Agenda 10/08/2013 Item #16F5 Proposed Agenda Changes
Board of County Commissioners Meeting
October 8,2013
Page 2
Note:
Item 16D11: The phrase in the resolution that reads: "its executive director and board members" be
replaced with the phrase"it's employees,officers,and directors"throughout the resolution. (Commissioner
Hiller's request)
Item 16F5 Recommendation portion of Executive Summary
should read: Recommend to approve and authorize the
Chairwoman to execute FY 14 Tourism Agreements for
Category B Grant Agreements totaling $50,000 and
Category C-2 Grant Agreements totaling $40,000, waive the
multiple year funding level : • : • • • : : • • • : • : :
guidelines in the FY 14 Category B and C-2 grant
application due to the past performance of the events and
importance to the community and make a finding that these
expenditures promote tourism. (Commissioner Henning's
request)
Time Certain Items
Item 11D to be heard at 10:30 a.m.
Item 11E to be heard before Item 11A
Item 12A to be heard after Item 9A
10/8/201310:21 AM
10/8/2013 16.F.5.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairwoman to execute FY 14
Tourism Agreements for Category B Grant Agreements totaling $50,000 and
Category C-2 Grant Agreements totaling $40,000, waive the multiple year funding
level and receipt of the final report guidelines in the FY 14 Category B and C-2
grant application due to the past performance of the events and importance to the
community and make a finding that these expenditures promote tourism.
OBJECTIVE: Approval of FY 14 tourist tax grant agreements based on Tourist
Development Council (TDC) funding recommendations on June 24, 2013 for Category
B and Category C-2 grant applications.
CONSIDERATIONS: Grant Applications were made available on the Collier County
tourism website in March 2013 and were initially reviewed by the Tourism Director and
then by a panel of five tourism industry representatives. The review panel
recommendations were subsequently presented to the TDC on June 24, 2013.
Agreements have been prepared for each grantee by the County Attorney's Office and
Purchasing Department based on the funding recommended by the TDC and
reimbursement requirements in the grant application guidelines.
CATEGORY B MARKETING & EVENT GRANTS
ArtsNaples World Festival, Inc. - $25,000: To promote a community-wide, multiple
day, multiple venue art and music festival, scheduled for May 2014. The festival will use
several Collier performance venues and will feature music, art and culture from Italy. All
documentation requested by the County Attorney has been provided to the Tourism
Department. The applicant is requesting assistance in advertising the week-long event
in media outside the Fort Myers DMA. The original request was for $25,000, and the
TDC recommended $25,000 based on the 2013 event performance and the value of the
event to our community. A waiver by the Board of County Commissioners of the multi-
year funding guidelines and receipt of their final report documenting tourist tax revenue
generated from the prior year's grant award is requested.
Old Naples Waterfront Association - $25,000: To promote the Stone Crab Festival in
October 2013. Numerous Collier County restaurants will participate in the festival.
Funding is requested to promote the event in media outside the Fort Myers DMA. All
documentation requested by the County Attorney has been provided to the Tourism
Department. The original request was $25,000 and the TDC recommended $25,000
based on the 2013 event performance and the value of the event to our community. A
waiver by the Board of County Commissioners of the multi-year funding guidelines and
receipt of their final report documenting tourist tax revenue generated from the prior
year's grant award is requested.
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CATEGORY C-2 GRANTS- Non County Owned or Operated Museums
Southwest Florida Holocaust Museum, Inc. dba The Holocaust Museum &
Education Center of SW Florida - $20,000: This request is to assist in marketing and
promoting attendance to the museum to potential out of town visitors through
advertising, PR and promotion of their 2013-14 traveling exhibits in media outside the
Fort Myers DMA. The Museum requested $100,000 and the TDC recommended
$20,000 based on the six previous years of assistance. A waiver by the Board of County
Commissioners of the multi-year funding guidelines and receipt of their final report
documenting tourist tax revenue generated from the prior year's grant award is
requested.
Naples Art Association, Inc. dba The von Liebig Art Center - $20,000: This
organization is requesting funding to assist in advertising and promoting their 2013-14
festivals in media outside the Fort Myers DMA. They requested $40,000 and the TDC
recommended $20,000. A waiver by the Board of County Commissioners of the multi-
year funding guidelines and receipt of their final report documenting tourist tax revenue
generated from the prior year's grant award is requested.
FISCAL IMPACT: Funding for Category B grants in the amount of $50,000 and
Category C-2 grants in the amount of $40,000 is included in the Tourism Department's
FY 14 proposed budget.
GROWTH MANAGEMENT IMPACT: None.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
unanimously recommended approval (9-0) of the FY 14 Category B and C-2 grant
awards at the June 24, 2013 meeting and recommended approval (5-0) of the
agreements at the September 23, 2013 meeting.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval - CMG
RECOMMENDATION: That the Board of County Commissioners approve and
authorize the Chairwoman to sign FY 14 Tourism Agreements for Category B marketing
grants totaling $50,000 and Category C-2 grants totaling $40,000, waive the multiple
year funding level guidelines and receipt of the final report in the FY 14 Category B and
C-2 grant applications due to the past performance of the events and importance to the
community and make a finding that these expenditures promote tourism.
SUBMITTED BY: Jack Wert, Tourism Director
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.5.
Item Summary: Recommend to approve and authorize the Chairwoman to execute FY 14
Tourism Agreements for Category B Grant Agreements totaling$50,000 and Category C-2 Grant
Agreements totaling$40,000, waive the multiple year funding level and receipt of the final
report guidelines in the FY 14 Category B and C-2 grant application due to the past performance
of the events and importance to the community and make a finding that these expenditures
promote tourism.
Meeting Date: 10/8/2013
Prepared By
Name: GreenKelly
Title:Tourist Development Tax Coordinator,Tourism
9/26/2013 2:51:47 PM
Submitted by
Title: Director-Tourism,Tourism
Name: WertJack
9/26/2013 2:51:49 PM
Approved By
Name: WertJack
Title: Director-Tourism,Tourism
Date: 9/26/2013 3:11:15 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 9/27/2013 4:30:08 PM
Name: GreeneColleen
Title:Assistant County Attorney,County Attorney
Date: 9/30/2013 9:43:41 AM
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Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/30/2013 10:14:36 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/30/2013 10:35:43 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/30/2013 3:42:40 PM
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2014 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND ARTSNAPLES WORLD FESTIVAL,INC.
THIS AGREEMENT is made and entered into this day of
, 2013, by and between ArtsNaples World Festival, Inc., a Florida not-for-
profit corporation, hereinafter referred to as "GRANTEE" and Collier County, a political
subdivision of the State of Florida, hereinafter referred to as "COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as"Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for out of market promotion of an international
celebration of the arts festival; and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F", the GRANTEE shall expend the funds for the outside of the Fort Myers
DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier County) promotion of the
ArtsNapies World Festival (hereinafter"the Project").
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Five
Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of
the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal
of a Request for Funds on the form attached hereto as Exhibit "D" and made a part hereof, and
shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies
of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of
payment, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-line ads showing date of capture, or samples of
printed materials to the Tourism Director or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's Office.
(b) The Tourism Director or his designee shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry,
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
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(i) All requests for reimbursement must be received prior to September 30, 2014 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2013
and September 30, 2014.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit "B" no later than March 30, 2014 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15, 2014.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed, the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to the the ArtsNaples World Festival
complete the visitor questionnaire attached to this Agreement as Exhibit "E". All completed
visitor questionnaires shall be maintained in accordance with Paragraph Thirteen (13) of this
Agreement.
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5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement. and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion. object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
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reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
REGISTERED ADDRESS MAILING ADDRESS
Roy D. Farmer, III, President Roy D. Farmer, III, President
ArtsNaples World Festival, Inc. ArtsNaples World Festival, Inc.
9696 Bonita Beach Road, Ste 102 PO Box 771176
Bonita Springs, FL 34135 Naples, FL 34107
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
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11. TERMINATION:
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(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3)years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent hooks,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2013 and shall
remain effective for one year until September 30, 2014. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
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this agreement beyond the one (1)year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90) days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee, along with a final budget analysis by
October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising where possible should prominently list Collier County and the Tourist
Development Council as a source of funds to read "A cooperative effort funded by the Collier
County Tourist Development Tax" and/or display the CVB logo and website address
wn-w.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
GEORGIA A. HILLER, Esq., Chairwoman
Approved as to form and
7J al sufficiency
\`,.,Qo"Ileen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(1) ARTSNAPLES WORLD FESTIVAL, INC.
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
Amok
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions to identify the status of the
project.
INTERIM —These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT "C"
Collier County Tourist Development Council
Final Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
Alow
On an attached sheet, answer the following questions for each element in your
scope of work. }Qt=
Final -These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county- advertising, marketing, and/or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
II
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EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO
REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices,cancelled checks,tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated;
tear sheets without date, company or organizations name. A tear sheet is required for each ad for
each day or month of publication. A proof of an ad will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all
subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with, the terms of the contract.The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco
Everglades
PARADISE COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast 8M. Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise SM. PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day=
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW King Richard's Fun Park
Other FL County Museums
Lake Trafford Other
Other
SHOPPING AND DINING SIGHTSEEING RELAXATION &
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other
Other
Astaw
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EXHIBIT "F"
ArtsNaples World Festival, Inc.
Project Budget
Funding —Not to Exceed
Out of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier
County) Advertising, Marketing, Production and
Related Distribution Expenses
$25,000
Total: $25,000
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2014 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND OLD NAPLES WATERFRONT ASSOCIATION, INC.
THIS AGREEMENT is made and entered into this day of
, 2013, by and between Old Naples Waterfront Association, Inc., a Florida
not-for-profit corporation, hereinafter referred to as "GRAN'T'EE" and Collier County, a political
subdivision of the State of Florida, hereinafter referred to as "COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for out of market promotion of a stone crab festival; and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget. attached
hereto as Exhibit"F", the GRANTEE shall expend the funds for the out of the Fort Myers DMA
(DeSoto. Charlotte, Glades. Lee, Hendry, and Collier County) promotion of the Stone Crab
Festival (hereinafter"the Project").
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Five
Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of
the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal
of a Request for Funds on the form attached hereto as Exhibit "D" and made a part hereof, and
shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies
of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of
payment, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-Iine ads showing date of capture, or samples of
printed materials to the Tourism Director or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's Office.
(b) The Tourism Director or his designee shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (Desoto, Charlotte, Glades, Lee. Hendry.
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
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(i) All requests for reimbursement must be received prior to September 30,2014 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2013
and September 30, 2014.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit `B" no later than March 30, 2014 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15,2014.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed,the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to the Stone Crab Festival complete the
visitor questionnaire attached to this Agreement as Exhibit "E". All completed visitor
questionnaires shall be maintained in accordance with Paragraph Thirteen (13) of this
Agreement.
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5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One(I).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
4 (;
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reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Jenny Foegen
Old Naples Waterfront Association, Inc.
465 Bayfront Place
Naples,FL 34102
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2800 N. Horseshoe Drive
Naples,Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors. or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
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(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion,reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books.
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three(3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books.
documents, papers. and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2013 and shall
remain effective for one year until September 30, 2014. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
6
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this agreement beyond the one (1)year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee, along with a final budget analysis by
October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising where possible should prominently list Collier County and the Tourist
Development Council as a source of funds to read "A cooperative effort funded by the Collier
County Tourist Development Tax" and/or display the CVB logo and website address
www.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
7 (—�''}}
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
GEORGIA A. HILLER, Esq., Chairwoman
Approved as to form and
eg 1 sufficiency
C6
olleen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(1) OLD NAPLES WATERFRONT ASSOCIATION,
INC.
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions to identify the status of the
project.
INTERIM—These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT "C"
Collier County Tourist Development Council
Final Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your
scope of work.
Final —These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county- advertising, marketing, and/or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO
REQUEST#
( )INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated;
tear sheets without date, company or organizations name. A tear sheet is required for each ad for
each day or month of publication. A proof of an ad will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all
subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with,the terms of the contract. The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco Island
Everglades
PARADISE COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast s".Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise 8".PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
:
DATE OF ARRIVAL: DATE OF DEPARTURE.
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW King Richard's Fun Park
Other FL County Museums
Lake Trafford Other
Other
SHOPPING AND DINING SIGHTSEEING RELAXATION &
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other
Other
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EXHIBIT "F"
Old Naples Waterfront Association, Inc.
Project Budget
Funding — Not to Exceed
Out of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier
County) Advertising and Marketing
Expenses
$25,000
Total: $25,000
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2014 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND THE SOUTHWEST FLORIDA HOLOCAUST MUSEUM,
INC. d/b/a HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA
THIS AGREEMENT is made and entered into this day of
, 2013, by and between the Southwest Florida Holocaust Museum, Inc.
d/b/a Holocaust Museum of Southwest Florida, a Florida not-for-profit corporation, hereinafter
referred to as "GRANTEE" and Collier County, a political subdivision of the State of Florida,
hereinafter referred to as"COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as"Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not-for-profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S out of market marketing expenses; and
WHEREAS, the Tourist Development Council has recommended funding for
GRANTEE'S out of county advertising and promotional expenditures to promote visitation to
the museum; and
WHEREAS. the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget,
attached hereto as Exhibit "F", the GRANTEE shall expend the funds for the out of the Fort
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Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier County) promotion of
GRANTEE'S marketing (hereinafter"the Project").
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Thousand
Dollars ($20,000). GRANTEE shall be paid in accordance with the fiscal procedures of the
County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of
a Request for Funds on the form attached hereto as Exhibit"D"and made a part hereof, and shall
submit vendor invoices, copies of credit card receipts and statements and two-sided copies of
cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment,
original tear sheets of print ads showing publication name and date, affidavit of broadcast dates
and times, screenshots of on-line ads showing date of capture, or samples of printed materials to
the Tourism Director or his designee, for review and upon verification by letter from the
GRANTEE that the services or work performed as described in the invoice have been completed
or that the goods have been received and that all vendors have been paid. Should these
documents be unavailable, the GRANTEE may submit other legally viable evidence of payment
subject to review and approval by the Clerk's office.
(b) The Tourism Director, or his designee, shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F".
(0 Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte. Glades, Lee, Hendry.
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
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(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(i) All requests for reimbursement must be received by September 30, 2014 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2013
and September 30, 2014.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY— Statutory
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
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pro.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit `B" no later than March 30, 2014 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15, 2014.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits `B", and "C") which identify the amount spent, the duties
performed,the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to the Holocaust Museum of Southwest
Florida complete the visitor questionnaire attached to this Agreement as Exhibit "E". All
completed visitor questionnaires shall be maintained in accordance with Paragraph Thirteen (13)
of this Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not Iimited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
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7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to .the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Amy Snyder, Executive Director
Holocaust Museum of Southwest Florida
4760 Tamiami Trail North, Suite 7
Naples,Florida 34103
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2800 N.Horseshoe Drive
Naples. Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the to h GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
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requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
1I. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded,and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. if for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice , at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books.
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three(3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books.
documents. papers. and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
Amok
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16. TERM: This Agreement shall become effective on October 1, 2013 and shall
remain effective for one year until September 30, 2014. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90) days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and
evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated,
providing a written report to the Tourism Director or his designee, along with a final budget
analysis by October 15. 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising where possible should prominently list Collier County and the Tourist
Development Council as a source of funds to read "A cooperative effort funded by the Collier
County Tourist Development Tax" and/or display the CVB logo and website address
ww14.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
* * *
-4();
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
GEORGIA A. HILLER, Esq.. Chairwoman
Approved as to form and
al sufficiency
CO
leen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(I) SOUTHWEST FLORIDA HOLOCAUST
MUSEUM, INC. d/b/a HOLOCAUST MUSEUM
OF SOUTHWEST FLORIDA
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions to identify the status of the project.
INTERIM—These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT"C"
Collier County Tourist Development Council
Final Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following Questions for each element in your scope of work.
Final—These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county-advertising, marketing, and/or public relations that was used to support the
project and attach samples.
How could the project been improved or expanded?
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EXHIBIT"D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all subcontractors and
vendors have been paid for work and materials previously performed or received prior to receipt of any further
payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records,consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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Amu
EXHIBIT "E"
Naples
Marc Island
Everglades
PARADISE OOA•T• VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast'".Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise'".PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COWER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? Amok
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( )
OTHER:
NUMBER OF MEALS YOU&YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day=
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW FL King Richard's Fun Park
Other Lake Trafford County Museums
Other Other
SHOPPING AND DINING SIGHTSEEING RELAXATION&
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other Other
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EXHIBIT "F"
Holocaust Museum of Southwest Florida
Project Budget
Funding— Not to Exceed
Out of the Fort Myers DMA(DeSoto, Charlotte, Glades, Lee, Hendry, and Collier
County) Advertising, Production and Marketing Expenses
to include:
Television, Radio, Print, On-Line, Tourism Industry Association
Memberships, Website Updates
Total: $20,000
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gook
2014 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND NAPLES ART ASSOCIATION, INC. d/b/a THE VON
LIEBIG ART CENTER
THIS AGREEMENT is made and entered into this day of
, 2013, by and between Naples Art Association, Inc. d/b/a The von
Liebig Art Center, a Florida not-for-profit corporation, hereinafter referred to as "GRANTEE"
and Collier County, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as"Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not-for-profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
Amotott
to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits
and festivals to attract visitors and enhance the quality of life for area residents; and
WHEREAS, The Tourist Development Council has recommended funding for
GRANTEE'S out of market advertising expenditures for the promotion of major shoulder and
summer season upcoming exhibitions, festivals and special events to attract visitors; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE. BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
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1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget,
attached hereto as Exhibit "F", the GRANTEE shall expend the funds for the out of the Fort
Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier County) promotion of
GRANTEE'S marketing (hereinafter"the Project").
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Thousand
Dollars ($20,000). GRANTEE shall be paid in accordance with the fiscal procedures of the
County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of
a Request for Funds on the form attached hereto as Exhibit"D" and made a part hereof, and shall
submit vendor invoices, copies of credit card receipts and statements and two-sided copies of
cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment
and performance, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-line ads showing date of capture, or samples of
printed materials to the Tourism Director, or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's office.
(b) The Tourism Director, or his designee, shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F".
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(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry,
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(i) All requests for reimbursement must be received by September 30, 2014 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2013
and September 30, 2014.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
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CA
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PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY—Statutory
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit "B" no later than March 30, 2014 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15, 2014.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits `'B" and "C") which identify the amount spent, the duties
performed,the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to The von Liebig Art Center complete the
visitor questionnaire attached to this Agreement as Exhibit "E". All completed visitor
questionnaires shall be maintained in accordance with Section 13 of this Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
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(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not Iimited to. similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Aimee Schlehr. Executive Director/CEO
The von Liebig Art Center
585 Park Street
Naples. Florida 34102
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
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2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or
subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an
agent or employee of the COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds
provided hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without
cause by giving thirty (30) days advance written notice of such termination specifying the effective
date of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice, at any time during the term
of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement.
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14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three(3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2013 and shall
remain effective for one year until September 30, 20I4. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and
evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated,
providing a written report to the Tourism Director or his designee, along with a final budget
analysis by October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising where possible should prominently list Collier County and the Tourist
Development Council as a source of funds to read "A cooperative effort funded by the Collier
County Tourist Development Tax"; and/or display the CVB logo and website address
www.paradisecoast.com to qualify for reimbursement.
Amok
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20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
GEORGIA A. HILLER.Esq., Chairwoman
Approved as to form and
legal sufficiency
f
'Colleen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(1) NAPLES ART ASSOCIATION, INC. d/b/a
THE VON LIEBIG ART CENTER
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following Questions to identify the status of the project.
INTERIM—These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?(Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
9
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EXHIBIT"C
Collier County Tourist Development Council
Final Status Report
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your scope of work.
Final—These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total direct economic impact and revenue generated from this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not,what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county-advertising, marketing,and/or public relations that was used to support the
project and attach samples.
How could the project been improved or expanded?
10
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EXHIBIT"D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all subcontractors and
vendors have been paid for work and materials previously performed or received prior to receipt of any further
payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records,consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco Island
Everglades
PARADISE COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast"A.Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise'".PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( )
OTHER:
NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day=
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW FL King Richard's Fun Park
Other Lake Trafford County Museums
Other Other
SHOPPING AND DINING SIGHTSEEING RELAXATION&
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour
Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other Other
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EXHIBIT "F"
Naples Art Association, Inc. d/b/a
The von Liebig Art Center
Project Budget
Out of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry, and Collier
County)Advertising and Marketing Expenses to include:
Major Festival and Event Advertising, Print and Mailings
Total Funding—Not to Exceed: $20,000 Atook
Amok
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