Agenda 01/10/2012 Item #16A 8Proposed Agenda Changes
Board of County Commissioners Meeting
January 10, 2012
MOVE ITEM 16AB TO ITEM 10F: RECOMMENDATION TO APPROVE
CHANGE ORDER NO.2 TO CONTRACT # 10 -5206, WITH ATKINS
NORTH AMERICA, INC., FOR DESIGN SERVICES FOR COLLIER AREA
TRANSIT TRANSFER STATION, IN THE AMOUNT OF $99,900 FOR
REDESIGN AND POST DESIGN SERVICES, AND TO EXTEND THE
CONTRACT BY SIX HUNDRED SEVENTY SEVEN (677) DAYS TO
ACCOUNT FOR INCLUSION OF THE CONSTRUCTION AND COMPLETION
SCHEDULE; AND TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE
CHANGE ORDER. (COMMISSIONER HILLER'S REQUEST)
Move Item 2B to Item 16I3: Public declaration of form 8B, Memorandum of Voting Conflict for
County, Municipal and Other Local Public Officers, in reference to Item 8A on the Agenda of
December 13, 2011, filed by Commissioner Tom Henning. (County Attorney's request)
Continue Item 8A to the January 24.2012 BCC Meeting: This item requires that ex parte disclosure
be provided by Commission members. Should a hearing be held on this item, all participants are
required to be sworn in. PUDZ- 2003 -AR -3608: Orangetree PUD -- An Ordinance amending Ordinance
Numbers 2005 -42 and 2004 -73, the Orangetree PUD, to add 1,050 residential units for a total of
3,150 residential units; to add 100,000 square feet of office use and add 172,000 square feet of retail
use to the existing 60,000 square feet of retail for a total of 332,000 square feet of commercial
development; to revise the development standards including building height and setbacks and to add
allowable residential, commercial uses and mixed uses, and to eliminate the environmental
commitments, for property located in parts of Sections 11,12,13, 14, 22 through 27, Township 48
South, Range 27 East, Collier County, Florida consisting of 2,138.76 acres; and by providing an
effective date. (Commissioner Fiala's request)
Move Item 16A10 to Item 10E: Recommendation to approve an economic development agency report
required by Section 125.045, Florida Statutes and authorize the County Manager or designee to
submit a copy of the report to the Office of Economic and Demographic Research (EDR).
(Commissioner Hiller's request)
Move Item 16132 to Item 13B2: Recommendation for the Community Redevelopment Agency (CRA) to
approve and execute a Commercial Building Improvement Grant Agreement between the CRA and a
Grant Applicant within the Bayshore Gateway Triangle area. (2 595 Tamiami Trail East, Fiscal Impact
$3,603) (Commissioner Hiller's request)
Continue Item 16134 to the January 24.2012 BCC Meeting: Recommendation to approve and authorize
the Chairman to sign the Assumption Agreement from Tectrans, Inc. to Keolis Transit America, Inc.
for Management Contract for the Collier Area Transit (CAT) Fixed Route and Paratransit Program.
(Staffs request to make corrections to buyer's name within agreement)
Proposed Agenda Changes
Board of County Commissioners Meeting
January 10, 2012
Page 2
Move Item 16171 to Item 10C: Recommendation to approve and adopt the Resolutions adopted by the
Board of the Pelican Bay Services Division at a Special Meeting on December 14, 2011, with respect to
the 1998 Joint Coastal Permit of the Florida Department of Environmental Protection and the Clam
Bay Restoration and Management Plan authorized to be implemented under that Permit.
(Commissioner Hiller's and Commissioner Coyle's separate requests)
Move Item 16173 to Item 10D: Recommendation to approve In- Market Meeting Planner Site and
Familiarization Guidelines for the Tourism Department to provide payment or reimbursement of
expenses related to attracting group meetings to Collier County and authorize payment of covered
expenses up to an annual total program cost of $150,000. (Commissioner Hiller's request)
Time Certain Items:
Item 10B to be heard at 11:30 a.m.
Item 10C to be heard at 1:00 p.m.
1/1012012 Item 16.A.8.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 2 to Contract # 10 -5206, with Atkins North
America, Inc., for Design Services for Collier Area Transit Transfer Station, in the amount of
$99,900 for redesign and post design services, and to extend the contract by six hundred seventy
seven (677) days to account for the inclusion of construction and the completion schedule; and to
authorize the Chairman to execute the change order.
OBJECTIVE: To obtain Board approval of Change Order No. 2 to Contract # 10 -5206 in the
amount of $99,900 and extend the contract by six hundred seventy seven (677) days.
CONSIDERATIONS: In February 2010, the BCC approved contract 10 -5206 with Post,
Buckley, Schuh, & Jernigan, Inc. (now known as Atkins North America, Inc.) to design the
transfer station located at the Government complex. At the time of the agreement, there was not
sufficient funding to complete construction of the project therefore, the cost for post design
services were not included in the initial fees and timeline negotiated for the project. It was
determined that the project would consist of design services only until such time that funding
was obtained to complete construction.
In October 2010, the Florida Department of Transportation (FDOT) advised the County that
Transportation Regional Incentive Program (TRIP) funding in the amount of $1,400,000 was
available and would be allocated in FDOT's five -year work program for the State FY 2011/12
for the construction of the CAT Intermodal Transfer Facility. Collier County entered into an
agreement with FDOT to secure the funding on July 26, 2011. This was the additional funding
needed to complete construction of the project.
In addition to entering into the agreement with FDOT, the Board directed the County Manager to
split the project into two parts, bidding the base facility (ground floor) as the primary project and
the second floor addition as an alternate that would be constructed only if the bids received are
favorable and the Board authorizes its inclusion in the construction contract. As a result of this
direction, the design professional was required to revise several aspects of the plans, including
changes to site, architectural, mechanical, fire protection, plumbing, and structural. The
modifications to the plans also required changes to the building permit and to the final bid
documents.
Design for the project is now complete and the project has been advertised. With sufficient
funding to complete the project it is essential that the contract be revised to include post design
services such as: review and approval of shop drawings; responding to requests for information;
participation in project meetings; and certification of the project once completed. Change Order
No. 2 allows the additional time and funding ($79,900) for post design and construction services.
The physical construction and commissioning for the project is estimated to be approximately
twenty four months, and to be completed by year end 2013.
This change order also includes an increase of twenty thousand dollars ($20,000) for the services
required to make modification to the plans based on Board direction.
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1/10/2012 Item 16.A.8.
The project was advertised for bidding on October 23, 2011. The construction cost for the
project is estimated at $4,005,419.
Change order #1 was issued June 2010 to allow the consultant to assist with grant application
preparation in order to solicit construction funding. A zero dollar change letter was issued on
October 28, 2011 to extend the contract by 45 days to allow sufficient time to go through the
bidding process.
FISCAL IMPACT: Funding in the amount of $99,900 for this change order is available in
Collier Area Transit Enhancement Fund 426, Grant Project No. 33037.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 in the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board approve Change Order No. 2 and authorize its
Chairman to execute the Change Order.
Prepared By: Brandy Otero, Associate Project Manager, Alternative Transportation Modes Dept.
Attachment: 1) Contract Modification Form; 2) Change Order; 3) Change Order Scope
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.8.
1/10/2012 Item 16.A.8.
Item Summary: Recommendation to approve Change Order No. 2 to Contract # 10 -5206,
with Atkins North America, Inc., for Design Services for Collier Area Transit Transfer Station, in
the amount of $99,900 for redesign and post design services, and to extend the contract by six
hundred seventy seven (677) days to account for the inclusion of construction and the
completion schedule; and to authorize the Chairman to execute the change order.
Meeting Date: 12/13/2011
Prepared By
Name: OteroBrandy
Title: Project Manager, Associate,Transportation Engineer
10/19/2011 11:58:45 AM
Submitted by
Title: Project Manager, Associate,Transportation Engineer
Name: OteroBrandy
10/19/2011 11:58:47 AM
Approved By
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 10/24/2011 11:24:58 AM
Name: CarterGlama
Title: Manager - Public Transit,Alternative Transportation Modes
Date: 10/24/2011 12:10:38 PM
Name: OberrathKaren
Date: 10/25/2011 10:09:43 AM
Name: SotoCaroline
Title: Management/Budget Analyst ,Transportation Administr
Date: 10/25/2011 10:13:13 AM
Packet Page -821-
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Altemative Tr
Date: 10/25/2011 10:30:34 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 10/25/2011 10:37:57 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 10/27/20112:18:27 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 11/15/2011 1:21:50 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 11/16/2011 10:29:54 AM
Name: CasalanguidaNick
Title: Deputy Administrator - GMD,Business Management & Budget Office
Date: 11/21/2011 10:13:49 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 11/23/2011 10:08:30 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/23/20112:43:58 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 11/30/20119:41:51 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/1/20119:34:53 AM
Name: OchsLeo
Title: County Manager
Date: 12/1/2011 5:35:57 PM
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1/10/2012 Item 16.A.8.
1/10/2012 Item 16.A.8.
Packet Page -823-
CHANGE ORDER
CHANGE ORDER NO. `L
TO: Gary T. Wingo. R.A. LEED AP
DATE: 11 /10/11
1/10/2012 Item 16.A.8.
CONTRACT NO.] 0-5206
BCC Date: 2/23/10
Agenda Item: 16136
PROJECT NAME: Desien Services for Collier Area Transit Transfer Station
PROJECT NO.: 33037.1
Under our AGREEMENT dated February 23. 2010
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Add funding to Task III and Task IV. See attached scope.
FOR THE Additive Sum of: Ninety nine thousand nine hundred dollars (99.900);
Original Agreement Amount $305.495
Sum of Previous Changes $26.200
This Change Order add $99.900
Present Agreement Amount $431.595
The time for completion shall be increased by six hundred seventy seven (677) calendar days due
to this Change Order. Accordingly, the Contract Time is now 1.394 calendar days. The final
completion date is December 31. 2013. Your acceptance of this Change Order shall constitute a
modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance.
The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for
impact and delay costs.
Prepared by: Date:
dy tero, Associate Project Manager
Altern ra ortation Modes
¢" J
Approved Date: 1 f
Hank J n s, . r ect anager
acilities nt
t
Accepted by. Date: '
vid . Long, P.E, Senior Program Manager, Assoc. Vice Presid nt-
Atkins North America, Inc.
Packet Page -824-
1/10/2012 Item 16.A.8.
Approved by: Date'. 11-17-11
Michelle Arnold- Director. Alternani-, e Transportation Modes
Approved by: Date:
Norman E, Feder'. Adminisirator, (Irowth Managenlent Division
Date:
Appro\ ed bv:
14::-/ ..... . ...
kfu6nda Cummings. Procurcilicni/: S
t ate2liSt
C
Date:
A "IN ('01YIN NER
IISSIOS Of
BOARD OF CN'N
COLLIER COUNTY FLORIDA
Dwluht E- Brock. Clerk
BY: BY:
Fred W. Co,� le. Chairman
Approved As I o Form
and 1-coal Sufficiencv:
Print Name:
Assls,tani Count-, Attome\
Packet Page -825-
Co6lier
County
Administrative Services Division
Purl asing
® Contract Change Request
1/10/2012 Item 16.A.8.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 10 -5206
Mod #: 3
PO/Work Order #:
Project Name: Design Services for
Current BCC Approved Amount
Current Contract/Work Order Amount,
µ' 3 ,5 ,,.99 „:
450011693
Collier Area Transit Transfer Station
Project #: 33037.1
Project Manager:
Department: ATM
Contractor /Firm Name: Atkins
Dollar Amount of this Change
Brandy Otero
41.28%
Total Change from Original Amount
(Original Contract/VVork Order Amount
$ 3Q5,41�6:00
2/�3i�156
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
Current Contract/Work Order Amount,
µ' 3 ,5 ,,.99 „:
2/23/ .1 , 1656''
Last BCC Approval Date; Agenda Item #
Explain why additional days are needed (detailed /specific):
in16g5;0.
_
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
or obtain from vendor): 677
41.28%
Total Change from Original Amount
Revised Contract/Work Order Total
$431,595.00
41.28%
Change from Current BCC Approved Amount
Cumulative Changes
$126.100.00-1
30.12%
Change from Current Amount
Conafi, 01 date, IDe acription .of tfie Tasks) Change, and iZat onale fior the Cfia ge .
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 1/9/2012
2/23/2012
change): 12/31/2013
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
The original contract listed several tasks to be performed during construction as
insurance certificate(s) from SIRE
optional, to be negotiated. This change order adds time and funding for all optional
or obtain from vendor): 677
tasks in the contract and for the redesign efforts.
❑ Add new task(s)
Z Change task(s)
Delete task(s)
Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add time to contract and
add funding to Task 3 and Task 4. Task 3 will be paid as lump sum. The added funding to Task 4 will be based on time and
materials.
2. Provide detailed rationale for the requested change: Task III - The consultant was required to revise plans to
accommodate changes based on Board direction. The changes include splitting the two story addition apart from the base
project. This required additional work related to all elements, including site, architectural, mechanical, fire protection/
plumbing, structural.
Task IV — The original contract included the following tasks as optional: Task 4.1 C (Change order preparation/ evaluation/
estimates; Task 4.1 D (Shop Drawing Review and Material Approvals); Task 4.2A (Test Operational Systems /Corrective
Actions); Task 4.26 Final Punch list; and Task 4.2C (Final Inspection /Project Acceptance). The change order recognizes
these tasks as necessary and adds funding and time for them.
Provide explanation why change was not anticipated in original scope of work: The original contract anticipated these
tasks, but did not assign funding due to the fact that there was limited funding available for design and construction when the
original contract was negotiated. During design, Collier County was awarded a TRIP grant for construction. The award of
the TRIP grant for construction allows us to utilize local and Intermodal funding to fund the remaining design tasks.
4. Describe the impact if this change is not processed: The consultant will not be able to perform necessary tasks
during construction. The project may not meet grant deadlines or requirements which could require the County to return
grant funding utilized for the project.
Type of Change / Modification
1. Planned / Elective
L1 2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
4. Correction of errors
®5. Value added
I Z 6. Schedule adjustment
Packet Page -826-
9
Revised: 7/27/11
1
Ch ape Requested By, 1/10/2012 Item 16.A.8.
❑ Contractor /Consultant ®Owner
❑ Using Department
® -Design Professional I ❑ Regulatory Agency (specify): ❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change /Modification: ❑ Yes Ll No
proved by.
Date:
ivame and Title:
Reviewed by:
Date:
Procurement Strategist's Na
l
f
Packet Page -827-
l 11
Revised: 7/27111
2
1/10/2012 Item 16.A.8.
ATLr Atkins North America, inc.
M 1514 Broadway, Suite 203
Ft. Myers, Florida 33901 -3015
Telephone: +1.239.334.7275
Fax: +1 .239.334.7277
www .atkinsgiobal.com /northamerica
CHANGE ORDER SCOPE
Contract # 10 -5206
Design Services for Collier Area Transit (CAT) Transfer Station
This work order is for supplemental professional engineering services on behalf
of Collier County (Contract # 10- 5206), for work known as Design Services for
Collier Area Transit (CAT) Transfer Station
The work was submitted dated October 3, 2011, which is hereto attached and made
a part of this contract. In accordance with the "Terms and Conditions" within the
Original Agreement for Design Service for Collier Area Transit (CAT) Transfer
Station (hereafter, Agreement) referenced above.
Scope of Work:
Task 3.4: Redesign Efforts
The consultant will revise plans to accommodate changes based on request for Bid
Alternatives to Design Plans and requested changes to internal layout of facilities from
County staff. This will include all required site, architectural, mechanical, Fire
Protection/ Plumping, structural, and permit changes required for final Bid Documents.
Task 4.1 C: Review of Change Orders
The consultant will review, analyze, and provide recommendations on contractor requests for
change and Change Orders prepared for a provided by Collier County Staff. Change Orders shall
include material quantities and cost, labor quantities and all direct and indirect costs, and an
analysis of the contractor's proposal for alternate methods and materials. In addition, the
consultant will prepare all necessary change order documents (designs, specifications, cost
estimates, schedule analysis, etc.) as required by COLLIER AREA TRANSIT (CAT) for
effective change order evaluation, negotiation and construction. All Change Orders of $25,000 or
greater will require prior approval by FDOT.
Task 4.1 D: Shop Drawing Reviews
The consultant shall review and approve all project design related shop drawings and material
submittals as designer -of- record. These reviews and approvals shall be completed and returned
no more than ten (10) working days after receipt from the construction manager /contractor. No
site visit by CONSULTANT outside of bi- weekly meeting will be expected for Shop Drawing
Reviews.
In addition CONSULTANT representative may attend bi- weekly construction meetings, on an
as- needed basis. Assumed maximum 26 meetings Q hours per meeting)
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1/10/2012 Item 16.A.8.
Task 4.213: Preparation of Design Professionals Punch List
The consultant will participate in the inspection and development of the final punch Iist to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
Task 4.2C: Final Project Acceptance /LEED Construction Certification
As the designer of record, the consultant will participate in the final project inspection following
completion of punch list activities, and provide COLLIER AREA TRANSIT (CAT) with formal
written notification of project acceptance.
Provide LEED Construction Support for Gold Certification, these services are in addition
to the LEED checklist and application provided in the initial agreement:
• Prepare LEED Gold Plan & client/sub consultant review
• Assist Contractor with Construction Site Pollution Prevention Plan and review
LEED documentation
• Assist with Construction Waste Management plan along with documentation and
record keeping procedures
• Review Indoor Air Quality (IAQ) Plan during construction
• Review procedures for the acquisition and documentation of all Material &
Resources (MR) credits
• Review procedures for the acquisition and documentation of all Low Emitting
Materials (EQ) credits
• Assist with construction related Exemplary Performance credits
• Assist in construction related documentation required for LEED
Exclusions
This scope does not include any effort required for building commissioning or
Measurement & Verification.
This scope does not include contacting any subcontractors working under the
General Contractor and assumes General Contractor will take responsibility for
collecting any documentation requested by ATKINS in order to fulfill LEED
Credit Requirements.
This scope does not include maintaining staff on -site for collecting documentation
required for LEED submittals.
The consultant will participate in the inspection and development of the final punch list to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
More detail and explanation can be found in the attached proposal.
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1/10/2012 Item 16.A.8.
Schedule of Work: Complete all work as directed by December 31, 2013. Amok
Compensation: In accordance with "Article Five" of the Agreement, the County
will compensate the designated firm in accordance with the negotiated Lump Sum
amount provided below (use the established hourly rate(s) as enumerated in
"Schedule A" of the Agreement).
Task 3.4:
Redesign Efforts (LUMP SUM)
$20,000.00
Task 4.1C:
Review of Change Orders (Time & Materials, Not To Exceed)
$14,300.00
Task 4.1D:
Shop Drawing Reviews (Time & Materials, Not To Exceed
$20,800.00
Task 4.213:
Preparation of Design Professionals Punch List
$15,300.00
(Time & Materials, Not To Exceed)
Task 4.2C:
Final Project Acceptance/LEED Construction
$29,500.00
Certification (Time & Materials, Not To Exceed)
TOTAL
$99,900.00
Any change within monetary authority of this work order made subsequent to
final department approval will be considered an additional service and charged
according to "Schedule A" of the Agreement.
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