Agenda 01/10/2012 Item #16A111/10/2012 Item 16.A.11.
EXECUTIVE SUMMARY
Recommendation to accept the FY11 -12 Federal Transit Administration (FTA) Section 5310 Grant
award in the amount of $262,050, authorize the necessary budget amendments and approve the purchase
f three (3) paratransit vehicles utilizing those funds
OBJECTIVE: To obtain the Board's approval of the Budget Amendment, acceptance of the FTA Section
5310 Grant award FYI 1-12 along with authorization of the required ten percent local match to purchase the
three (3) replacement paratransit vehicles utilizing those funds.
CONSIDERATION: The Federal Transit Administration (FTA) awarded Collier County a FY2011 -2012
Section 5310 grant in the amount of $262,050 to purchase three (3) replacement paratransit vehicles. The FTA
5310 Grant requires a 10% local match. The County is required to write a purchase order equaling 10% of the
total cost of the vehicle. The remaining 90% (80% or $209,640 - Federal and 10% or $26,205 - State) of the
total costs for the vehicle are covered by purchase orders written by FDOT using the awarded FTA FY2011-
2012 5310 grant money.
The paratransit system maintains a capital replacement schedule for vehicles recommended and scheduled for
replacement by Fleet Management. The vehicles being replaced were purchased in 2006 and 2007, meet FTA
vehicle end of useful life criteria, and are identified in the Vehicle Replacement Plan in the 2008 Transportation
Disadvantaged Service Plan. These paratransit vehicles will be purchased after the beginning of FY12 through
the FDOT Vehicle Procurement Program, which assists transit agencies with technical assistance and guidelines
for vehicle procurement and provides opportunities to procure certain transit vehicles at prices that are less than
they would otherwise have to pay, using a combination of FY11 -12 FTA 5310 grant money and 10% local
matching money.
Each year the Florida Vehicle Procurement Program has assisted transit agencies in purchasing transit vehicles
the most economic way possible. This procurement program is managed by the FDOT and administered by
the Center for Urban Transportation Research (CUTR).
FISCAL IMPACT: A budget amendment is required for the local match requirement in the Transit
Disadvantaged Match Fund 429 Project 33190, in the amount of $26,205 for FY 2012. Auction proceeds will
be recognized in the amount of $4,016 and are available in Fund 429. The balance of funding ($22,189) is
available from the annual operating appropriation within Transit Disadvantaged Fund (427) supported primarily
by ad valorem.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney, is legally
sufficient and requires a majority vote for approval. JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Collier County Board of Commissioners accepts the grant award and
authorize the necessary budget amendments to use local funds for the required 10% match in the amount of
$26,205 for the purchase of three (3) paratransit vehicles from the FY 11 -12 Florida Vehicle Procurement
Program.
Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation Modes
attachment: (1) Notice of grant award FYI 1-12 FTA 5310; (2) Paratransit bus order packet
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1/10/2012 Item 16.A.11.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.11.
Item Summary: Recommendation to accept the FY11 -12 Federal Transit Administration
(FTA) Section 5310 Grant award in the amount of $262,050, authorize the necessary budget
amendments and approve the purchase of three (3) paratransit vehicle utilizing those funds.
Meeting Date: 1/10/2012
Prepared By
Name: CardesoYousi
Title: Administrative Assistant,Altemative Transportatio
12/21/2011 10:36:21 AM
Submitted by
Title: Administrative Assistant,Alternative Transportatio
Name: CardesoYousi
12/21/2011 10:36:22 AM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 12/21/20114:35:09 PM
Name: CarterGlama
Title: Manager - Public Transit,Alternative Transportation Modes
Date: 12/27/20112:37:23 PM
Name: OberrathKaren
Date: 12/28/20118:24:33 AM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 12/28/2011 8:49:17 AM
Name: ArnoldMichelle
Packet Page -901-
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 1/3/2012 10:05:08 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 1/3/2012 10:59:48 AM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 1/3/2012 12:03:34 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 1/3/2012 12:57:42 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/4/2012 10:54:26 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 1/4/2012 12:41:38 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/4/2012 1:03:08 PM
Name: OchsLeo
Title: County Manager
Date: 1/4/2012 1:34:32 PM
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1/10/2012 Item 16.A.11.
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1/10/2012 Item 16.A.11.
= �
Florida Department of Transportation
RICH SCOT`r 801 NORTH BROADWAY AVENUE ANANTH PRASAS, P.E.
GOVERNOR BARTOW, FLORIDA 33830 SECRETARY
December 1.2, 2011
Ms. Glama Carter, Public Transit Manager- CAT
Collier Area Transit, Growth Management Division
Alternative Transportation Modes Department
2885 South Horseshoe Drive
Naples, FL 34104
RE: REVISED NOTICE OF GRANT AWARD DETERMINATION: FY 2011/2012
FEDERAL TRANSIT ADMINISTRATION SECTION 5310, "ELDERLY AND
PERSONS WITH DISABILITIES" PROGRAM
Dear Ms. Carter:
Congratulations! The Florida Department of Transportation, District One has selected the Collier
Board of County Commission as a Fiscal Year 2011/2012 grant award recipient under the
Federal Transit Administration Section 5310, "Elderly and Persons with Disabilities" Program.
This award is based on your agency's application dated December 27, 2010 and as revised on
December 5, 2011. The Department is funding partially the Collier Board of County
Commission's request.
The Department's grant application review committee encountered a challenging task ranking
applications and selecting grant award recipients this cycle due to limited funding and
meritorious applications. Department staff and the community representative who served on the
grant application evaluation committee followed grant award criteria and were constrained by
limited funding. District One, comprised of twelve Counties, received twenty -one (21) funding
applications in this grant cycle for $4,242,383.00 in total requests. Of the total amount agencies
requested, the total of the combined State and Federal shares is $497,485.00. The Department is
able to meet $ 2,229,366.00 in total funding requests, of which the total of State and Federal
shares available is $2,006,431.00.- We are unable to meet $2,013,017 (at 100% value) in
applicants' needs.
This letter contains important information that your agency's staff should be aware of-
1. The Notice of Grant Award is enclosed. It contains the capital equipment description and
specific amount awarded to your agency, pending Federal approval of the State's
Program of Projects. An authorized local grantee signatory must expeditiously sign and
return to me the Acceptance of Grant Award form in order for the grant award process to
be completed.
www.dot.state.fl.us
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l,vl t Dep
3J4«
1/10/2012 Item 16.A.11.
Ms. Glama Carter
December 12, 2011
Page 2
2. Your agency's project must be listed in the Metropolitan Planning Organization's (MPO)
Transportation Improvement Program (TIP) if your agency is in an Urbanized Area. The
Department is also notifying the MPO of your Agency's award. Please be sure to
coordinate with your local MPO representative on this requirement.
3. Please review the requirements "a" through "h" on the attached notification of grant
award document. It contains important grant requirements and due dates.
Should you have any questions, please feel free to contact Ms. Julia B. Davis, AICP, the District
One program coordinator for the Federal Transit Administration Section 5310 Program, at (239)
656 -7800. Ms. Davis' mailing address is: District One, Public Transit Office, Fort Myers
Operations Center, 2981 Northeast Pine Island Road, Cape Coral, Florida 33909.
Sincerely,
Terry Beacham
District Modal Development Administrator
r : l W:�
Enclosure
cc: Michelle Arnold, Director, Collier Alternative Transportation Modes
Lucilla Ayer, Director, Collier County Metropolitan Planning Organization
Richard P. Shine, Florida Department of Transportation, District One
Julia B. Davis, AICP, Florida Department of Transportation, District One
Packet Page -904-
REVISED NOTICE OF FTA SECTION 5310 GRANT AWARD / FL- 1/10/2012 Item 16.A.11.
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated December 27, 2010, on
file at the Florida Department of Transportation, District One, P. O. Box 1249, Bartow, Florida 33831 -1.249 offices,
the Department hereby makes the following grant award under the Section 5310 Program to:
Collier County Transit
2885 South Horseshoe Drive
Naples, FL 34104
as of Decemher 9. ')011
FLORIDA DEPARTMENT OF TRANSPORTATION
Date Award Approved by
Typed Name and Title Terry W. Beacham
District Modal Development Administrator
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and H of its
application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles /equipment in
(month/year)
f) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by July 15. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop a maintenance plan., and that its maintenance plan is due by December 31, 2011.
AGENCY:
(Name)
Accepted by:
(Signature)
Typed Name and Title:
Agency vendor number as registered in My Florida Marketplace:
Date
Packet Page -905-
Total Cost
Federal
State Share
Local
Project Description
Share
Share
100%
80%
10 %
10 %
3 small cutaway with 6+ 6
folding seats @ $87,350
$262,050.00
$209,640.00
$26,205.00
$26,205.00
ea;
Total Award
$262,050.00
$209,640.00
$26,205.00
$26,205.00
FLORIDA DEPARTMENT OF TRANSPORTATION
Date Award Approved by
Typed Name and Title Terry W. Beacham
District Modal Development Administrator
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and H of its
application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles /equipment in
(month/year)
f) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by July 15. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop a maintenance plan., and that its maintenance plan is due by December 31, 2011.
AGENCY:
(Name)
Accepted by:
(Signature)
Typed Name and Title:
Agency vendor number as registered in My Florida Marketplace:
Date
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1/10/2012 Item 16.A.11.
Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM - PAGE ONE
CONTRACT # FVPP -08 -SC -FCC
ORDER FORM FOR 20'10" TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET /GMC 610 CC3500 GVWR CHASSIS WITH 12,300# GVWR
FIRST CLASS COACH SALES.
AGENCY NAME: Collier County BOCC DATE: 12/19/11
PURCHASE ORDER NUMBER:
CONTACT PERSON: Yousi Cardeso, (239) 252 -5886. YousiCardeso(a-colIiergov.net
(Name, Telephone Number and Email Address)
November 2010
Item
Unit Cost
Quantity
Total Cost
Base Vehicle Type
Chevrolet/GMC CC3500 20' 10" 6.OL Gas 12,300 GVWR
$59,296
Chevrolet/GMC CC4500 23' 10" 6.8L Gas
$64,485
1
$64,485
Ford E350 20' 10" 5.41- Gas
$59,143
Ford E450 22' 10" 5AL Gas
$62,153
Ford E450 23' 10" 6.8L Gas
$63,412
Ford E450 23' 10" Azure Hybrid Drive
$110,331
Paint Scheme Choices
Scheme #1 (Blackout Windows + One Color Stripe)
$600
1
Scheme #2 (Blackout Windows, Stripe + Skirt Painting)
$855
Scheme #3 (Skirt Painting — One Color)
$280
Floor Plan Choices
Freedman Seats Standard
Standard Seat (per person)
$355
6
$2,130
Flip -up Seat (per person)
$500
Foldaway Seat (per person)
$500
6
$3,000
Children's Seat per person)
$480
Securement Systems
Q'Straint QRTMAX securement (per position)
$540
3
$1,620
Sure -Lok securement (per position)
$630
Seat belt extensions (2 -sets standard)
$20
3
$60
Stretcher securement system storage included
$880
Side Wheelchair Lift Choices pick one
Braun
$3,100
1
$3,100
Maxon
$3,600
Ricon
$3,300
PAGE ONE SUB -TOTAL
- - --
- - --
$74,99
FVPP -08 -SC -FCC - 9 - February 2008
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1/10/2012 Item 16.A.11.
Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM — PAGE TWO
CONTRACT # FVPP -08 -SC -FCC
ORDER FORM FOR 20'10" TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET /GMC 610 CC3500 GVWR CHASSIS WITH 12,300# GVWR
FIRST CLASS COACH SALES.
November 2010
Item
Unit Cost
Quantity
Total Cost
Other Available Options
Aluminum Wheels (complete set)
$800
Stainless Steel Wheel Inserts
$240
Altro Transfloor Flooring
$585
6.61- V -8 diesel engine
$11,180
1
$11,180
Driver safety partition
$255
USSC 9500 Driver's Seat
$1,100
Public Address System
$300
Entertainment Center (am /fm /cd radio standard)
$315
Hawkeye Reverse Detection System
$690
Amerex Fire Suppression System (JoMar standard)
No Charge
24/7 Event Data Recorder (standard)
Operator Interface
Operator "Smart Tag" button (1 per driver)
$40
Button reader (1 per depot)
$120
Data Download Interface
Digital Smart Module (1 per depot)
$170
DS Reader (1 per depot)
$75
RF Vehicle Interface (1 per bus)
$360
RF Base Station receiver (1 per depot)
$570
Bus Location & Mapping
Historic GPS receiver (1 per bus)
$440
Mapping software & maps (1 per depot)
$1000
PAGE TWO SUB -TOTAL
- - --
- - --
$11,180
FVPP -08 -SC -FCC - 10 - February 2008
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1/10/2012 Item 16.A.11.
Florida Department of Transportation
Public Transit Office Order Packet
Item
Unit Cost
Quantity
Totals
Custom Lettering
$200
1
$200
4 Camera System
$2,750
1
$2750
Handle @ Driver Entry
$25
1
$25
Remove Fire Suppression
-$1800
1
-$1800
Additional Options SUB -TOTAL
(sub -total of third page)
' " ""
_ -__
$1,175
PAGE TWO SUB -TOTAL
(sub -total of second page)
"'"
____
$11,180
PAGE ONE SUB -TOTAL
(carry forward from previous page)
'-'"
----
$74,995
GRAND TOTAL
(sum of page 1 and 2 sub- totals)+ Options
" "__
____
$87,350
FVPP -08 -SC -FCC - 11 - February 2008
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1/10/2012 Item 16.A.11.
Florida Department of Transportation
Public Transit Office Order Packet
CHOICES FORM
CONTRACT # FVPP -08 -SC -FCC
ORDER FORM FOR 20'10" TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET /GMC CC3500 GVWR CHASSIS WITH 12,300# GVWR
FIRST CLASS COACH SALES.
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) Blue
Flooring Colors: (circle one) Blue
Paint Scheme: (circle one) #1
Gray Beige
Gray Beige Black
#2 #3 Other
Paint Schemes Note: Agencies will select colors (2) for background and stripes when orders are
placed. All paint, or reflective material scheme pricing, shall reflect white base coat. If an agency
requires a paint and lettering scheme that is NOT GENERALLY covered by one of those listed above,
they may make separate arrangements either with the manufacturer or a local vendor to provide these
services.
Upholstery Information -Vinyl Colors Available:
Blue Vinyl Combo: Center insert of seat to be Blue /Gray Print CMI part # VP- MEDLI- KEAZU,
Outside wrap and back of seat to be Blue solid CMI part # VP- MEDLI- TRAZU.
Gray Vinyl Combo: Center insert of seat to be Blue /Gray Print CMI part # VP- MEDLI- KEAZU,
Outside wrap and back of seat to be Gray solid CMI part # VP- MEDLI- TRGRY.
Beige Vinyl Combo: Center insert of seat to be Beige Print CMI part # VP- MEDLI- KEVER,
Outside wrap and back of seat to be Beige solid CMI part # VP- MEDLI- DOSNB.
WHEELCHAIR LIFT CHOICE
Wheelchair Lift: (circle one) Braun
Ricon
Maxon
SECUREMENT RETRACTOR CHOICE
W/C Securement: (circle one) Q'Straint QRTMAX Sure -Lok
FVPP -08 -SC -FCC - 12 - February 2008
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1/10/2012 Item 16.A.11.
Florida Department of Transportation
Public Transit Office Order Packet
EVENT DATA RECORDER CHANNEL SYSTEMS SELECTION
As detailed in Section 2.45 of the Technical Specifications, an event data recorder (EDR), Circuitlink
International "Tacholink ", (or approved equal) will be mounted on each vehicle.
The EDR will provide a continuous log of vehicle activity. Speed history, odometer, excessive RPM,
heavy braking, fast acceleration, and idling exceptions will automatically be recorded by exception. In the
event of an accident, all data shall be permanently captured in "tamperproof' flash memory (4MB
minimum) for a minimum of (30) seconds prior to the incident and (15) seconds after the incident at a
minimum interval of 25 milliseconds.
The EDR will provide an automatic trigger function with different user definable thresholds for moving and
stationary conditions. A manual driver alert button will be provided to allow driver "tagging" of either an
accident or vehicle fault condition shall be located behind upper bulkhead and must be accessible
through a latching door.
All software for user configuration, data logging, and downloading and report generation will be included.
All software will be Windows- based. Trip data will be stored in Microsoft Access database. All data will
be the property of Florida DOT and will be immediately available to Florida DOT. There will be no
additional charges, for hardware and /or software services or annual fees will be incurred by Florida DOT
or any operator.
Additional digital input channels will be provided to allow for status monitoring of a maximum of eight (8)
vehicle sub - systems. Standard systems that will be monitored shall be: brakes, lights, signals, flashers,
driver's seat belt, wheelchair lift, engine temperature and front door. Each agency may substitute any o
the standard systems detailed above with any of the following optional systems: oil pressure, low air
pressure, low voltage, or emergency exit door. The limit of the total systems to be monitored is eight (8).
Below, please indicate the eight (8) vehicle sub - systems to be monitored on this vehicle.
If no selection made, the standard systems will be programmed. For each of the optional
systems you select, you must not include one of the standard system selections. A limit of eight
(8) total systems per bus can be monitored.
Select Eight Systems To Be Monitored (Maximum of Eight (8))
ARD SYSTE
OPTIONAL SYSTEMS
1. Brakes
9. Oil Pressure
2. Lights
10. Low Air Pressure
3, Signals
11. Low Voltage
4. Flashers
12. Emergency Door Exit
5. Driver's Seat Belt
6. Wheelchair Lift
7. Engine Temperature
8. Front Door
FVPP -08 -SC -FCC - 13 - February 2008
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