Agenda 10/08/2013 Item #16E5 10/8/2013 16.E.5.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff-approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
•
Administrative Changes to Work Orders. These reports cover the period of August 21, 2013 to
September 17, 2013.
FISCAL IMPACT: The total for 5 changes to contracts is a deductive $3,520.19. The total for 1
change to work order is $0.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page-2464-
10/8/2013 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to accept reports and ratify staff-approved change
orders and changes to work orders.
Meeting Date: 10/8/2013
Prepared By
Name: DeLeonDiana
Title: Contracts Technician,Purchasing
9/23/2013 4:53:05 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 9/23/2013 5:04:45 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 9/24/2013 9:35:07 AM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 9/24/2013 11:34:43 AM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 9/26/2013 10:28:16 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/26/2013 2:23:57 PM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 9/27/2013 8:35:00 AM
Packet Page-2465-
10/8/2013 16.E.S.
Name: OchsLeo
Title: County Manager
Date: 9/29/2013 9:35:55 AM
Packet Page-2466-
10/8/2013 16.E.5.
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Packet Page-2468-
10/8/2013 16.E.5.
co er County
Purchasing Department
Adminnstrative cesDMSion Change Modification Form
?urn„hasin
X Contract Change Request ❑Work Order Modification
Contract#:13-5991 Change#01 (one) PO#: 4500143169 Project Name: Comcast Cable
Conversion,Vanderbilt Beach Phase I
1 Project#: 1 Project Manager: Harry Department:ATM Dept, Contractor/Firm Name: CWSI
4686443189- n` r I Sells Liz(oi w:E �. �, Lc f t5,*-
Original Contract/Work Order Amount ;$34 :;5,35,4.6. 22610.5 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $347,535:46 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount X347,535.46 8/27/2013 SAP Contract Expiration Date(Master)
Dollar Amount of this Change 6D -9.96% Total Change from Original Amount
Revised Contract/Work Order Total $ 312,906.86 -9.96% Change from Current BCC Approved Amount
Cumulative Changes $ (34,628.60) -9.96% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Original completion date:8/2712013 Last approved completion date: Revised completion date(includes this
8/27/2013 change): 8/27/2013
Number of days added: 0 days Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval HES (this box must be initialed by Project Manager)
i I
X Add new task(s) ' X Change task(s) X Delete task(s) ( ❑ Other(specify):
1. task(s)and/or the additional Provide a detailed and specific explanation of the requested change(s)to the days
added: No days are being added.
Alter Method of Placement of COMCAST underground facilities.
Desclintion of Chance: Alter the method of placement of COMCAST underground facilities from individual
directional bores to a combined directional bore method. Larcer diameter bore sizes were necessary to
accommodate the increased number of conduits within each bore. This method negated the necessity of many
driveway and roadway cuts/repairs.
Reason for Chance: Due to the lack of clear space in the Right of Way (ROW), it was necessary to substitute the
originally selected modality for placement of COMCAST facilities underground, to an alternate method. This was
a value added chance.
Cost Factor Evaluation:
Reduced Task Items
1C 2"Directional Bore $10.00 LF 6680 $ 66.800 00
11 4"Directional Bore $14.50 LF 1359 $ 19,705.50
13 R/R Asphalt $5.50 SF 5260 $ 28,930.00
14 R/R Concrete $7,50 SF 3104 $ 23,280!00
15 Install 120 x 180 Vault $30.00 EA 31 $ 930:00
16 Install 36"x 48"Vault $125.00 EA 7 $ 875.00
Revised:7/26/13
Packet Page -2469-
10/8/2013 16.E.5.
Added Task Items
38A 8"Directional Bore $31.00 FT 1164 $ 36,084.00
38B 6" Directional Bore $24.50 FT 1808 $ 44,296.00
Increased Task Items
17 Install Tap/Split Ped $20.00 EA 27 $ 540.00
Increased Material Items
72 10D X 16H.TAP/SPLITTER.PEDESTAL.MB-B211 BRACKET.SELF-LOCKING.PN# $43.00 EA 27 $1,161.00
SPH1016C1B1L01.CHANNEL.CAN STICKER.POLY-PLASTIC.LT.GREEN
Install High Strength Inner Duct in Occupied Existing COMCAST Conduit
Description of Change: Install 512 linear feet of High Strength Fabric multi-sleeve inner-duct in an
occupied existing COMCAST conduit to allow for necessary cable(s)to be placed in the designed route.
(COMCAST APPROVED MATERIALS/METHOD)
Reason for Change: The absence of clear space in the Right of Way (ROW), prevented the safe
introduction of an additional 2 or 3 inch conduit.required for fiber optic and coaxial cable continuity.
Cost Factor Evaluation:
I �
Increased Task Items
36 Pull 1-1/4"inner duct or Fiber/Cable in new conduit $0.55 FT 512 $ 281.60
Added Material Items
123 Maxcell High Strength Fiber Inner-duct $3.65 FT 512 $1,868.80
Substitute Material
Description of Change: Purchase additional 3" Schedule 40 PVC conduit and 2" Schedule 40 PVC
Conduit: .875 and .625 OD coaxial cable. (COMCAST APPROVED MATERIALS,/METHOD)
Reason for Change: The Cable in Conduit material quoted in the hid was not available for purchase at
the time the project commenced. A suitable substitution was required to meet the schedule as prescribed
by the contract.
Reduced Material Items
35 CABLE IN CONDUIT..575.P3/110 FLOODED.IN 1.50 INCH. SDR 13.5.TERRA $1.27 LF 2850 $3.619.50
COTTA-ORANGE
70 $0.00 LF 17500 $ 0.00-
CABLE IN CONDUIT. .625 INCH. P3/T10.IN 1 114 INCH CONDUIT.TERRA COTTA
Increased Task Items
36 Pull 1-1/4"inner duct or Fiber/Cable in new Conduit $0.55 FT 13150 $7,514.10
'4111)
Revised:7/26/1
Packet Page-2470-
10/8/2013 16.E.5.-
Increased Material items
90 3"Schedule 40 PVC in 20"Lengths (incl.couplings and sweeps ) $1.43 FT 1450 $2,073.50
Added Material Items
124 2"Schedule 40 PVC in 20"Lengths(incl.couplings and sweeps) $0.800 FT 10000 $8,000.00
125 0.625" Parameter III Coaxial Cable;Jacketed and Flooded for underground $0.496 FT 10500 $5,208.00
placement
0.875" Parameter Ill Coaxial Cable;Jacketed and Flooded for underground
1 126 placement $0.75 FT 3000 $2,250.00
2. Provide detailed rationale for the requested change:
Alter Method of Placement of Comcast Underground Facilities
Due to constraints in the right of way of other utilities, and many crossing driveways, single underground directional
bores, and trenching was replaced with larger bore sizes. This allowed an increased number of conduits in the bore
and eliminated the need to cut and restore driveways. The altered method was safer in that it put existing facilities
at less risk. This also resulted in less surface damage and a lower cost.
install High Strength Inner Duct in Occupied Existing Comcast Conduit
Due to constraints in the right of way of other utilities, many crossing driveways, many pedestrian crosswalks,
multiple cross street private power feeds, and multiple cross street data feeds, it was safer to pull inner duct in the
existing occupied, but not full, COMCAST conduit.
Install Substitute Material
Cable in Conduit quoted in the bid was not available for purchase locally when the contract was executed. The
substitute material is an approved material and worked just as well.
3. Provide explanation why change was not anticipated in original scope of work:
Alter Method of Placement of Comcast Underground Facilities
Without expending large amounts of money to explore what is under the right of way prior to construction, there is no
way to accurately determine what you will find once started. The right of way was very congested with numerous
crossing utilities, and private services. Even with extreme caution there were three telephone cable cuts and one
p ressurized gas line failure during construction.
Install High Strength inner Duct in Occupied Existing Comcast Conduit
Without expending large amounts of money to explore what is under the right of way prior to construction, there is no
way to accurately determine what you will find once started. The right of way was very congested with numerous
crossing utilities, and private services. Even with extreme caution there were three telephone cable cuts and one
pressurized gas line failure during construction
install Substitute Material
This contract was written on a quote that was a year old and executed in a short time frame. The quoted material
was just not available at the time the contract started. The substituted material was a Comcast approved substitute.
4. Describe the impact if this change is not processed:
For all three of the modifications
Alter Method of Placement of Comcast Underground Facilities
Install High Strength inner Duct in Occupied Existing Comcast Conduit
Install Substitute Material
If they hadn't been put in place,the net affect would have been to delay the project; raise the actual cost, and
increase the risk'of doing more damage within the right of way to public and private property.
Revised:7,26/13
3
Packet Page-2471-
10/8/2013 16.E.5. _.
Type of Change/Modification •
❑ 11. Planned /Elective 1 X 2. Unforeseen conditions/circumstance i X 3. Quantity or price adjustment
❑ 4. Correction of error(s) 1 X 5. Value added I ❑6. Schedule adjustment ''
Change Requested By
X Contractor/Consultant I X Owner X Using Department
X Design Professional j ❑ Regulatory Agency (specify): ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change/Modification: ❑j Yes X No
Approved by: L. LeC_ Date: 151/i bGl/3
Name and Title: a ells, STU ft?roject Manager 1
Reviewed by: if / Date: ; 'I
y ti 4 y/71,11- , „/.7-
Procurement Strategists Name: Rhonda Cumming . /
Revised:7I26/
° _ Packet Page-2472-
10/8/2013 16.E.5.
C Per Conn.
Purchasing Department
A 111Lfl5;' _nncas Duisicn Change Modification Form
;%xchasind
E Contract Change Recuest E Work Order Modification
Contract#: 1 1-574 7 I Change#: 3 POIWork Order#: Project Name:NCRWTP Main Electrical
I i 4500135226 Switchqear Replacement
Project#:70069.6 Project Manager:Tom i Department: PUPPMD Contractor/Firm Name:Simmonas
Sivert, PE I Electrical of Naples,Inc. }
Original Contract/Work Order Amount . $1,497;195:48; ;0911;3/11-,1CDi Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount 1`j,4 1'195 48: 091-i3/11, 1'D Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount '$278;195;46. SAP Contract Expiration Date(Master)
Dollar Amount of this Change ..- ;0:00 ' -81.42%1 Total Change from Original Amount
Revised Contract/Work Order Total r $ 278,195.48 — 20.1-ar Chance from Current BCC Approved Amount
Cumulative Changes $ (1.219,000.00) ( 0.00% Change from Current Amount
Completion Date, Description of the Tasks)Change,and Rationale for the Change
Original completion date: — ! Last approved completion date: Revised completion date(includes this
3/10/2013 09;3/13 t/ chance)•01/31/14 /
Number of days added; 150 i/ Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
�Ej Add new task(s) ? ❑Change task(s) E Delete tasks) 2 Other(specify):Time Extension
1.Provide a detailed and specific explanation of the requested changeis)to the task(s)andior the additional days !
added:Requesting a time extension of 150 calender days due to a 3 month delivery delay in County furnished
equipment,compatibility issues with the facility electrical infrastructure and an equipment malfunction of County furnished
equipment
2.Provide detailed rationale for the requested change:Additional time is necessary so that the equipment manufacturer
of i County furnished equipment before can remedy the compatibility issues and complete repairs c, the County furnish�,. ...,utpm�,.,b.. the Contractor can
continue installation.
3.Provide explanation why change was not anticipated in original scope of work:A time extension is necessary based
1 upon the circumstances noted above.
1 4.Describe the impact if this change is not processed:Project would not be completed and the ability to meet water
; Demand would not be possible during periods of FPL power outages.
Type of Change/Modification
1 , Planned! Eie.ctive ! ?'1 2. Unforeseen;conditions/circumstance ' E�? Quantity or price adiustrnent
j E 4_ Correction of errorts) i Value added : 2 9 Schedule adjustment
{ Change Requested By
E Contractor/Consultant j 2 Owner i J Using Department _ I
E Design Professional---7117 Reoulato y Agency(saecifv): ❑Other isoecifvi ,
Purchasing Professional Participated in Negotiation of Chancre!Modification: e.. Yes ! No
Aporcve O by: -1Y; i Date:
e r
i
Name and Title Tone Chmelik, Director. PUPPMD , x,,.!'.u.;., ' {`c Zelt7--17,
it 1"
Reviewed by: f^} I Data:
Procurement Strategists Name: Evelyn Colon Z�i(Gnv?3
Revised:7125/12
1
;rr'.`- Packet Page -2473- .
---_------^' 10/8/2013 16.E.5.
Co eY County
Purchasing Department
Ad xrstrativeServiceDivision Change Modification Form
9 gib..
.rd;esin5
E Contract Change Request ❑ Work Order Modification
Contract#: 13-6034 j Change#: 01 PO/Work Order#: Project Name: Naples Manor Sidewalk
4500144109 Improvements
Project#: 33205.1 Project Manager: Department: TECM Contractor/Firm Name: OAKtFL Inc. dba
Bob Petersen Owen-Ames-Kimball Company
Original Contract/Work Order Amount /$ 730,996.08 4/9/13; 16.A.11 Original BCC Approval Date; Agenda Item #
•
Current BCC Approved Amount .$ 730,996.081 4/9/13: 16.A.11 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 730,996.08 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 31,108.41 4.26% Total Change from Original Amount
Revised Contract/Work Order Total $ 762,104.49 4.26% Change from Current BCC Approved Amount
Cumulative Changes $ 31,108.41 4.26% Change from Current Amount
Completion Date, Description of the Taskis) Change, and Rationale for the Change
Original completion date. Janaury Last approved completion date: Revised completion date (includes this
13th, 2014 ,! January 13th, 2014 ,i change): January 13th.2014
of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
❑ Add new task(s) ! ❑ Change task(s) ❑ Delete task(s) E Other(specify):
Increase existing auantities
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
days added: Remove & dispose of an additional 14 driveways: It was determined that 14 driveways that were
planned to remain were discovered to exceed the 2.1% slope or amount of cracking permitted by FDOT
specifications. FDOT specifications must be met in order to receive LAP reimbursement.
(ii)Replace headwall with Type D inlet structure; Due to the conflict of drainage pipes and a sewer line, a head wail
would not work in this area.
(iii)Remove existing brick pavers: Although the contract specified that paver or stamped concrete finish would be
replaced with same or like materials. no method of payment was included in the contract to redo a paver driveway.
(iv) Additional sod needed around extra driveways and the added inlet location, and Fioratarn sod is needed to
replace existing sod per contract.
2. Provide detailed rationale for the requested change: Project could not be completed without changes
3. Provide explanation why change was not anticipated in original scope of work: Unforeseen conditions
4. Describe the impact if this change is not processed: Project could not be built to FDOT standards without changes.
Type of Change/ Modification
El. Planned i Elective 1E 2 Unforeseen conditions/circumstance ❑ 3. Quantity or once adjustment
❑�4. Correction of error(s) I ❑ 5. Value added ❑ 6. Schedule adjustment
Change Requested By
Contractor/Consultant ! E Owner ❑ Using Department
❑ Design Professional 1 ❑ Regulatory Agency(specify): 10 Other(specify):
Purchasing Professional Participated in Negotiation of Change 1 Modification: ❑ Yes ❑ No
Revised:7/25/13
1
Packet Page-2474-
Approved dy: Date: e,),..../:,210/8/2013
2 -1 10/8/2013 16.E.5.
Name and:111tic eve Ritt7r: Ma aer-Road Construction 9/4.A....
Reviewed tLyc! Date:
Procurement strategist s Name:
Revised:7126/13
2
Packet Page-2475-
10/8/2013 16.E.5.
DeLeonDiana
Subject: FW: 429902-1 Collier County/Naples Manor Sidewalk -CO#1
Attachments: Naples Manor Sidewalk C01.pdf
From: Reed, Charles R. [maiito:Charles.Reed(a)dot.state.fl.us]
Sent: Tuesday, September 03, 2013 10:32 AM
To: NauthRookmin
Cc: PetersenBob; Brinson, Lisa R; ChesneyBarbara; Rumberger, Wilson
Subject: RE: 429902-1 Collier County/ Naples Manor Sidewalk- CO#1
Morning Rookmin,
FDOT has no objections to the proposed changes. Please make sure the changes are shown on the as-built plans at the
conclusion of the project.
Thanks,
?„ Tr` ice% 99
CFuzrCes R. Reed'', E.I.
£ Y Project.Manager
Asset Engineering—FDOT, District One
801 N. Broadway Ave.,MS 1-50, Bartow, FL,33830 l Tel: (863)519-2907 I Fax:(863)519-2775 I Cell:(813)340-2066
Email: charies.reed(a)dot.state.fl.us I LAP Webstte:FOOT Local Agency Program-
This electronic mail communication may contain privileged, confidential,and/or proprietary information which is the property of either The Asset
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From: NauthRookmin [mailto:RookminNauth ancolliergov.net]
Sent: Friday, August 30, 2013 3:19 PM
To: Reed, Charles R.
Cc: Petersen Bob
Subject: Naples Manor Sidewalk CO#1 LAP 429902-1-58-01
Hi Charles,
Attached please a copy of the Change Order to Naples Manor Sidewalk Improvements for your review.
Please let me know if any change/information is needed on this.
Thanks,
Rookmin
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1
Packet Page-2476-
- ---"�"--------- 10/8/2013 16.E.S.
Cote'T County
Purchasing Department
Administrative Sentices Change Modification Form
Purdnasing
E4 Contract Change Request ❑Work Order Modification
Contract#: 12- I Change#: 2 PO/Work Order#: Project Name: IMM Runway 9-27
5885 4500141536 Rehab Design
• Project#: 33227 Project Manager: ; Department: Airport Contractor/Firm Name: Hole Mentes,
Thomas Verge Authority Inc.
!Original Contract/Work Order Amount $ '712,f,DCQ•oa 11/13/12 14A2 Original BCC Approval Date; Agenda Item #
!Current BCC Approved Amount $ 7 / O0 11/13/1.2 14A2 Last BCC Approval Date: Agenda Item #
Current Contract/Work Order Amount $ 610;196.00 10/3/2013 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0;00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $8110,196.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes 1%—r 0.00% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Original completion date: 10/3/13 Last approved completion date: Revised completion date (includes this
1013/13 ! change): 01/31/14
Number of days added : 120 ✓' Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
Add new task(s) I ❑ Change task(s) : ❑ Delete task(s) El Other(specify): Extend contract
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
days added: increase completion by one hundred twenty(120) days.
2. Provide detailed rationale for the requested change: Still awaiting Collier County response on first submittal of SDP
application. Increased time required to allow sufficient time for County to review and provide comments on SDP
application and for Airport Authority to respond to County commence
3. Provide explanation why change was not anticipated in original scope of work: Understimated amount of time
required to complete SDP permitting process.
4. Describe the impact if this change is not processed: Airport Authority will be unable to complete permitting process
fo'-this project.
Type of Change/Modification
1 Planned/Elective Li 2. Unforeseen conditions/circumstance ❑ 3. Quantity or once adjustment
LI 4. Correction of error(s) ! C1 5 Value added I IS 5. Schedule adjustment
Change Requested By
Contractor/Consultant E Owner i Using Department
Design Professional Li Regu atory Agency(specify): FAA& FDO T 1 ul Other(specify)
Purchasing Professional Participated in Negotiation of Chance / Modification: ET Yes El No
i
Approved by "r //;` , 1 Date: c
Name and T home's Verge, Pr49.eolAi • rt Manager
Reviewed e '=','1 Date: .
•
Procurement Stratigists Name. `
✓ j
Revised:5/16/12
Packet Page-2477-
_ ___.___.___. ..____._.__.____..___..___.____._______. 10/8/2013 16.E.5. `
colt767 County
Purchasing Department
Adminstiattie ServmS DvlsI0n Change Modification Form
-ushasrcc
® Contract Change Request E Work Order Modification
Contract#: 12- I Change#: 1 i PO/Work Order#: Project Name: MKY Runway 17-35
5885 ' 4500141537 Rehab Design
Project#: 33228 j Project Manager: Robert i Department: Airport ( ContractorfFirm Name: Hole Montes,
Tweedie Authority ' Inc. .
Original Contract/Work Order Amount $ 660,000.00 11/13/12 14A1 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 660,00Q_00` 11/131/2 14A1 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 660,000.00 10/3/2013 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0.00 1 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $660,000.00 0.00% Change from Current'BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: 10/3/13 j Last approved completion date: Revised completion date(includes this
10/3/13 i change): 01/31/14
Number of days added ' 120 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
7 Add new tasks) { E Change task(s) ' E Delete task(s) Other(specify): Extend contract
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
i days added: increase completion by one hundred twenty(120) days.
I.
2. Provide detailed rationale for the requested change:To allow sufficient time for County to review and provide
comments on SDP application and for Airport Authority to respond to County comments.
3. Provide explanation why change was not anticipated in original scope of work: Understimated amount of time
required to complete SDP permitting process.
4. Describe the impact if this change is not processed: Airport Authority will be unable to complete permitting process
for this project.
Type of Change I Modification
E 1 Planned/ Elective 1,___: 2 Unforeseen conditions/circumstance i E 3 Quantity or once adiustmen'
�l 4 Correction of error(s) Li 5. Value added [ 5. Schedule adjustment
Change Requested By
❑ Contraor/Consultant E Owner E Using Department
E Design Professional Ei Regulatory Agency(specify). FAA& FDOT E Other{specify):
Purchasing Pr fessiona-Participated in Negotiation of Changer Modification: ❑ Yes D plc
Approved oy :i, .--, �,>, Date' _
1 Name and Title' Robert Tweedie, Prject/Airport Manager / I I
Reviewed ti/' ' ',it__ f //1,,/ //7 1.-1 1 Date: -/ //, �
Procuremen,Strategists Name /
I
'mil,
Revised:5/161',::.;,;.
1
Packet Page-2478-
10/8/2013 16.E.5.
C., ier C .ntv
Purchasing Department
Aarrtnistative +icesDivisior Change Modification Form
ur'iasina
❑ Contract Change Request IIE Work Order Modification
09-5262-CZ Mod#: 1 PO/Work Order#: Project Name: FEMA Funding
45-141029
1 Project#: 195- Project Manager: Gary Department: Natural Contractor/Firm Name: Coastal
90020 McAlpin , Resources/CZM Planning & Engineering, Inc.
Original Contract/Work Order Amount $ 20,000.00 , Original BCC Approval Date; Agenda item#
Current BCC Approved Amount Pitt Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 20,000.00 /. /. -r0 f1F .:t P G,ct !,.i _--t. (/mss i- ,
Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount
Revised New Contract/Work Order Total $20,000.00 #DIV/0! Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
,
Completion Date, Description of the Task(s) Change,and Rationale for the Change
Original notice to proceed Last approved completion date: l Revised completion date(includes this
completion date: 11/7/12 `vi 11/2/13 V .change): 3/8/14
Number of days added (if Explain why additional days are needed (detailed/specific): More time is required to
extension, must attach current complete the accumulation of technical data to provide the required engineering
insurance certificate(s)from SAP analysis and required reports.
or obtain from vendor): 126 Days
❑Add new task(s) ❑ Change task(s) I ❑ Delete task(s) I ® Other(specify): Time Extension
I
1. Provide a detailed and specific explanation of the requested change(s)to the task(s): The FEMA grant process is
continuous, requiring submission of.new information and answering FEMA staff questions. The process is still on going
and the contract needs to be extended accordingly.
2. Provide detailed rationale for the requested change: The grants supporting the last nourishment project and the
process to justify and finalize request for recent storm loss claims for Tropical storm Fay continues, which requires on-
going coastal engineering support to the County staffs effort.
3. Provide explanation why change was not anticipated in original scope of work: The FEMA process for Collier
County was not expect to continue beyond the original contract end data, but additional issue developed by FEMA need
to be address along with stand by support while FEMA continues reviews the claim. The county has to be prepared to
answer FEMA question to bring the process to a timely conclusion.
4. Describe the impact if this change is not processed: The county may not have sufficient and timely professional
coastal and marine advice if the contract period is not extended.
Type of Change/ Modification
❑ 1. Planned/ Elective ❑2. Unforeseen conditions/circumstance i ❑ 3. Quantity or price adiustrnent
ji 4. Correction of error(s) I ❑ 5. Value added l E 6. Schedule adjustment
Change Requested By ,
Li Contractor/Consultant I Owner I EI Using Department
I Design Professional i ❑ Regulatory Agency (specify): ! ! Other(specify):
Purchasing Professional Participated in Negotiation of Change! Modification: ❑ Yes ❑ No
Approved by Date. T. /
j Name and Ti e7e7 T ary Mcalpin, 7.E., SA don Manager, CZM L. •
Reviewe byl f i ,�, ( Date:/' „/�
i
Purchasing P/of's ion- 's Na- e.Rhonda Cum ngs \—_....
Revised:4/6111
1
Packet Page-2479-