Agenda 09/24/2013 Item #16D13 9/24/2013 16.D.13.
EXECUTIVE SUMMARY
Recommendation to approve Amendment#2 to the David Lawrence Mental Health Center, Inc.
(DLC)agreement,which will reallocate specific program area funding budget allocation amounts.
(No Fiscal Impact)
OBJECTIVE: To provide mental health and substance abuse services to the Collier County
community.
CONSIDERATION: On December 11, 2012, item 16.D.18, the Board approved a contract
with DLC in the amount of $1,154,200 as committed by the County and total compensation
through the matching program of$1,385,040.00 to provide substance abuse and mental health
services in Collier County.
The current program budget amounts were estimated based on the previous year. However, due
to the community's needs it was necessary to reallocate the specific amounts in each program.
The reallocation of funds for the program services only effect the fourth quarter of the budget.
Staff and DLC have reviewed the current budget and have determined that in order to continue
services in all program areas, there is a need to reallocate program funding as listed in the chart
below:
Program Current Program Revised Program
Area Allocation Area Allocation
EMERGENCY SERVICES $563,000 $810,000
Crisis Stabilization Unit-Admissions
EM Services Assessment Center-Assessments
EM Services Assessment Center-Baker Act
Crisis Stabilization Unit-Readmissions
Adult Medical Services $363,000 $ 15,000
Adult Substance Abuse Outpatient&Drug Court $ 60,000 $123,795.36
Detox $100,000 $150,000
Drug Court (now combined with ASA Outpatient) $ 70,000 $31,204.64
Immokalee Medical Services $ 25,000 $ 37,400
Immokalee Outpatient Services $ 88,000 $ 7,600
Childrens Medical Services $ 58,000 $177,040
Childrens Urgent Care $ 58,040 $ 33,000
TOTAL 81,385,040 81,385,040
As such, staff recommends that the Board approve an amendment to the agreement replacing the
chart in Article III with the above chart. The chart has been redacted from the original
agreement and placed as back-up to this item for comparison purposes.
FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary.
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GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: Section 394.76, Florida Statutes requires the County to
participate in the funding of alcohol and mental health services. The amount of the participation
shall be at least that amount which, when added to other available local matching funds, is
necessary to match state funds. This item is approved as to form and legality and requires a
majority vote for approval. -JAB
RECOMMENDATION: That the Board of County Commissioners approves and Chairwoman
signs the Amendment #2 to the Agreement with David Lawrence Mental Health Center, Inc.,
which will reallocate the specific program area allocation amounts.
Prepared by: Lisa N. Carr, Grants Coordinator, Housing,Human and Veteran Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.13.
Item Summary: Recommendation to approve the Second Amendment to Agreement with
David Lawrence Mental Health Center, Inc. (DLC)for substance abuse and mental health
services, which will reallocate specific program area funding budget allocation amounts. (No
Fiscal Impact)
Meeting Date: 9/24/2013
Prepared By
Name: CarrLisa
Title: SHIP Program Coordinator
9/3/2013 3:26:27 PM
Submitted by
Title: SHIP Program Coordinator
Name: CarrLisa
9/3/2013 3:26:28 PM
Approved By
Name: SonntagKristi
Date: 9/4/2013 6:56:34 PM
Name: SonntagKristi
Date: 9/4/2013 6:56:53 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 9/10/2013 5:03:31 PM
Name: RobinsonErica
Date: 9/12/2013 1:38:58 PM
Name: CarnellSteve
Title: Purchasing/General Services Director
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Date: 9/12/2013 4:43:29 PM
Name: BelpedioJennifer
Title:Assistant County Attorney,County Attorney
Date: 9/13/2013 4:07:24 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/16/2013 9:34:39 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/16/2013 11:27:23 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 9/16/2013 5:03:10 PM
Name:KlatzkowJeff
Title: County Attorney
Date: 9/17/2013 8:33:07 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/17/2013 10:27:58 AM
Amok
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STANDARD NONPROFIT/GOVERNMENT CONTRACT „m
Funding Source:
THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
DAVID LAWRENCE MENTAL HEALTH CENTER
THIS CONTRACT is made and entered into by and between Collier County,a political subdivision of
the State of Florida, hereinafter referred to as"COUNTY"and David Lawrence Mental Health :
Center,Inc.d/b/a David Lawrence Center,a private nonprofit corporation existing under the
laws of the State of Florida, hereinafter referred to as "DAVID LAWRENCE CENTER". ,',
i
WHEREAS,this Agreement is funded by local funds matched with Federal funds as provided in `.
the October 23, 2012 Letter of Agreement between COUNTY and Agency for Healthcare Care ,
Administration that allows County participation in an intergovernmental transfer program, and,
WHEREAS, COUNTY believes it to be in the public interest to provide substance abuse and
mental health services to the Collier County residents through the DAVID LAWRENCE CENTER
according to this Contract, and
NOW THEREFORE, in consideration of the mutual covenants, promises, and representations
contained herein COUNTY and the DAVID LAWRENCE CENTER agree as follows:
ARTICLE I SCOPE OF SERVICES
Provision of substance abuse and mental health services in accordance with Exhibit 5.
Program must be implemented to serve residents of Collier County in accordance with Chapters
394 and 397, Florida Statutes, and all exhibits hereto.
ARTICLE IL TERM OF CONTRACT
This Contract shall begin October 1.2012 and end September 30. 2013 unless terminated as
specified In Article IX, Suspension/Termination, The COUNTY may, at Its discretion and with the
consent of the DAVID LAWRENCE CENTER,renew the Agreement under all of the terms and conditions
contained in this Agreement for three(3)additional one(1)year periods.The COUNTY shall give DAVID
LAWRENCE CENTER written notice of the COUNTY's intention to extend the Agreement term not less
than ten(10)days prior to the end of the Agreement term then in effect,
ARTICLE III COMPENSATION AND REPORTS
A. Contract Payment
Once invoiced by the DAVID LAWRENCE CENTER and validated, the COUNTY will
submit payments on a quarterly reimbursement basis to the Naples Community Hospital
for services delivered in accordance with Exhibit 5. The DAVID LAWRENCE CENTER
agrees to accept as full compensation the total annual amount not to exceed
$1,154,200.00 as committed to by the County and total compensation through the
matching program of $1,385,040.00. Payments will be authorized only for work
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completed and/or services delivered during the term of the contract as stated
In ARTICLE
II: TERM OF CONTRACT, and prior to the payment request date. Documentation of
eligible expenses will be provided as stated in Article III C. Contract Deliverables. r 'I'"
Payment is subject to the provisions of Article III B Deferred Payment/Return of Funds and '
Article IX, Suspension/Termination. All requests for payment shall be submitted in ,
accordance with Exhibit 1. Funding is contingent upon the availability of funds. ' r,,-. '.
f ;y
SALES TAXI The DAVID LAWRENCE CENTER shall pay all sales,consumer,use and other similar a
taxes assodated with the Work or portions thereof,which are applicable during the performance of
the Work.
The COUNTY has agreed to purchase the service(s) listed in Art icle I. For unit rate 243
contracts, this contract is for the payment of a fixed number of units of service at the
fixed unit rate, as detailed in Exhibit 5.
X33
FormatEed Table
Approved Budget
Category Annual County and
Program Area MICA Funding Total Program Area '"
Allocation
Adult Mental (a) Emergency $563,000 $810,000 $1,039,000$870.000
Health Services
(b)Medical Services $363994$15.0 00
(c)Immokalee "i
Medical $25,000 537,400
(d)Immokalee $881 ° $7,600
Outpatient i
Adult (a) Detox 498 000 $150,000 0 $305,000
Substance
Abuse (b) Outpatient $697944$1 23,795'36
(c)Drug Court $70,000$31,204.64 q'
>es.
Children's (a) Medical $58,010$177,040 $116,010$2l0'040
Mental Health a.,
(b) Urgent Care $58,000 33 000
B. Deferred Payment/Return of Funds
The COUNTY may defer payment to the DAVID LAWRENCE CENTER for
noncompliance with contract deliverables or program requirements.
If, as a result of monitoring or audit, units of service provided are not properly
documented,a payment may be deferred. If units are found to be unallowable,no
future payments will be made until the full amount of overpayment is remitted to
the COUNTY or a repayment agreement Is accepted by the COUNTY. If the
monitoring or audit occurs after the term of this contract,the DAVID LAWRENCE
CENTER will be required to remit funds to the COUNTY in accordance with the
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completed and/or services delivered during the term of the contract as stated in ARTICLE
II: TERM OF CONTRACT, and prior to the payment request date. Documentation of
eligible expenses will be provided as stated in Article III C. Contract Deliverables.
Payment is subject to the provisions of Article III B Deferred Payment/Return of Funds and
Article IX, Suspension/Termination. All requests for payment shall be submitted in
accordance with Exhibit 1. Funding is contingent upon the availability of funds.
SALES TAX, The DAVID LAWRENCE CENTER shall pay all sales,consumer,use and other similar
taxes associated with the Work or portions thereof,which are applicable during the performance of
the Work.
The COUNTY has agreed to purchase the service(s) listed in Article I. For unit rate
contracts, this contract is for the payment of a fixed number of units of service at the
fixed unit rate, as detailed in Exhibit 5.
Approved Budget
Category Annual County
Program Area and MICA Total Program Area
Funding
Allocation
Adult Mental (a) Emergency $563,000 $1,039,000
Health Services
(b)Medical Services $363,000
(c)Immokalee
Medical $25,000
(d)Immokalee $88,000
Outpatient
Adult (a) Detox $100,000 $230,000
Substance
Abuse (b) Outpatient $60,000
(c)Drug Court $70,000
Children's (a) Medical $58,040 $116,040
Mental Health
(b) Urgent Care $58,000
B. Deferred Payment/Return of Funds
The COUNTY may defer payment to the DAVID LAWRENCE CENTER for
noncompliance with contract deliverables or program requirements.
If, as a result of monitoring or audit, units of service provided are not properly
documented, a payment may be deferred. If units are found to be unallowable, no
future payments will be made until the full amount of overpayment is remitted to
the COUNTY or a repayment agreement is accepted by the COUNTY. If the
monitoring or audit occurs after the term of this contract,the DAVID LAWRENCE
CENTER will be required to remit funds to the COUNTY in accordance with the
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SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
DAVID LAWRENCE MENTAL HEALTH CENTER,INC.
This Amendment, is entered into this day of , 2013,
by and between David Lawrence Mental Health Center, Inc., d/b/a David Lawrence Center, a
private not-for-profit corporation existing under the laws of the State of Florida, hereinafter
referred to as David Lawrence Center and Collier County, Florida, herein after to be referred to
as "COUNTY," collectively stated as the"Parties."
WHEREAS, on December 11, 2012, the County entered into an agreement with David
Lawrence Center for it to provide substance abuse and mental health services to Collier County
residents(hereinafter referred to as the "Agreement") which was amended on June 25,2013; and
WHEREAS, the Parties desire to amend the Agreement by modifying the chart set forth
in Article III of the agreement pertaining to compensation for identified program outcomes.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to amend the Agreement as follows:
1. The total program budget will remain the same. The reallocation of funds for the
program services only effect the fourth quarter of the budget. However, the allocation
amounts for each specific program area are modified to meet program needs and budget. A
To that end, the chart set forth in Article III of the Agreement is replaced with the
attached chart.
2. David Lawrence Center shall keep and maintain public records that ordinarily and
necessarily would be required by the County in order to perform the service.
3. David Lawrence Center shall provide the public with access to public records on the
same terms and conditions that the County would provide the records and at a cost that
does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise
provided by law.
4. David Lawrence Center shall ensure that public records that are exempted or confidential
and exempt from public records disclosure requirements are not disclosed except as
authorized by law.
5. David Lawrence Center shall meet all requirements for retaining public records and
transfer, at no cost, to the County all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems of the County.
ei7N
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6. All other terms and conditions of the Agreement remain in full force and effect. This
Amendment merges any prior written and oral understanding and agreements, if any,
between the parties with respect to the matters set forth herein.
IN WITNESS WHEREOF,the Parties have executed this Amendment, on the date and year first
above written.
DAVID LAWRENCE CENTER: COLLIER COUNTY:
By: By: Georgia A. Hiller, Esc.
Name (print) Name (print)
(Signature of authorized officer) (Signature of authorized officer)
Chairwoman, Board of County Commissioners
Title Title
Date Date
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