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Agenda 09/24/2013 Item #16D159/24/2013 16.D.15. EXECUTIVE SUMMARY Recommendation to approve a Resolution and provide after the fact approval for the submittal of Shirley Conroy Rural Area Capital Equipment Support Grant in the amount $192,250 to the Florida Commission for the Transportation Disadvantaged for the procurement of two replacement paratransit vehicles. OBJECTIVE: To replace two high mileage paratransit vehicles to improve customer service provided to the community for the paratransit system. CONSIDERATION: The Shirley Conroy Rural Area Capital Equipment Support Grant is used to help provide rural transportation in Collier County and is made available each year through an application process administered by the Florida Commission for the Transportation Disadvantaged. As the paratransit system grows, so does the demand on our existing fleet. In our latest review Collier County Fleet Management advised that nine of our vehicles had exceeded their useful life (4 years or 100,000 miles) and recommended replacement. Collier County ATM staff has applied for Federal Transit Administration (FTA) Section 5310 grant funds to replace four of the vehicles. This application seeks funding to replace two vehicles. The announcement for the Grant was received on August 23, 2013, with a deadline for submittal of September 20, 2013; which did not allow a sufficient opportunity to place the grant application on the next available Board of County Commissioners Meeting, however as required, the item was endorsed by the Local Coordinating Board for the Transportation Disadvantaged on September 12, 2013. Collier County's Administrative Procedure CMA # 5330 authorizes the County Manager to approve the submittal of grant applications with subsequent Board of County Commissioners' action at the next available Board meeting to ratify the approval as "after -the- fact." The BCC has the authority to ratify the filing of this grant application. FISCAL IWACT: This grant request of $174,773 will require a 10% local match. The local match amount of $17,477 is available in Reserves in the Transportation Disadvantaged Fund 427. LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if and when the grant is approved. Accordingly, this office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote - JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board provide after the fact approval for the submittal of the attached Shirley Conroy Rural Area Capital Assistance Support grant application in the amount of $192,250 for the purchase of two paratransit vehicles. Prepared by: Trinity Scott, Public Transit Manager, Alternative Transportation Modes Packet Page -2011- 9/24/2013 16.D.15. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.15. Item Summary: Recommendation to approve a Resolution and provide after the fact approval for the submittal of Shirley Conroy Rural Area Capital Equipment Support Grant in the amount $192,250 to the Florida Commission for the Transportation Disadvantaged for the procurement of two replacement paratransit vehicles. Meeting Date: 9/24/2013 Prepared By Name: ScottTrinity Title: VALUE MISSING 9/4/2013 12:05:16 PM Submitted by Title: VALUE MISSING Name: ScottTrinity 9/4/2013 12:05:18 PM Approved By Name: AmoldMichelle Title: Director - Alt Transportation Modes,Alternative Tr Date: 9/6/2013 10:28:15 AM Name: SotoCaroline Title: Management/Budget Analyst,Transportation Administr Date: 9/6/2013 10:33:20 AM Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 9/11/2013 11:28:52 AM Name: OberrathKaren Title: Senior Accountant, Grants �-. Date: 9/12/2013 10:42:55 AM Packet Page -2012- Name: CarnellSteve 9/24/2013 16.D.15. Title: Purchasing/General Services Director Date: 9/13/2013 10:01:00 AM Name: BelpedioJennifer Title: Assistant County Attorney,County Attorney Date: 9/16/2013 10:18:45 AM Name: KlatzkowJeff Title: County Attorney Date: 9/16/2013 11:56:13 AM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 9/16/2013 2:02:29 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Manage Date: 9/18/2013 11:34:17 AM Name: KlatzkowJeff Title: County Attorney Date: 9/18/2013 11:48:58 AM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 9/18/2013 12:14:01 PM Packet Page -2013- 9/24/2013 16.D.15. /—IN, RESOLUTION NO. 2013 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY APPROVING THE AFTER -THE -FACT FILING OF AN APPLICATION FOR A SHIRLEY CONROY RURAL CAPITAL EQUIPMENT GRANT APPLICATION WITH THE FLORIDA COMMISSION OF THE TRANSPORTATION DISADVANTAGED. WHEREAS, staff requests the Collier County Board of County Commissioners to approve the after the fact filing and execution of an application for a Shirley Conroy Rural Capital Equipment Grant from the Florida Commission of the Transportation Disadvantaged in the amount of $174,773; and WHEREAS, this BOARD has the authority to approve after the fact filing of grant applications pursuant to Collier County's Administrative Procedure CMA # 5330; which includes the execution and filing of this grant application and to undertake a transportation disadvantaged service project as authorized by Section 427.0159, Florida Statutes, and Rule 41 -2, Florida Administrative Code. NOW, THERFORE, BE IT RESOLVED BY THE BOARD THAT: 1. The BOARD has the authority to approve the after the fact filing of this grant application. 2. The BOARD authorizes and approves of staffs execution and filing of the Shirley Conroy Rural Capital Equipment Grant application on behalf of the Collier County Board of County Commissioners with the Florida Commission for the Transportation Disadvantaged. 3. The BOARD'S Registered Agent in Florida is: Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112. 4. The BOARD authorizes the County Manager to sign the Standard Assurances associated with the application submitted. 5. The Board authorizes its Chairman to sign any and all warranties, certifications, agreements, any subsequent amendments, contracts and other such documents which may be required in connection with the application. THIS RESOLUTION ADOPTED this day of September, 2013, after motion, second and majority vote in favor of adoption. ATTEST: DWIGHT E. BROCK, CLERK 0 , DEPUTY CLERK Approval for form and legality: e�.t7 Jenni r A. Belpedio Assistant County Attorney BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA 0 GEORGIA A. HILLER, ESQ. CHAIRWOMAN Packet Page -2014- 9/24/2013 16.D.15. Grant Application Reviewed and Approved by County Ctana r, or desig(t /n�j�' -�(( County Manager l /[, i . �:- 'tdatel After- the -Fact Approval by the BCC is required at the September 24, 2013 BCC meeting September 12, 2013 TO: Leo Ochs, County Manager CC: Michelle Arnold, ATM Director FROM: Joshua Thomas, Grants Support Specialist ty SUBJECT: County Manager review and approval of a 2013 Shirley Conroy Rural Are Capital Equipment � Support Grant Application from the Florida Commission for the Transportation Disadvantaged in the amount of $174,773 The Alternative Transportation Modes (ATM) Department is applying for a 2013 Shirley Conroy Rural Area Capital Equipment Support Grant in order to help provide rural transportation in Collier County. As the paratransit system grows, so does the demand on existing fleet. Collier County Fleet Management advised that nine of the vehicles have exceeded their useful life (4 years or 100,000 miles) and recommended replacement. Collier County ATM staff has applied for Federal Transit Administration (FTA) Section 5310 grant funds to replace four of the vehicles; this application seeks funding to replace two vehicles. The grant requires a 10% local match. The local match in the amount of $17,477 is available in Transportation Disadvantaged Fund 427 reserves and/or surplus proceeds. The funding announcement for the grant was received on August 23, 2013, with a deadline for submittal of September 20, 2013. Due to the time constraints, we are requesting that you approve the application followed by after the fact approval from the Board of County Commissioners at the September 24, 2013 BCC meeting. When you have reviewed the application, please sign in the box above and call me at 239 -252- 8989 for pickup. Thank you and please let me know if you have any questions regarding this request. n 32991amiami Trail East, Suite 209 " "" " • 239- 252 -8973 -FAX 239 - 252 -8828 Packet Page -2015- 9/24/2013 16.D.15. EXHIBIT A Commission for the Transportation Disadvantaged Grant Application Information Form for the Shirley Conroy Rural Area Capital Assistance Program Grant 1, DATE SUBMITTED: 2. LEGAL NAME OF APPLICANT: Collier County Board of County Commissioners 3. FEDERAL IDENTIFICATION NUMBER: 59- 6000558 4. REMITTANCE ADDRESS: 3229 East Tamiami Trail, Suite 103 S. CITY AND STATE: Naples ZIP CODE: 34112 6. CONTACT PERSON FOR THIS GRANT: Trinity Scott 7. PHONE NUMBER: 239 -252 -5832 FAX NUMBER: 239 -252 -6610 8. E -MAIL ADDRESS: TrinitvScott(fcollieraov.net 9. PROJECT LOCATION [County(ies)]: Collier County, Naples - Florida 1D. PROPOSED START DATE: December 1, 2013 ENDING DATE: December 1, 2014 11. ESTIMATED PROJECT FUNDING REQUESTED: Grant Funds $ 174,773 Local $ 17,477 TOTAL $ 192.250 12. I hereby certify that this document has been duly authorized by the governing body of the applicant, and the applicant intends to complete the project, and to comply with any attached assurances if the a ssistance is awarded. Leo E. Ochs, Jr., Collier County Board of County Commissioners County Manager TYPED-NAME OF AUTHORIZED/REPRESENTATIVE AND TITLE SIGNAT RE OF AUTHORIZED/REPRESENTATIVE r t DATE 11 Local Coordinating Board Approval (must be prior to grant execution) I hereby certify that this grant has been reviewed in its entirety by the Collier County Coordinating Board. COORDINATING BOARD CHAIRPERSON'S SIGNATURE Approved as to form and legality DATE t Assisillint County Attoqwy Shirley Conroy Rural Area Capital Assistance Program Grant. Application 2 Rev. 8/23/2013 Packet Page -2016- I. EXHIBIT B PROPOSED PROJECT FUNDING Project Description and Cost Capital equipment - Prioritize based on need. If vehicle, specify type of vehicle and fuel type (gas, diesel, alternative) 1.2 - Chevy 3500 Chassis with wheelchair positions, $192,250.00 equipped with wheelchair lift, vehicles have 12 12 passenger seating capacity. 2. $ 3. Total Project Cost II. Funding Participation A. Transportation Disadvantaged Trust Funds B. Local Match C. Total Project Cost Shirley Conroy Rural Area Capital Assistance Program Grant Application Rev. 8/23/2013 Packet Page -2017- 9/24/2013 16. D.15. $192,250.00 (90 %) $174,773.00 (10 %) $17,477.00 $192,250.00 3 9/24/2013 16.D.15. EXHIBIT C SCOPE Who: Collier County Government's Alternative Transportation Modes Transportation Department - Collier Area Transit & Paratransit sections serves as the Community Transportation Coordinator (CTC) for Collier County. Collier County CTC is considered a complete brokerage, contracting all fixed -route and Paratransit operations to Keolis Transit America, Inc. who operates as Collier Area Transit (CAT). CAT staff obtains prior authorization for all trips (ADA, and TD), schedules the trip(s) and invoices Collier County Board of County Commissioners, Alternative Transportation Modes (ATM) Department on a monthly basis. Collier Area Transit operates ten routes on a fixed -route system which serves both the rural and urban areas of the county. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA). As the management company for the CTC, CAT also performs all the elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost - sharing and information sharing. Collier County provides administrative support such as grant writing, planning, budgeting, and public information and also program approval for all aspects of the Fixed and Paratransit programs. Two transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), and Transportation Disadvantaged (TD). The ADA program provides service to people who reside within 3/4 miles of an existing CAT bus route and have transportation needs that fall within the service schedule of CAT, but cannot access the bus system due to a disability. The TD program provides service to people residing in areas where CAT bus routes are not available and have no other means of transportation. What: These grant funds will be used to purchase two small cutaway Chevy,chassis paratransit vehicles. This vehicles will have seating capacity for 12, and include a wheelchair lift. The procurement of these vehicles will be from the Florida State Vehicle Procurement Program administered through the Center for Urban Transportation Research in Tampa, Florida. Where: Collier Area Transit (CAT) provides services to urban and rural areas of Collier County. The rural area of Collier County located in the northeast portion of the county covers Golden Gate Estates and Immokalee. Rural Florida continues to have lower earned income, higher unemployment, lower property values and fewer opportunities for employment. Located in northeastern Collier County, the Immokalee community is located approximately 45 miles from the County seat. The rural un- incorporated area is primarily agricultural but also includes a rural area referred to as the Golden Gate Estates that incompasses larger rural lots that some of the residents in Collier County find to be a more affordable option to housing than in the urban area. Shirley Conroy Rural Area Capital Assistance Program Grant Application Rev. 8/23/2013 Packet Page -2018- f 9/24/2013 16. D.15. There is one major roadway, Immokalee Road (CR 846), into the Immokalee community from Naples. State Road 29 also provides access into the community from the northern counties of Lee and Hendry. Majority of the land is currently used for agricultural purposes. The remaining land is a mixture of residential, commercial and industrial uses. According to the US Census Bureau; the 2010 permanent population of Immokalee is 24,154. However, the population nearly doubles during the winter months due to the agricultural industry. This increase occurs when the harvest season for vegetables and citrus is at its peak. This rural area is considered part of the Florida's Heartland Regional Economic Development Initiative (FHREDI). Nearly half of the population is considered to be below poverty level. Immokalee has long been considered isolated from the coastal county both in location and demographics. Immokalee's development is based on its agriculture resources, which made Immokalee the leading producer of winter vegetables in the United States. However, as the economics of agriculture changed, the social problems associated with low wages, an unskilled labor force, and a transient multicultural population grew. The economy of rural Southwest Florida has been and continues to be based primarily on agriculture, which has not kept pace with job growth throughout the state of Florida. Regionally, the major economic contributors are retirement, tourism, construction, agriculture and the environment. Although tourism has a major impact on the regional urban economy, the Immokalee community has yet to reap the benefits from this industry. Ridership in the Immokalee area shows a steady increase every year. The service to this area is critical to ensure the transportation needs in the rural areas of our County the elderly, disabled, and low income citizen's of Immokalee are met. When: It is anticipated that Collier will commence this project in December 2013 and will complete by December 2014. How: These grant funds will be used to purchase two small cutaway Chevy vehicles, with a 3500 chassis. The procurement of these vehicles will be from the Florida State Vehicle Procurement Program administered through the Center for Urban Transportation Research in Tampa, Florida. These vehicles will enhance Collier County's overall paratransit vehicle fleet. This enhancement will improve service delivery because the new vehicles will have fewer mechanical issues. Why: Public transportation for the disabled population for the rural area of Collier County such as the community of Immokalee is critical to allow the transportation dependent population access to employment, health care and the freedome to live independently. This project is to replace two high mileage vehicles in Collier County's paratransit program. Shirley Conroy Rural Area Capital Assistance Program Grant Application Rev. 8/23/2013 Packet Page -2019- 9/24/2013 16.D.15. EXHIBIT E STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for - profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds. (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds. (6) Capital equipment purchased through this grant meets or exceeds the criteria set forth in the Florida Department of Transportation's equipment specifications, "Guidelines for Acquiring Vehicles" dated October 1993 (or as updated), "Part 1, Bid Documents," dated July 1995 (or as updated), and "Part 2, Specification Guidelines for Specialized Vehicles," dated July 1993 (or as updated), or criteria set forth by any other federal, state, or local government agency. (7) Capital equipment purchased through this grant comply with the competitive procurement requirements of Chapter 287 and Chapter 427, Florida Statutes. (8) If capital equipment is purchased through this grant, the demand response service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: (a) response time, (b) fares, (c) geographic service area, (d) hours and days of service, Shirley Conroy Rural Area Capital Assistance Program Grant Application Rev. 8/23/2013 Packet Page -2020- 7 9/24/2013 16.D.15. (e) restrictions on trip purpose, (f) availability of information and reservation capability, and r1. (g) contracts on capacity or service availability. In accordance with 49 CFR Part 37, public entities operating demand response systems for the general public which receive financial assistance under 49 U.S.C. 5310 or 5311 of the Federal Transit Administration (FTA) have filed a certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving FTA funds have also filed a certification with the appropriate program office. Such public entities receiving FTA funds under any other section of the FTA have filed a certification with the appropriate FTA regional office. This certification is valid for no longer than the contract period for which the grant application is filed. tr � t ! / �' Sig Date: nature: � J Name: Leo E. 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