Agenda 01/10/2012 Item #16E61/10/2012 Item 16.E.6.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of November 28, 2011
through December 20, 2011.
FISCAL IMPACT: The total for 7 changes to contracts is a deduction of $1.201.851.05. The
total for 2 changes to work orders is $54.513.50.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana De Leon, CPPB, Contracts Technician, Purchasing Department
Packet Page -1430-
1/10/2012 Item 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 1/10/2012
Prepared By
Name: DeLeonDiana
Title: VALUE MISSING
12/28/2011 8:42:46 AM
Submitted by
Title: VALUE MISSING
Name: DeLeonDiana
12/28/2011 8:42:47 AM
Approved By
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 12/28/20118:52:48 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 12/28/2011 11:36:29 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 12/28/20113:11:10 PM
Name: PriceLen
Title: Administrator - Administrative Services,
Date: 12/29/20117:14:15 AM
Name: KlatzkowJeff
Packet Page -1431-
Title: County Attorney,
Date: 12/29/2011 8:43:25 AM
Name: FinnEd
Date: 1/3/2012 12:38:55 PM
1/10/2012 Item 16.E.6.
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 1/3/2012 2:26:30 PM
Packet Page -1432-
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;et Page -1435-
1/10/2012 Item 16.E.6.
AdminigmM Services i7tvision
aim
® Contract Change Request
1/10/2012 Item 16.E.6.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 11-
Mod #: 1
PO1Work Order #:
Project Name: Bayshore Drive South
5651
$ 943,599.42
4500129882
Corridor Improvements
Project #:
Project Manager: David
Department: Bayshore CRA
I Contractor /Firm Name: Quality
Procurement Strategist's Na Lyn M Wood
Buchheit
Enterprises, Inc.
IOriginal Contract/Work Order Amount
$ 943,599.42
'Current BCC Approved Amount
Last BCC Approval Date; Agenda item #
Current Contract/Work Order Amount
$ 943,599.42
Dollar Amount of this Change
$0.00
Revised Contract(Work Order Total
$943,599.42
Cumulative Changes
$0.00
11;16.6:3.
Original BCC Approval Date; Agenda Item #
Last approved completion date:
Last BCC Approval Date; Agenda item #
12/5/2011
SAP Contract Expiration Date (Master)
0.000
Total Change from Original Amount
0
Change from Current BCC Approved Amount
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
i completion date: 12/0512011
12/5/11
change): 02/05/2042
Number of days added (if ,i'
Explain why additional days are needed (detailed /specific): FPL did not maintain its
extension, must attach current
expected schedule, which halted production for six weeks,
insurance certificate(s).fro�n �iRE
Procurement Strategist's Na Lyn M Wood
or obtain from vendor): tt�G
j ❑Add new task(s)
I
❑ Change task(s) ❑ Delete task(s)
i
FA Other s eci
(P fy):
I
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add time.
Provide detailed rationale for the requested change: FPL did not maintain its expected schedule and delayed the project
by six weeks.
3. Provide explanation why change was not anticipated in original scope of work: FPL work is outside the
control of the contractor.
4. Describe the impact if this change is not processed: Project will not be completed
Type of Change i Modification
❑ 1. Planned / Elective
0.2. Unforeseen conditions /circumstance 3. Quantitv or price adjustment
I ❑ 4. Correction of error(s)
❑ a. Value added ❑ 6. Schedule adjustment
Approved by: i ✓ .-�' '" .,
�.
date:
w
Name and Title: David Buchheit, Project Manager
Reviewed by:�
��
( Date:
Procurement Strategist's Na Lyn M Wood
Revised: 7127111
1
Packet Page -1436-
51704
4, 50066 t Proie- Mariager:
1 Lukasz
1/10/2012 Item 16.E.6.
Pur;:Thasing Depar-Lment
lihiork Omer Modification
:10/Work Order� - 1 PrOjec4l Niana e: P--fican rlavZomrnunity
450013.00,115 1 1 Crosswalks
Department: Pelican Bay ar,
Services DKtision
1-ontraminc! LLP
!Drigin all i COM-act/Vti-ork Drder,�rnount s
36232&.050 (r, _rM/ it
CLlrrent 6CC A-npry ed Arnourrt
:.62,32B 00
C-;Dntrac;-L;,Worj-, 'Drder Amount
—36892q-. 4-8
Dolfal- Amount of Change
�43309. �CC
4:15'ti4-,sed 1--ontract/yVork C)rde, -,, z3taj i
4 8
,inginai 3CC Apprcv-al Cates AgzavleF•#
"ast BCC Appro\oi Date:- Agenda Ite-M #
SAP COnt-iact E-Piration D-ate
Totai Chanae tiorn Original mount
:Change frorn Current BCC ,.o
, Pro'veo Amount
Change itorn Current Amount
-OmP-'efor: Date, Descr'PbOn Of the T ?,shqfs1 C-hange, and Rationale for the Char-me
Original notice C) Dxoceacf
_ast ar)Drovet� COMDietion .ante: ised connoietion date
r1OMOie- Or. �aje�' -j!Z1 4 "'� I I . I-V
�a j, 4/1 (inc
a nae':
Numbe; Cr -"av-',Z add e,' .'ff
Exz)i2irl -wh". additionai davl�
I are Illeedet (detaii- Lpe,
ad -7101:
ex:enr4iDn� M-S-1 attacn 'jurrant
an , �ficate(s) -,'Orr SIRE
.
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aermfied ant SolmC' -1C expianation Of the 7'eqUesterd zhanae(st to thre taSjqs,,,,: 4,. RernOvai and
of 9,4 !-F, of -Urbirq- Ra-lnovaf and inst2llaflor, of 2,00 SCI. YCL Of asohalt arld base. C. ACjjLjSt
L - iayOU41
'Vater valves. D" Palmed survey effected
Provide detailed ;-atjor-,aie for the requested -�hajaa- The
addhionai lurbi.10 and, roadbase is ne--essary to Conect
m'n a e , PrOblerl"s cr-eating, watel- ponding at tWO CrOsswall-, iocations,
'de q: &
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nge was not anfi ciDaL=-d j.- scope J3 c1^
rk: Preliminary survey imorm
atio,
Iter"fliry tile elevatior pri3biems at the aurh and, road Chaves impacting"the-drainage bUt.2Ce7,visua; inspecjon identified
t, le gf ^d,ie?l 'L3 tiler survev jja during Ou- und deteiiatjor� OiF, b and asphalt thaj wouid Crea
pr-,:�j e cL � a v , -
-he
• b,- & i m p, ac t i
Desc, 9 = th te ponding
for et�er7bve drainage of ttie area in t In
this �hanga is notmrocessed': N �
Ile raDai.'S are -IM Made i e exisiting grabes will not allow
ne Ieljv Crosswalk - 2flng,� StFjj,1_Jinc water aft'ver cer.,ain rain ev-ent*s.
a
ype Of � n rlae
Unforeseen
a If 1r
—y or Brice adjustment
•, Vaiue added z4;F;eGu'e acwstment
Reauested Ev
j
fxg
'/� ' DePai-zmenl
kgermy "specify":
Dthe�
Fic
E' "tiCT--eC-' iri •Nec-OtMtio-, & Change �' Modifi j I
or
es
Date:
Name
—fV,'a—naQe,, ...
em eni ra-
L Legis��s Namne:Ninoie Parker
st
revise- : T! , I
Packet Page -1437-
CO*'7e-r CbUXty
ndrwnlstraiive Senticas lion
r?urchasq
x Contract Change Request
1/10/2012 Item 16.E.6.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 11-
Mod #: 1 � Ao-,.hd a (
POANork Order #: N/A
Project Name: Third Party Administrator
5729
Current Contract/Work Order Amount'
12/31114
for Health Plan
Project #: N/A
Project Manager: Jeff
Department: Risk
Contractor /Firm Name: Allegiance
Total Change from Original Amount
Walker
Management
Benefit Plan Management, Inc.
Original Coniract/Work Order Amount ' 3;5 i Original BCC Approval Date; Agenda item #
Current BCC Approved Amount
Original notice to proceed
eed
Last approved completion date.
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount'
12/31114
change): N/A
Number of days added (if
Dollar Amount of this e Chan
9
, >
'��<�.
a
0.00 /o
Total Change from Original Amount
Revised Contract/Work Order Total
$690,976.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Cople#tlate��esorritron ,ofixtMe Ts} rvhaln 9
� � �n+dx�a'tto�r�ale for tt�� Change.
Original notice to proceed
eed
Last approved completion date.
Revised completion date (includes this
completion date: 12131/14
12/31114
change): N/A
Number of days added (if
Explain why additional days are needed (detailed /specific): N/A
extension, must attach current
insurance certificate(s) from SIRE
or obtain from vendor): NIA
❑ Add new task(s)
❑Change task(s)
❑ Delete task(s)
x Other (specify): Clarify contract
language
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): There is no change to tasks.
This is a clarification of Run Out fees and PPO process fees.
2. Provide detailed rationale for the requested change: To clarify contract language for future use.
3. Provide explanation why change was not anticipated in original scope of work: This amendment does not change
the original scope of work, but clarifies payment for the work.
4.
5. Describe the impact if this change is not processed: The Run Out fees would have to be clarified when the contract
finally terminates and the County would pay $113,834 more in PPO process fees.
Type ; -af Char ge t Nlo , J ica jon
x 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
❑ 4. Correction of error(s) ❑ 5. Value added I ❑ o" Schedule adjustment
Change, Req.uested¢By
❑ Contractor /Consultant ❑ Owner x Usin De artment
Design Professional I ❑ Regulatory Agency s eci ): I ther h; eci
Purchasing Professional Participated in Negotiation of Change / Modification: x Yes ( I No i
Approved b :
Date:
Name and T e: Jeff Walker, Risk Management Director
Reviewed by: t
Date: ll
Purchasing Professional's Name: Lyn , ood
Revised: 7127/11
1
Packet Page -1438-
V1
1/10/2012 Item 16.E.6.
EXf nIT A -1 Contract Amendment #1
"11 -5729 - Third Party Administrator for Health Plan"
This amendment, dated -e yhx -Z2 2011 to the referenced agreement shall be by
and between the parties to ifie original Agreement, Allegiance Benefit Plan Management, Inc. (to be
referred to as "TPA ") and Collier County, Florida, (to be referred to as "Plan Sponsor ").
Statement of Understanding
RE: Contract # 11 -5729 - "'Third. Party Administrator for Health Plan"
In order to continue the services provided for in the original Contract document referenced above, the
TPA agrees to amend the above referenced Contract as follows.
Appendix A, Fee Schedule, Section B shall be amended as follows:
B. Run out fees.
Run Out services shall be based upon a separate run out agreement executed at the time Run
Out is requested. However, the fees therefore shall be calculated as follows:
There shall be a single fee payable in advance, equal to three (3) times the administration fee
paid for the month immediately preceding the date Run Out Services are requested to process
claims for a twelve 12) month period beLbmine 7anuary 1. 2012 and ending December 3 L
2011,
Appendix A, Fee Schedule, Section L shall be amended as follows:
L. PPO access fees for any PPO organization or claim negotiation company that assesses a per Plan
Participant fee, a per Claim fee, or a percentage of claims savings fees not to exceed twenty-five
(25 %) percent of the actual savings amount between the charges billed by the Health Care
Provider and the discounted amount agreed to between the PPO or Claims Negotiation Company
and the Health Care Provider, except for those entities specifically listed below, for which no
service fee applies. The amount charged under this Agreement shall be equal to the amount
charged by the PPO or Claims Negotiation Company, The TPA, its parents or its affiliates, may
be paid a service fee by the PPO for claim repricing or other administrative services associated
with the claims discount or negotiation. The Plan Sponsor will receive a report that outlines the
total billed charges, the total discounts obtained, the net claims cost and the total claim savings to
the Plan. Any additional fee in excess of this amount must be approved in advance by the Plan
Sponsor. The TPA may be paid a fee not to exceed twenty -five (25 %) percent of net savings
payable to TPA, its parent or its affiliates, realized as a result of any negotiation or reduction in
the amount of claims paid or any recovered funds obtained by TPA through employment of cost
containment companies. Specific fees at the inception of this contract for which a per Participant
per month rate is charged are:
-0- per Plan Participant per month for Community Health Partners Pl4O
The network access fee for the Ciana PPO network is $5.50 PPPM
11 -5 729 — Third Party Administrator for
Health Plan
Amendment #1
Packet Page -1439-
1/10/2012 Item 16.E.6.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS MMEREOF, the TPA and the Plan Sponsor have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: &&/744-Gc t ( ?q1 I
CONTRACTOR: OWNER:
Allegiance Benefit Plan Management, Inc.
BOARD OF COUNTY
COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
BSr: DEPARTMENT DIRECTOR
Ronald K. Dewsnup, President and General Manager
Bv. r
Jeff
DIVISION ADMINISTRATOR
Lcn Price
CONTRACT S.PECLALIST
L} 4 M ood
PURCHASING/GENERAL SERVICES
DIRECTOR
By: �A ' 4,
Stephen Y, Carnell
11 -5729 - Third Party Administrator for
Health Plan
Amendment #1
Packet Page -1440-
C0173�r GOHtY
A.Ltrinlvvxive Services m-4m
El Contract Change Request
1/10/2012 Item 16.E.6.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: Mod#: PO/Work Order #: Project Name:
11-5747 1 4500132527 NCRWTP Main Electrical Switchgear
Replacement
Project Project Manager: Department: I Contractor/Firm Name:
70069.6 I Jason Tomassetti, P.E. I PUPPMD E . Simmonds Electrical, Inc.
Original Contract/Work OrderAmount
$ 1,497,195.48
G911 11, 1 OD
1 1
Original BCC Approval Date; Agenda Item
Current BCC Approved Amount
1,497,195.48'
-10D
09/13/11,
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1.,497,195.48
3/10/2013
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
($1,219,000:00)
-81.42%1
Total Change . from Original Amount
Revised Contract/Work Order Total
$278,195.48
-
_(si
-81.42%1
Change from Current BCC Approved Amount
Cumulative Changes
-
F 219,000 7 00)]
-81.42%1
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
I Original notice to proceed
completion date: 3/1012013
I Last approved completion date:
3110/2013
Revised completion date (includes this
added
1 change): 4/24/2013
Number of days added 6
if
_
Explain why additional days are needed "detailed/specific)-:—Due to a discrepancy
extension, must attach current
between the construction checklist and original contract, an additional 45 days needs
insurance certificate(s) from SIRE
to be added to the contract time. The contract indicates a 465 contract time. however
or obtain from vendor): 45
—Add —Chanqe
510 days is the correct contract 'time.
new task(s) i M task(s) F� Delete task(s) I O-O—ther (ip_�ec_ FfF),
I Time Extension & Deduct for
I Direct Material Purchase
Provide a detailed and specific explanation of the requested cWi-n-ge(s) task(s): Requesting a time
zxtension of 45 calendar days due to discrepancy between construction checklist and contract. Direct Material Purchase in
order to save the County $69,000 in sales tax.
2. Provide detailed rationale for the requested change: Additional time is needed due to discrepancy. A deduct
change order is requested in order to process a direct material purchase for savings in sales tax.
3. Provide explanation why change was not anticipated in original scope of work: The direct material purchase
was anticipated when the contract was awarded. A time extension is needed based on discrepancy noted above.
4. Describe the impact if this change is not processed: Based on the delivery time for material, schedule will not
be met with current contract time. If DMP is not processed, County will need to pay $69,000 in sales tax.
Type of Change / Modification
Z 1. Planned / Elective
4. Correction of error(s)
❑ 2. Unforeseen condition s/circumstance
LJ 5. Value
1 ❑ 3. Quantity or.price adjustment
added
I L>A 6. Schedule adjustment
Approved by
Date: t f I
Name and Title: Tom Chmelik, P.E., Director, PUPPM
I
Reviewed by,-
Procurement Strategist's Name: Nicole Parker �-7 Date:
756
Revised: 7127,111
1
Packet Page -1441-
ININ&M,
COM- COMILY
Admini&ahe. Services Divism
Purchasing
E Contract Change Request
Contract * 1 1 - Mod#: 1
5706 1
Project *: 80058.1 1 Project Manager: Clir
1/10/2012 Item 16.E.6.
I It 11
Purchasing Department
Change Modification Form
❑ Work Order Modification
PO/Work Order M 45- Project Name: Bluebill Ave. Beach
129620 Access & Turnaround Drop off
Department: CZM Contractor/Firm Name: DeAngelis
Diamond Construction, Inc.
Original Contract/Work Order Amount
Original notice to proceed
:�fJZ,itt
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
,aga-fin,
change): 2.3.12
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
extension, must attach current
SAP Contract Expiration Date (Master)
Dollar Amount of this Change.
U.T10-
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
5422.890,00
0.00
Change from Current BCC Approved Amount
lCumulative Changes
sa rlr%
0.00%1
Change from Current Amount
Comp escription,pf.the Task(s) Change, �;and: Rationalle.'forthe:; Change ,-
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 2.3.12
2.3.12
change): 2.3.12
Number of days added (if
Explain why additional days are needed (detailed/specific): NIA
extension, must attach current
insurance certificate(s) from SIRE
or obtain from vendor): Id /A
-9—Add
new tasks) I El Change task(s) Delete task(s) Other (specify):
I Provide a detailed and specific explanation of the requested change(s) to the task(s): Changes and
modifications to the original scope of work was required and necessary due to unforeseen site conditions that were
encountered during the installation of the underground utility sewer line, a cluster of undetected electrical conduits were
discovered under the road of Gulf Share Drive and required further explorations to determine the anginal intent and
termination points, in addition to the unforeseen site conditions value enhancements were added to the original scope of i
work to provide electrical accommodations for the future installation of the restroom facility, and increased unit measures
were added to the existing scope of work to provide value enhancements. During the course of construction it was further
determined that certain technical aspects of the original scope of work was not necessary or required and subsequently I
deductions to the scope of work was implemented that resulted in contractual credits that were further negotiated in
consideration all the cost to address the unforeseen site conditions and the contract add-ons. The final analysis of the total
cost considerations of add-ons and deductions reflected a net zero dollar transaction to the final contract cost.
2. Provide detailed rationale for the requested change: The unforeseen site conditions revealed a large cluster of
electrical conduits that were exposed and unconnected, further discovery explorations of adjoining property As-builts and
cooperation with the transportation department road staff was implemented to determine the original intent of the lines and
the point of termination; the consequential impacts associated with this discovery resulted in road paver separation and
asphalt settlement that required further repairs in order to restore the site to the original conditions. During the original
design phase of the project certain technical assumptions and anticipations were carefully calculated and incorporated into
the bid plans and specifications as precautionary measures, however, during the course of construction it was further
determined that the technical assumptions were not necessary or required and subsequently resulted in contractual credits.
3. Provide explanation why change was not anticipated in original scope of work: The unforeseen site
conditions that were encountered could not have been detected prior to the construction process. Proper steps were initially
taken to expose and discover any unknown site conditions through a collaborative effort with other property stakeholders
and private vendors (i.e. No-Cuts) that were implemented via the contractors contractual requirements and the design
professional's research and analysis during the pre-conceptual design phase. There was no reasonable explanation to the
existence stence and discovery of the unknown cluster of electrical conduits and the lines were properly capped and terminated.
Packet Page -1442-
Revised: 7/2711! 1
N
A/ A 0% 1 P ^ I/ 1i I I1
I/ I uiLu I z Item 10. C,
4. Describe the impact if this change is not processed: The contractual cost to cover the unforeseen site conditions
and the contractual add -ons and deductions will not be ratified as required under the terms and conditions of the contract.
i
�ED 1. F
I �4.0
fined / Elective 2.
'ection of error(s) 5.
added
lA
or
Approved by:
Date:
Name and Title: Clint Perrym�Proje-ct , a ge r
Reviewed by: ' �j r
I Dater+
Procurement Strategists Name: Lyn, Whod
f
Revised: 7!27111
2
Packet Page -1443-
►a
Cti'il►" COUXty
klTnngmhe Semmes Neon
Purchasing
XContract Change Request
qj 1 /10/2012 Item 16.E.6.
Purchasing Department,
Change Modification Form
❑ Work Order Modification
Contract #: 08-
Mod #: 5
PO/Work Order #:
Project Name: Watershed Management
5122
$
4500106318
Plans
Project #: ft%/
Project Manager: Mac
Department: Land
Contractor /Firm Name: PBSJ now
/
Hatcher
Development Services
Atkins
Original Contract/Work Order Amount
$
575,736.95
3/10/09 16A10 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
1,879,134.33
10/13/09 10B Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
1,879,134.33
insurance certificate(s) from SAP
Dollar Amount of this Change
or obtain from vendor . 91 Days
$0:00
0.00% Change from Current BCC Approved Amount
Revised New Contract/Work Order Total
[E
I,879,134.33
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
Cumulative Changes
$
1,303,397.38
0.00% Chan a from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
i
Original notice to proceed date:
March 25, 2009
Last approved date: 12/31/11
Revised date (includes this change): March
31, 2012
Number of days added (if
Explain why additional days are needed (detailed /specific): ): The time extension is to
extension, must attach current
allow a more through public discussion and vetting of issues and completion of final
insurance certificate(s) from SAP
deliverables. Finalization of water quality model and final presentation to BCC took
or obtain from vendor . 91 Days
longer than expected.
❑ Add new task(s)
❑ Change task(s)
❑ Delete tasks)
XOther (specify): Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
2. Provide detailed rationale for the requested change:The time extension is to allow completion of final reports and I
deliver acceptable final products.
Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
I3.
meet planning deadlines did not allow sufficient time for public discussion and completion of final reports.
4. Describe the impact if this change is not processed: Failure to complete the Watershed Management Plans would
result in a Growth Management Plan deficiency.
Type of Change / Modification
LJ
I. Planned / Elective 1 X 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
❑ 4. Correction of error(s C7 5. Value added I X 6 Schedule adjustment
Change Requested By
❑ Contractor /Consultant ❑ Owner X Using Department
❑ Design Professional 1 ❑ Regulatory Agency (specify) J -[]Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes X No
Approved by (Name and Title): tv J t r-- , jt t{ Date:12/1612011 .a
Reviewed by (Purchasing Professional): Date:
Packet Page -1444-
Irw
c4ner County
-Admismhee Seeuces Nisbr)
ru=asing
Z contract change Request
Contract #:11- Mod#: 2
'687
#: 60016 1 Project Manager i
Ordoi5ez
Original Contract/Work Order Amount
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Chanae
Revised New Contract/Work Order Total
Cumulative Changes
1/10/2012 Item 16.E.6.
I
Purchasing Department
Change Modification Form
17 Work Order Modification
PO/Work Order # - Project Name: Pine Ridge Road Right
4500129480
Turn Lane 1mprovements at
Livinaston Road
Department: Transportation —li Contractor/Firm Name; Bonness, Inc.
'-44,J,44.U2 :L21, t ,,Aa Original BCC Approval Date- Agenda Item #
94;;344.02:
— Last BCC Approval Date; Agenda Item
T 96.5T8.02
$2839,95 5.310 Change from Original Amount
S 99,357.97
55.013.95 I 2.94-70/o Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: January I:Eft, 2012
Revised date (includes this change):
October 3rd, 2011
March 1st, 2012
Number of days added (if 1. This change order is needed to replace an existing light pole (45' high) with a shorter f
extension, must attach current light i)cie (30' hiah' in order to provide a safe offset distance from existino Dower lines i
insurance certificate(s) from on Pine Ridoe Road at the Livinaston Road intersection. This item was not identified
SAP or obtain from vendor): 60 durino the design phase of the Droiect. There is a need for time extension to provide
for the Drocurement of 30' high pole: the contractor may need up to sixty (60 days to
have the special pole fabricated, delivered and installed. The rest of the work will b�
done Der the oriainal contract time so liquidated damages will not be _applied.
Add new tasks) ❑Change tasks) I Delete tasks) I Other (specify):
2. Provide a detailed and specific explanation of the requested change(s) to the task(s): This chance order is needed
tc replace an existino liaht Dole (45' high) with a shorter light pole (30' hiah)
Provide detailed rationale for the requested change: The existing light pole was located too close to the existing
Dower lines. a safe offset distance needs to be maintained which can only be achieved with a shorter Dole.
ii 4. Provide explanation why change was not anticipated in original scope of work: The existing light ooie Droximity to
the existing
power lines was not identified during the design phase of the Droiect.
5. Describe the impact if this change is not processed: The County will not be able to reiocate the street liaht Dole and
maintain the level of service of the existino street liaht system on Pine Ridae.
Type of Change I Modification
Planned / 1E)ective reseen conditionsicircumstance U 3. Quantity and price adiustment
Li 4. Correction of errons) 5. Value added 6. Schedule adiustment
Change Requested By.
Contractor/Consultant
Owner Using Deoartment Transportation
Other ispecify
th t y
,,—I Design Professional Re2u!atop( Agencv (specify1: O
�urchasinq Professional Participated in Negotiation of,Cti@noe',7 Modifications Z Yes L1 No
I Approved by (Name and Titiel il lot. UWn"' P.F--Principal Project Manaqer" Date,
-Pvawed by (P r h 2 sin rofessional) Rhonda Cummings: ciaiist Date
12--lio
Packet Page -1445-
OT Mr cow Y.
aam>7�s�ue sen�aes ck►rision
Purdwing
❑ Contract Change Request
1/10/2012 Item 16.E.6.
Purchasing Department
Change Modification Form
® Work Order Modification T!QV i. Si
Contract #: 08 -5060
Mod #: 03 (three)
PO/Work Order #:
Project Name: Immokalee MSTU Main
Project #:
Project Manager:
4500118491
Department: Immokalee
Street Improvement Project
Contractor /Firm Name: JRL Design
- 4500118491
Bradley Muckel
CRA
Studio LLC
Original ContractlWork Order Amount
Original notice to proceed
completion date: July 12, 2010
n1a'
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
Explain why additional days are needed (detailed /specific): Additional days are needed
n1a
Last BCC Approval Date; Agenda Item #
Current Contract/VVork Order Amount
$; :'34, °382:00 ;'
or obtain from vendor): 245 days
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
,-; 3:501
158.55%
Total Change from Original Amount
Revised Contract/Work Order Total
$88,895.50
.engineering was excluded in the base contract.
task(s) ED Delete task(s) El Other s eci
(P fy):
158.55%
Change from Current BCC Approved Amount
Cumulative Changes
$54,51150
scope of work to include irrigation directional bore in medians along Main Street (SR 29); and 3) extension of limit of work to
158.55%
Change from Current Amount
Completion Date,, Description' of the Task(s,) Change., and Rationale -for the Change
.. . _
Original notice to proceed
completion date: July 12, 2010
Last approved completion date:
February 29, 2012
Revised completion date (includes this
change): October 31, 2012
Number of days added (if
Explain why additional days are needed (detailed /specific): Additional days are needed
extension, must attach current
due to 1) the project now being classified as FDOT — JPA (Joint Participation
insurance certificate(s) from SIRE
Agreement) Project requiring an increase in the time line schedule, increased reviews,
or obtain from vendor): 245 days
and added construction administration; and 2) due to an increase in scope of work to
include irrigation directional bore in medians along Main Street (SR 29); and 3)
extension of limit of work to include Jefferson Street in the median and to incorporate
removal of the FDOT "white sticks" and related curb replacement; and 4) provide civil
engineering services for all items per FDOT regulations. It should be noted that all civil
Add new task(s) ❑ Change
.engineering was excluded in the base contract.
task(s) ED Delete task(s) El Other s eci
(P fy):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): This change represents
a monetary and contract duration 'increase to JRL PO #4500118491 due to an increase in geographical project limits, scope
of work and regulatory reviews to include specifically: 1) the project now being classified as FDOT — JPA Project requiring an
increase in the time line schedule, increased reviews, and added construction administration; and 2) due to an increase in
scope of work to include irrigation directional bore in medians along Main Street (SR 29); and 3) extension of limit of work to
include Jefferson Street in the median and to incorporate removal of the FDOT "white sticks" and related curb replacement;
and 4) provide civil engineering services for all items per FDOT regulations. It should be noted that all civil engineering was
excluded in the base contract.
2. Provide detailed rationale for the requested change: This change is necessary in order to irrigate the medians in
the middle of Main Street in Immokalee. This requires boring under roadways in numerous locations in order to run irrigation
pipes. This project has recently been classified as an FDOT "JPA" (Joint Participation Agreement) project. This means that
the Immokalee MSTU will be entering into a legal Agreement with FDOT which identifies specific review /approval criterion.
Accordingly, this contract time extension and budgetary increase will allow for sufficient time for FDOT Plan review and
comments and subsequent design consultant response and plan revisions.
3. Provide explanation why change was not anticipated in original scope of work: The time for FDOT plan review
was not known at the onset of the project. Staff anticipates that the plan review and associated response as necessary can
be done within the proposed extended timeframe for completion date of February 29, 2012.
4. Describe the impact if this change is not processed: The "sight line" intersection improvements in the initial
contract have also recently been recognized by FDOT as work requiring to be covered by a Joint Participation Agreement.
This means that, without this change, the design consultant would not be able -provide the required engineered plans or
Revised: 7127111
Packet Page -1446- 1
4
provide adequate revisions by a licensed Florida Civil Engineer to plans as required by the FDt 1 /10/2012 Item 16. E
Type oFChange!/ Modification
1. Planned / Elective ® 2. Unforeseen conditions /circumstance —3duantity or price adjustment
❑ 4. Correction of errors E 5. Value added
® 6. Schedule adjustment
Change Requested'By
® Contractor /Consultant Owner
®
Design Professional ®Usin De artment
® Regulatory Agency (specify): : FDOT ❑ Other specify):
Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes ® No
proved by:
Date:
me and Title: Brady Muckel, MSTU Project Manager ( terim)
P
viewed by: is
Date:
Procurement Strategist's N(arri - Lyn Wood
Packet Page -1447-
Revised: 7127111
2
1/10/2012 Item 16. E.6.
Purchasing Department
Change Modification Form
Z Work Carder Modification
Contract M 09-
Mod#: 1
POMork Order #:
Project Name: Pelican Bay South Berra
5262SSM
Current Contract/Work Order Amount
4500129570
and Swale Permitting
Project #: N/A
Project Manager: Kyle
Department: Pelican Bay
ContractoriFirm Name: Wilson Miller,
Total Change from Original Amount
Lukasz
Services Division
I Inc
Original Contract/Work Order Amount Original .BCC Approval Date; Agenda Item #
Current BCC Approved Amount
WA
NtX
Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Amount
S .' D1.7'D0:
31712013
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$0100,
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
_$5,017.00
❑ Add new task(s) ❑ Change task(s)
#VALUE!
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
2. Provide detailed rationale for the requested change: To allow consultant the necessary time to complete the pre -
0.00%
Change from Current Amount
I Completion Date;_Description. of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date: Revised completion date (includes this
completion date December29,
December 29, 2011 change): February 27, 2012
2011
Procurement Strategist's Name'. Nicole Parker
Number of days added (if
Explain why additional days are needed (detailedlspecific): {
extension, must attach current
Coordination with PBSD staff and meetings with regulatory agencies to determine the
insurance certificate(s) from SIRE
j type permit required for proposed berm restoration.
or obtain from vendor): *0- 60 !
❑ Add new task(s) ❑ Change task(s)
El Delete task(s)
® Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Collect historic
imformation for presentation to the regulatory agencies to coordinate a less extensive permit that may otherwise be required.
I
2. Provide detailed rationale for the requested change: To allow consultant the necessary time to complete the pre -
permit application package for determining the type permitting required. !
3. Provide explanation why change was not anticipated in original scope of wank: Prior to consulting with the
agencies their was no way to-anticipate the permits that are now being required for the proposed work contemplated.
I
4. Describe the impact if this change is not processed: The permitting process would not be completed and
restoration work of the berm would not be able to proceed.
Type of Change .I Modification
1. Planned / Elective 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
LL 4. Correction of error(s) j LJ 5. Value added S. Schedule adjustment j
Change Requested By
Contractor /Consultant ► Owner j Using Department
! ❑ Design Professional Regulatory Agency (specify): Other (specify):
Purchasing ProfessionaJP`articipated in Negotiation of Change 1 Modification: Li Yes X No
i' f r'/
Approved by:
,
Date:
Name and Title:- yid Lukaszf /P;.SD 0per ons Manager
j
Reviewed by:
Date:
Procurement Strategist's Name'. Nicole Parker
F
Packet Page -1448-
Revised: 7/27111
1