Agenda 09/24/2013 Item #16D11 9/24/2013 16.D.1 1.
EXECUTIVE SUMMARY
Recommendation to approve after-the-fact amendments for the FY13-14 State General Revenue
Seniors Program agreements from the Area Agency on Aging for Southwest Florida, Inc. d/b/a
Senior Choices of Southwest Florida and corresponding budget amendments which reflect
increased funding. (Net Fiscal impact$43,105)
OBJECTIVE: To continue to provide uninterrupted support services to Collier County Services for
Seniors (CCSS)frail, elderly clients.
CONSIDERATIONS: The Services for Seniors program, managed within the Housing, Human, and
Veteran Services (HHVS) Department, has been providing support services to Collier County's frail
elderly citizens for over 30 years through the Community Care for the Elderly (CCE), Home Care for the
Elderly (HCE), and Alzheimer's Disease Initiative(ADI) grant programs. All three (3)grants are funded
by the Florida Department of Elder Affairs (DOEA) through the Area Agency on Aging of Southwest
Florida, Inc., d/b/a Senior Choices of Southwest Florida (Senior Choices). These grants enable the
County's Services for Seniors Program to provide services to seniors and their caregivers, allowing them
to remain in their homes and live with independence and dignity.
The CCE and ADI amendments provide additional funding to the programs. In addition, all three grant
amendments (CCE, HCE and ADI) include contract language as defined in Florida Statutes, Sections
119.0701 and Section 119.011(2). This section of the Florida Statutes relates to public records
compliance. The increase in funding will allow CCSS to provide continued services to qualified seniors in
Collier County.
The following table provides a detailed breakdown of the award adjustment:
Increase/
Program Proj ect Current Budget (Decrease) Revised Budget
Community Care for the
Elderly(CCE)* 33271 $717,202.00 $11,479.00 $728.681.00
Alzheimer's Disease Initiative
(ADI) 33273 $104,961.00 $31,626.00 $136.587.00
Total $822,163.00 $43,105.00 $865,268.00
*The 10%CCE match requirement net increase of$1,275.44 will be met through vendor in kind match.
The amendments were received by staff on August 16, 2013 and are required to be returned to Senior
Choices within 30 days. The amendments are being presented after-the-fact because they were not
received in time for it to be processed to meet the agenda submittal deadlines for the September l 0, 2013
Board meeting. In order to remain in compliance with the grant and to be able to continue to provide
much needed services to the County's frail elderly it was necessary to execute the amendment prior to the
regularly scheduled Board meeting. Consequently, pursuant to CMA 5330 and Resolution No. 2010-122,
the County Manager authorized Steve Carnell, Interim Administrator, to sign the contract amendment.
Collier County as the Lead Agency is responsible to respond to seniors needs and to manage the spending
authority for the State General Revenue programs.
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FISCAL IMPACT: Budget amendments recognizing additional grant revenue cost and setting up the
necessary expense appropriation in the amount of$43,105 will reside within Human Services Fund 707,
Project 33271 and 33273. The CCE local match requirement of 10%in the amount of$1,275.44 will be
met by vendor in-kind match contributions required in accordance with vendor service contract terms.
Matching funds are not required in the ADI program.
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
LEGAL CONSIDERATIONS: A standard form amendment provided by Senior Choices of Southwest
Florida was used for each agreement. This item is approved as to form and legality, and requires majority
vote for approval.—JAB
RECOMMENDATIONS: That the Board of County Commissioners approve and Chairwoman sign
after-the-fact amendments and attestation statements between Collier County and the Area Agency on
Aging for Southwest Florida, Inc. d/b/a Senior Choices of Southwest Florida; and authorize the budget
amendments.
Prepared by: Lisa N. Carr, Grants Coordinator,Housing,Human, and Veteran Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.11.
Item Summary: Recommendation to approve after the fact amendments for the FY13-14
State General Revenue Seniors Program agreements from the Area Agency on Aging for
Southwest Florida, Inc. d/b/a Senior Choices of Southwest Florida, and corresponding budget
amendments which reflect increased funding and additions regarding Florida Statue compliance
(Net Fiscal impact$43,105).
Meeting Date: 9/24/2013
Prepared By
Name: CarrLisa
Title: SHIP Program Coordinator
8/30/2013 6:54:06 PM
Submitted by
Title: SHIP Program Coordinator
Name: CarrLisa
8/30/2013 6:54:07 PM
Approved By
Name: DeSearJacquelyn
Title: Accountant,Housing,Human&Veteran Services
Date: 9/5/2013 3:00:28 PM
Name: SonntagKristi
Date: 9/8/2013 6:00:02 PM
Name: GrantKimberley
Title: Interim Director
Date: 9/9/2013 9:11:21 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 9/10/2013 5:01:57 PM
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Name: BelpedioJennifer
Title:Assistant County Attorney,County Attorney
Date: 9/12/2013 8:23:46 AM
Name: RobinsonErica
Date: 9/12/2013 3:32:10 PM
Name: CarnellSteve
Title: Purchasing/General Services Director
Date: 9/12/2013 4:34:43 PM
Name: StanleyTherese
Title:Management/Budget Analyst, Senior,Office of Manage
Date: 9/12/2013 7:22:41 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/13/2013 9:36:58 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
olek
Date: 9/13/2013 4:51:11 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/16/2013 10:59:23 AM
Atitsk
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Amendment 006 9/24/2013 16.D.1 1 .
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA
COMMUNITY CARE FOR THE ELDERLY PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida,Inc. dba Senior Choices
of Southwest Florida("Agency") and Collier County Board of County Commissioners, ("Recipient"), amends agreement
CCE 203.12.
The purpose of this amendment is to increase Collier County allocations by $11,479.00 affecting Year Two, 2013-2014,
and revise ATTACHMENT HI EXHIBIT—I and ATTACHMENT VIII,Budget Summary.
Additionally,this amendment amends the Standard Contract with additions of subsections 7.2.5 through 7.2.8.
Line denotes completion of above summary
The Standard Contract is hereby amended to read as follows:
7.2.5 As defined in Sections 119.0701 and Section 119.011(2), Florida Statutes,the Recipient shall keep and maintain
public records that ordinarily and necessarily would be required by the public agency in order to perform services.
7.2.6 The Recipient shall provide the public with access to public records on the same terms and conditions that the
public agency would provide the records,and at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
7.2.7 Public records that are exempt or confidential and exempt from public records disclosure requirement are not to be
disclosed except as authorized by law.
7.2.8 All requirements shall be met for retaining public records and transfer,at no cost to the agency all public records
in possession of the Recipient upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
This amendment shall be effective on August 8, 2013. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
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Amendment 006 9/24/2013 16.D.11 .
IN WITNESS WHEREOF, the parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMIVIISSIONERS FLORIDA,INC.DBA SENIOR CHOICES OF
SOUTHWEST FLORIDA
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SIGNED BY: tO, SIGNED BY:
NAME: Stephen Y.Camel! NAME: RONALD LUCCHINO,PhD
TITLE: Interim Public Services Administrator TITLE: BOARD PRESIDENT
DATE: September 4,2013
DATE:
Federal Tax ID: 59-6000588
Fiscal Year Ending Date: 09/30
Amik
Approved as to form and legality
Assistant County omey
Amok
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Amendment 006 9/24/2013 16.D.11 .
ATTACHMENT III
EXHIBIT—1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL FEDERAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT
TO THIS AGREEMENT ARE AS FOLLOWS:
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL STATE AWARD
STATE FINANCIAL ASSISTANCE SUBJECT TO Sec.215.97,F.S.
PROGRAM TITLE FUNDING SOURCE CSFA AMOUNT
Community Care for the Elderly Program General Revenue-Collier-2013-2014 65010 $ 728,681.00
TOTAL AWARD $ 728,681.00
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
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ATTACHMENT VIII
COMMUNITY CARE FOR THE ELDERLY PROGRAM
BUDGET SUMMARY
for
Collier County Board of Commissioners
Collier County
2013-2014
1. CCE Spending Authority $623,681.00
2. Case Management and 105 000.00
Case Aide '
Total $728,681.00
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Attestation Statement
Agreement/Contract Number: CCE 203.12
Amendment Number 006
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Interim Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
•
1 f
/� 9/4/2013
Signature o Recipient/ ntractor representative Date
Approved as to form and legality
� CA`1
Assistant County A ey
c-10
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Amendment 006 9/24/2013 16.D.11 .
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA
HOME CARE FOR THE ELDERLY PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc. dba Senior Choices
of Southwest Florida("Agency") and Collier County Board of County Commissioners, ("Recipient"), amends agreement
HCE 203.12.
The purpose of this amendment is to amend the Standard Contract with additions of subsections 7.2.5 through
7.2.8.
Line denotes completion of above summary
The Standard Contract is hereby amended to read as follows:
7.2.5 As defined in Sections 119.0701 and Section 119.011(2),Florida Statutes,the Recipient shall keep and maintain
public records that ordinarily and necessarily would be required by the public agency in order to perform services.
7.2.6 The Recipient shall provide the public with access to public records on the same terms and conditions that the
public agency would provide the records, and at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes,or as otherwise provided by law.
7.2.7 Public records that are exempt or confidential and exempt from public records disclosure requirement are not to be
disclosed except as authorized by law.
7.2.8 All requirements shall be met for retaining public records and transfer,at no cost to the agency all public records
in possession of the Recipient upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
This amendment shall be effective on August 8, 2013. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this 1 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.DBA SENIOR CHOICES OF
SOUTHWEST FLORIDA
SIGNED BY: f / � SIGNED BY:
NAME: Stephen Y. Carnell NAME: RONALD LUCCHINO, PhD
TITLE: Interim Public Services Administrator TITLE: BOARD PRESIDENT
DATE: September 4,2013
DATE: Amok
Federal Tax ID: 59-6000588 Approved as to form and legality
Fiscal Year Ending Date: 09/30
<s J. ik
Assistant County Atto 9
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Attestation Statement
Agreement/Contract
Number: HCE 203.12
Amendment Number 006
I, Stephen Y.Carnet! ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Interim Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
Ii
'A fj/1
9/ 9/4/2013
Signature of Recipien Contractor representative Date
Approved as to form and legality
Assistant County rney
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Amendment 005 9/24/2013 16.D.11.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA Algokk
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
This AMENDMENT,entered into between the Area Agency on Aging for Southwest Florida,Inc. dba Senior Choices
of Southwest Florida("Agency")and Collier County Board of County Commissioners,("Recipient"),amends agreement
ADI 203.12.
The purpose of this amendment is to increase Collier County allocations by$31,626.00 affecting Year Two,2013-2014
and revise ATTACHMENT III Exhibit- 1 and ATTACHMENT VIII Budget Summary.
Additionally,this amendment amends the Standard Contract with additions of subsections 7.2.5 through 7.2.8.
Line denotes completion of above summary
The Standard Contract is hereby amended to read as follows:
7.2.5 As defined in Sections 119.0701 and Section 119.011(2),Florida Statutes,the Recipient shall keep and maintain
public records that ordinarily and necessarily would be required by the public agency in order to perform services.
7.2.6 The Recipient shall provide the public with access to public records on the same terms and conditions that the
public agency would provide the records,and at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
7.2.7 Public records that are exempt or confidential and exempt from public records disclosure requirement are not to be
disclosed except as authorized by law.
7.2.8 All requirements shall be met for retaining public records and transfer,at no cost to the agency all public records
in possession of the Recipient upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
This amendment shall be effective on August 8,2013. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment.
This amendment and all of its attachments are hereby made a part of this agreement.
owitk
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Amendment 005 9/24/2013 16.D.11.
IN WITNESS WHEREOF,the parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Collier County Board of County Area Agency on Aging for Southwest
Contractor• Commissioners Florida,Inc.,dba Senior Choices of
• Southwest Florida
SIGNED
SIGNED BY: •I % ,, BY:
NAME: Stephen Y. Carnell NAME: Ronald Lucchino,PhD
TITLE: Interim Public Services Administrator TITLE: Board President
DATE: September 4,2013
DATE:
Federal Tax ID: 59-6000588
Fiscal Year Ending Date: 09/30
Approved as to form and legality
Q Ci Jt.
Assistant County Attowney
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ATTACHMENT III
EXHIBIT—1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS tea,
AGREEMENT CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL FEDERAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT
TO THIS AGREEMENT ARE AS FOLLOWS:
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Atmook
TOTAL STATE AWARD
STATE FINANCIAL ASSISTANCE SUBJECT TO Sec.215.97,F.S.
PROGRAM TITLE FUNDING SOURCE CSFA AMOUNT
Alzheimer's Disease Initiative General Revenue/TSTF-2013-2014 65004 $136,587.00
TOTAL AWARD $136,587.00
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
3
cy
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9/24/2013 16.D.11.
ATTACHMENT VIII
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
BUDGET SUMMARY
for
Collier County Board of County Commissioners
2013-2014
1. Respite $135,237.00
2. Case Management and Case Aide Allocation 1,350.00
3. Total $136,587.00
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Attestation Statement
Agreement/Contract Number:ADI 203.12
Amendment Number 005
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Interim Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
�1 9/4/2013
Signature o ecipient/ ntractor representative Date
Approved as to form and legality
Assistant County A mey
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