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Agenda 11/12/2013 Item #16D1011/12/2013 16.D.10. EXECUTIVE SUMMARY Recommendation to accept the donation of funds from Friends of the Library, a non - profit 501(c)(3) corporation, in the amount of $28,200. Funds will be used for the Library Electronic Assistance Program (LEAP), providing temporary, seasonal employment to high - school students to provide assistance for Library users needing help using computers and electronic devices, and approve the necessary budget amendment. OBJECTIVE: Provide assistance to Library patrons with computers and electronic devices. CONSIDERATIONS: Friends of the Library, a non -profit 501(cx3) would like to donate $28,200 to the Collier County Library. These funds will be used to hire high - school students to assist Library patrons at the Headquarters, Naples Regional, South Regional, Golden Gate, Vanderbilt Beach, Immokalee and Marco Island branches. Students will be trained by Library staff to assist patrons needing help using computers and electronic devices, as well as to shelve books and participate in weekly programs to help patrons learn to utilize digital resources. The program, intended to last for the duration of the school year, would pay students to work up to 10 hours a week. Students selected will be hired into a position in the County's pay plan and compensated within the pay range for that position. In addition, students will obtain work experience and money for future education. FISCAL IMPACT: Contributions provided by the Friends of the Library in the amount of $28,200 will be recognized and budgeted in Other Salaries and Wages and Social Security Match portions of the Library's Trust Fund (Fund 612). There is no requirement for a County match. GROWTH MANAGEMENT IMPACT: None LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board accepts the donation of funds from Friends of the Library, a non -profit 501(c)(3) corporation, to hire high- school students into positions of seasonal employment to provide assistance to Library patrons needing help using computers and electronic devices, to participate in weekly programs offered to the public, and approve the necessary budget amendment. Prepared By: Marilyn Matthes, Library Director Attachments: Friends of the Library LEAP letter Spreadsheet for Cost Estimates Budget Amendment Request Classification Specification for Seasonal Library Page Packet Page -1578- 110�. 11/12/2013 16.D.10. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.10. Item Summary: Recommendation to accept funds from Friends of the Library, a non- profit 501(c)(3) corporation, in the amount of $28,200. Funds will be used for the Library Electronic Assistance Program (LEAP), providing temporary, seasonal employment to high - school students to provide assistance for Library users needing help using computers and electronic devices, and approve the necessary budget amendment. Meeting Date: 11/12/2013 Prepared By Name: TibbettsKaren Title: VALUE MISSING 10/21/2013 2:23:41 PM n Submitted by Title: Director - Library,Library Name: MatthesMarilyn 10/21/2013 2:23:42 PM Approved By Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 10/29/2013 11:33:53 AM Name: GreeneColleen Title: Assistant County Attomey,County Attorney Date: 10/29/2013 2:07:19 PM Name: CarnellSteve Title: Purchasing /General Services Director Date: 10/29/2013 4:05:53 PM Name: KlatzkowJeff Title: County Attorney Packet Page -1579- Date: 10/29/2013 4:45:50 PM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 10/31/2013 3:44:23 PM Name: OchsLeo Title: County Manager Date: 11/2/2013 10:24:45 AM Packet Page -1580- 11 /12/2013 16. D.10. 11/12/2013 16.D.10. Hiring High School Students to Work At Library Job Duties: Shelving books, helping with children's programs, and tutoring adults up to 4 hours a week on use of computers and /or handheld electronic devices. Students would also work on 1 group project during the school year: They would produce an advertising video aimed at teens using library. Or each student could produce his /her own video. Packet Page -1581- # of Social Hours/ # of Total # of Salary / Salary for 9 Security Retire- Cost per week Weeks Hours hour months Match ment Intern 7.65% 6.71% HQ 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 NR 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 SR 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 GG 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 MI 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 VB 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 IM 10 36 360 $9.7704 $3,517.34 $ 269.08 $ - $ 3,786.42 $24,621.41 $ 1,883.54 $ - $ 26,504.95 Job Duties: Shelving books, helping with children's programs, and tutoring adults up to 4 hours a week on use of computers and /or handheld electronic devices. Students would also work on 1 group project during the school year: They would produce an advertising video aimed at teens using library. Or each student could produce his /her own video. Packet Page -1581- fri+en�ds 'OF THE LIBRARY The mind and heart of the community' October 21, 2013 11/12/2013 16.D.10. To: Marilyn Matthes, Library Director From: Bobbi Skaggs, Leap Committee Chair Re: Funding Program for Teens - LEAP Program (Library- Electronic - Assistance- Program) The enclosed check of $28,200 from the friends of the Collier County Library is intended to fund a new internship program called LEAP. The objective of the LEAP program is to help students to obtain work experience and money for future education and to help library patrons learn to utilize digital resources. The LEAP program will consist of 7 teenage interns. One intern will be placed to work at each of the following libraries: Headquarters, Naples Regional, South Regional, Golden Gate, Immokalee, Vanderbilt, and Marco Island. They would work up to 10 hours a week during the school year. (See spreadsheet for cost estimates.) /0-N, The students are to have good communication skills, computer skills, transportation to the library, and willingness to learn. They also should have recommendations from their guidance counselor and /or computer teacher. Students will be asked to perform a variety of tasks under the direction of library employees and participate in one program weekly to help other library customers use digital devices. Additionally the students will be encouraged and assisted to produce a teen - related YouTube commercial for the Library. Sincerely, Bobbi Skaggs Board Member Friends of the Collier County Library Enclosed: Check to Board of Collier County Commissioners April 8, 2013 Memo Spreadsheet for Cost Estimates Central Avenue, Naples, FL 34102 -6027. 239 - 262 -8135 - 239 - 262 -1193 • WWW.collier- friends.org Packet Page -1582- ^. 11/12/2013 16.D.10. Class Code: 15619 Pay Grade: 4 COLLIER COUNTY, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: LIBRARY PAGE PURPOSE OF CLASSIFICATION The purpose of this classification is to shelve library materials, review shelf order for accuracy, file, perform closing duties, and assist patrons in locating library materials. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Shelves books, videos, and stray library materials; straightens books on shelves; ensures books are in correct order on shelves; shelves special collections and videos; shifts or relocates parts of the library collection. Collects books and tapes from night depository; collects returned items and takes to workroom or circulation desk as appropriate; puts items on carts in order in workroom; collects items that are lying around and scans into computer and re- shelves. Gathers newspapers, straightens back issues, and prepares periodical area for opening; checks in papers on the computer; disposes of outdated, stored newspapers. Organize and maintain periodical storage room; requests needed supplies for accomplishing assignment. Separates and disposes of donations. Files materials; maintains microfilm and fiche lists. Unlocks doors at opening and resets door counters; clears patrons at closing; checks bathrooms and other areas to make sure patrons have left building; locks front door; shuts off computers. Assists public on library use; helps patrons locate book; assists patrons with computers and card catalog. Applies bar codes and spine labels to books; applies address labels to audio - visual items; unpacks boxes. Operates a computer, printer, facsimile machine, copier, telephone, microfilm reader, audio - visual equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. Prints and mails overdue notices. ADDITIONAL FUNCTIONS /00"". Cleans trash off tables; straightens chairs; ensures overall tidiness of service area. © DMG- MAXIMUS, INC. Page 1 Last Revised: July, 2001 Packet Page -1583- 11/12/2013 16.D.10. Collier County, Florida • Library Page 15619 Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. Works at circulation desk as assigned. MINIMUM QUALIFICATIONS Previous work experience preferred but not required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be sixteen years of age or older. Fingerprinting required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to compile, assemble, copy, record and/or transcribe data according to a prescribed schema or plan. Includes judging whether readily observable functional, structural or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines. Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring. Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi - routine standardized work with some latitude for independent judgment concerning choices of action. Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short cycle operations covered by well established procedures or sequences. Leadership: Customer Service: Financial Accountability: ADA COMPLIANCE Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. © DMG- MAXIMUS, INC. Page 2 Last Revised: July, 2001 Packet Page -1584- 11/12/2013 16.D.10. Collier County, Florida • Library Page 15619 Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Collier County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to quaked individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. © DMG- MAXIMUS, INC. Page 3 Last Revised: July, 2001 Packet Page -1585-