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BCC Minutes 08/06/1986 B - - .. It Naples, Florida, August 6, 1986 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 11:00 A.M. in BUDGET WORKSHOP SESSION in Building "F" of the Courthouse Complex, East Naples, Florida, with the fOllowing members present: CHAIRMAN: John A. Pistor VICE-CHAIRMAN: Anne Goodnight Frederick J. Voss Max A. Hasse C. C. "Red" Holland ALSO PRESENT: Maureen Kenyon and Carmen Ruiz (1:00 P.M. to 2:45 P.M.) Deputy Clerks; Donald B. Lusk, County Manager; Neil Dorrill, Assistant County Manager; Ken Cuyler, County Attorney; Tom Kuck, Public Works Administrator; George Archibald, Transportation Director; Nina Small, Acting Community Development Administrator; Lori Zalka, Budget Director; Steve Carnell and Jane Fitzpatrick, Budget Analys~s. AGENDA 10:00 A.M. 11:00 A.M. 1:00 P.M. 2:00 P.M. 3:00 P.M. 3:30 P.M. Public Works Administrative Services Public Service Community Development Growth Management Board of County Commissioners Note: Cassette tapes '1-4 were blank PUBLIC WOR1t8 BUDGET Bnqineerinq Department :., .'. . Page 1 ðODK 096 PAr.[ 108 .. A -....-- aOOK 096 PAG~ 109 August 6, 1986 Budget Analyst Carnell stated that there is a 32.9% increase in revenues under the Engineering Department which is due from the increased permitting fees for right-of-way permits. He noted that the adopted budget for 1985-86 was $193,475 and. the current service request is $257,150, which is the 32.9% increase and accounts for the increased permitting fees as well as the increased growth. Faoilities Manaqement Mr. Carnell stated that with regards to Facilities Management, the revenues show a decrease due to accounting procedures. He stated that the revenues are interdepartmental transfers from other departments, adding that if work is done for a department then it is charged to that department but the way it has been executed, is the department that does the work does not get the money, adding that he is trying to get the budget in line with the procedure. Real property Manaqement Mr. Carnell reported that Real Property Management is a new department which is the reason for the high percentage listed in the budget. Mr. Carnell stated that there is a decrease in revenues in Public Works because last year there were several new lighting and improve- ment districts which means there are more administrative costs involved in establishing a district and the continual billing. He stated that in terms of Public Works Appropriations, there is an increase of 7.5% which is due to the position of the Public·Works Page 2 .. .. .. .. _. - - - .. August 6, 1986 Administrative Assistant which is presently vacant. He stated that '. Facilities Management shows an increase of 16.4% in appropriations which is due to a painter p03ition and three other positions; an electrician, mechanic and tradesworker. County Manager Lusk stated that with the positions that are being ~dded, each one needs a vehicle. Buildinq Department Maintenance Budget Analyst Carnell stated that the building maintenance department has assumed new responsibilities for several new buildings during the year; Marco Substation, the new jail, and 3 additional floors on Building "F". County Manager Lusk stated that one of the biggest respon- sibilities is the new jail, which is now over a year old and a lot of the warranties have run out which means the building maintenance department will have to start maintaining it. Commissioner Pis tor stated that he is questioning the need for. two vehicles, to whi~h County Manager Lusk stated that these vehicles are pick-up truc~s and are needed as the building maintenance covers from Everglades to Immokalee ard all points in-between. Budget Analyst Carnell stated that the 217.6% increase in Real Property Management is due to the department being set up and the phase-in of two positions f~om the Transportation Department which were paid for from Capital funds and are being moved into real pro- perty management general fund. He stated that one position is for a BOOK 096 PAGE 110 Page 3 ------ - aOOK 096 mE 111 August 6, 1986 clerical worker and one is for a right-of-way specialist and the Engineer will be the department head, noting that these positions are the bulk of the increase. Bnqineerinq Mr. Carnell etated that the other budget under appropriations is Engineering, which shows a 4.7% increase, which came in under the recommended increase of 5%. Road Diatrictc Mr. Carnell stated that with reference to Road Districts under Public Works, Fund lOI is increasing by 2.8%, adding that the signifi- cant cost increase is in the expanded service request for signaliza- tion maintenance, which is for a signal technician and the cost of electricity for the 90 street lights that just went up on U.S. 41 and the 8 new traffic signals that will be going in. He stated that there is a substantial savings due to fuel prices going down. He reported that Fleet Management is using $1. 10 a gallon for gas for the coming year which is ð 5-l0% decrease over the prices of last fall. He stated that with regards to the revenues for Fund lOl, the significant change is in the sales tax. He stated that the sales tax is not being cut, it is being put into the General Fund to help keep down taxes. He stated that there is sti~l a sufficient amount in carry forward as the revenues were better thãn anticipated, which means there was more money available. Transportation Director Archibald stated that he budgeted too low in the Carry Forward which has been revised to show the carry forward Page 4 ~ .. - .. It August 6, 1986 a little more accurately ~s well as also showing the reserves in Funds 102, 103, 104, and 106. Budget Analyst Carnell stated that under MSTD General Fund, Real Property Management shows over a 50% decrease. He stated that this money was put aside for a master plan for the Immokalee Airport, adding that he understand that this master plan is not complete and if this is the case the budget will be amended accordingly. He noted that the $24,000 that is listed in the budget is for the maintenance of the Immokalee Airport and the Everglades Airport. He noted that transfers for Engineering under Fund ?ll shows a 4.6% increase to correspond with the increase in the General Fund. Road , Briðqe Budget Analyst Carnell stated that Fund 112, Road and Bridge, shows a reduction in the sales tax which is being put into the General Fund and also an increase in Carry Forward. Water Manaqement Mr. Carnell referred to the Water Management Fund, noting that the budget is decreasing and that the primary reason is that there was a dragline purchased this year and that major expenditure will not be required again next year. He noted that revenues are increased pro- " portionately this year for the canal maintenance program, which the County is reimbursed for, as well as other revenue sources. He stated that this refers to the contract with South Florida Water Management District, noting that they are contracting with the County which will lower the taxes at the County level. !ODK 096 PAGE 112 Pl'\ge 5 · aOOK 096 PAGt 113 August 6, 1986 Public Works Administrator Kuck stated that this is a five year contract for takeover and the Water Management Director will start getting more and more involved in the minor canal system that SFWMD will not be responsible for, which will be an overall improvement in all canals. Improvement Distriots Budget Analyst Carnell referred to the improvement districts under Public Works, noting that they are crcated to provide specific improvements to designated areas in the County. He stated that the Pine Ridge Industrial Park District was approved for one-third of a salaried position, noting that this is charged to that district and the other two-thirds of that position will be distributed this year to the North Naples Roadway District and the Naples Production Park District when they are set up as special assessments. Budget Director Zalka stated that improvements are used for the initial engineering and desig~ of projects and special assessments are funded for actual construction of the project, adding that acquiEition agreements are paid out of special assessments. solid Waste Budget Analyst Carnell referred to the Solid Waste Budget, noting that there is a major decrease in the Naples Landfill budget as last year there was a major expenditure authorized for a cell liner which is well underway and obviously that expense will not be needed again and, therefore, was removed from the budget. He stated that there is Page 6 - - .. .. It August 6, 1986 a reduction in debt service which is estimated to be a little over $400,000 next year. He noted that under Revenues, the landfill fees have increased $629,565 due to the $3.00 increased tipping fee. He stated that at the Immokalee Landfill there is increased expenditures for a replacement bulldozer and post-closure monitoring. He noted that there is also associated cost for a mandatory collection billing program as well as an additional position at the landfill and a gang mower, adding that the increased tipping fee should pay f9r these items. rleet Hanaqement , Motor Pool Mr. Carnell stated that under Fleet Management and Motor Pool, there is a decrease due to the fuel. He noted that in the Motor Pool budget there is a part-time clerical position that has been removed which is part of the County Manager's reorganization. He noted that the overall increas~ for Motor Pool is 10% which is due to parts costs and insurance increases. GAC Land Sales Fund Mr. Carnell referred to the GAC Land Sales Fund, noting that this is a new fund that was established for keeping track of the expenses and revenue associated with the l,lOO acres of land in Golden Gate Estates that was previously owned by Avatar Properties. It was the general conrensus that the Publio Works Budget be aocepted as presented. 'ADHIX%STRATIVB SBRVICBS BOOK 096 PAG£ 114 Page 7 , ,on 096 PAt~ 115 August 6, 1986 Risk Manaqement Budget An~lyst Carnell stated that under Administrative Services, Risk Management operating expenses are funded in two places; general fund and workers comp fund. He stated that .the General Fund portion of this budget pays the bulk of the salary of the Risk Management Director and the operating cost. He stated that the budget shows a decrease of 17%, which is almost one quarter of the salary and operating expenses ~nd will be shifted to the Workers Comp Fund as it should pay for part of the cost of the services. He stated that the Work~rs Comp Fund is supported by all County departments and all County revenues contribut.e to the operation of that fund, which is primarily ad valorem taxes. He stated that this year is the first full year for the worker's comp fund which is being increased from under $1 million to $1.4 million and is a 41.6% increase. He noted that the reserve fund is being built for future claims that the County has to payout, noting that Risk Manager Rynders would like to have a reserve of $l million. He stated that the departments will be paying 5% less this year for workers comp, which balances out the 5% salary increase. Personnel Department Budget Analyst Carnell referred to the Personnel Department, . noting that there is a 14.1% increase due to personal services. He noted that the salary was upgraded for the new Personnel Director in order to hire someone with the right qualifications. He noted that a Page 8 .. - .. - .. .. .. ~ August 6, 1986 clerical position was also upgraded to an employee relations coor- dinator, which was part of the County Manager's reorganization. He stated that one cost that is being decreased is advertising, 'noting that it is appropriate for the Utilities Division to pay for their own advertising when they need positions filled. Purchaslnq Department Mr. Carnell stat~d that in Purchasing, there are positions that will be eliminated, but the overall increase results in 21.8% which is due to i'cre~~~ in operating expenses and capital outlay.. It was the gener~~ consensus that the Administrative services budget Þe accepted. Tape IS GROWTB HANAGEMEN'l' Budget Analyst Fitzpatrick stated that the Growth Management budget was established during this fiscal year and is a 48% increase after adjusting this year's budget for annual operating cost and the expanded service request for an engineer and a data technician who will be assisting in work to be done on the five major elements. She stated that the current budget that was approved this year reflects four positions and with the two positions for this year, there will be a total of 6 positions. County Manager Lusk stated that the two planners will be working in planning, but the work they do on the Growth Management Plan will be charged to this budget so that he will know the exact cost of this Page 9 &ODI( 096 PAGE 116 ......... -.- ......,~4____ 1001t 096 PACt 117 August 6, 1986 growth management plan. He stated that this growth management plan will also have legal fees which have been incorporated into this budget. Ms. Fitzpatrick stated that there is also $75,000 grant monies in this budget. Deputy Assistant County Manager Brangaccio etated that she sent a letter to Tom Lewis, DCA, protesting the allocation formula for these grants, adding that under the allocation plan the unincorporated popu- lation is being used as a basis for the County's share. She stated that under this formula, the County would received $62,699 and the difference between that and the $75,000 that is shown in the budget is what has already been approved by DCA and will be coming in between September 30, 1986, and December 30 1986. She stated that there is two years to the due date for the Growth Management Plan, adding that there are II elements that will be spread over the two years. She noted that there is about a year's worth of public input, adding that the first draft is taken to the public with about two months of public input, and th~n it is reworked and brought back to the public again. She stated that the 11 required elements have been split over the two year period with work beginning on the five main elements this next fiscal year. She stated that these are the ones that require the most labor and time to accumulate the necessary data. She noted that the Engineer IT1 will coordinate the sanitary sewer, water and drainage, Solid Was~~ Element and the Coastal Management Element. She stated Page lO ... - .. .. ----_.... ..- - - - .. August 6, 1986 that the engineer position has simply been shown in Growth Management rather than in Public Works. She stated that the data technitian is the one that will get the data on the Housing Element as well as the other elements. She stated that the requirement is such that the County has to have a lot of original data that is not available on the County books and this technician will collect this data. She noted that there is $50,000 included in the budget for environmental con- sulting fees for the Coastal Management Element, there is.$25,000 for engineering fees, and $40,000 for legal fees. She said that the other element is the Capital Improvement Element, noting that the levels of service will be coming to the Board in November or December of this year, which is a five-year plan. She stated that there is $186,000 to continue the positions that were funded in June and an expanded service of $l60,000 for a total of approximately $347,000 of which $75,000 will be received from the State, which means the General Fund will be paying $272,308 for complying with Growth Management legislation in Fiscal Year 86-87. She noted that when these five major elements are done, the other six elements are not going to require the type of time or consulting fees that the main five ele- ments do, adding that the budget should go down once the five major elements are completed. It was the general consensus that the Growth Management budget be accepted. Deputy Clerk Ruiz replaced Deputy Clerk Kenyon at 1:00 P.M. Page 11 &OOK 096 PAr,[ 118 lOOK 096 PI(;! 119 August 6, 1986 Boater Reqi.tration Fees Commissioner Voss asked what the fees presently are for Boater Registration? Ms. Fitzpatrick stated there is a projection of an additional $58,000 in revenues by increasing the fees, but right now Tapo f6 it is $65,249. Ms. Brangaccio stated the annual fee on a16' to 26' boat is $11.00 and the County receives $6.50 of that; under th~A ~ ~ æ -,.,J ~ ...+.-..t,&.- ~..... ~ ;.¡or: increase that can go up to 50%, making ~$46.50, so the increase in fee on that size boat would be $15.50. Commissioner Pistor asked if the fee can be increased 100%? Ms. Brangaccio answered "No," because the County can only go 50% of the State Registration Fee according to State Statute, addin9 that this would not go into effect until next July and the Tax Collector, Mr. Carlton, has to agree to help do this. Commissioner Holland asked if there was a portion of the fee that was allocated to the municipality? Ms. Bran9accio answered that the City receives none of this revenue, it goes back to the County unless the Board decides to allocate by resolution. She said that what staff pro- poses for next year for the $65,000, is $50,000 for the 951 boat ramp additional parking, $10,000 to the Save Our Bays Foundation for the ,t)~ ....-..1J - dredging at Wiggins Pass and the Board had made recommendations on equipment for the Sheriff. She added that these revenues should go towards County projects, and it can be used as match money for State grant money. Ms. Zalka stated that in addition, $5,000 will be put in reserve f9! future grant matches for other park projects. Page 12 , .. .. .. ..., ....~-,,..,_. ,......... (III "<'41 .. I \ ., f I t II , Ì' ., .i "I 1\ , I ,jdll '" ''', I' ,1,1 t I I i t / ; It!' ,,\ ,¡ I I , i '·1" , .f, I I j . I',' , 'I I,,,., : ,ll'l I... I, ii' Hlh. . II; l, I ~I!' t " . I" ¡ ,,,' "/' 11 II' I' " .' ,1.\ III 'I: ,1 August 6, 1986 Commissioner Pistor asked if it was agreeable to everyone that, as suggested by staff, the money that is available and is being' put into this year's budget is $50,000 for improving the boat ramp, $10,000 for the Save Our Bays Foundation and $5,000 for reserve? Everyone was agreeable. ~s. Zalka asked if the Board had a specific project that the increased fees will go to, or docs the Board want to increase the fees and the projects will be determined later? Commissioner Pistor answered that the projects will be determined later. Commissioner Pistor asked the representative from the Save Our Bays Foundation to keep track of their costs, because if they start escalating, the County has to be prepared. PUBLIC SERVICBS DIVISION BUDGET Ms. Fitzpatrick stated that this Division is budgeted in both the County-wide General Fund and the Unincorporated General Fund, and it also has various grants in an improvement district as well as some trust funds, but the majority of the departments are budgeted in the General Fund. Publio Services Administration Ms. Fitzpatrick stated that the tentative budget for this depart- ment has decreased by a little over 22% due to the phase-out of an administrative assistant position which is in the budget this year. Veterans' Service. The tentative budget of this department, Ms. Fitzpatrick said, has increased by a little over 7l% because of the Director's position BOOK 096 PAr,r 120 Page 13 lOOK 096 PA(;[ 121 August 6, 1986 which waS established during this fiscal year, so the increase in the budget reflects an annual cost for that department Director's posi- tion, plus associated operating costs. Youth Guidanoe Me. Fitzpatrick sald that the tentative budget for this department includes 3 month's funding for the Immokalee Youth Guidance Grant which will expire next June 30th, and that results in a budget increase for the General Fund of a little over 18%, adding that the current grant application is being reviewed. Ms. Brangaccio stated that it has been funded for $58,000, but this is the third year of the grant program which runs out in June, and staff is recommending that the Immokalee Youth Guidance office be funded out of the General Fund once the grant runs out. Commissioner Pis tor asked if the County can reapply for another year? Ms. Brangaccio answered that after 3 years there is no eligibility for funding; if it has been a successful program, the State assumes that the local government will take over the responsibility. Ms. Zalka stated that the budget is providing almost $12,000 to continue the grant from June to September. Commissioner Pistor asked if the County can look for another field for a grant? Mr. O'Donnell stated that that is currently being explored. Animal Control Ms. Fitzpatrick stated that there is 6.4% increase in the budget for next year, primarily because of the funding for construction of an Page 14 .. - - - " August 6, 1986 office building at the Immokalee kennels for the Animal Control officer assigned there. Commissioner Voss stated that some of the trailers here at the Courthouse Complex will soon be released, and asked if one of those trailers can be used? Ms. Brangaccio stated that staff can explore that option, but she is not sure if the trailer would meet the zoning. Mr. Staudenmeier stated that they can construct a shed better than a trailer because they can do a better job on it. Commissioner Pistor asked if the shed will be compatible with the district? Mr. Staudenmeier answered affirmatively. Medical Bxaminer Ms. Fitzpatrick stated that the budget has decreased by 16t over what was in the adopted budget this year, and the reason is the phasing out of the one-time expenses for renovating the new facili- ties, which was $66,000. Commissioner Holland asked how many people were included in the budget? Mr. O'Donnell stated that there are two Medical Examiners, an associate who came on in mid July and a secre- tary. Ms. Brangaccio stated that there were 3 months during which- there was no assistant, so that money would revert back to the General Fund. Ms. Brangaccio stated that Dr. Schmid was advised that the salary increases that were being approved for all of the other County employees and the percentages used were the figures that are in the budget for those positions. Commissioner Holland stated that Dr. Schmid is gone sometimes for 3 or 4 months at a time, and asked if his fees have to be paid for that time? Commissioner Pistor stated that he !ODK 096 PAGL 122 Page 15 . F'¡\ , t! .. ' lOOK 096 m! 123 August 6, 1986 has a yearly contract. Mr. O'Donnell stated that staff is in the pro- cess of negotiating the terms of that contract and it will be brought to the Board shortly. Publio Health Service. Ms. Fitzpatrick stated that the tentati~e hudget is reflecting just under a 60% increase snd this includes an expanded request for the Nurse-Midwife Program. She added that there have been some discussions with Dr. Polkowski and she has agreed to look for other funding sources and needs time to do this, so this item will be discussed at the public hearing on September 4th. Commissioner Holland asked if staff has all the information that is needed on that particular program as far as where the County stands with the hospital and insurance for the program? Ms. Fitzpatrick stated that everything is being worked out and more information will be available in the next month. Commissioner Holland stated that this information must be available for the Board before September 4th, because if the threat becomes valid dS it has in other areas, the County could be liable for several million dollars a year. Commissioner Voss st~ted that the insurance will put some of the mid- wives out of business. County Manager Lusk stated he believes the State should help in funding this program, and in the workshops with Dr. Polkowski she was advised that if the State was willing to fund it, he would recommend the County going to 50%. He asked that the Board support this recommendation of 50% or $165,000 and let the Page 16 - - - "\ - - .. " August 6, 1986 Health Department go to the State for the rest of it. Mr. Lusk indi- cated that if the County undertðkes to fund every progrðm 100%, the State will never be a partner in funding; if they impose mandates on the County, they should commit funds for progrðms. He added thðt the hospital felt that the County hðd tðken a giant step in trying to resolve this problem. Tape '7 Commissioner Holland stated that at a recent meeting of the OB doctors, they threatened to stop handling indigent cases and if this happens the County will face a major problem if these cases are sent to Le~ County. Ms. Brangaccio stated that the legislation that makes the County responsible is bei~g reviewed. Commissioner Holland stated that the State Statutes state what the County's responsibilities are, but if the hospital is forced to back away the County will have a tre- mendous liability. Mr. Lusk stated that this is not just the County's problem. Ms. Brangaccio indicated this has been put off until September 4th to see if State funding can be obtained. After ð long discussion, Commissioner Pistor stated that all the facts should be gathered to be discussed at that time. Mental Health Ms. Fitzpatric~ stated thðt the tentative budget of $625,986 is a 21.6% increase over the adopted budget for the current year, and the reason for this increase is because of the additional money the Board authorized mid-year for the Adolescent Residential Treatment Center, BODK 096 PAGE 124 Page 17 Ion 0961'a':.[ 125 August 6, 1986 which was a little over $84,000. Ms. Brangaccio stated that the Board allocated the $84,000 back in March which was for one fiscal year, so this is the phasing of the program over the next fiscal year. ~ Commissioner Holland asked if there was State or Federal aid? Brangaccio stated that ~ental Health is receiving a large amount of State aid. Ms. Zalka stated that the requirement is that there is a local match of 25% which includes denations, so actually the County does not have to give thenl anything, but by practice it has been giving 25%, not including donations. Mr. Lusk asked, in reference to this year's budget, where the County stands with.the 25%? Ms. Fitzpetrick answered that the County is significantly over the local match requirement. Ms. Zalka stated the Residential Treatment Program is still under construction and they used the funds received this year for capital items. Ms. Fitzpatrick mentioned construction is sche- duled for completion in November or December. Hospioe and County Forester Ms. Fitzpatrick stated that neither budget has increased over last year. Tourist Development Counoil Ms. Fitzpatrick stated that this budget has been reduced by under 4', and the money in this budget reflects the projected balance left over at the end of this year. Commissioner Voss asked what.expenses the TDC had? Ms. Fitzpatrick stated it consisted of travel. Collier Soil and Water Conservation Page 18 - .. .. Ms. " - - - " August 6, 1986 Ms. Fitzpatrick stated that the tentative budget includes a 7.3t increase which is primarily due to including an expanded request for $1,388 to replace a typewriter and also to provide funds for one-third of the cost of a photocopier. Ms. Brangaccio stated that their Federal support for the soil survey is expanding for technicians and they are helping with the redevelopment of the Comprehensive Plan. sooial Services Ms. Fitzpatrick stated that this budget has a small increase this year which was less than 1%, and they also reduced some of the operating expenses, which offset salary increases. Commissioner Holland stated that Social Services function is essential to the County, and wondered whether the budget is kept too low to provide services needed. Ms. Brangaccio stated that this is the budget submitted by Mrs. Skinner. Mr. O'Donnell stated that monies budgeted for Medicade can fluctuate and there has to be an ade- quate amount budgeted, but each year it has been less than what the budget allocation has been. Ms. Brangaccio stated that Mrs. Skinner is basing her request on actual expenditures in the preceding year and $179,000 was felt to be comfortable. Commissioner Pistor stated that he had referred a person to Social Services who needed help with the care of his spouse, and he was informed that there was a long list of people waiting for such ser- vices. He asked Mrs. Skinner if there is such a waiting list, should consideration be given to expanding services? Mrs. Skinner stated Page 19 aOOK 096 PAr.[ 126 lOOK 096 PAtt 127 August 6, 1986 that was the Aging Program and what the County is doing is matching State and Federal grants and that is what is available to work with, adding that the County has not been receiving the amount of funds other counties are, but when expected addit~onal funds are received, the Board will be asked for matching monies, which will be in November. Commissioner Holland asked if the County has to wait for the State to increase their funding? Mrs. Skinner answered negatively. Commissioner Holland asked if the County increases its portion, would the State match it? Mr. Lusk answered negatively. Commissioner Holland stated that a less than 1% increase in this particular budget is not enough since this is an essential function. Ms. Brangaccio stated that Mrs. Skinner'a estimated expenditures this year is only going to be $177,00, so she has put new numbers in to reflect her actual experience, and Medicade is what the County is required to match; if the situation arose where more money would be needed, the Board would be asked for additional money. Commissioner Pistor stated that the recommendation of .6% increase is approved. Commissioner Holland stated that if that is the recom- mendation, he will vote for that percentage increase on every budget down the line, adding that there is no consistency in awarding large increases to other budgets and the County not being able to·care for the hungry and aged because of lack of funds. Ms. Brangaccio stated that what is being discussed is another budget, and what should be Page 20 .. - - " .. August 6, 1986 considered is whether the County wants to take on 100% of the respon- sibility or wait until State and Federal monies are available. After a long discussion, Commissioner Pistor stated that' a problem does exist and the County has to see if there is a solution, and directed staff to prepare a report with all the facts for the Commissioners. Commissioner Holland stated that he does not agree with the report as presented and he votes for raising the whole program. Commissioner Voss stated that the needs exist but the Commission has to state how much they are willing to spen9. Library Ms. Fitzpatrick stated that this budget shows an 8% increase over the current budget due to the replacement of two part-time clerks in Naples and Marco Island, and it also includes the conversion of a few positionß from 70 to 80 hours per pay period. Mr. Lusk stated that a number of years ago, hours were reduced to save money, and in the past 3 years they have started to bring those positions up to 40 hours. Tape U County Manager Lusk also stated in reference to the Library building in downtown Naples, the parking lot is going to need expanding, and Representative Mary Ellen Hawkins should be approached regarding State money to expand the building because it is not in any capital budget. Parkø , Reoreation Ms. Fitzpatrick stated that this budget is increased by a little over 27% for next year, and the increase includes a combination of aDOK 096 PA<;~ 128 Page 21 aODK 096 PÅGE 129 August 6, 1986 current year phasing plus expanded requests associated with the com- munity parks for next year. She said the phasing reflects annual costs of personnel and operation at the Immokalee, Golden Gate and North Naples Parks; Golden Gate and North Naples are scheduled to open by October lst ~nd Immokalee a month later. She indicated that a por- tion of the expanded requests are for recreation programs for these parks, and recreation programs are totally supported by user-fee reve- nues of ~bout $74,000 projected. She noted that also included is an expanded request for a full-time recreation coordinator and a part- time .aid for the Marco Island Community Center. ·She stated that this budget also includes a 9-month operating budget for the Clam Pass Park which includes four parking attendant positions and a tram to transport people back and forth to the beach; revenues for Clam Pass Park are budgeted at $.75 per person from December to March, and $.50 per person from April through November. She said that projected reve- nues are a little over $32,000 associated with the operation of Clam Pass Park. Ms. Fitzpatrick stated that the budget also includes funding of a clerical position for support for the entire department. Ms. Brangaccio stated that Mr. O'Donnell has a current status report on all the parks. Mr. O'Donnell stated on Marco Island, the contract is ready to be signed and the ·,lans have been revised to indicate changes in the Phase I constr~ction and completion is antici- pated for May, 1987. Commissioner Voss asked if the concession building and restaurant facility åt Clam Pass Park were to be furnished by the hotel? Mr. Page 22 - - - '\ .."._,.,.,."~.,.~..."~"_"....._"__,.'N~"~"·',,,,",,,,'_~''--'_ .. .. - " August 6, 1986 O'Donnell stated that a process is being developed on an RFP in regard to the concession agreement, whereby whoever takes over the concession can also run the tram. Ms. Brangaccio clarified the issue by saying thnt it really involves four positions, a tram system and the operating expenses, and the narrative description in the book was written b~fore the actual budget. Aqrioulture Ms. Fitzpatrick stated that the budget has increased by a little over 4\, a normal operating increase. MU..um Ms. Fitzpatrick stated that the tentative budget has increased 9.9\, and the primary reason being the replacement of old office equipment. Mr. O'Donnell said that the budget figures represent the cost of the operation of the museum in its existing structure, and at the time the museum is moved and expansion takes place, a new up-dated budget will be submitted which will show the full cost of the opera- tion in its expanded environment. I'lorida Huddle Ms. Fitzpatrick said that was a one time contribution. KSTD GBNERAL FUND Fire Control Ms. Fitzpatrick stated that there is no increase in next year's budget, as the State contract to provide fire protection in the unin- corporated areas has not increased. aD OK 096 PAG£ 130 Page 23 . ,; :. ,~ \ .". ._...."=~".,.~ ..-..<-....,,---- aOK 096 PA~t 131 August 6, 1986 parks ¡ Recreation Ms. Fitzpatrick stated that the budget is divided into two ~ec- tions in the Fund: The first section, $622,124, reflects operational cost for the community parks, Vanderbilt Beach, Tigertail Beach and Caxambas Park; this budget increased by 116\ due to phasing for Golden Gate, Immokalee and North Naples which were partially funded for this year, expanded requests for groundskeeper and janitor at the Marco Community Park and groundskeeper at Golden Gate and North Naples, expanded request for a parking lot attendant at Tigertail Beach, a lift, and replacement of a play structure. She added that this is funded by an increase in parking fees to $.75 per person in season and $.50 per person for off season. After a discussion on maintenance duties, Mr. O'Donnell stated that he does not believe that the County receives the level of service that it should have by contracting out; there were discussions with the Director about doing it in-house, and it was decided to continue the maintenance of the present contract because the Parks & Recreation personnel will be busy with the development of the parks. Commissio~er Holland asked if the personnel for all parks have to report to Parks & Recreation at the Courthouse Complex before going to work? Mr. Murdo Smith stated that there will be maintenance facili- ties at Marco Island Park, North Naples and Immokalee. GRANTS FOR PUBLIC SERVICES county Aqinq Program and Library ,.... .....;..'........ , ... Page 24 . ..,~ ::;:.~;:\f::~. 'I ~>,-,.."~"~^_..._,~-,_....------ .. - .. .. August 6, 1986 Ms. Fitzpatrick stated that there are two grants which require County match, the County Aging Program which is Fund 123 and .Library Grants which are Fund l29. She added that the cash match required by the County has decreased for next year for both. Commissioner pistor asked if the amount of the grant waS affected at all by the the size of the County's contribution? Ms. Fitzpatrick stated that the grant dictates what the match would be; $333,917 is what is budgeted and $166,000 is the County's contribution. Ms. Brangacc~o stated that the only time the Board has not funded what was requested, was when there was a request about 2 months ago where. the State funds were going down and the County match was kept at the same amount, but according to Mrs. Skinner that was a cut that had to be made under Gramm, Ruddman, but the cut was not made and she waS going to come back to staff when she needed to do it under the grant cycle for the additional County monies; she was told that the Board would approve those additional monies during the grant cycle. Ms. Brangaccio indicated that Mrs. Skinner pointed out that in the next couple of years, the County will have to pick up the additional amount that the Federal and State are no longer funding; there are a series of cuts that the Federal Government has proposed and the Board will be asked at the time of grant submission for that extra money that the County has not provided in the past. Parks , Reoreation Ms. Fitzpatrick stated that there is also the Parks & Recreation grants in Fund 119; total request is $262,000 which includes a land Page 25 &00"; 096 PAG£ 132 ~.. ..".~".,;--,",'--~"--'"'-_.~- aODK 096 P.lr.t 133 August 6, 1986 and water conservation grant of $172,932 to be used for East Naples Community Park construction. Ms. Brangaccio stated that because of the delays in permitting fr~m DER, there may be a possibility of coming back to the Board 6 months from now. Mr. O'Donnell indicated that the County is the first governmental agency that has been affected by the Wetlands Act, and the State is reviewing it carefully, adding that the County has submitted new information to DER, EPA and the Army Corps of Engineers, who have a 90 day review process. Golden Gate Community Center Ms. Fitzpatrick stated that this was increased by almost 38% pri- marily due to additional carry-forward figures which bumped up the fund. She added that the tentative budget includes a request for a part-time game room attendant which will allow the game room to be opened during the evening hours; however, staff is not supporting the request for additional person'1el, but are recommending that the work schedules of the existing perbonnel be altered in order to allow for someone to be there during the evening hours. She indicated that the current staff is comprised of a director and two full-time community center aide.. Commissioner Hasse questioned whether or not an extra person should be considered because the youth of the community is lacking supervision on the weekends. He asked if the Advisory Board was con- sulted, and Ms. Brangaccio stated that they recommended the position, but the staff's position has been that there are 3 full-time people Page 26 , .. - - _....,,'''",.'''",''"~,<.~....,,~'''''-_._._-- ~ August 6, 1986 that are ,,'orking 8 a.m. to 5 p.m., and the game room is open until 9 p.m., and those schedules could be reworked so that one of those three people is covering those hours. She indicated that that is what will be done at the other recreational centers, staggering the hours of the employees. Commissioner Hasse asked about Saturday coverage? Ms. Brangaccio said that those hours are such that there are more than available hours to keep two people at the center all the time. Commissioner Holland asked what duties are performed by the full- time employees? Ms. Brangaccio stated that one is Center Director, and the other two are Community Center aides and they do everything from cleanup to setting up to just being there. Commissioner Holland asked if the aides do lawn maintenance? Ms. Brangaccio stated that one is mowing the grass, adding that It people were recommended for the Marco Island Community Center which will have game rooms, meeting rooms and the same type of facility. Commissioner Holland asked if there is going to be janitorial and lawn services? Mr. Lusk indicated that what should be looked at would be maintenance services for the grass. He said that janitorial service is hard to provide because cleanup is done afterwards. Commissioner Holland questioned, with the 3 people at Golden Gate accruing annual and sick time, plus holidays and weekends, how is the center to be covered? Mr. Lusk stated that the center will not be run 365 days, there will be days when it will be closed. He added that what should be looked at is whether the out- side maintenance can be added to the present contract. Ms. Brangaccio am 096 PAGE 134 Page 27 -,.--,;-<_.,._=.~""-...,,._.._--'- lOOK 096 PAGE 135 August 6, 1986 stated that since there will be a new mowing crew, Golden Gate can be picked up in that fiscal year. Commissioner Pistor asked if the expanded request was for a part-time game attendant? Ms. Brangaccio stated that the hours of the game room will ,be extended until 9 p.m. and it will be open on Saturdays, so they wanted to schedule this per- son to 20 hours to work those hours. Commissioner pistor stated that the money is in the budget and the decision on whether or not to take that part-timf) person out will be made at a later date. Tape ,110 Trust FuncS Ms. Fitzpatrick stated that Public Services has three trust funds and none are supported by County funds. **Deputy Clerk Kenyon replaced Deputy Clerk Ruiz at 2:45 P.M.** COMMUNITY DEVELOPMENT Southwest rlorida Reqional Planninq counoil Budget Analyst Fitzpatrick stated that the General Fund under Community Development list the budget for Southwest Florida Regional Planning Council, which indicates a 5.S% increase due to an increase in the County's assessment for membership, which is based on popula- tion. Boonomio Development counoil Ms. Fitzpatrick stated that the next budget is the Economic Development Council budget which is budgeted at $20,000, the same as this year(è budget. Page 28 - - - '\ _""""",_.",.,~,,,.,,~"_,_"',,<I~.____'_W">""_'·"'~""'~·'_""""A«, '~"""" .....~"'_""O',.'^'~~,__,__·_ .. .. .. '- August 6, 1986 Reef , Marine Ms. Fitzpatrick noted that the Reef & Marine budget is $lOO,OOO, '. which is the same as this year's budget, but there has been a shift in expenses. She stated that the technician was being paid for out of contractual services and the County is now proposing to pay a quarter of the Natural Resources Technician position out of this budget, adding that this person will be doing the work that has been contracted out, which is an existing position. Deputy Assistant County Manager Brangaccio stated that this existing position is spending 25% of their time on Reef & Marine, so 25% of their salary is being allocated to the Reef & Marine program, adding that the total budget has been kept at the $100,000 that the Board of County Commissioners set as a policy decision. Maroo Island Code Bnforoement Budget Analyst Fitzpatrick stated that this item is in the MSTD General Fund, which is the Marco Island Code Enforcement. She stated that there is $3,151 budgeted for operating expenses for two volunteer code enforcement officers on Marco Island. Community Development Administration Ms. Fitzpatrick stated that this item is the Community Development Fund with the first department being the Administration, which has decreased 14.8% due to moving a position into the Building Department during the year. Natural Resources Department Ms. Fitzpatrick stated that this budget has increased over 24', Page 29 8001: 096 mt 136 "'~"'''"''-'~'~'~'"'''''-''~"'''"'''''-''''~''''-'~-- aoolt 096 PACt 137 August 6, 1986 noting that included in the increase is an expanded request for a Natural Resources Technician to assist in the expanding areas of Reef & Marine permits and coastal grants. She re~ú~t~d that the tentative budget of $203,214 should increase by $10,000 a3 the Coastal Management Grant will be $50,000 instead of .$40,000. County Manager Lusk stated that one additional position has been put in this department's budget which is under Community Development, noting that accusations were made that this Division has not been able to increase since he has been the County Manager and he wanted it clear that there is an additional position in next year's budget. Planninq Department Mrs. Fitzpatrick stated that the Planning Department budget has increased by 7.6%, which includes an additional planner position asso- ciated with the Immokalee Land Use Study. She stated that the position will also assist in writing zoning ordinance amendments, preparing rezone applications and assist in planning and zoning matters in Immokalee. Building Code Compliance Department Ms. Fitzpatrick stated that the tentative budget for the Building Code Compliance Department shows a 19.6% increase and includes three new positions; a zoning investigator for Immokalee and two additional building inspectors. Boonomio Development Administration Ms. Fitzpatrick said that the Economic Development Administration budget was established in budget year 1985-86 and shows Page 30 - - - 'I. . . ""'c.__,_"....,,______.,······,··^_,·__~~·""_____""_ ~ August 6, 1986 a 48% increase over the current budget which is due to phasing in the position for l2 months, plus operating cost, and it also includes an expanded request for a secretary, which would be funded 80% ôat of this fund and the other 20% would be funded from the Section 8 Housing Grants. She stated that there is also a computer in this budget which would be split on a 50/50 basis with Community Developer and Section 8 Housing Grants. Deputy Assistant County Manager Brangaccio stated that Wanda Jones is working on a substandard housing code which will be ready by the end of this next fiscal year and then the inspectors can be funded the following year. Ms. Fitzpatrick stated that the only section that is left is the Section 8 HUD Grant which is for $474,984 and is all grant money. She stated that no County money is involved in this figure. Section 8 Housing Program Director Jones stated that there are two Section 8 programs, adding that there is a section 8 moderate rehabi- litation program under which there will be 35 certificates contracted which will be good until 1999, and the other program is the existing Section 8 program which was very under-utilized when she started. She stated that there was a total of 118 certificates available under that program and only 36 of those were under contract. She stated that since March, she has increased this by about 25 and by adding more people, she hopes to be able to get this figure up to at least 95\ of the total which, is what is recommended by HUD. She stated that she !OOK 096 PAG~ 138 Page 31 .... ........- f'_"'''-'''''"'-~'''- ...-.....-.-...,... .,.._,~,-_...",~~---~.,----- aOOK 096 PAGE 139 August 6, 1986 has also applied for 20 housing vouchers and there will also be an additional 150 certificates that she can apply for. She stated that these certificates are definitely needed for the Immokalee area. She stated that she has sent a letter to Tallahassee asking that they identify Collier County as one of the demonstration areas for affor- dable housing. Tape 114 County Manager Lusk stated that Ms. Jones would make a report to the Board of County Commissioners at a Commission meeting in order for the public to become aware of what is happening with this housing program and how to get in on the program. Commissioner pistor stated that the E0ard of County Commissioners would like to have a report ready for the first meeting in September. ~ Ms. Fitzpatrick stated that there is one other grant program under Community Development which is the Metro planning Grant for" $77,718, which has a local match of $4,726 that is coming from the Community Development Fund. Environmental science , Pollution control Department Budget Analyst Carnell stated that the Environmental Science and Pollution Control Department is a function o[ the special levy for water pollution control that was adopted in l384, adding that this has been the first full year of operating the department. He noted that the total department increase is 4l% and most of that is phase-ins. Page 32 - - - .. ",-",..~",..,- "- ~-.,..._,-"---_."".,"--,_....---,._~-,~~"..,."~.-".,,,.. .. .. .. ~ August 6, 1986 He noted that there is a 48\ increase in personal service co~~ which is due to positions that were authorized by the Board of County Commissioners but not at a full-year cost during the present fiscal year. He stated that in the coming fiscal year, the cost ~Iill be for a full year which is why there is such an increa3e in salaries. He noted that under operating expenses there is a major increase which is the cost of a full year of the water sampling program and the major decrease is that a substantial amount of money was budgeted for rental of office space, but the cost of renting space for the department is much ¡ess and has been phased out of the budget. He stated that there is an expanded service request for a pollution control technician. Bill Lorenz, Pollution Control Director, stated that the tech- nician is for the sampling program, adding that the technician will actually do the sampling work at private labs. County Manager Lusk stated that in this year's budget for Community Development, .there are a total of 6 positions that are being requested. It was the qeneral consensus that the community Development Division Þudqet be accepted. BOARD OF COUNTY COMMISSIONERS Budget Analyst Fitzpatrick stated that th~ tentative budget for the Board of County Commissioners shows a 7% increase due to the pay raise which was given to the Board of County Commissioners by the Slate and the other reason is because of an expanded service request of $4,000 for contributions to private organizations. Page 33 ~~ 096~~140 lOOK 096 PAGt 141 August 6, 1986 Budget Director Zalka stated that these are one-time contribu- tions, not necessarily recurring each year. Commissioner Holland stated that $10,000 should be put in this budget and then discretion should be used regarding contributions. Commissioner Voss stated that the amount should be split between the $10,000 and the $4,000 and go with a budget of $7,000, to which Commissioner Holland agreed. It was the qeneral consensus that the buðqet be set at $7,000 for oontributions. County Attorney Ms. Fitzpatrick stated that the County Attorney's budget reflects a 2.1\ increase for next year and also includes $120,000 for legal fees. She stated that Staff recommends reducing the legal fees by $20,000 to $100,000. County Attorney Cuyler stated that he has tried to keep the budget as low as possible, adding that he would suggest that the $20,000.be left in the budget, as one case could cost $50,000, at least. He stated that he does not intend to use the mon~y, but he feels that it is important to keep it in the budget. General Administrative Ms. Fitzpatrick stated that the general Administrative Budget is $302,809 and is a decrease of 3.7\ because $lO,OOO budgeted for travel expenses has been moved to the County Manager's Administrative Budget. She stated that it was also reduced $26,000 for the pro- Page 34 " - - - . . - .. .. , August 6, 1986 fessional liability insurance policy which is covered under the self- insurance program. She stated that there is $52,000 in this budget for unemployment compensation, the bill for mailing the tax nøtices is Chðrged to this account and there is also the salary for a Clerk in Everglades City in this account. It was the general consensus that the Board of county Commissioners budget be acoepted as presented. *** There being no further business for the good of the County, the meeting was adjourned by Order of the Chair - Time: 3:55 P.M. BOOK 096 PAGt 142 Page 3S