60
70
80
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18Inspections per monthSite & Utility Inspections
Final Subdivision Inspection Final Utility Inspection
Preliminary Subdivision Inspection Preliminary Utility Inspection
Tie In Inspection
11.B.2
Packet Pg. 341 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
Fire Review Statistics
03/2018 Growth Management Department 13
Total Number of Building Fire Reviews by Month
Fire District
Total Number of Planning Fire Reviews by Month
Fire District
0
1
2
3
4
5
6
7
8
9
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18DaysBuilding Fire Review Average Number of Days
0
1
2
3
4
5
6
7
Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16Oct-16Nov-16Dec-16Jan-17Feb-17Mar-17Apr-17May-17Jun-17Jul-17Aug-17Sep-17Oct-17Nov-17Dec-17Jan-18Feb-18Mar-18DaysPlanning Fire Review Average Number of Days
11.B.2
Packet Pg. 342 Attachment: Development Activity Report (5373 : Twelve (12) additional Full-Time Equivalent positions)
11.B.3Packet Pg. 343Attachment: ltrsupportCCGMStaffing 041918 (5373 : Twelve (12) additional Full-Time Equivalent positions)