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Agenda 12/10/2013 Item #16C5 12/10/2013 16.C.5. EXECUTIVE SUMMARY Recommendation to approve a work order under Request For Quotation 08-5011-107, in the amount of$377,369, to Douglas N. Higgins, Inc., for the South County Regional Water Treatment Plant Odor Control Blowdown Disposal,Project No. 70104. OBJECTIVE: Maintain a reliable treatment process to meet the potable water demand, and remain in compliance with all regulatory requirements at the South County Regional Water Treatment Plant (SCRWTP), which serves customers throughout the Collier County water service area. CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County Commissioners (Board) adopted the 2008 Water Master Plan Update that identified the requirements for odor control improvements. The proposed scope of work is consistent with the 2008 Water Master Plan Update, Project 70020, "SCRWTP Sewer Force Main Odor Control," Section 8, Table 8-2, page 2 of 5, line 51; and with the 2010 Potable Water CIP(dated October 5, 2010)Update,page 3 of 4, line 90,as identified in the 2011 User Fee Rate Study. A new project number, 70104, was created in FY13 to consolidate all water plant compliance assurance projects, including the odor control improvement projects. The SCRWTP produces two waste streams: 1) high-salinity concentrate that results from the membrane treatment processes; and, 2) the caustic blowdown that results from the odor control process. The concentrate is disposed of via one of two deep injection wells. Presently, the blowdown waste stream is disposed of via the sanitary sewer system; however, fouling of wastewater pumps, pipes, and valves has occurred due to blowdown chemistry. The blowdown is an industrial waste that does not currently meet the conditions of Collier County's Industrial Pretreatment Ordinance No. 2012-13. The scope of this project provides for the injection of sulfuric acid into the SCRWTP blowdown industrial waste stream, which will lower the pH to a level compatible with the plant concentrate so that both waste streams may be blended and disposed of via deep injection well without fouling. The change in blowdown industrial waste stream disposal was reviewed by the Florida Department of Environmental Protection and it confirmed that no permit or permit modification is required. This project will result in the most cost-effective method of blowdown disposal, although further modifications may be required to increase process reliability. There is a similar project for the North County Regional Water Treatment plant, which is proposed to accomplish the same goals. However, each plant has unique building footprints and piping configurations, which affect the specifics of the design and subsequent construction. Request for Quotation number 08-5011-107, "SCRWTP Odor Control Blowdown Disposal," was posted on October 4, 2013, and distributed to all vendors of the Fixed-Term Underground Utilities Contract 08- 5011 via the County's electronic bid process. Of the five vendors notified, four submitted quotations for this project by the November 6, 2013 deadline. The quotations received are summarized in the table below: VENDOR BID _ Douglas N Higgins,Inc. $377,369.00 Quality Enterprises USA, Inc. $406,176.28 Haskins Inc. $436,500.00 Mitchell & Stark Construction Co., Inc $447,800.00 Packet Page-1384- 12/10/2013 16.C.5. Staff and local engineering consultant, CPH Engineers, Inc., determined that the lowest bid is fair and reasonable, and recommend awarding the work order to Douglas N. Higgins, Inc. The bid is approximately 28 percent below the project consultant's $526,128.00 opinion of probable cost. The Purchasing Department concluded that bidding was competitive and representative of market conditions. The quote summary, chart, engineer's letter of recommendation, and work order are attached (Attachments 1, 2, 3, and 4,respectively). The request for proposal informed the bidders there might be unforeseen conditions associated with the project. The project cost incorporates an allowance of $40,000 that includes, but is not limited to, undocumented underground infrastructure, as determined by staff, which may be encountered during construction. The price for any additional work shall be negotiated prior to commencement in accordance with the county's Purchasing Policy and the terms of the agreement. FISCAL IMPACT: Funding is available in, and is consistent with,the FY2014 Capital Budget approved by the Board on September 19, 2013. The source of funding is Water User Fees (412). Funds are available in Project 70104, Water Compliance Assurance Project. The total capital cost to implement this project is $377,369.00. The operating budget impact of the completed project is reflected in the table below. The operating budget funding source will be user fees. Elements FY 2014 FY 2015 FY 2016 -FY2034 Capital Outlay $377,369 $0 $0 Operating Cost Change * $0 $4, 045 $4,045/yr *This reflects the approximate cost savings in the annual operating budget for each fiscal year over the life of the asset. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, (a) approve Request for Quotation 08-5011-107 in the amount of$377,369.00 to Douglas N. Higgins, Inc., and, (b) authorize the Chairwoman to sign and execute the work order after approval by the County Attorney's Office. Prepared By: Alicia Abbott,Project Manager, Public Utilities Planning&Project Management Attachments: Attachment 1 Quote Summary Attachment 2 Chart Attachment 3 Recommendation Letter Attachment 4 Work Order Packet Page-1385- 12/10/2013 16.C.5. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.5. Item Summary: Recommendation to approve a work order under Request For Quotation 08-5011-107, in the amount of$377,369,to Douglas N. Higgins, Inc., for the South County Regional Water Treatment Plant Odor Control Blowdown Disposal, Project No. 70104. Meeting Date: 12/10/2013 Prepared By Name: Abbott Alicia Title: Project Manager,Public Utilities Engineering 11/13/2013 11:17:58 AM Submitted by Title: Project Manager,Public Utilities Engineering Name: Abbott Alicia 11/13/2013 11:17:59 AM Approved By Name: Steve Messner Title: Plant Manager,Water Date: 11/13/2013 12:13:13 PM Name: SunyakMark Title: Project Manager, Principal,Public Utilities Engine Date: 11/15/2013 3:31:11 PM Name: randy lewis Title: Plant Operator, Senior,Water Date: 11/19/2013 11:07:00 AM Name: ChmelikTom Title: Director,Public Utilities Engineering Date: 11/20/2013 12:23:12 PM Packet Page-1386- 12/10/2013 16.C.5. Name:BrilhartBrenda Title: Purchasing Agent,Purchasing&General Services Date: 11/20/2013 5:00:27 PM Name:Joseph Bellone Title: Manager-Utility Billing&Cust Serv.,Utilities F Date: 11/20/2013 5:00:37 PM Name: MarkiewiczJoanne Title:Manager-Purchasing Acquisition,Purchasing&Gene Date: 11/21/2013 7:21:26 AM Name: JohnsonScott Title:Purchasing Agent,Purchasing&General Services Date: 11/21/2013 8:38:27 AM Name:JacobsSusan Title: Operations Analyst,Public Utilities Date: 11/21/2013 12:06:33 PM Name: YilmazGeorge Title: Administrator, Public Utilities Date: 11/21/2013 12:40:23 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 11/21/2013 1:19:44 PM Name: KlatzkowJeff Title: County Attorney Date: 11/22/2013 10:10:34 AM Name:UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage Date: 11/26/2013 1:11:52 PM Name: OchsLeo Title: County Manager Date: 11/27/2013 11:02:27 AM Packet Page-1387- 12/10/2013 16.C.5. 0 0 0 0 0 CC , . o O o o C C C C 0 0 c o o 0 0 O 0 0 0 0 0 0 0 0 o c - Y 0 0 0 0 O 0 CO 0 0 0 0 w CC 0 0 0 0 Ln oo Tr r` co o0 _ 'Q O N N mi. 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(n V) U J o c - OU O — c C (7 U (7 U co c0 m CC ce z ill Q 3 U .3 w . O p m J Q cZ m 0 e-1 N M et 111 lO 1� 00 01 O O M G W a-1 `- m o Packet Pare -1388- 12/10/2013 16.C.5. Attachment 2 Bid Results for RFQ 08-5011-107 (SCRWTP Odor Control Blowdown Water s700,000 Disposal) KEY: $600,000 Dashed Green- AVERAGE BID $500,000 Dashed black- +/-1 std dev of avg bid $400,000 Dotted red- +/-20%of eng estimate for $300,000 horizonta construction $200,000 $100,000 — $0 — Eng Est Douglas N.Higgins Quality Enterprises Haskins Mitchell&Stark Packet Page-1389- Architects Engineers 12/10/201316.0.5. D Lii) Environmental Landscape Architects Suite 240 Mf E/'I' Planners Tampa,FL 33609 Surveyors Transportation/Traffic Phone:813.288.0233 Fax:813.288.0433 November 12,2013 Ms. Alicia Abbott Senior Project Manager Collier County 3339 Tamiami Trail E., Suite 303 Naples,FL 34112 Re: South County Regional Water Treatment Plant Odor Control Blowdown Disposal Project RFQ No. 08-5011 107 Engineer's Bid Review Dear Ms.Abbott: The County received bid packages from four (4) contractors for the South County Regional Water Treatment Plant (NCRWTP) Odor Control Blowdown Disposal Project. This project involves the installation of a new 8-ft diameter precast concrete lift station coated with an IET coating system to reduce corrosion. The lift station will be equipped with two submersible pumps, one duty and one standby. Blowdown water from the 2-stage chemical scrubbers will be gravity fed into the proposed lift station by new gravity sewer mains. The blowdown water will be pumped from the proposed lift station through a new 3-inch force main. In the discharge piping, sulfuric acid will be injected to reduce the pH for disposal in the deep injection well system. Controls for the pump station will be handled by a new PLC. The plant staff will have the ability to manually bypass the deep injection system for disposal into the County's sewer system, during emergency scenarios. The bid tab provided by the County is detailed below. Lowest Bid Bidder's Name Total Bid Mitchell & Stark Construction 1 Company Inc. $447,800.00 2 Douglas N. Higgins, Inc. $377,369,00 3 Haskins $436,500.00 3 Quality Enterprises USA,Inc. $406,176.28 Based on our review of the available data (bid pricing) and the fact that Douglas N. Higgins, Inc. is one of the County's pre-qualified contractors, we have no objection to the County proceeding with the award of the bid to Douglas N. Higgins, Inc. in the amount of $377.369.00, which includes the County's $40,000.00 allowance. All of the bidders' costs for construction were lower than CPH's Opinion of Probable Construction Cost (OPC). The engineer's OPC for the Odor Control Blowdown Project was over by approximately 20%, based on the average price of all four bidders. Our OPC was based on pricing supplied by vendors and current construction projects with similar components. Through our review of the bids, the only major line item difference between the Engineer's OPC and the contract pricing is in the precast concrete lift station. The pricing utilized for the OPC was obtained from manufacturer's equipment costs for the pump, rails, and appurtenances. The cost for the IET coating system was taken from the bids received for the North County Sulfuric Acid Injection Improvements Packet Page-1390- w w w . c p n c o r p . c 0 m 12/10/2013 16.C.5. COZ Project for Blowdown Disposal,and the precast concrete wet well pricing was taken from a recent project within the last 12-months. Please note that we have not reviewed any references for the lowest bid; however this should not be required since Douglas N. Higgins, Inc. is a pre-qualified contractor for the County. If such a review is required,please provide contact information for each bidder so that we may ask for references and similar projects. Please contact us if additional information is needed concerning the above. Sincerely, CPH ENGINEERS,INC. W. Wade Wood,P.E. Vice President Aosok Packet Page-1391- w w w . c p n c o r p . c o rn 12/10/2013 16.C.5. WORK ORDER Agreement for Fixed Term Underground Utilities Contract#08-5011 Contract Date: March 11,2008 Fixed Term Contract Expires March 10,2013 (RFQ#08-5011-107) This Work Order is for Underground Utility Construction services for work known as: Project Name: SCRWTP Odor Control Blowdown Disposal Project No: 70104 The work is specified in the Proposal Page,dated November 6,2013,which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above(and Request for Quotation#08-5011-107, as modified by Addendums 1, 2,3,and 4) this Work Order is assigned to: Douglas N. Higgins,Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I - General Conditions * Task H -Mobilization/Demobilization * Task III - Chemical Pipe Improvements * Task IV -Gravity Sewer Blower Piping Improvements * Task V - Submersible Pump Station * Task VI -Blowdown Force Main * Task VII -Roadway Repair * Task VIII -Restoration * Task IX -Electrical&Controls * Task X -Allowance Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is accompanying this Work Order. Compensation: In accordance with Article Five of the Agreement, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) Time &Material (T&M) (established hourly rate- Schedule A) ECost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task I $ 8,546.00 LS - Task II $ 6,837.00 LS Task III $ 8,978.00 LS - Task IV $ 17,312.00 LS - Task V $ 55,980.00 LS - Task VI $ 69,074.00 LS - Task VII $ 11,308.00 LS - Task VIII $ 6,490.00 LS Task IX $ 152,844.00 LS - Task X $ 40,000.00 T&M TOTAL FEE $377,369.00 LS&T&M *Liquidated Damages: $1,320.00 per day **10%retainage will be held on progress payments only. ***Payment&Performance bonds required. PREPARED BY: 1\\\ Alicia Abbott,Project Manager Date Planning&Project Management 6J Packet Page-1392- 12/10/2013 16.C.5. RFQ 08-5011-107 Work Order Douglas N.Higgins,Inc. Page 2 APPROVED BY: // �// 0. // I?Mark J. S Zi yak,P.E.,Principal Project Manager Date Plannin &Project Man ent APPROVED BY: ec-,/y Randy -wis, CR Manager _Date 1 APPROVED BY: AK A k I JI LJ 13 Steve Messner,Wa !ir- to Dat APPROVED BY: �)ih..t / / ///p9-/2.A7 Tom C nlik,P. ., 'irector Date Plana' �;,&Projeect Management APPROVED BY: 11'22)— (7 Brenda Brilhart,Purchasing Procurement Strategist Date it litio APPROVED BY: Joe Bell e,Utilities Operations Support Director Date APPROVED BY:e"-----' _ __ r— d I. _ !/!?/l3 George Yilmaz,Public Utilities Administrator Date ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E.Brock,Clerk Collier County,Florida By: By: Deputy Clerk Georgia A.Hiller,Esq.,Chairwoman Byia,litc i " di-Vt7 i Douglas N.Higgins,Inc_,.,..__ ! 144.11?_. B}: r R►1iGl v t i ;cf (Witness One Name/Title) / / (Name and Title) By: .ff�/._ h- I M Inc LIkeito P1"eiect 1110),2• (Witness Two Name/Title) I roved a F rm and Legality County Attorney r)tio.>,. 5 Packet Page-1393- 12/10/2013 16.C.5. cop, C�oua�cty Administrative Seruioes Division Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011 "Annual Contract for Underground Utilities" Date: October 4, 2013 From: Brenda Brilhart, Procurement Strategist 239-252-8446,Telephone Number 239-252-6697, Fax Number brendabrilhart( collieryov.net To: Prospective Vendors Subject: RFQ#08-5011-107-SCRWTP Odor Control Blowdown Disposal As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project, RFQ Due Date: 4:00 PM October 25, 2013 Pre-Quote Meeting Date/Time: 10:30 AM, October 11,2013 Pre-Quote Meeting Location: SCRWTP-3851 City Gate Drive Naples, Florida 34117 Q&A Deadline: 4:00 PM October 21, 2013 _ Number of Days to Final Completion: 180 Days Substantial/210 Days Final See attached plans,specs and quote Plans and Specs: schedule Liquidated Damages: $1,320/Day Direct Material Purchase N/A Other Requirements 1. Contractor shall locate all existing roadways,railways,drainage facilities and utility services above, upon, or under the Project site. 2. The Contractor, after receipt of the Notice of Proceed,shall prepare and submit to Project Manager, for their review and approval, a progress schedule for the Project(herein "Progress Schedule"). 3. Contractor shall provide to the Project Manager the list of its Subcontractors and materials-men. 4. If the contractor intends to submit partial payments then the Owner shall retain ten percent (10%) of the gross amount of each monthly payment. RFQ 08-5011-107 1 Packet Page-1394- 12/10/2013 16.C.5. 5. Allowance Funds allowance that includes, but is not limited to, installation of additional piping and appurtenance replacement,as determined by staff, that may be required during construction. Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Douglas N. Higgins, Inc. Firm's Complete Legal Name .23879-3490/230 77 umber/Fax Number Signature Regional Mgr./Vice President Title Brandy Bartolone I! f c,I!3 Print Name Date RFQ 08-5011-107 2 Packet Page-1395- 12/10/2013 16.C.5. 0000 0 0000 0 0 0 0 0 0 O 0 0 0 0 O 0 'Y.. 0 0 0 0 O O O O O O aO.: 0000 In co v.' c N o oa. S Q O N N N o0 Vi .-1 in O O r 'L) +— rl N .-i em-1 ID N .--1 1.4 N sr 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O cn 0 0 0 0 O O 0 0 o O o Z 0 0 0 0 0 0 0 0 0 O 0 rc O O O O o O ul 0 0 cr In QN 10 N m .�-4 N T _ ,-1 1-1 a V} V). t/v V} tn. 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