Loading...
Agenda 09/10/2013 Item #16E22 9/10/2013 16.E.22. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of June 19, 2013 to August 20, 2013. FISCAL IMPACT: The total for 13 changes to contracts is a deductive $24,536.26. The total for 4 changes to work orders is a deductive $818.13. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1723- 9/10/2013 16.E.22. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.22. Item Summary: Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. Meeting Date: 9/10/2013 Prepared By Name: DeLeonDiana Title: Contracts Technician,Purchasing 8/28/2013 8:59:24 AM Submitted by Title: Contracts Technician,Purchasing Name: DeLeonDiana 8/28/2013 8:59:25 AM Approved By Name: WardKelsey Title: Manager-Contracts Administration,Purchasing&Ge Date: 8/28/2013 11:34:59 AM Name: MarkiewiczJoanne Title: Manager-Purchasing Acquisition,Purchasing&Gene Date: 8/28/2013 2:49:12 PM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 8/29/2013 8:53:31 AM Name: PriceLen Title: Administrator, Administrative Services Date: 8/29/2013 10:12:27 AM Name: KlatzkowJeff Packet Page-1724- 9/10/2013 16.E.22. Title: County Attorney Date: 8/29/2013 11:06:28 AM Name: PryorCheryl Title: Management/Budget Analyst, Senior,Office of Manag Date: 8/29/2013 12:46:00 PM Name: OchsLeo Title: County Manager Date: 8/29/2013 5:09:49 PM Aolow Packet Page-1725- 9/10/2013 16.E.22. M W s‘6 N r 9 O C O c. C d O o o o a " c o�p° >, a aa) cp ) 0. 0 C o m 0) Y O c 63- V U O Q U O N O N O O £ V o 2 2 m w m p m ) d '> O .10 a) E O C 0 0 as 2 o. O O1 C L e e .2 CO - 0 U L 0 I, - ~ O Q) M d D L p o r co as _ U V O N rn > ci 3 m f..1 N 'O O T N e = r 2 N co C a) 2 -o N U co O O r CO o O 0- .0 C1 _ O "' O V 0 ( L O V CO c0 -to N 2 co U) O CO M L o 0 > 0 E co C C M co CO C O O a0, 0 Q 0 N p (N •>, to 0 V N a U h C 0 V3 C EA O N M N fA C d CO CO 0 0 O _s C -C ti -g �.C 2 0 T 0 co w CC co O L °O C 0 0 o m o rn• m o o L o O `o t m o° a = E N C O m - .c o O Q C 0) C U M d9 V N C V, . co CC a) 6.1 0 O N N O• L.. C V 0 YO a) j 'O 0 O 2 N R O 0 p 0 0 O 'O 0 O 0 h -O p N O O > C O 0 U O U V >. co O O C 0 0 O p C W C co L o .O o C ✓ m a o c u E c co a) o R N 0 4' W o a N V -p ai o Q CO CO .5 ry w N. .0 a) C w UU ry� ai m g fo 3 u3 g M CO o f m » u) c m cc m C 0 0 c U O -o`0 0 o 0 0 0 N L C o 'UO o = V N O 4") o U W C• G 3 O 0 ca co L co .2 O o O c to co as o a 0 C E Q ° `CD 12 r 0 0 0 LO CV Lo W • U p 69 LC U eft 8 C 0 U co > C 0 'O 0 r G ' C p 2 w o E c a a - 2 .0 _T r C C uJ N O C O '(a to .p C C U C o @ y O as O 'O z W 0 3 O 0 0 co -co c0 o O a`) O 2 ❑• p)f-) O O a) c c0 O 0 0) O a) m ) d' 0 G a co t '- co"N r C _ CO o 'O • Q CA- N IC 0 n •• o (g 'O Ef) (f3 3 0 ffl ) EA 'O C a 'O co 0 O 0 U c a T c a d C as C C c N m co d E o 'oa 0 r E d c n— �c o Q o E o 0 0 0 3 N 0 m N g ac) S ,a c = a axi E• i) m e c U a ai U �, u! o 0 03 '� 2 0 a) N a7 0 L p C 0 O a) 0� r O U U .� U m 'a O CI o. w C E aN P. — .c .T. O 2 Y ` as 0 C O C ` C 0.V > - C 0 C a> 0 m N O 0 0 0 U U U L = U 0 C U m as 0 O a) Z O O U O a CO V) N LO N N 2 N - ` C >i 0 0 C al U 0 0 W c C 0 U U 0 U CU O N C L a) C C .L.. Z W Z ❑ !T d C 0 0 .0-. C L O d V) (n C 0 U O T na O U 0 = .. U U m L o co .� U O C 0 = U U 0 m L 0 a) .0 d 2 a .c 0 0 E °? m o) o o 0 o c a, as H 0 m o _ co w 0• 0 U' 0 co 3 C -O '6 o N 0 Cr o- N 0 0 0 N Dk a.Z Z Z Z �. Xk - a7 0 2 Xk a) o N @ O a, N o p U co o a) W S co CO m 0 a m c d 3 rn m v _5 m • co o ° 0 a a m o d a)U m m m O 2 0 .c 2 O N L 2 a O L o O M L O o O O O M .0 O) O O Q L ❑ O O a aD L L O > aU V a Sco r0i- w r 3 Liao ,— Ucoio r Om ,— U5. 1.— *C az ,- Ur r UZOUa r O 0•d 0 0 C co 0 co d M ` O) >i r co O)C co C S. 0 N C R M a7 N N ❑ CO ❑ co CI 0 G• 5 co V - r U o 0 N M 2 O C 0 C O p D p h O 'p ›. d >> O CC ; a3) aa) 0 > N 0 Z 0 Z 2 y t o t > Csl M > V O• Z C > > 0 > T O o 0 O o 0 o. O - a Packet Page-1726- 9/10/2013 16.E.22. M W o a) N O N a -O 0 =• rn 0 O C ?; E co a c o g N Q 0 0 aai `? r 0 ,� E O co U Z 0 00 d 0 O` V w cr 0 O c0 EO y 0 O 0 U 0) w m > U - '. O 0 m 0 N •0 api rn °f y a CO N a c 0 v 0 c 0 7.5- d d U L 'C 12 p L- CD y o m O .0 0 U Uv0 o a° o o ° m O co e a) N to N N N O p w a) c 7 > N C a7 U O p N O N L M a) L O 'O V C d >+ O O H N y co ca I) c- O V N O N Vi ca O N p E C E 0 O .L. N. N O C O 7 N to -ci -0� N D.0 M of « a r a)cu N 5 N w " d N N Ef! N O cc O a N c, d' a O = C o p °o c U ,a- O g -o E ° N °° ° 2 o o o m Q Ocfl m o a a U O m > N E °vj a) .2 °e» m 'R E f» a, 69 - .0 m o a .o 0 2 C C 0 .0 da co a N m m C m o° v 0 o co C d .o co a) C O a) a 2 0 0 a) 2 'O N U p 00 E F ` d O V 7 'Cr) Q N p C °O 0 Q E o O O 3 0 O 7 ca Q M a) O O Z V 2 O N co w U U w `- o M .5 5 m -o d N d C.) H3 U N C N 7 3 N a) CC C 0 69 .O C V3 E W U O O N C N O O �' co O Oa C co O ` a7 O O O. O N co o E w C O a) ° O co N L 0 E 0 c ` 7 L) > co N O. O_p ' a d v E O a) O " O p ° d L Q 0 U U ° a m N U N E a a cu 03 J U 111 U ( 69 CO N U .2_ N NJ C '•4`p'.-...;': 63 F- n. U 'Cr) O O 4 0 E -o .c o a) cc C O N U co) H co a) U C co L >• 7 •p O m O a) 0 _ O 0) Z A a7 C G 0. O 8 C 6 a) O C ca C V O O co O 00 C co >+ d 0 T o )p - o 0 O 0 W M .O c°N) C.) N EO N 7 7 N O O ffl a) N U W -0 E O cu fA U O m m m a) c N a c n E O OU U C p a1 E C OU E U t. 6 c E .0 o °) N a E m CO m 0 a) o co cn so E2 a2Q 3 • o. a ma . 0 o a) N 0 CO 0 Q a a Q o m o m o U r y m ~ Y .g . H - m co 00. ) N a7 m °- - m d o C m .N c N + co. U N C . a N 0 a) U E d 2 3 c m .E E_ S E Lp• Y C O) aS N O - 2 , U O O N 'O a) 2 ~ 0) a • p O U O C a) W al N N C p y o• y c to y co $ -0 °) y.c E! IH `oa 0 -p .) m c m p 0 c Z J C...) 7 ca -0 ,_ C >. U c O y c o a) as m Z E m a) o E °' c 3 c.> m .F . L o'E m o E E c E j -O � > � CO 00 m to o w jrn N C m 3 ri) w Qao � r in Z 20 Z co * — a r� >L ;t .-n o m ate m ° 2. o o °- o-rn u, c � .... U V 3 0) O > cOD 0) O N uJ C M O O a 'p C U N a) ` 7 0 . c co a7 '0 y d C N rE M O) C C -o 0 N N C y 0 19 N g M 0 N O a a) el M C N "� C .) E 1n C) ca E 10 co a) •� O L O O N L c' ca O 0 O Q O) -c O U O O fn Q O L O N O N w o O L 0 O 0 C _E Q 6 L ' 0) 0 > a U U 6. cnr� ,- 0 co2 F E u_ Z ° Uco < 1- 'a > Z � U � 2 12 8 Qco ,- UU I- t O cnZ � UScn 1- L co a C L >• 0 IS M m 3 M y p co y = a) .2 N co W p te (n TO C W an N cn co N O C O C C C O C Gj a7 N W CO N r 00 N CO C ry V CO — N m m LL G M u o N- 0 CM 8 v ° co u d �' o m o) O 2 1� — a ro C c co G 'o co 6 c co i 9/10/2013 16.E.22. M W N cc ` 9 d C N O) E p S z n° o m E ks 3 O. o 0 N a' L U K E co M N C M U E Q O O 2 o o V w 2 0 m ) co C c O° .� d 41 CO C '\ c U) 2 C .00 0 c Co O o t V , o N o m ES m V w O ° N o t a U) o _ o a o o m ms v c o o N R O p U) r co co > C E o u) pj o 1 C./ o d w co ? M co E Nd O M C c m O a a o o co o U) C O C C) N ) p N CO CO ° E o to ° a w m w > N w m o o ;'. U) U)) 3 "0 o d O G > C o E O C o o of U oti •E' O 0 v o _ F O. O V N L ° ..1-15_ <r N F a U U a N °) CO CO W w N m u9 O cc m w 2 te r 2 _ W C p co 7 cc O U) O N O co O O E O U) O > W C O C . Cl) .n C ` 7 O U) V 2 co L-. ` O O a 0 E C O O O O C Q CO7 c U U w co co o CO-oo U > U) U) 2 W' 7 2 O F- O a) O N O U co O O O co Z fU d 3 O 2 UDt. C U p 0 Oo Obi U N o Q °-)[0 a E o ° xr 10 v °) 0 Q w N 0 co E NER t Efl @ w U E N O E ° co 2 E y 8 co cli t.2 y I O d W .5 2 O o 2 co a) N -c c.) C C N Q . Q Q .- CO O) O N = O D a > > •o o- ° co 2 N w .c 2 co W w F a 0 O O C Q a) UL E C U L c c o) o H O —c p m O O V co ) - U O J O U7 N U U) O -0 .E. i ox N C Z °C C `° ° C C o O E -Fa C m 0 m a n E Q Cl) I- 5 E m xs U `- co 0 co O U O co () C N - U) u ) > Z Z Z Z C # O C 2 W O: 43 O C C E ° d o r m_° m E Q O C E O co O C -) N n a) o ' o '5 ,r) `3° U M LO -c 0 c 't5 co 0 to d O t 0 O -c V) Of o U) N O . O co U) co tO t L' 0 8 U > C. 0 c) C. coZ - O c 'o h- 2M ,- 0 0 5 F W c - 0 til F- )p a U) C N O co M M OI co D) > V (A c co c ^O' w ` N CO CO N CO CO N O CO U) 0. A7 3 O m V o m O N V d O V N N $ a) 2 m O CO O O c O d d O )) m t co t U Z y m E O m co a) a.) o z > s- > > 0 o 0 0 O -o F Packet Page-1728- 9/10/2013 16.E.22. 0 a o o c w a cco U °o d o a', O N a ) .0 E O O O_ O O ca E ° o 0 U a `m E o Ez O. C d 0 Y O O72) O o .'0 e O O > O co a a) O °w co° ` N• ci E o N a ad Q 2 a S ;, o M as m o d O O co co U 'O O C o o O co co a) c0 co oi 0 O y co H r) > Y E co X L O) @ M a) O W .N N c:) Cu- O) V yy C b9 p a) O co y E 0 2 C O a) Y '.' .O C O C E 2 3 r 0 0 co 0 O 0 CO o)O O O vi o •> O) a 0 cc Y E c° C 6 Q 6. '00 laa, as U O Q EA 0 N9 . r' O N O '^ E m `s• y Cn m 0 C T > O a7 O. E U N co 0 0 O O 'O C O 0 O a co •> c!'1 0 O O U a T 6 O` C OY E °o m rn a COO o U o Q O_ N 0 1p CO "'00 u� E U r) -p 69 CO V 0 69 C va d O O N •O T a 4 c E m w C a) C a 0 .. a U p o ¢ a ¢ co ¢ .0 ¢ a m m Z Q Z Z 0 U a ) O Q m m> N OC CD C m z _ O O .� Q U =co 0 To 9 O O O 7 co 0 O C_ O n -o L y Tri ^ a 00 co .2)Oy E co N N co C V O fidllik Z O 0 EA 0 CD C E -o o = O V) O 2 o -cc c�_ m 0 w c > 3 y = > co c u - E w E 2 E m ac) E ' v ¢ c o CDC .0 Cr c E CD a) d N a 2 s 3 2 g _2 2 2 E I- E 0) 0O y Nw U 0lL 7 NZ co _ 0 0 CS Z a3 C E _ 0 O = o N E C 0 O` U 0 •� a0 Cl .� a0 m U 0 a °a o a wC a) u_ z c )i0 o 0 — C 0 0 N 0 'O co L l0 a c Lo a d CO 2 0 0 o. 0 N 0 x E 0 7 W O O O 0 cLa O i Z W N d' a) >, C) O co a '2 d 0 Z 0 W 0 V O a, 0 N ul D V V M C ^ V Y ,' C co O) 0 O ` d '4- cD p N O N 0 V O O 0 0 0 0 Y N _ ch l0 N -p (.-1 U 0 0 c0 O J O � c O N L O In .N U E V O M E cr Lo OO O O ...... N O CD U CA N 2O a C T 0 0 w .N co m C « O C 0 0 0 O 0 O !0 U N O N O w C v ca co d Y 2 a 0 W 0 0 2 C 0 C•as E E p c > c O c 2 p m _ o O 0 N a) L 'O .O E (a p E W C ) m C 3 U ca 0 _ U o n C a7 0 N C O I) O 0 L 2 .�3 > YO 2 O N J E E < a) rn U a) • c 0 u, N C w 0 m o o to ot) E 'o L co a) E c - 2 ZZZZ c Ti ,b- 0 - u � 'E r 0 * 0E , 0 tea) `6 Q a) ra O O Q)V E m[n CA •O >¢> Cn�G E 'O Z's O 0 0 0 0 O 1,3 2 'O 0 C 0 C m C O > C O E 'O N C >,_ 0 >`cp m m 0 co d 2 L 2 -2 NOL2 C) O c/) °OL E o 00 = NL C U O = caU 0 'O co > Cl0a ¢ ao000 F- I- COUEU I- C.0 cc() U > w co 1p- COco0m H O Y O N 0 0 0 0 O eo rn ' 0) Q 0 co 0 Z co O V co V y st5 O 0 U N 0 O p C C A O K CO O a oc m N o� 0 0 � 0 o m U E 0 > 0 > 0 > c0 o Z 0 N 0 Packet Page -1729- a 0 I-- 9/10/2013 16.E.22. County y Purchasing Department Adrninistra ne Servioss Division Change Modification Form Purchasing Contract Change Request ❑Work Order Modification Contract#: Change#: 1 PO/Work Order#: I Project Name:Traffic Signal Upgrade 12-5930 4500140973 Naples Blvd at Pine Ridge Road Project#: Project Manager: 1 Department: Contractor/Firm Name: of?Z John W. Miller Traffic Operations Highway Safety Devices, Inc. Original Contract/Work Order Amot $ 287,110.00 'f1/2012 16A21. Original BCC Approval Date; Agenda Itei Current BCC Approved Amount $- "'287,1.1.0.0041/2012 16A21 past BCC Approval Date; Agenda Item# Current Contract/Work Order Amoi. $ 287,110,00K 9/6/2013' SAP Contract Expiration Date (Master) Dollar Amount of this Change • $3,268.63 1.14%/Total Change from Original Amount Revised Contract/Work Order Tote.' $290,378.63 1.14% Change from Current BCC Approved Arr Cumulative Changes $3,268.63 1.14% Change from Current Amount Completion.Date,Description of the Task(s)Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this September 6, 2013 September 6, 2013 change): September 6,2013 Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval JWM (this box must be initialed by Project Manager) Z Add new task(s) ❑ Change task(s) ❑ Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested changes)to the task(s)and/or the additional I days added: Fiber Optic Pull Box and Cable are not terminated in the Controller Cabinet and storage space is required for additional fiber optic cabe to facilitate unforeseen circumstances. Provide detailed rationale for the requested change: Moving the Signal Cabinet from the Southeast to the Northwest corner requires the current Fiber Optic Cable to be relocated. In the original plans there was no accommodation for moving the underground buried fiber optic cabling.The current Collier County Specification requires that pull boxes be used at any location of a Fiber Optic Splice.To accommodate rerouting the cable across the roadway will require a pull box on each side of the road. These pull boxes are essential for storing and protecting the spare slack cable for future use. 3. Provide explanation why change was not anticipated in original scope of work: The plans were never updated to reflect the current Collier County Fiber Optic Specifications which now requires a pull box at every splice location. The original plans had been set up with a direct bore of conduit running directly into the new Signal Cabinet from across the roadway. 4. Describe the impact if this change is not processed: If the fiber optic connection is not completed the cabinet will not be connected to the County Traffic network. This would severly effect remote monitoring, timing coordination, and maintenenace of the Taffic Signal intersection.There is a proven history that directly splicing fiber optic cabling into a signal cabinet creates exposure to damaging the fiber optic connections, and severly limits the space for storing slack cable for future emergency situations. • Type of Change/Modification ❑ 1. Planned/Elective Z 2. Unforeseen ❑ 3. Quantity or price adjustment conditions/circumstance ❑4. Correction of error(s) C15.Value added I ❑6. Schedule adjustment Revised 5.16A2 Packet Page -1730- 9/10/2013 16.E.22. Change Requested By Li Contractor/Consultant Ej Owner I Li Using Department 0 Design Professional ( 111 Regulatory Agency(specify): i Other(specify): :Purchasing Professional Participated in Negotiation of Change/Modification: 0 Yes No Afstfik- . Lx6, Prepared by: ( Date:Jq ice 17/ 7-er Jehn W. illeroject Manager j \\ Approved By: F Date: i7 i'S?(//3 ) thony N.Khlwaj a,P.E., EnlEof Traffic Operations Accepted by: 40 IP Date: :: / V/3 • J Ahm ad, P. Dirtof'Transportation Engineering • v Approved by: / Ardwfp Date: -Nick asalan ith, ,Administrator e, g / Approved by: rztl- „fe Date: 4/2-57/3 • nda Cummings,Procurement Strat • .0*** Revised 5.16.12 Packet Page -1731- i 9/10/2013 16.E.22.2. 4, - - G 4.n Purchasing Department ke e' t ",S.. v 1i Change Modification Form ■i Contract Change Request ❑Work Order Modification Contract#: Change#: 1 POIWork Order#: Project Name:South Marco Beach- 13-6011 , 45-142759 Erosion Control Structure Rebuild Project#:80123 . Project Manager: Department:CZM Section Contractor/Firm Name:Florida Marine i Clint Perryman Natural Resources Construction Original Contract/Work Order Amount $ 728,578.00 2/26/13 16A5 Original BCC Approval Date,Agenda Item# Current BCC Approved Amount $ 728,578.00 SAME Last BCC Approval Date,Agenda Item# Current Contract/Work Order Amount $ 728,578.00 SAP Contract Expiration Date(Master) Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $728,578.00 0.00% Change from Current BCC Approved Amount Cumulative Changes t $0 00 _ 0 00% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(include July 9,2013 July 9,2013 change): September 7,2013 c. Number of days added : 60 Each step on the contract ication checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) Add new task(s) Chan tasks ...... . .. ify ❑ O �'Change ge { } �] Derlete task(s) I []Other(specify): 1. Provide a detailed and speci€ic explanation of the requested change(s)to the task(s)and/or the additional days added: During the construction phase of the project the original bid tabulation quantities within the scope of work were adjusted in the field to reflect the actual amount of material necessary to complete the project, the adjustment allowed material deficits in other sections of the scope of work to be completed without the need to increase the cost of the contract, subsequently the intended objective of the permitted design concept was not compromised in any manner whatsoever and the final project will adhere to the specific technical specifications of the project. ., c,,,.,=, ,f--,,,x C.t r-,,,,1, ,,,,;4.14.d t,Y; ,-“ ,,,..it(,e,: Cia4,r: "f ""}4,1 i'e 4,,, --....1 us- .-: i,,-- ce..,e.i'.t.'ir i; > w.^t C.C.<,.+a T-2 r-'.Z.C;<fur.-.rr 141.e, t.14._,4, s,&,ewi,a7 G:1 ,.,,,-t-w,.i(.4-, Provide detailed rationale for the requested change:To substantiate and allow unused excessive material quantities to be credited and allocated to other line item material quantity shortages within the scope of work to complete the I project according to the permitted design plans and specifications. 3. Provide explanation why change was not anticipated in original scope of work:The original bid tabulation quantities were calculated and estimated on the basis of moderate contingency allowance factors in order to anticipate unknown conditions, and to allow adjustments to be made during the construction phase of the project. i 4. Describe the impact if this change is not processed: Unused material line item quantities will not be properly adjusted and contractually credited to accommodate other fine item material quantity shortages. Type of Change f Modification 1 Planned/Elective LI 2 Unforeseen conditions/circumstance `3i 3 Quantity or price adjustment 4 Correction of error(s) `I 5.Value added 6. Schedule adjustment Change Requested By Cont actor/Consultant i O ner I Usinc Decartrnent ��- Desian Professional Regulatory Agency ispe ifv): 1I Other tspecify) _ Purchasing Professional Particioateo in Neootiation of Chance/Moarticat:ion j Yes N No Revised:5/16/12 1 Packet Page-1732- 9/10/2013 16.E.22. Approvedby: Date: Name and Title: Clir0-: man, Project Manage r J Reviewed by: 11 A Date: Procurement St =t-I 't' Name: Scott Johnson, Interim Acquisition Manager Aft, Revised:5116/12 2 Packet Page -1733- 9/10/2013 16.E.22. Co -ler County Purchasing Department ,Aarninsuabve S= +i: =ixvision Change Modification Form ® Contract Change Request ❑Work Order Modification Contract#:13- Change#:2 PO/Work Order#:45- Project Name:Wiggins Pass Channel 6039 1 142761 _ Straightening Project#: 80210 Project Manager: ' Department: CZM Section, Contractor/Firm Name:Orion Marine J. Gary McAlpin Natural Resources Construction, Inc. Original Contract/Work Order Amount $ 1,754.684.72 2/26/13 11.D Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ 1.754.884.72 2/26/13 11.D Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ 1,754.884.72 SAP Contract Expiration Date(Master) Dollar Amount of this Change $49,000.00 2.79% Total Change from Original Amount Revised Contract/Work Order Total $1,803.884.72 2.79% Change from Current BCC Approved Amount ,Cumulative Chances $49.000.00 2.79% Change from Current Amount Completion Date,Description of the Task(s) Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes.this May 11, 2013 1 July 10, 2013 change):August 9, 2013 Number of days added: 98- j Each step on the contract modification checklist form has been reviewed prior to me i submitting for approval GM (this box must be initialed by Project Manager) E Add new task(s) ? ED Change task(s) Delete task(s) 1136i Other(specify): Increase contract duration 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added: The contractor has achieved substantial completion as per the terms and conditions of the contract; however, during the construction completion phase of the project the contractor encountered unforeseen site conditions of additional undetectable rock materials mixed with sand substrate. Subsequently this material acted as a darn and prevented the hydraulic flushing of accreted material from barefoot beach at the north. This change order remobilizes a cutterhead dredge and cleans out all of the accreted materials so the channel can hydraulically flush as designed; the cost associated with this scope of work is $49,000.00. Also, during the course of construction the contractor dredged fewer materials than what was necessary for rock&sand, and more materials for silt&clay, therefore a revised SOV is necessary and required. In addition to the above, when the Board of County Commissioners initially approved this project,they also approved up to$50,000 in change orders that can be approved after the fact by the BCC. 2. Provide detailed rationale for the requested change:The Wiggins Channel Dredging project was designed to extract and remove the large accumulation of excessive sand quantities, unsuitable soils, and existing rock material, the project was also engineered and designed to achieve sufficient hydraulic flushing once the channel has been cleared of all undesired materials; however, due to the unforeseen site conditions of the additional unsuitable rock materials the intended design plan will not sustain optimum performance measures as designed and permitted,therefore, in order to achieve peek design hydraulic performances the unsuitable materials must be adequately removed. Provide explanation why change was not anticipated in original scope of work: Significant subsurface borings/soundings were conducted prior to the commencement of the project and did not detect rock/sand composite materials in the related area requiring removal. This was an unforeseen condition that was not picked up in any of the extensive borings tests that were performed as part of the subsurface investigation. 4. Describe the impact if this change is not processed:The project will not sustain the level of optimum performance measures according to the design engineering technical plans and specifications. Type of Change/Modification Fri 1. Planned I Elective ' El 2. Unforeseen conditions/circumstance El 3. Quantity or price adjustment ❑ 4. Correction of error(s.)_ ❑ 5. Value added j 6. Schedule adjustment Revised:5/16/12 Packet Page -1734- 9/10/2013 | Cqnba � ED Other �� ='« Deparment < �U Design Professional | L� Rogubhoy Agency(opec�'): < -1 [ PunzhasnQPnu�oa�na|PaM��a��inNogoUadonofCh�l��|y�od ��Yoo — ���__ �� W�N�_ -_-�___- _- / �o�� /° _. / ---� ��/ �_�'/ / 3 i I _ Name and ' " '^. ~'.x"" i rm. r.cp.Zv Section Manager Reviewed by: VA Date:| Proounsmen Name: Scott Johnson, Interim Acquisition Manager —�- - ' , diar~ 400111Pt. Revised:5xen2 ~wei-' 2 ` Packet Page -1735- 9/10/2013 16.E.22. Co TTer Coin Purchasing Department Adririisaiive Services Division Change Modification Form Purchasing ® Contract Change Request ❑Work Order Modification Contract#: 11- I Change#: 1 P0/Work Order#: Project Name: TDC Research Services 5766 I 4500139862 Project#: Project Manager: Jack I Department: Tourism Contractor/Firm Name: n/a Wert Research Data Services, Inc. Original Contract/Work Order Amount $ 114,900.00 3/27/12;,16F1 Original BCC Approval Date Current BCC Approved Amount $ 114,900:00 Last BCC Approval Date Current Contract/Work Order Amount $ 114,.900.00 SAP Contract Expiration Date (Master) Dollar Amount of this Change $111,415:00 ! 9.93% Total Change from Original Amount Revised Contract/Work Order Total $126,315.00 9.93% Change from Current BCC Approved Amount Cumulative Changes $11,415.00 9.93% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this n/a n/a change): n/a Number of days added : Each step on the contract modification checklist form has been reviewed prior to me n/a submitting for approval JW(this box must be initialed by Project Manager) ® Add new task(s) I ❑ Change task(s) ❑ Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: European roundtable research project in Germany and Switzerland. 2. Provide detailed rationale for the requested change: This research project is necessary to update our international lowledge base by providing valuable information about international buying habits and travel patterns. 3 Provide explanation why change was not anticipated in original scope of work: This change was not contemplated when the FY 13 budget was developed. 4. Describe the impact if this change is not processed: If this change is not processed, we will be unable to track current and future travel behavior patterns of european visitation for destination marketing purposes. Type of Change/Modification ❑ 1. Planned/ Elective I F2 2. Unforeseen conditions/circumstance ! ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) I ❑ 5. Value added I ❑ 6. Schedule adjustment Change Requested By ❑ Contractor/Consultant I ❑ Owner I ® Using Department ❑ Design Professional I ❑ Regulatory Agency (specify): I ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ® No I .cv .�._../, Date: 7/22/13 Approved by: I Name and Title: Jack Wert, Tourism Director Reviewed by: - ;:- 1.t Date: _, S l L 'rocurement Strategist's Name: _'_; . ._ i i Revised:5/16112 Packet Page -1736- 9/10/2013 16.E.22. ootCounty Purchasing Department Adirnistai eServicesDivisim Change Modification Form ; ^"'t Purchasi t ®Contract Change Request ❑Work Order Modification Contract#: 08-5128 Change#: 1 PO/Work Order#: Project Name: Pharmacy Services Project#: NIA Project Manager: Department: HHVS Contractor/Firm Name:Collier Health Louise Pelletier Services, inc. Original Contract/Work Order Amount i$,M ®6 _.._. _ a Original BCC Approval Date; Agenda Item# Current BCC Approved Amount - Last BCC Approval Date; Agenda Item:# a;;s , SFJ, M- '< _ Current Contract/Work Order A_ mount OMII ' SAP Contract Expiration Date(Master) Dollar Amount of this Chan e V W i0 ;:.1 0.00% Total Change from Original Amount Revised Contract/Work Order Total $550,000.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 i 0.00% Change from Current Amount s 37w.i ai'; i lr S,:M ?7{;a.,z,,gg�' x a 6"4"; ::.'x; °" x� .-,,. m0..a' . s� V ` rt e .,. ^Ai . 5 tP °" r Completion Date Description of'the Task`fs)Change and Rationaielfor�the"i hange , ..i.,mt', •x p...,a 1 74 ,.w p ."a- •:Yrtir 4si!+r'*'' . ..,,. M„e .t..s..` rtz. 5_.. :...,L,`.e .u .a -_:;:i ..,� ':"mss v,d� �' ...: � �.,<+r K..�«#- ,`' a...... .<, ,.�.... .. ,� ..Original completion date: N/A Last approved completion date: N/A Revised completion date(includes this change): N/A Number of days added : zero Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ❑ Add new task(s) ❑ Change task(s) I ❑ Delete task(s) ® Other(specify):Amend Section 3 Cc,cfc_.-rsc:-trcn 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:To amend Section 3 to allow updates to the price list. , A• Provide detailed rationale for the requested change: Prescription prices fluctuate monthly and one annual price list would not provide the actual cost and handling of the prescriptions on a monthly billing invoice. 3. Provide explanation why change was not anticipated in original scope of work: Contracts in the past wereable to utilize one contract price list but prescription price market has grown immensely with competitive pricing that fluctuates on a daily basis. 4. Describe the impact if this change is not processed:Vendor would not receive accurate payment for providing reduced price prescriptions. �r? s - h , �n.F+ �.. ��,.�, ,ir...,A„r q�sY # �s w ;:<�'a` - .it .r taY:"�+� e'�?°:rywr-� 1 r _,y,.v- -s^°.z�,: � ._,x ;. `"�.:` � ype of�change/Mo�clfication�� ,:; " , %gar -.' � 1. Planned/Elective 2. Unforeseen conditions/circumstance ❑3. Quantity or price adjustment ❑4. Correction of error(s) 5. Value added ❑6. Schedule adjustment :1 A i '�" , a,'; » sua,r utf i.r Catf g R eque st e B y n_, fi x .i- .0 0 � . M r t 4� uy ... y.� ��'3x. 4,1r "[ux. r .,x. -+, .,. , ., ,. ., r,<o .wt f ry ; ' ..,. Z Contractor/Consultant ❑ Owner _® Using Department CI Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ®Yes 0 No Approved by: th�f'f�/f Date: 07/23/13 Name and Title:Louise Pelletier, Case Ma nagement Supervisor I Reviewed by: r �, � �_ Date: 71 C t Procurement Strategts(%Name: ReYised:5/16/12''.A,,. 1 1 Packet Pa:e-1737- ............... 9/10/2013 16.E.22. EXHIBIT 8-1 Contract Amendment dl Contract N 1)8-5128"Pharmacy Services" I his amendment.dated :+ 2011 to the referenced agreement shall he ht and between the panics to the original Atrccmcnt,Collier I tealth Services.Inc.(to he referred to as"Contractor")and Collier Count,Florida. to be referred to:Is"C'nuniv i. Statement of understanding RE:C arntruci k Contract H 1)8-5128"t'harmacr Services" In order to continue sers ices for the original Contract document referenced above, lie Contractor agrees to amend Section;Contpens:wen as fol■n's 3. COMPENSATION. The County shall pad the Contractor for the performance of this Agreement the aggregate of the units actually ordered and furnished at the unit price,together with the cost .at any other charges/fees submitted in the proposal, stet-ret forth in 6t:hihit-Ei; atkielaed to-amt-ntadeeanr+ctkttml rtet4this,\ moertt'nt. in accordance-with the updated price list Iurnuihed by the Contractor to the Counts_on_a monthly basis on or before the last day of the month. oaks Ilia Irate been deleted are strchl the.butt,ctords underlined have been added • ll other tenth and conditions of the agreement shall remain in force. IN WITNESS WI I ER E(9,the Contractor and the County have each,respectively,by an authorized per.im or agent.hereunder„t their hands and seals on the Mao s)indicated heloyc. Accepted:_ r ∎,c_.t. , Ot i l Ci\TRAC I t)It: C oilier I Sec\ices,Inc. BOARD OF COUNTY COMMISSIONERS OF(01,1,IER 9Ob1N7"1 FLORIDA .5q jaCk 5T'C C1 Joanne v4tr{gent ict s r . . 1 y pc Name or Signatory Intermlirector PurchasmF+Creaeral Sereices Approved as to glare and I .:iI suillCte le : \ssislant County l uorney ' Si 3113 Packet Page-1738- 9/10/2013 16.E.22. Cot r County " Purchasing Department AdrniristiatNe Setl,1 DNiSibn Change Modification Form Pu(L;1r`sir z Contract Change Request ❑Work Order Modification Contract it 12- I Change#: 4 PO/Work Order#: i Project Name: SRO WeJlfield 5964 1 4500141512 I Transmission Main Repair Stage II 1---.._.____,3rojeci#:12.0.03n . .E ject..Mana.ger:Alicia__.Depar#ment:.2210 ___._..._ Co ntractorlEirm.blame:.SoL.thwast _...._I—_- Abbott Utility Systems, Inc. Original Contract/Work Order Amount ..$ :;:i1,1-S1,450.00. 10-23-12, 11H Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ 1 131.;45Q DO_ _ . Last BCC Approval Date;Agenda item# Current Contract/Work Order Amount $ 1,1.31,450.00 SAP Contract Expiration Date(Master) Dollar.Amount of this Change - $0:00r 0.00% Total Change from Original Amount Revised Contract/Work Order Total $1,131,450.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date,Description of the Tasks)Change,and Rationale for the Change l Original completion date: July 1, ' Last approved completion date: ' Revised completion date(includes this 2013 August 6,2013 I change): September 30, 2013 Number of days added :55 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) Add new task(s) 1 ❑Change task(s) ❑Delete task(s) I ®Other(specify):Additional Time 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added:The requested change is to add an additional 55 days to the contract time. 2. Provide detailed rationale for the requested change:The additional time will allow the contractor to adequately complete repairs on the pipeline, and perform work necessary for final close-out of the project and re-commissioning of the wellfield. Delays included the discovery of extensive pipe runs with improper bedding(pipe on rock). 3. Provide explanation why change was not anticipated in original scope of work:This change was not anticipated as there were unforeseen issues that were not discovered until a video inspection was performed and the pipe uncovered. 4. Describe the impact if this change is not processed: If this change is not processed the contract will be closed and the contractor will not be able to complete necessary and beneficial contract work to complete the work, achieve close out of the project, and re-commission the wellfield. This wellfield is critical as it supplies raw water to the SCRWTP reverse osmosis system. Type of Change/Modification ❑ 1. Planned/Elective E 2. Unforeseen ❑3. Quantity or price adjustment conditionsicircumstance ❑4. Correction of error(s) 10 5.Value added Z 6. Schedule adjustment Change.Requested By j z Contractor/Consultant ❑Owner ❑ Using Department ❑ Design Professional ❑Regulatory Agency(specify): ❑Other(specify): Purchasing Professional Participated in Negotiation of Change i Modification: 0 Yes ❑ No. Approved by: '' j';if', `�y/ Date- -;/--,-,1/,,,..-v,..--- / Name and Title:' Reviewed by: , Date: Procuremerrt Strategist's .,� - " Revised 5.16.12 Packet Page -1739- 9/10/2013 16.E.22. Ceti' County Purchasing Department Administrative Services Division Change Modification Form Purchasing ®Contract Change Request ❑Work Order Modification Contract#: 09-5268 Change#: 1 PO/Work Order#: Project Name: State Lobbyist Services— Economic Accelerator Operations Project#: N/A Project Manager: Bruce Department:Office of Contractor/Firm Name: Fowler White Register Business&Economic Dev. Boggs PA Original Contract/Work Order Amount ":';>:$320,016.00 '_ 7/28/09;:.10K" Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ :.320,016.00 __ .. Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount --.$.- 320,016;00._ SAP Contract Expiration Date(Master) Dollar Amount of this Change - _:!.$.18,O00<00_ 5.62% Total Change from Original Amount Revised Contract/Work Order Total $338,016.00 5.62% Change from Current BCC Approved Amount Cumulative Changes $18,000.00 5.62% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: N/A Last approved completion date: N/A Revised completion date(includes this change): N/A Number of days added :N/A Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DD(this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) ❑Other(specify): I.Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: Draft a state legislative budget request with supporting documentation to address Collier County economic accelerator options. 2.Provide detailed rationale for the requested change:To facilitate the request to initiate the budget and legislative priorities for economic business development in Collier County. 3.Provide explanation why change was not anticipated in original scope of work:The Office of Business&Economic Development was recently established so it was impossible to foresee the need for these services. 4. Describe the impact if this change is not processed: Collier County would not be properly positioned to enter the legislative season for economic development goals and priorities. Type of Change/Modification ❑ 1. Planned/Elective ®2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4.Correction of error(s) El 5.Value added ❑6. Schedule adjustment Change Requested By ❑ Contractor/Consultant I ® Owner E Using Department ❑ Design Professional ❑Regulatory Agency(specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: 0 Yes ® No Approved by: , , I J_- e r_ Date: c0 //3 Name and Title: Bruce Register, Directo'' (/ Reviewed by: --y oA..1 az iis.A. , 'Boa—v-4 ui 1 C-Z Date: Procurement Professional's Na • — ,_. k. i ( _ _:. y Revised:5116111 _ Packet Page -1740- 9/10/2013 16.E.22. Co IPer +C:,apnt Purchasing Department t*Iisratve Services Division Change Modification Form Aosikk - rthasiny ❑ Contract Change Request ❑Work Order Modification Contract#: 10- i Change#: / PO/Work Order#: Project Name: Website Updates 5338 ( itc@b /48 it Project#: 1 Project Manager: Sarah Department:Collier MPO 1 Contractor/Firm Name:Vision Internet rt i Pc Layman Original Contract/Work Order Amount $ 2,500.00 3/18/11 Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ - 3/18/11 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 2,500.00 9/23/2014 SAP Contract Expiration Date(Master) Dollar Amount of this Change $7,476.00 299.04% Total Change from Original Amount Revised Contract/Work Order Total $9,976.00 piN #&fWO! Change from Current BCC Approved Amount Cumulative Changes $7,476.00 299.04% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: March Last approved completion date: Revised completion date (includes this 18, 2014 March 18,2014 change): March 18, 2014 Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ®Add new task(s) ❑ Chan a g task(s) ❑ Delete task(s) I 0 (specify): --1 task(s . 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added:We wish to add several new components to the website that require some re-design work by Vision Internet (contractor) The additional components with design are one time charges. The contract was originally opened for$2,500, however, Exibit A allows for$10,000 annually. Provide detailed rationale for the requested change:We are adding google translator to our website as well as a I mapping component. These additional components are a part of our efforts to make planning in Collier County understandable and comprehendible for citizens. Provide explanation why change was not anticipated in original scope of work: These changes were anticipated and are included as components of the appendix to the original contract. We waited to purchase these components due to funding constraints. 4. Describe the impact if this change is not processed:We will be unable to better serve the public by providing very important and beneficial information and outreach to the public. Type of Change/Modification ! z 1. Planned I Elective i ❑ 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment []4. Correction of error(s) i ❑ 5.Value added ❑6. Schedule adjustment Change Requested By ❑ Contractor/Consultant I ❑ Owner ® Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ❑ No Approved by: C��� ) Date: W5-11 '3 Name and Title: } 1N{ p ` Reviewed b,+.,� . / � �. r/// , i ti 4,,. Date: �{�� �. '� Procurement ra gist's Name: Revised:5/15/12 Packet Page -1741- ^__: 9/10/2013 16.E.22. Co Tiler Cou t r Purchasing Department Administrative Servfoes Divisi n Change Modification Form Purchasing ®Contract Change Request ❑Work Orde •odd cation Contract#: 10- Change#: 12 PO/Work Order#: Project Name: Construction for SR 84 & 5342 4500128555 4 CR 951 -Project#: Project Manager: Department: Contractor/Firm Name: 60073/60092 Kevin Dugan Transportation Engineering Astaldi Construction Corp. Original Contract/Work Order Amount $ 28,220,238.93 6/14/11 100 Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ 28,040,212.30 12/11/12 16-E10 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 28,040,212.30 SAP Contract Expiration Date(Master) Dollar Amount of this Change $0.00 -0.64% Total Change from Original Amount Revised Contract/Work Order Total $28,040,212.30 0.00% Change from Current BCC Approved Amount Cumulative Changes ($180,026.63) 0.00% Change from Current Amount • Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this December 26, 2013 April 7,2014 change):April 14, 2014 Number of days added :Total of Each step on the contract mo.• - ion checklist form has been reviewed prior to me Seven (7)days due to submitting for appr. - is box must be initialed by Project Manager) weather/Holiday gi Add new task(s) I ❑Change task(s) • Delete task(s) ®Other(specify) 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added: a. Deduct$2,477.49 from"SR 84" Signing and Marking Allowance. b. Add$2,477.49 to"SR 951" Signing and Marking Allowance. c. Deduct$153,597.50 from pay item 334-1-24A"Superpave Asphaltic Concrete(Traffic Level D), (PG 76-22) overbuild"on"CR 951". d. Add$153,597.50 to pay item 334-1-24A"Superpave Asphaltic Concrete(Traffic Level D), (PG 76-22) overbuild"on"SR 951"which needs to be created. e. Payment for extra work for shaft#03-S221 L on"SR 84" f. Payment for extra work for Poles 13, OHT-1 L, and OHT-1 R"SR 951" g. Payment for extra work for Pole 10, Pole 3-1, OHC-1, and OHC-3 on"CR 951" h. Anchor Bolts on"CR 951" i. Seven Days (7)are being added to this contract for Holiday&Weather days per Standard Specification 8- 7.3.2. 2. Provide detailed rationale for the requested change:See attached. 3. Provide explanation why change was not anticipated in original scope of work: See attached. 4. Describe the impact if this change is not processed:See attached. Type of Change!Modification ❑ 1. Planned Elective I ® 2. Unforeseen conditions/circumstance ® 3.Quantity or price adjustment ❑4. Correction of error(s) ❑ 5.Value added ❑ 6. Schedule adjustment Change Requested By ® Contractor/Consultant I ❑ Owner El Using Department ® Design Professional I ❑ Regulatory Agency(specify): ❑ Other(specify): Purcha g Professio , I P rticipated in Negotiation of Change(Modification: ❑Yes No Ap r d Date: 7 2 7 //c 3 Name and Title: • '?. 4-' F Reviewed byr (/.; `j � Date: Procurement Sategist's 1 • Revised:5/16/12 • Packet Page-1742- 9/10/2013 16.E.22. Construction of Davis Blvd from West of Radio to Collier Blvd&Collier Blvd from Golden Gate Canal to Davis Blvd Change Modification Summary 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added: a. Deduct $2,477.49 from "SR 84" Signing and Marking Allowance. b. Add $2,477.49 to "SR 951" Signing and Marking Allowance. c. Deduct $153,597.50 from pay item 334-1-24A "Superpave Asphaltic Concrete (Traffic Level D), (PG 76-22) overbuild" on "CR 951". d. Add $153,597.50 to pay item 334-1-24A "Superpave Asphaltic Concrete (Traffic Level D), (PG 76-22) overbuild" on "SR 951"which needs to be created in the "SR 951" Roadway section of the bid. e. Payment for extra work for shaft #03-S221 L on "SR 84". f. Payment for extra work for Poles 13, OHT-1 L, and OHT-1 R "SR 951". g. Payment for extra work for Pole 10, Pole 3-1, OHC-1, and OHC-3 on "CR 951". h. Anchor Bolts on "CR 951". i. Seven Days (7) are being added to this contract for Holiday & Weather days per Standard Specification 8-7.3.2. 2. Provide detailed rationale for the requested change: a. These funds will not be needed to complete the Signing and Marking portion of the "SR 84" project. b. Additional funds requested to pay for extra work for OHT-1. c. This "CR 951" pay item had inadvertently been quantified with all of the asphalt overbuild for the entire roadway. Not all of the asphaltic overbuild is on the "CR 951" portion of the job, some it is located on the "SR 951" portion of the job. } d. These funds need to be added to the "SR 951" asphaltic overbuild pay item. e. Funds needed for lost time for labor and equipment during drilled shaft installation for Shaft# 03-S221 L on "SR 84" Davis Blvd. The operation was suspended on 12/5/12 for nine hours due to unmarked/undeclared Force Main that was encountered once the crew drilled through rock at 9' deep. f. Funds needed for lost time for labor and equipment for operations on 6/6/12. It was discovered that the survey at Pole 13 was incorrect and this pole had been eliminated from the project after the crew had already spent time pre-digging the area. The crew then moved to pre-dig for OHT-1 L and OHT-1 R where multiple utility conflicts were encountered. g. Funds needed for lost time for labor and equipment when multiple utility conflicts (both underground and overhead) as well as an obstruction were discovered. On 5/31/12 the crew encountered an unmarked water main and fiber optic cable at Pole#10 and Pole 3-1 respectively. The crew then had to wait for survey to arrive at drilled shafts OHC-1 and OHC-3. On 6/1/12 the crew returned to begin drilling at Pole #10 however they encountered rock as well as an obstruction at 12.5' deep. This location Packet Page -1743- 9/10/2013 1 6.E.22. Construction of Davis Blvd from West of Radio to Collier Blvd&Collier Blvd from Golden Gate Canal to Davis Blvd had to be abandoned until the object could be removed. On 6/8/12 extra drilling and an increase in casing size was required due to the removal of this obstruction resulting in the need for increased concrete for the drilled shaft at Pole #10. h. Anchor bolt assemblies which were ordered prior to the deletion of four drilled shafts at City Gate N. This material cannot be returned to the supplier for a refund and will be retained by Collier County i. Seven Days (7) are being added to this contract for Holiday &Weather days per Standard Specification 8-7.3.2. 3. Provide explanation why change was not anticipated in original scope of work: a. These funds will not be needed to complete the Signing and Marking portion of the "SR 84" project. b. Additional funds requested to pay for extra work for OHT-lin order to complete the Signing and Marking portion of"SR 951". c. Quantity error in bid. d. Quantity error in bid. e. Due to existing field conditions. f. Due to existing field conditions. g. Due to existing field conditions. h. These items were deleted from scope of work after they were already ordered. 4. Describe the impact if this change is not processed: If these changes are not processed we would be unable to complete the work necessary to maintain the design intent. Packet Page-1744- 9/10/2013 16.E.22. Cot Coui ty Ad rin Purchasing Department s rohasirr, Change Modification Form ®Contract Change Request ❑Work Order Modification j I Contract#: 10-5503 Change#: 1, Amend#1 PO/Work Order#: N/A I Project Name: Installation &Maintenance of Traffic Signals&Roadway Lighting Project#: N/A Project Manager: John Department: TECM Contractor/Firm Name: Simmonds Miller Electrical of Naples, Inc. • Original Contract/Work Order Amount $ 2,280,000.00 11/9/10; 16A8 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 2,280;000.00` Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 2,280,000.00 11/8/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total r$ 2.280 000.00 1 0.00% Change from Current BCC A Cumulative Changes ( Pprov°d Amount g $ k ;°it,' 0.00% Change from Current Amount ! Completion Date, Description of the Task(s) Change,and Rationale for the Change Original completion date: N/A Last approved completion date: N/A I Revised completion date (includes this change): N/A . I-Number of days added: N/A Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DD (this box must be initialed by Project Manager) -]Add new task(s) 1 ❑Change task(s) 0 Delete task(s) ®Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: To amend the contract to modify the quoting and invoice methodology language. Iv* 2. Provide detailed rationale for the requested change:The contract only provides for lump sum compensation. However, time and material compensation basis is sometimes preferable. 3. Provide explanation why change was not anticipated in original scope of work: The initial intent was to provide for both methods of compensation. However, it was not appropriately specified in the contract. 4. Describe the impact if this change is not processed: Contractor's invoices would not be properly paid. Type of Change I Modification 0 1. Planned/Elective ❑2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑ 4. Correction of error(s) I ® 5. Value added ❑6. Schedule adjustment Change Requested By ❑ Contractor/Consultant I ®Owner ® Using Department ❑ Design Professional I ❑Regulatory Agency(specify): I ❑ Other(specify): Purchasing Professperiarticipated in Negotiation of Change/Modification: ❑ Yes ® No _I------ .„7/7, • Approved by: °tom j Date: rName •and Titl �JOha Miller, Project Manager Z.,!7 .- Reviewed by ,//4":-L.__ -%.' Date: _ LC) Procurement Strategist's Name: Brenda Brilhart, CPPB i Revised:7/26/13 1 iii : ' Packet Pa:e -1745- 9/10/2013 16.E.22. EXHIBIT A-1 Contract Amendment#01 Contract 10-5503 - Installation and Maintenance of Traffic Signals and Roadway Lighting This amendment, dated ', t4 ?7 . 2013 to the referenced agreement shall be by and between the parties to the original Agreement, Simmonds Electrical of Naples, Inc. (to be referred to as 'Contractor") and Collier County, Florida, (to be referred to as"County" or"Owner"). Statement of Understanding RE: Contract#10-5503-Installation and Maintenance of Traffic Signals and Roadway Lighting in order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the above referenced Contract as per the modified quoting and invoice methodology language below: Page 2, Section 3.COMPENSATION: The Owner shall pay the Contractor for the performance of the Work on a a (furnish and install) ""..Compensation basis .n: c '-' - lum sum ,' s ,,• .. ...s�z»» .__.G;._�as.., a. ,_5,.7 ..... s3r,.4 W,... it*?a--s.;c•s��,sdc*=—`�Cr"tf' W ,..'"�: F.:---'s.' ., w, +alFiac,".^..t:n J°rt:ca!`d vp„i .:otiC' s far Rasa 3„u F.i,,.".,g: 1.-o-"jr.'.,..C: sC"0 wv;t,C'l, t`1G;i.3 D".pa?yc ;=":, ,. -'-s=v'.:ns cRat . Dv'.�cr St nao i d: 2010 Editor,. ono OCi437 County raf".c Op'c 3y onc, T:of ic S gna!-& Ro d a :^a Too7r.ira F &&ec o' P avi or: pursuant to the quoted price offered by the Contractor in his response to a specific Request for Quotation and in accordance with the unit prices as described in the response to the RFP. Any County agency may utilize the services offered under this contract, provided sufficient funds are included in its budget(s). Note: Language deleted has been&truck through. New language has been underlined. All ether terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s)indicated below. Accepted: .aj,,;.1*1 , 2013 CONTRACTOR! OWNER: Simmond 1;ctrical of Naples,inc. BOARD OF COUNTY COMMISSIONERS F,.' OF COLLIER COUNTY,FLORIDA By: . �.= By: Joanne Markiewicz 3.3 Simonds Interim PurchasingiGeneral Services Director Type name of signatory Contra for Fir t Wi'•es Apo,- By: �c-1� - Gh”�4-- 1■ i`i e � [�1� Prin a e Contra or Second Witness Print Name Approved as to Form and Legality:r. 1 Wit, Eemily Pepirij Assistant County Attorney Packet Page -1746- 9/10/2013 16.E.22. CAr Cow* Adnir#isb veServicesi'kown Purchasing Department Purthasng Change Modification Form 0 Contract Change Request ❑Work Order Modification Contract#: 10-5503 I Change#: 1, Amend#1 PO/Work Order#: N/A Project Name: Installation & Maintenance of Traffic Signals&Roadway Lighting Project#: N/A Project Manager: John Department: TECM 1 Contractor/Firm Name:Southern Signal & Miller Lighting, Inc. Original Contract/Work Order Amount $ 2,280,000.00 11/9/10; 16A8 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 2,280,000.00 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 2,280,000.00 11/8/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount ) Revised Contract/Work Order Total '$ 2,280,000.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $ ,-,;)r 0.00% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: N/A Last approved completion date: N/A I Revised completion date(includes this 1 change): N/A Number of days added: N/A Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DD (this box must be initialed by Project Manager) 1 • ❑Add new task(s) ❑ Change task(s) I ❑ Delete task(s) Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added: To amend the contract to modify the quoting and invoice methodology language. 2. Provide detailed rationale for the requested change: The contract only provides for lump sum compensation. However, time and material compensation basis is sometimes preferable. 3. Provide explanation why change was not anticipated in original scope of work:The initial intent was to provide for both methods of compensation. However, it was not appropriately specified in the contract. 4. Describe the impact if this change is not processed: Contractor's invoices would not be properly paid. Type of Change/Modification ❑ 1. Planned/ Elective I ❑2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) El 5.Value added ! ❑6. Schedule adjustment Change Requested By ❑ Contractor/Consultant ®Owner ® Using.Department ❑ Design Professional ❑ Regulatory Agency(specify): , ❑ Other(specify): Purchasing Professio*: - ici•ated in Negotiation of Change/Modification: ❑ Yes El No Approved by:i , /, Date; 41 Zit —'C-D j 3 Name and Titl 'John Miller, Project Manager i r� Reviewed by: //lam — ".71. _.... Date: � . ��;; _ 1 � [Procurement Strategist's Name: Brenda Brilhart, CPPB Revised:7126/13 55.'>„ Packet Page-1747- 9/10/2013 1�.��_��. _ -_- - �� ���� � EXHIBIT A4 Contract Amendment#01 Contract 10-5503 -Installation and Maintenance of Traffic Signals and Roadway Lighting Thisamendnnsnt, dated-1- IC 2013 to the referenced agreement shall be by and between the parties to the original Agreement, Southern Signal & Lighting, Inc. (to be referred to as Contractor") and Collier County, Florida, (to be referred to as"County" or"Owner"). Statement of Understanding RE: Contract#1O..5503-Installation and Maintenance of Traffic Signals and Roadway Lighting In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the above referenced Contract as per the modified quoting and invoice methodology language below: Page 2, Section 3. COMPENSATION: The Owner shall pay the Contractor for the performance of the Work on a lump sum na| (furnish and install),-.-,,,e,:',,--- compensation basis -‘4,*-:-i-&-Sea���-;;;Le �::::e�s��.en, * " ,-;:e���=c,i,.e4-�,:,S/a 4-�s� 7;e1ee-=* '::aoe4dZiwoe-:,-^:e-7.7'''''-'.;;;.:4-74:4'...i,at �a�4.,1,:,er,-t -ap,:--;74^;*�� ���z;.r:p , ', ,:.1.- -=a��e' :::,,y�.=-:;',e�,.:;e��see--f4s�4 ±.L;.;.;;;;.','.:-':-:,:f e- ::-ii4a,,,,r:1:e *600':= ::O1':-�::;.:'s-. ,;:;;,,:.,,,ee-�ea:7.' �-,..-:'i •� 7::1".=s�,:''171#�- iea =_�a='',aet-e-�-:—;A-i:::: es= -* ;a-::::e�s� •L:,,:ii,....�4;,..-'r1,e���C-.;-e� ne���-7-7e'74.:'�t.i���'2;;a���, ! ■::.+`.y :i:.e..p'-'1+nea 7:',eeee|."`� ,:,`/.+ss-pursuant to the quoted price offered by the Contractor in his response 'SD a specific Request for Quotation and in accordance with the unit prices as described in the response to the RFP Any County agency may utilize the services offered under this contraot, provided sufficient funds are included in its budget(s). Note: Languaae deleted has been str-uck4h-rough. New language has been underlined All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Contractor and the County have each. respective|y, by an authorized person or egent, hereunder set their hands and seals on the date(s) indicated below Accepted: `\u`\ i \�� 2013 ` CONTRACTOR: OWNER: Southern Signal & Lighting,Inc. BOARD OF COUNTY COMMISSIONERS OF COLLIER -_ . _ By� ~`~' ' ~^ Tf��� P:chaaing/Senera rector T--.,4uj2lT�L� t:~ � o'-r: , p. .� Type name of signatory Contractor F,Irst Witness Prinz _rile r S ` ~__ ^-xP c marn� Print / Approved as to Form and Legality: �. _- -' '__- Emily Pepin!)Assistants County Attorney Packet Page -1748- ----` --------- ' 9/10/2013 16.E.22. Cr it Cats-ray " " Purchasing Department drrtnistra veSer-ri ,s Divisicn Change Modification Form Pur:haing E Contract Change Request ❑ Work Order Modification Contract#: 12- Change#: 8 PO/Work Order#: Project Name:CAT intermodal Transfer 5801R 4500135360 Station Project#: 33037 Project Manager: Department: Alternative Contractor/Firm Name: Manhattan Brandy Otero Transportation Modes Construction , • Original Contract/Work Order Amount $ - 3844449:.00 3/1:3/12: Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $: 3,844,449::00 311'3/12;11A Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ _3,.819 449.00 SAP Contract Expiration Date (Master) Dollar Amount of this Change 4.$113,69589) -3.61% Total Change from Original Amount Revised Contract/Work Order Total $3,705,753.11 -3.61% Change from Current BCC Approved Amount Cumulative Changes _ ($138,695.89) -2.98% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change I Original completion date: Last approved completion date: Revised completion date (includes this 7/22/2013 9/30/2013 change): 9/30/2013 Number of days added :0 Each step on the contract modification checklist form has been reviewed prior to me 1 submitting for approval (this box must be initialed by Project Manager) I ❑ Add new task(s) ❑ Change task(s) ❑Add new task(s) ❑ Change E Other task(s) 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added: Reduce contract to remove remaining allowance($113,695,89)from line created for Value Added services 2. Provide detailed rationale for the requested change: The contractor submitted several options, at the time of bid, for value engineering. The allowance was created at the time of the value engineering. The attached spreadsheet illustrates 1 an accounting for all funding from the allowance and the remaining balance. 3. Provide explanation why change was not anticipated in original scope of work:The savings was proposed by the contractor at the time of the bid. The allowance was created to capture savings for emergent field conditions. The 1 balance is after all items have been completed. 4. Describe the impact if this change is not processed: If the remaining allowance is not deducted, the contract can't I be closed out with the grantor. l Type of Change/Modification;. " ❑ 1. Planned/Elective ❑ 2. Unforeseen conditions/circumstance 3. Quantity or price adjustment ❑4. Correction of error(s) _ E 5. Value added ❑6. Schedule adjustment 1 Change Requested By ❑ Contractor/Consultant E Owner 1 ❑ Using Department ❑ Design Professional ❑ Regulatory Agency (specify): ❑ Other(specify): I Purchasing Professional Participated in Negotiation of Change/Modification: E Yes ❑ No I } ° 1 Approved b • �.. ' ` Date: c,± Name and T1 ■ Reviewed by: ,-' ,J V/ Date: /'' Th-1.., --c ,," tom— .-� Procurement Stra'tegist's Name: ' -ter%3, ' •1-, A rvcLF-„ , - "7 C; -. ( 5• Revised:5/16/12 <... 1 Packet Page-1749- 9/10/2013 16.E.22. New Allowance Line Item 19A $335,000.00 Total Change for C-0 1 from Allowance 19A -$134,677.00 NOTE:Revised Allowance Amount 19A(This amount is reserved only for modifications to the original 18 line items as a result of emergent conditions in the field.A credit will be issued for the remaining balance at the end of the contract.) $200,323.00 Detail of Reductions from Allowance for 19A for existing line Items revisions: Item 2A Tree removal $3,322.00 Item 28 Add In concrete pad for bike lockers/racks which were omitted with 2e°floor addition $795.00 Item 8A Concrete staining for platform area $46,241.00 Item 10C Solid canopy ceiling return at East side and fascia return with open deck at West end. $24,040.00 Item COD Kynar Finish with 10 year Warranty for Canopy 10,159.00 Item 10E Canopy Foundation Addition $12,540.00 Item 1OF Modify door on bike lockers to perforated-content Items visible from outside $2,499.00 Item 18A Door hinge modification to comply with county vertical standards-electrify hardware/strikes $2,717.00 Item 9A Cost to reinforce sign structure increased $30,927.00 Line item 16A Electrical for Grinder pump _ $1,437.00 Total of Line Item Revisions from 19A $134,677.00 Revised Allowance Total $200,323.00 Change Letter#2 Item 3A Provide#57 stone for columns due to high ground water $2,864.31 Item 14A Additional Fire Caulking $15,730.00 Item 16A Fire Damper Installation $4,822'40 Item 168 Add Access panel Above Bathroom $1,072.50 Item 17A-PCO#24 Electrical Data for ATM ands signs per RFI#40 $1,822.43 Item 17B-PCO#25 Circuits for hand dryers $1,872.45 Item 17C Conduit and wire for automatic doors $1,292.52 Change Order#2 Total $29,476.61 Revised Allowance Total $170,846.39 Credit#1 for Moen Faucets -$1,838.00 Credit#2 for Ceiling -$895.00 Revised Allowance Total $173,579.39 Change Letter#3 Item BB Credit for Deleting Item 8A Concrete staining for platform area -$46,241.00 )item 80 Relocate Shutters $1,819.00 Item 98 Paint Double Tees $4,006.00 Item 2C Landscaping/Irrigation $4,914.00 Revised Allowance Total .. - $209,09139 Change Letter#4 Credit#3-Change Lighting in room 101 from Type D fixtures to flourescent fixtures -$217.001 Item 17E Add 2 exterior wall lights gis South side of garage $1,071.001 Item 160 Add Condensate Pumps for NVAC $2,190.001 Item 80 Change reveal in wavy ceiling from 2"to 1' $1,823.00' Item BE Add soffit framing in Interior seating area-misalignment in garage structure $971.00 Credit#4-Delete countertops,change miniblinds to roller shades -$2,395.00 Item 15A Add bathroom accessories $1,036.00 Revised Allowance Total - $2D4,60239 Change Letter*S Add sign poles at each bus bay ^'°vsw $4,455.50 Install Conduit for Flow Tamper Switch $535.00 Run wire to connect heater portion of outside air unit $869.00 Conduct load study and add 3 dedicated circuits to IT room $2,015.00 Change Scofield concrete stain to Increte spray deck in outdoor waiting area -$1,460.00 Order 6 additional benches for outdoor waiting area $6,406.00 Assemble and install additional benches $760.001 Add 2 Power Outlets and 1 Data Outlet in Customer Service Area 5701.001 Revised Allowance Total $190,320.891 Change Letter#7 Change terrazzo base to vinyl base -51,047.00 Increte for bathroom area $1,178.00 Fresh Air Intake Fan Control $1,819.00 lAdd 4 uplights for CAT a "'' " " $365.00 Mullets-Cover ductwork at top and bottom of sign $7,333.00 'Toilet Accessories $1,279.00 Rock-Mobilization and land bridge $28,875.00 Bus Bay Gate with networking functionality $36,823.00 Revised Allowance Total I S113,69514 Packet Page -1750- Cc t�' 9/10/2013 16.E.22. er' County Purchasing Department Administrative Services Division Change Modification Form ?urchasiny ® Contract Change Request ❑ Work Order Modification Contract#: Mod#: 5 PO/Work Order#: Project Name: Electronic fareboxes for 11-5753 4500136297 Collier Area Transit Project#: 35027.1 Project Manager: Yousi Department: ATM Contractor/Firm Name: Fare Logistics Cardeso Corporation Original Contract/Work Order Amount $ 564,228.00 4/10/12, 16Al2 Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ 564,228.00 12/1112,-16D5' Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 580,968.00 2/28/2017 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 2.97% Total Change from Original Amount Revised Contract/Work Order Total $580,968.00 2.97% Change from Current BCC Approved Amount Cumulative Changes $16,740.00 _ _ 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: 2/28/2012 9/30/2013 change): 3/3 /14 • Number of days added(if Explain why additional days are needed (detailed/specific): extension, must attach current The electronic vault purchased with this project will not be permanently installed until insurance certificate(s)from SIRE the construction of fare collection room is completed. or obtain from vendor): 188 ( 2 ❑ Add new task(s) • ❑ Change task(s) ❑ Delete task(s) ® Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s): The change requested is to add additional time to the project's last milestone to cover the construction time required of a vault room to house the new vault. A six(6) month time extension is being added to the electronic farebox project. 2. Provide detailed rationale for the requested change: A) ••- - - - the CAT facility is going through a site design/Master planning process which involves the relocation of the current revenue collection room to the back building providing a more secure location for that portion of the operations. The permit approval for the construction was obtained on May 29"',2013 and Bids went out the week after. Only one Bid response was received and it was higher than the engineer estimate. The plans were re-evaluated and changes were made to provide more specificity in a effort to obtain more favorable bids. Updated plans will be sent out for Bids by mid-August. Bid should be presented to the second Board meeting in September,2013. New construction dates are anticipated between October and December of 2013. The permanent vault installation will take place when construction of the vault room is completed. Anticipated completion date for the entire project will be March 31, 2014. 3. Provide explanation why change was not anticipated in original scope of work: A) The site design Master planning process had not commenced until after the ITS process was procured.The ITS project was on an expedited schedule required based on the funding source(ARRA Grant funds)deadline. The relocation of the revenue collection room was not contemplated at that time. The design and permiting of the room took longer than anticipated and first Bid response required a plan re-evaluation which is why the time extention is being requested. 4. Describe the impact if this change is not processed: A) The electronic vault must be installed by this vendor who is the manufacturer. The vault must be installed in order to be fully functional. Without the extension the Notice to Proceed will expire and the required purchase and construction will not be completed. Type of Change/ Modification ❑ 1. Planned / Elective ® 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) ❑ 5. Value added ® 6. Schedule adjustment Revised:7127/11 1 Packet Page -1751- I Change Requested By 9/10/2013 16.E.22.-2 ❑ Contractor/Consultant ❑ Owner ® Using Department ❑ Design Professional ❑ Regulatory Agency (specify): ❑ Other(specify): I Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ® No proved by: ��/'�t„�� Date: _ c�_i Name and Title: ,-'S' (A-0i S Reviewed by: ,_,.� ' Date: F _ /43 1 Procurement Straus/ist'sL : i 1 r Revised 7/27/11 2 Packet Page-1752- 9/10/2013 16.E.22. Co ter County Purchasing Department ,Scativ Change Modification Form ❑ Contract Change Request ®Work Order Modification Contract#: 09- I Change#: 1 PO/Work Order#:45- ; Project Name: SMB Sediment 52&2(Cl) .52.(1‘2- , 143783 I Compliance Testing ~Project#: 80211 Project Manager: ` Department: Natural Contractor/Firm Name:Ardaman & ' Clint Perryman Resources(CZM) Associates. Inc. Original Contract/Work Order Amount $ 800.00 N/A Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ &/A' 4890.00- N/A Last BCC Approval Date;Agenda Item# Current ContractNVork Order Amount $ $ 800:00 3/8/2014 SAP Contract Expiration Date(Master) Dollar Amount of this Change $560.00 I 70.00% Total Change from Original Amount iRevised ContractlWork Order Total $1.360.00 `A �9!9896 Change from Current BCC Approved Amount Cumulative Changes $560.00 f 70.00% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this June 20, 2013 June 20,2013 change):Augusttt ,2013 Number of days added : Each step on the contract fication checklist form has teen reviewed prior to me 60 submitting for approval..siV box must be initialed by Project Manager) E Add new task(s) I ❑Change task(s) 0/Delete task(s) El Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:The recent completion of the SMB dredging project required sediment compliance testing to be performed by the contractor of record and the results of the testing that was provided reflected unacceptable compliance standards according to the DEP permit compliance requirements, and consequently according to the permit conditions the owner is required to perform independent secondary sediment testing of materials from specific sections of the construction area. However,the sediment compliance testing that was performed as required reflected further results that did not meet the permit conditions requirements; subsequently further testing is required in other areas to determine whether or not there are suitable materials on site. 2. Provide detailed rationale for the requested change:Additional material testing is required as condition of the DEP permit because the previous sediment testing that was performed did not pass the compliance standards of the permit conditions. 3. Provide explanation why change was not anticipated in original scope of work:the result of the initial testing that was conducted was unknown prior to the commencement of services. 4. Describe the impact if this change is not processed:The project will be deemed in a non-compliance status according to the DEP permit conditions. Type of Change/Modification 0 1. Planned/Elective -E 2. Unforeseen conditions/circumstance ❑3. Quantity or price adjustment ❑4. Correction of errors) U 5. Value added 0 6. Schedule adjustment • Change Requested By Revised:5/16112 Packet Page-1753- 9/10/2013 16.E.22. _,_.. sin ID a ContractortConsultant ._.. Owner_._._. U si rtment._ s n D Design Professional Re-utatory Agency(specify; Other tsoecify): Purchasing Professional Participated in Negotiation of Change/'Modification Yes �CI No ,approved by � ,-;�. ,���. ... Date: dr°' ./, Name and Title: Cf t -erryman, Project-Manager Reviewed by: I Date r/2v Procurement Strategist's Name: Scott Johnson, Interim Acquisition Manager • Revised:5116112 2 Packet Page -1754- 9/10/2013 16.E.22. Co Ter County Purchasing Department A' istrServicesDisian Change Modification Form Purhasing Am Mk ❑ Contract Change Request ®Work Order Modification Contract#: 09- Change#: 3 PO/Work Order#: Project Name: Immokalee South Park 5305 4500117141/-i-St °=fir 5 Community Center Project#: 80085 Project Manager: Robert Department: Facilities Contractor/Firm Name: BSSW Fuentes Management Architects, Inc. Original Contract/Work Order Amount $; 96,777.00 N/A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount N/A N/A; Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ 1;25942.'00 1 ,g/ 4,;,;4 SAP Contract Expiration Date(Master) Dollar Amount of this Change $0:00 30.14% Total Change from Original Amount Revised Contract/Work Order Total $125,942.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes $29,165.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: January Last approved completion date: July Revised completion date (includes this 15, 2013 28, 2013 change): May 24, 2014 Number of days added : 300 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) ® Other(specify): Add time only 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: Days to complete the project due to environmental and permitting delays. Provide detailed rationale for the requested change: The change is needed to provide architectural services for the duration of the project through construction. Provide explanation why change was not anticipated in original scope of work: The amount of time that permitting was delayed was not anticipated. 4. Describe the impact if this change is not processed:We would loose grant funding and the project would not be completed. Type of Change/ Modification ❑ 1. Planned/ Elective I ® 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) l ❑ 5. Value added ❑ 6. Schedule adjustment Change Requested By ❑ Contractor/Consulta ❑ Owner I E) Using Department ® Design Profession- ❑ Regul- ory 'gency(specify): j ❑ Other(specify): Purchasing Professi. al Pa • '-ated in egot':tion of Change/Modification: ❑ Yes ® No Approved by: rip Date: /d Name and Tit'e:4 f Reviewed by: jar; ' Date: — p Procurement "'- egist's Name: Revised:5/16/12 1 Packet Page -1755- tP Cr CDKt 9/10/2013 16.E.22. Purchasing Departme nt Administrate Services DiVi Ort Change Modification Form Purchasing ❑ Contract Change Request Work Order Modification Contract#: 10-5510 I Change#: 1 PO/Work Order#: Project Name:Vinyards IWF 4500144151 Improvements Project#: 80223 Project Manager: Robert Department: Facilities Contractor/Firm Name: Surety Fuentes MAnagement Construction t-r— i 7277 iroproii.-7,,ruvrt 2 L,1?..rni-c..:-.://gbric Abf- A-n 6,._8• / Current Contract/Work Order Amount $ 35,385.39> i 1 S Contract Expiration Date (Mast Dollar Amount of this Change $ . " (3,939.74) ` -1 1.98% Total Change from Original Amount Revised Contract/Work Order Total $ 31,945.65 tJIA -18.:438% Change from Current BCC Approved Amount _ Cumulative Changes $ (3,939.74) ' -10.98% Change from Current Amount Completion Date, Description of the Task(s) Change,and Rationale for the Change Original completion date: 11/15/13 Last approved completion date: Revised completion date (includes this 11/15/13 change): 11/15/13 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ® Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days -Wed: Delete installation of footings for shade canopy from this work order. 2.Provide detailed rationale for the requested change: Due to permitting requirements, footing installation had to be transferred to provider of Shade Structure under a separate order. 3. Provide explanation why change was not anticipated in original scope of work: Originally, all concrete type work was consolodated with this GC. 4. Describe the impact if this change is not processed:The deleted work scope is no longer necessary under this work order. Type of Change/Modification [5] 1. Planned /Elective ❑2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) ❑ 5. Value added ❑ 6. Schedule adjustment Change Requested By • Contractor/Consultant ■ Owner _ Using De•artment ❑ Desi•n Professional' ■ Re•ulat•,;• A•enc s•eci : _ Other s.ecif : Purchasin• Profess" al P cleated in •o ration of Chan•e/Modification: ❑ Yes • No Approved by: pj M' ` Date: Name and Titl' ir Reviewed by: I Date: IN l l � .ocurement Strategist's Name: Revised:7126/13 1 Packet Page-1756- 9/10/2013 16.E.22. Colter County Purchasing Department Adminisirdtive Services Division Change Modification Form Purchasing ❑ Contract Change Request ®Work Order Modification Contract#: 10-5510 Work Order#: P045-144922 Change#: 01 Project Name: BCC Brd Rm Mods Project#: 52525 Project Manager: C. Nesbitt Dept:Facilities Contractor/Firm Name: Surety Original ContractNVork Order Amount $ 6,741.75_ N/A- Original BCC Approval Date;Agenda Item # Current BCC Approved Amount $ -6,741.75 .—;,: Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 6,741.75 9/27/2014 SAP Contract Expiration Date(Master) Dollar Amount of this Change $2,561.61 38.00% Total Change from Original Amount Revised Contract/Work Order Total $9,303.36 ,JjA 3846 Change from Current BCC Approved Amount Cumulative Changes $2,561.61 _ 38.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this 8/27/2013 8/27/2013 change): 9/06/13 Number of days added : Each step on the contract modification checklist form has been reviewed prior to me 10 submitting for approval (this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) ® Other(specify): Add Materials 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added:The original scope was to provide wall fabric of 2 types, or their closest match. One fabric cannot be matched, and is no longer available.To compensate he matched material will be used along the entire area originally planned plus over the original 2nd area. Thersecond area must be expanded to not just repair but replace 2. Provide detailed rationale for the requested change: The covering repair began due to the removal of a large cabinet. The cabinet hid the imperfections and holes in the wall. Now that it's removed the coverings needed to be repaired 3. Provide explanation why change was not anticipated in original scope of work: There is no exact match for the main covering, but a close substitute was found. No sustitue for the second covering was found. 4. Describe the impact if this change is not processed:The repair would be incomplete Type of Change/Modification ❑ 1. Planned/Elective ® 2. Unforeseen ® 3. Quantity or price adjustment conditions/circumstance ❑ 4. Correction of error(s) ® 5.Value added ®6. Schedule adjustment Change Requested By ❑ Contractor/Consultant ® Owner ❑ Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ❑ No Approved by \ -- ` Date: Claude('es+. , P-teject Man "r Reviewed .y-11�4;4' Date: Lb // Procurement`Strategist's Name: Rhonda Cumming � i Revised 5.16.12 Packet Page -1757-