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Agenda 09/10/2013 Item #16K1 9/10/2013 16.K.1 . EXECUTIVE SUMMARY Recommendation to approve Amendment to Agreement for Legal Services relating to Retention Agreement Nabors, Giblin & Nickerson P.A. extending the expiration date to November 17, 2016. There is no new fiscal impact associated with this Amendment. OBJECTIVE: That the Board of County Commissioners (Board) approves, and authorizes its Chairman to sign, Amendment to Agreement for Legal Services relating to the Retention Agreement with the law firm of Nabors, Giblin &Nickerson, P.A. extending the expiration date to November 17, 2016. CONSIDERATIONS: On September 9, 2008, the County and Counsel entered into an Agreement (the "Agreement") wherein the County agreed to retain Counsel to provide professional specialized legal services. The professional services to be rendered as specified in Article 3 of the Agreement was for a three (3) year term with two (2) additional renewal terms of one year per each term. The rates for Nabors, Giblin & Nickerson, P.A. will remain the same. FISCAL IMPACT: There is no change in the fiscal impact portion of the Agreements. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: The proposed Amendment was reviewed for form and legality by the County Attorney Office, and requires a majority vote for approval. - JAK RECOMMENDATION: That the Board of County Commissioners (Board) approves, and authorizes its Chairman to sign, Amendment to Agreement for Legal Services relating to the Retention Agreement with the law firm of Nabors, Giblin & Nickerson, P.A. extending the expiration date to November 17, 2016. PREPARED BY: Jeffrey A. Klatzkow, County Attorney 04-COA-0 1 1 5 8/295 7 Packet Page -3012- 9/10/2013 16.K.1 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16.K.16.K.1. Item Summary: Recommendation to approve Amendment to Agreement for Legal Services relating to Retention Agreement Nabors, Giblin & Nickerson P.A. extending the expiration date to November 17, 2016. There is no new fiscal impact associated with this Amendment. Meeting Date: 9/10/2013 Prepared By Name: CrotteauKathynell Title: Legal Secretary,County Attorney 7/29/2013 8:54:23 AM Approved By Name: GreenwaldRandy Title: Management/Budget Analyst,Office of Management&B Date: 8/12/2013 8:58:58 AM Name: KlatzkowJeff Title: County Attorney Date: 8/20/2013 9:04:27 AM Name: OchsLeo Title: County Manager Date: 8/20/2013 3:20:23 PM Packet Page-3013- 9/10/2013 16.K.1 . AMENDMENT TO AGREEMENT FOR LEGAL SERVICES Aft THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Retention Agreement is entered into on the below date by Collier County, Florida, a political subdivision of the State of Florida, through its Board of County Commissioners, hereinafter referred to as the "County"and Nabors, Giblin&Nickerson, P.A., (hereinafter referred to as"Counsel"). WITNESSETH WHEREAS, on September 9, 2008, the County and Counsel entered into an Agreement (the "Agreement") wherein the County agreed to retain Counsel to provide professional specialized legal services; and WHEREAS, the professional services to be rendered as specified in Article 4 of the Agreement is for a three (3) year term with two (2)additional renewal terms of one year per each term; and WHEREAS,the term of the Agreement, will expire on November 17, 2013; and WHEREAS,the parties wish to amend the Agreement to extend the term of service at the existing rates for providing these specialized legal services for an additional three (3) years Amok commencing on November 18,2013. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties hereto agree to amend the Agreement as follows: ARTICLE 4 TERM AND TIME OF PERFORMANCE 4.1 The term of this Agreement shall be for a period of three years to begin November 18, 2008 2013 and to end on November 17, 2011 2016, unless terminated earlier in accordance with the provisions of this Agreement. Absent notice of intent to terminate, the Agreement may be renewed upon mutual consent of the parties for two (2) additional terms of one (1) year each. (In the event the term of this Agreement extends beyond a single fiscal year of County, the continuation of this Agreement beyond the end of any fiscal year shall be subject to the availability of funds from County in accordance with Chapter 129,Florida Statutes.) Except as modified by this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement,the terms of this Amendment shall prevail. 1 Packet Page -3014- 9/10/2013 16.K.1. IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement on this day of , 2013, with the intention to attach this Amendment to the original Agreement. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: By: _ , Deputy Clerk Georgia A. Hiller, Esq. Chairwoman Approv- 1 a i• fo•.• . u d legality: ,,•111x, Jeffrey A. ',tit-a ow County A • ',ley abors Giblin&Nickerson, P.A. 1 - B 0 C.),ZJ /Mist Witness IN aula 1 orr1 Type/print witness name ,4_, c4531,____ Second Witness Type/print witness name 2 Packet Page -3015- 9/10/2013 16.K.1 . RETENTION AGREEMENT WITH NABORS,GIBLIN& NICKERSON, P.A. This Retention Agreement is made by and between the Board of County Commissioners of Collier County,Florida(the "County"), and the law firm of Nabors, Giblin&Nickerson, P.A., of Tampa and Tallahassee,Florida("Nabors, Giblin"). Whereas,Nabors,Giblin has special expertise and resources in a wide range of legal matters,with particular expertise in local government law, including taxation and revenue, bonds and finance, legislative matters, impact fees and utilities; and Whereas,the County from time to time has a requirement and need for legal services which are particularly within the expertise of Nabors, Giblin. Now, Therefore, in consideration of the premises contained herein, the County hereby hires and retains Nabors Giblin and Nabors Giblin hereby agrees to provide legal services to County. ARTICLE 1 COMPENSATION; METHOD OF PAYMENT 1.1 Compensation shall be paid to Nabors, Giblin in accordance with the terms set forth in Exhibit A, and Exhibit B, attached hereto and made a part hereof. Requirements for reimbursable expenses are set forth in Exhibit C, attached hereto and made a part hereof. Expenses other than automobile expenses must be documented by copies of paid receipts or other evidence of payment. The Certificate contained in Exhibit D must be included with every invoice submitted for payment. 1.2 The rates set forth in Exhibits A and B shall remain in effect without change for a minimum of three(3 years) from the effective date of this Agreement. In the fourth and Packet Page-3016- 9/10/2013 16.K.1. fifth years of the Agreement,upon the request of Nabors, Giblin,the County Attorney is authorized to negotiate to increase the hourly rate up to a maximum of ten(10)per cent without approval by the Board of County Commissioners. In the negotiation process, Nabors, Giblin must substantiate the reason the request is being made(i.e. market conditions, increase in CPI, etc.) 1.3 Multiple Attorney Assignments. The County acknowledges that, from time to time, it may be advisable for Nabors Giblin to assign more than one attorney to a project or case. Nevertheless, in order to ensure that such multiple attorney assignments are efficient and cost-effective for the County, Nabors Giblin agrees to the following procedures and billing limitations for multiple attorney assignments. 1.3.1 A primary attorney will be identified for such projects or cases and that attorney will be the sole contact attorney for the County, except in the case of an emergency or the County's written pre-approval. In practice,this means that generally only the primary attorney will meet or communicate directly with County personnel or attend meetings, court, arbitrations, mediations or other proceedings on behalf of the County. 1.3.2 Attorneys assigned to a project or case other than the primary attorney will be less senior attorneys with lower billing rates unless the additional attorney(s) has/have a demonstrated expertise that will demonstrably enhance the value and efficiency of the legal services being provided to the County. t]...._ 1 Packet Page-3017- 9/10/2013 16.K.1. 1.3.3 Nabors Giblin agrees that internal or in-house conferences among multiple attorneys assigned to a project or case shall be kept to the absolute minimum necessary for the provision of the legal services in question. To the extent internal or in-house conferences among multiple attorneys assigned to a project or case are necessary, each such attorney may bill at his or her customary rate for up to thirty (30) minutes for any such conference. To the extent such a conference exceeds thirty (30) minutes in length, Nabors Giblin agrees that it will discount the total billings for all attorneys involved in the conference by forty-five(45)percent. 1.4 Nabors, Giblin understands and agrees that its compensation relating to bond issues and financing shall be contingent upon the consummation of the applicable financing transaction(i.e.,the issuance and sale of the financial instruments) unless otherwise set forth in Exhibit A.Nabors, Giblin further agrees that its fees for refunding of prior bond issues shall be the same as a new issue of bonds, unless otherwise set forth in Exhibit A. Nabors, Giblin shall submit invoices for compensation no Iaer than sixty(60) days after the issuance of the bonds, notes or other financial instrument. 1.5 Nabors, Giblin may submit invoices for hourly work assignments pursuant to Exhibit B only after the services for which the invoices are submitted have been completed or expenses incurred. An original invoice plus one copy is due within fifteen (15) days of the end of the month, except the final invoice which must be received no later than sixty (60)days after the work is completed or the expiration of this Agreement. T_.__ 1 _rnn Packet Page -3018- • 9/10/2013 16.K.1 . 1.6 To be deemed proper, all invoices must comply with the requirements set forth in this Agreement and must be submitted on the form and pursuant to the instruction prescribed by County. Payment may be withheld for failure of Nabors, Giblin to comply with a term, condition,or requirement of this Agreement. 1.7 Payment shall be made to Nabors, Giblin at: Nabors, Giblin &Nickerson, P.A. 1500 Mahan Drive Suite 200 Tallahassee, Florida 32308 ARTICLE 2 BOND COUNSEL—SCOPE OF WORK 2.1 Nabors, Giblin shall serve as bond counsel to the County in connection with the issuance of Bonds. The duties of Nabors, Giblin as bond counsel shall include the following: 2.1.1 Review and advise the County as to the legal feasibility of any financing program proposed by the County's Finance Committee and advise as to the compliance with applicable law and pending or proposed revision in the law, including U.S. Treasury regulations. 21.2 Reviewing any conduit bond issues for compliance with all applicable securities and tax law and regulations. 2.1.3 Advise as to procedures,required approvals and filings, schedule of events for timely issuance,potential cost-saving techniques and other legal matters relative to the Bonds, whether the financing is undertaken by competitive bid or negotiated sale. Packet Page-3019- 9/10/2013 16.K.1 . olook 2.1.4 When requested, attend conferences of County officials, staff members, the County's Financial Advisor, and if a negotiated sale is undertaken, representatives of the selected underwriters. 2.1.5 When requested, attend meetings of the Board of County Commissioners. 2.1.6 Prepare bond documents and any amendments thereto to authorize the issuance of the Bonds. 2.1.7 Prepare any trust indenture, escrow deposit agreement, trustee or paying agent agreement, and any other agreements or similar documents necessary,related or incidental to the financing. 2.1.8 Prepare all pleadings (e.g., complaint,notice of service,proposed answer, memorandum of law,proposed order, etc.) and conducting the validation hearing of any appeals related thereto or arising therefrom. 2.1.9 Review the transcript of all proceedings in connection with the foregoing and indicating any necessary corrective action. 2.1.10 If sale is by competitive bid, assist in the preparation of the bid documents, notice of sale, evaluation of bids and any other documentation or action necessary to conduct a sale of the Bonds in the matter. 2.1.11 Review of the preliminary official statement and final official statement and preparation of the award resolution, any amendments thereto, for the sale of the Bonds and review of the bond purchase agreement, if any. 2.1.12 Prepare, obtain, deliver and file all closing papers necessary in connection with the sale and issuance of the Bonds, including, but not limited to, certified Packet Page-3020- 9/10/2013 16.K.1 . copies of all minutes, ordinances,resolutions and orders;certificates such as officers, seal, incumbency, signature, no prior pledge, arbitrage and others; and verifications, consents and opinions from accountants, engineers, special consultants and attorneys. 2.1.13 Issue standard, comprehensive bond counsel opinion as to the legality of the bonds,the security of their payment and the exemption from federal income taxation of the interest on the Bonds, as well as the customary opinion as to the accuracy of the Official Statement. ARTICLE 3 INSURANCE 3.1 In order to insure the indemnification obligation contained above, Nabors, Giblin shall as a minimum,provide,pay for, and maintain in force at all times during the term of this Agreement,professional liability insurance in an amount not less than Three Million Dollars ($3,000,000.00) Per Occurrence,Combined Single Limits. If any liability insurance obtained by Nabors, GibIin to comply with the insurance requirements contained herein is issued on a "claims made" form as opposed to an "occurrence" form, the retroactive date for coverage shall be no later than the commencement date of the assigned work to which this Agreement applies, and such insurance shall provide, in the event of cancellation or non-renewal, that the discovery period for insurance claims (tail coverage) shall not be less than three years following the completion of the assigned work and acceptance by the County. Packet Page-3021- 9/10/2013 16.K.1 . Amfik 3.2 Such policy or policies shall be issued by United States Treasury approved companies authorized to do business in the State of Florida, and having agents upon whom service of process may be made in Collier County, Florida. 3.3 Nabors, Giblin shall furnish to the Risk Management Director Certificates of Insurance or endorsements evidencing the insurance coverages specified by this Article prior to beginning performance of work under this Agreement. ARTICLE 4 TERM AND TIME OF PERFORMANCE 4.1 The term of this Agreement shall be for a period of three years to begin November 18, 2008 and to end on November 17, 2011, unless terminated earlier in accordance with the provisions of this Agreement. Absent notice of intent to terminate, the Agreement may Auk be renewed upon mutual consent of the parties for two (2) additional terms of one(1)year each. (In the event the term of this Agreement extends beyond a single fiscal year of County, the continuation of this Agreement beyond the end of any fiscal year shall be subject to the availability of funds from County in accordance with Chapter 129, Florida Statutes.) 4.2 Time shall be deemed to be of the essence in performing the duties, obligations and responsibilities by this Agreement. 4.3 Any amendments, alterations, variations,modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed by both parties hereto, and attached to the original of this Agreement. Packet Page-3022- • 9/10/2013 16.K.1 . ARTICLE 5 TERMINATION 5,1 This Agreement may be terminated by either party for cause upon ten(10)days' notice or by the County for convenience upon no less than thirty(30) days' advance written notice in accordance with the"NOTICES" section of this Agreement. 5.2 Termination of this Agreement for cause shall include,but not be limited to, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives of County as set forth in this Agreement, or multiple breach of the provisions of this Agreement notwithstanding whether any such breach was previously waived or cured. 5.3 In the event this Agreement is terminated for convenience,Nabors, Giblin shall be paid for any services performed to the date the Agreement is terminated; however, upon being notified of County's election to terminate,Nabors, Giblin shall refrain from performing further services or incurring additional expenses under the term of this Agreement. Nabors, Giblin acknowledges and agrees that Ten Dollars($10) of the compensation to be paid by County, the adequacy of which is hereby acknowledged by Nabors, Giblin, is given as specific consideration to Nabors, Giblin for County's right to terminate this Agreement for convenience. Nabors, Giblin's obligations to the County as provided for hereunder shall cease upon termination, except for participating in an orderly and professional transfer of such responsibilities and files or copies of files to the County or its designee. Packet Page-3023- 9/10/2013 16.K.1. oak ARTICLE 6 RECORD AUDIT AND INSPECTION 6.1 County shall have the right to audit the books and records of Nabors, Giblin pertinent to the funding under this Agreement. Nabors, Giblin shall preserve and make available, at reasonable times for examination and audit by County, all financial records, supporting documents, and other documents pertinent to this Agreement for a period of three(3) years after termination of this Agreement or, if any audit has been initiated and audit findings have not been resolved at the end of the three years, the books and records shall be retained until resolution of the audit findings. 6.2 If the Florida Public Records Act(Chapter 119, Fla. Stat.) is determined by County to be applicable to Nabors, Giblin's records,Nabors, Giblin shall comply with all requirements Almik thereof,however, no confidentiality or non-disclosure requirement of either federal or state law shall be violated by Nabors, Giblin. • ARTICLE 7 CONFLICT OF INTEREST 7.1 Nabors, Giblin states that it is familiar with and will comply with the terms and conditions of Chapter 112, Part III, Florida Statutes (Code of Ethics). 7.2 It is important that Nabors, Giblin be independent and impartial in order to properly conduct its services to the County. Nabors,Giblin shall not act as counsel in any lawsuit or other adversary proceeding in which County is named as an adversary party or in which Nabors, Giblin takes an adverse position to the County. Amok Packet Page-3024- 9/10/2013 16.K.1 . 7.3 Neither Nabors,Giblin nor its employees shall have or hold any continuing or frequently recurring employment or contractual relationship that is substantially antagonistic or incompatible with Nabors, Giblin's loyal and conscientious exercise of judgment related to its performance under this Agreement. 7.4 In the event Nabors, Giblin is permitted to utilize subcontractors,herein, to perform any services required by this Agreement,Nabors, Giblin agrees to prohibit such subcontractors,by written contract, from having any conflicts as within the meaning of this section. 7.5 If at any time Nabors, Giblin's firm represents a client in matters having to do with the Collier County government,be it before the Board of County Commissioners or any other agency or division of Collier County government,Nabors, Giblin will contact the County Attorney's Office before undertaking such representation so that it can be determined whether a conflict of interest exists. ARTICLE 8 INDEMNIFICATION 8.1 Nabors, Giblin acknowledges and agrees that Ten Dollars ($10.00)of the compensation to be paid by County, the adequacy of which is hereby acknowledged by Nabors, Giblin, is given as specific consideration to Nabors, Giblin so that Nabors, Giblin shall at all times hereafter indemnify,hold harmless and, at County's option, defend or pay for an attorney selected by County to defend County, its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, court costs, and expenses, caused by negligent act or omission of Packet Page-3025- 9/10/2013 16.K.1 . Nabors, Giblin, its employees, agents, servants, or officers, or accruing, resulting from, or related to the subject matter of this Agreement including,without limitation, any and all claims, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. The provisions of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by County, any sums due Nabors, Giblin under this Agreement may be retained by County until all of County's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by County. ARTICLE 9 OWNERSHIP OF DOCUMENTS 9.1 Any and all reports,photographs, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of County. In the event of termination of this Agreement, any reports,photographs, surveys, and other data and documents prepared by Nabors, Giblin,whether finished or unfinished, shall become the property of County and shall be delivered by Nabors, Giblin to the County within seven(7) days of termination of this Agreement by either party. Any compensation due to Nabors, Giblin shall be withheld until all documents are received as provided herein. Packet Page-3026- 9/10/2013 16.K.1 . ARTICLE 10 INDEPENDENT CONTRACTOR 10.1 Nabors, Giblin is an independent contractor under this Agreement. Services provided by Nabors, Giblin shall be subject to the supervision of Nabors, Giblin, and such services shall not be provided by Nabors, Giblin as officers, employees, or agents of the County. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Agreement. ARTICLE 11 NONDISCRIMINATION, EQUAL OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT 11.1 Nabors, Giblin shall not unlawfully discriminate against any person in its operations and activities in its use or expenditure of the funds or any portion of the funds provided by this Agreement and shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act(ADA) in the course of providing any services funded in whole or in part by County,including Titles I and II of the ADA(regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. 11.2 Nabors, Giblin's decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age,religion, color, gender, sexual orientation national origin, martial status,physical or mental disability,political affiliation, or any other factor which cannot be lawfully or appropriately used as a basis for service delivery. Packet Page-3027- 9/10/2013 16.K.1 . 11.3 Nabors, Giblin shall comply with Title I of the Americans with Disabilities Act regarding nondiscrimination on the basis of disability in employment and further shall not discriminate against any employee or applicant for employment because of race,age, religion, color, gender, sexual orientation, national origin, marital status,political affiliation,or physical or mental disability. In addition,Nabors, Giblin shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include,but not be limited to,the following: employment,upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination,rates of pay, other forms of compensation,terms and conditions of employment,training (including apprenticeship), and accessibility. 11.4 Nabors, Giblin shall take affirmative action to ensure that applicants are employed and NOW employees are treated without regard to race, age,religion, color, gender, sexual *" orientation,national origin,marital status, political affiliation, or physical or mental disability during employment. Such actions shall include, but not be limited to,the following: employment, upgrading, demotion,transfer, recruitment or recruitment advertising,layoff, termination,rates of pay, other forms of compensation, terms and conditions of employment, training(including apprenticeship), and accessibility. 11.5 Nabors, Giblin shall not engage in or commit any discriminatory practice in performing the Scope of Services or any part of Scope of Services of this Agreement. Packet Page-3028- • 9/10/2013 16.K.1 . ARTICLE 12 NOTICES 12.1 Whenever either party desires to give notice to the other, such notice must be in writing, sent by registered or certified United States Mail,postage prepaid,return receipt requested, or by hand-delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR COLLIER COUNTY: Jeffrey A. Klatzkow , County Attorney Government Center 3301 Tamiami Trail East Naples, Florida 34112 FOR NABORS, GIBLIN: L. Thomas Giblin Nabors, Giblin&Nickerson, P.A. 2502 Rocky Point Drive Suite 1060 Tampa, Florida 33067 ARTICLE 13 MISCELLANEOUS 13.1 WAIVER OF BREACH AND MATERIALITY Failure by County to enforce any provision of this Agreement shall not be deemed a waiver of the provision or modification of this Agreement. A waiver of any breach of a Packet Page -3029- 9/10/2013 16.K.1 . provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 13.2 COMPLIANCE WITH LAWS Nabors, Giblin shall comply with all federal, state,and local laws,codes,ordinances, rules, and regulations in performing its duties, responsibilities, and obligations related to this Agreement. 13.3 SEVERANCE In the event a portion of this Agreement is found by a court of competent jurisdiction to be invalid,the remaining provisions shall continue to be effective unless County and Nabors, Giblin elect to terminate this Agreement. The election to terminate this Agreement based upon this provision shall be made within seven(7)days after the Assok finding by the court becomes final. 13.4 APPLICABLE LAW AND VENUE This Agreement shall be interpreted,and construed in accordance with and governed by the Iaws of the State of Florida. Venue for litigation concerning this Agreement shall be in Collier County,Florida. 13.5 PRIOR AGREEMENTS This document supercedes all prior negotiations, correspondence,conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any Packet Page-3030- 9/10/2013 16.K.1. prior representations or agreements,whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document in accordance with Article 4 above. 13.6 INCORPORATION BY REFERENCE The truth and accuracy of each "Whereas"clause set forth above is acknowledged by the parties. The attached Exhibits A,B, C and D are incorporated into and made a part of this Agreement. DATE:, BOARD OF COUNTY COMMISSIONERS ,�'`0 1�p Of" OF COLLIER OUNTY, LORIDA ATT„ T .°. DWI I g',BIft.CK; CLERK h, By: � a - �:..n.:ft d r= TOM HENNING, CHAIRMAN signaturt OAmgb304, App •ve• a• to form and leg.�-u a' c Vr li � Jeffre 1 A , latzkow Coun , A`.mcy NABORS, G : IN, &NICKERSON, P.A. DATE: i ii By: • t Its: r'p's, Ofni Packet Page-3031- 9/10/2013 16.K.1. Auk STATE OF FLORIDA COUNTY OF HILLSBOROUGH mt. The foregoing Retention Agreement was acknowledged before me this oZ/ day of j*La4_____,2008,by‘.Yerrnsa ...eirAii4;-' as /,,oi' of Nabors, Giblin& Nickerson, P.A.,a Florida Professional Association, on behalf of the professional association. He/she is personally known to me atrinesineed Win. Signature of Nbt Pu c gn b Name of Notary Public typed L riA*vd-ar ,M�'���N�i DORIS J.BERGAMINI '`'" ' My Commission Expires: "` W Ganmission DD 672175 4„s,"x. �' June Ar AImmo1e atiurmo 04-00A-01158/2633 Packet Page-3032- 9/10/2013 16.K.1. EXHIBIT A Size/Type of Issue Fee Bond issue-First $50,000 $1.00 per bond Bond issue—Second$50,000 $0.75 per bond Bond issue - Over$100,000 $0.25 per bond Minimum Bond fee $18,750 Bank Loan $15,000 flat fee NOTES: • In the context of the above, a Bond is a$1,000 increment of the principal amount of Bonds issued. Payment of the fee described herein shall be contingent upon successful issuance of the Bonds. Depending on the complexity, or lack thereof, of the legal work associated with the issuance of Bonds, the above fee schedule can be adjusted up or down upon the written consent of both parties. Packet Page-3033- 9/10/2013 16.K.1 . EXHIBIT B For professional services rendered,Nabors, Giblin's fee shall be based on the hourly rate as follows: $200.00 per hour for services provided by principals; $175.00 per hour for services provided by associates; $ 70.00 per hour for services provided by law clerks&paralegals. Nabors, Giblin's fee shall not exceed $100,000.00 without the approval of the Board of County Commissioners. Any expenditure beyond the initial $100,000.00 approval by the Board of County Commissioners, must have Board approval prior to work being performed. (Where appropriate a "not to exceed" sum shall be agreed to when each assignment is made to Nabors, Giblin.) In the event that Nabors, Giblin is required or requested to perform any additional or extraordinary services not herein contemplated, Nabors, Giblin shall be entitled to apply for additional compensation, the amount of which shall be subject to the approval of County and no such additional compensation in excess of the amount herein stated shall be paid unless specifically authorized in advance by County in its sole discretion. Nabors Giblin shall provide, at no cost to County, the annual response to County's auditors regarding pending or threatened litigation. The auditors typically request information regarding all litigation, claims and assessments considered to be material. The response should include the nature of the litigation, the progress of the case to date, an estimate of the amount or range of potential loss, and any other information considered necessary to explain the case. Nabors Giblin shall provide said response within 30 days of receipt of the request. NOTES: • Divisions, or departments within such divisions, shall be responsible and pay for legal counsel services relating to litigation and outside counsel specifically for cases,matters or issues relating to such division or department, as determined by the County Attorney in coordination with the County Manager. Packet Page -3034- 9/10/2013 16.K.1 . EXHIBIT C 1. In addition to the charges for professional fees set forth in Exhibits A and B, and the Schedules attached hereto, County shall reimburse Nabors, Giblin for out-of-pocket expenses reasonably incurred in the course of rendering such legal services,including costs of long distance calls,printing, costs of reproduction, and necessary travel expenses incurred in accordance with the requirements of Chapter 112,F.S. Nabors, Giblin shall not charge for travel of attorneys between its offices so that it can provide the best available and most appropriate lawyer in any of its office locations for the issues involved. 2. Nabors, Giblin shall submit invoices on a monthly basis for the payment of out-of- pocket expenses. Each invoice shall include a signed certificate listing all costs, expenses, vouchers, invoices and other documentary evidence that will describe in reasonable detail the basis for expenditures for which reimbursement is sought as set forth below. 3. REQUIREMENTS The following represents Collier County's payment requirements for legal costs 9 Your federal employee identification number must be on all invoices submitted. ➢ No service, interest, or other charge of like nature is to be imposed with regard to any item, invoice,or request. All firms doing business with Collier County must have a current W-9 "Request for Taxpayer Identification Number and Certification"on file. 9 Services rendered must be specifically and concisely identified, as well as the bond issue or financing transaction for which the services were rendered. 9 Names of persons performing services, hourly rates, and dates must be listed. The County agrees to reimburse Nabors, Giblin for retention and utilization of sub-consultants. 9 Reimbursable expense must be verified by attached receipts or copies thereof. 9 Claims for mileage and meals cannot exceed statutory allowance as provided for under Chapter 112,F.S. Meals and mileage cannot be charged unless the professional has traveled outside the county of the principal business location. > Claims for lodging at single rate (actual cost)must be substantiated by paid bill or charge, with a cap of no more than$150.00 per night. Packet Page-3035- 9/10/2013 16.K.1 . Amt > Car rentals required for travel should include compact or standard-size vehicles only. > Common carrier travel shall be reimbursable at tourist or coach class fares only. > Accounting Division requires original receipts, or copies of receipts which have been individually certified to be true copies of the originals. In addition the Certificate contained in Exhibit D must accompany each invoice. The certifying person must sign the Certification form and a description provided of the items, which are certified. > Faxes shall not be reimbursed > Legal Research costs (Lexis-Nexis, Westlaw, etc.) shall not be reimbursed. Alook Packet Page-3036- 9/10/2013 16.K.1. EXHIBIT D CERTIFICATE IT IS HEREBY CERTIFIED that: 1. has been duly designated as special counsel to render legal services or provider of services for or on behalf of Collier County; 2. Each of the documents hereinafter identified and attached is a true and correct copy of the original record; 3. Expenditure(s) enumerated represent costs necessarily incurred during the course of official business for which payment has not been received and for which documentation is not available or reasonably retrievable; 4. Claims are in compliance with the applicable statutes and administrative orders, and with the express provision that all other parties are barred from entitlement to any part of these costs. RE: Invoice No. ,Dated Period Covered: , Amount IN-HOUSE CHARGES: Photocopies: copies @$0.15/each $ Mileage: miles @_ /mile $ OTHER(Copies of invoices required): Long Distance Calls $ Other: $ TOTAL: $ FOR THE FIRM Signed: Print Name; Title: Date: Packet Page-3037-