Agenda 09/10/2013 Item #16D13 9/10/2013 16.D.13.
EXECUTIVE SUMMARY
Recommendation to authorize execution of the grant award for the Federal Transit Administration
(FTA) 49 U.S.C. § 5307 FY13 grant award in the amount of $2,857,524 and appropriate the
necessary budget amendments to allow continuous operation of the Collier Area Transit system
prior to the execution of said grant award(Total Fiscal Impact$3,317,615)
OBJECTIVE: To provide uninterrupted transit services for Collier County.
CONSIDERATION: Collier Area Transit (CAT) has provided transit and paratransit operations to
Collier County for over 10 years through various Federal Transit Administration and Florida Department
of Transportation grant funds. On June 10, 2013 the Board approved Agenda Item 16D3 authorizing the
submittal of a grant application for the Federal Transit Administration (FTA) 49 U.S.C. § 5307 FY13
grant funds in the amount of$2,857,524 for the management of the CAT system. Historically, Collier
County receives authorization to execute the Federal Transit Administration grant awards in September of
each year. The capital portion of the grant requires a 20% match. The Florida Depat tinent of
Transportation(FDOT) approved the use of toll revenue credits in the amount of$603,729 as a soft match
for the grant. The operational portion of the grant requires a dollar for dollar local match. Therefore, staff
has budgeted $442,610 of local funds for the required match. When notification of the final award from
the Federal Transit Administration(FTA) is received,budget amendments will be prepared and presented
to the Board to reflect any changes in the final allocation. Execution of the grant is processed through the
FTA Transportation Electronic Award Management (TEAM) system by the Collier County Board of
County Commissioners appointed designee, Stephen Camel!.
Projects proposed for the anticipated appropriated funding may include, as funding permits: (1) transit
improvement projects which are amenities such as bus shelters and amenities replacement and/or repair;
(2) security enhancement for our CAT facility; (3) provision of Americans with Disabilities Act (ADA)
Paratransit services; (4)bus route operations; (5)replacement of rolling stock(1 bus)that has exceeded its
life expectancy; (6)Rolling stock(1 cutaway transit vehicle); (7) service and preventative maintenance of
rolling stock (buses and support vehicles); (8) rebuilds (3 buses to extend the life expectancy); (9) Radio
Road CAT facility improvements; and(10)Mobility Management—Call Center.
5307 FY 13 Program of Project
Item Description Amount
Minimum 1%Transit Improvements Bus shelter enhancements $50,000
1% Security Security Enhancement $28,576
10%ADA ADA Paratransit services $285,752
Operating Funds* Bus Route Operations $442,610
Rolling stock Replacement 1 Diesel bus $410,000
Rolling stock 1 cutaway transit vehicle $147,926
Preventive Maintenance Rolling stock PM $731,400
Rebuilds 3 buses to extend the life expectancy $81,000
Radio Road Operation, Administration, Operations Facility $607,810
ADA& Security Enhancements
Mobility Management Call Center $72,450
Total Approximate Expected Amount $2,857,524
*A 50%($442,610) local funds match is required.
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9/10/2013 16.D.13.
Approval of this item will appropriate a budget to reflect estimated grant funding for FY13 in the amount
of$2,857,524.
FISCAL IMPACT: A budget amendment is required in FY13 in the amount of$2,857,524 to recognize
the grant revenue funds to Collier Area Transit (CAT) Grant Fund (424), Project 33296. Florida
Department of Transportation has approved the use of toll revenue credits in the amount of$603,729 as
soft match in FY 13 Capital Grant Funds. A budget amendment is also required in the amount of
$442,610 in local funds Collier Area Transit Match Fund (425), Project 33296 for the required 50%
operational local match supported by Gas Taxes(313).
FTA regulations require that proceeds generated by federal assets will be reinvested into the transit
system's capital procurement program. Sales of federal assets in the amount of $17,481 will be
reinvested into the new rolling stock purchase. The total fiscal impact is $3,317,615.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: That the Board (1) authorize execution of the grant award for the Federal
Transit Administration (FTA) 49 U.S.C. § 5307 FY13 grant award in the amount of$2,857,524 through
the FTA Transportation Electronic Award Management (TEAM) System and (2) approves the necessary
budget amendments to ensure uninterrupted transit and paratransit services and authorize eligible
expenditures prior to the execution of the funding award agreement.
Prepared by: Trinity Scott,Public Transit Manager,Alternative Transportation Modes
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9/10/2013 16.D.13.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.13.
Item Summary: Recommendation to authorize execution of the grant award for the
Federal Transit Administration (FTA) 49 U.S.C. § 5307 FY13 grant award in the amount of
$2,857,524 and appropriate the necessary budget amendments to allow continuous operation
of the Collier Area Transit system prior to the execution of said grant award (Total Fiscal Impact
$3,317,615)
Meeting Date: 9/10/2013
Prepared By
Name: Scott Trinity
Title: VALUE MISSING
8/22/2013 8:40:19 AM
Submitted by
Title: VALUE MISSING
Name: Scott Trinity
8/22/2013 8:40:21 AM
Approved By
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 8/22/2013 12:37:27 PM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 8/22/2013 12:50:18 PM
Name: ArnoldMichelle
Title: Director-Alt Transportation Modes,Altemative Tr
Date: 8/22/2013 5:00:14 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
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9/10/2013 16.D.13.
oohs
Date: 8/22/2013 5:39:16 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 8/23/2013 7:18:01 AM
Name: CarnellSteve
Title: Purchasing/General Services Director
Date: 8/23/2013 7:26:26 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 8/23/2013 11:54:53 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/23/2013 4:23:38 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 8/28/2013 12:06:14 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/28/2013 1:39:51 PM
Name: OchsLeo
Title: County Manager
Date: 8/29/2013 5:09:40 PM
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9/10/2013 16.D.13.
Florida Department of Transportation
RICK SCOTT 605 Suwannee Street ANANTH PRASAD,P.E.
GOVERNOR Tallahassee,FL 32399-0450 SECRETARY
MEMORANDUM
DATE: August 22,2013
TO: Terry Beacham, District 1 Modal Development Administrator
FROM: Juan J. Flores,State Freight and Logistics Administrato
COPY: Yvette Taylor(FTA),James Jobe, Ed Coven, Liz Stutts,files
SUBJECT: Authorization for the Use of State Toll Revenue Credits as FTA"Soft Match"
for Collier Area Transit's application, FM#410146-1-94; FTA FL-90-X816
This is in response to the memorandum dated August 21, 2013, requesting the Department's
authority to grant a request by Collier Area Transit to use state toll revenue credits in the amount of
$603,729 as soft match for Collier Area Transit's pending capital portion of their FTA application. In
accordance with Title 23 United States Code Section 120(j)and the State of Florida's adopted policy
regarding the use of toll revenue credits for public transit capital projects,we concur with your
determination of eligibility and hereby authorize Collier Area Transit to use$603,729 in State of
Florida toll revenue credits as soft match for these FTA projects.
Use of the toll revenue credits as soft match will effectively allow for FTA funding of capital projects
at a 100%federal share. When providing a copy of this authorization to Collier Area Transit please
ask them to reference the use of these credits in their project budget sheets of their FTA application,
and send a copy of this authorization letter to their FTA Project Manager. Also include the item
number reference where these projects are included in the STEP. FDOT will work with the Federal
Highway Administration to ensure that the use of the toll revenue credits is properly accounted and
recorded.
If you have any questions, please contact Liz Stutts,Grants Programs Administrator,at 850-414-4500.
J F/mw
www.dot.state.fl.us
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9/10/2013 16.D.13.
BUDGET AMENDMENT REQUEST For Budget/Finance Use Only
BA#
JE#
BAR#
APH Date
•
313 Road Const-Gas Tax
Fund No. Fund Description (type on line above)
Date Prepared: 8/31/2013 (Attach Executive Summary)
Approved by BCC on: 9/10/2013 Item No.
Expense Budget Detail
Fund Center Title: Reserves Fund Center No.: 919010
Funded Program (Project)Title: Road Const-Gas Tax 5-digit Fd Prog#: 99313
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
919010 99313 991000 Reseves for Contingency (442,610.00) 1,516,775.68 1,074,165.68
Net Change to Budget $ (442,610.00)
Revenue Budget Detail
Fund Center Title: Interfund Transfer Fund Center No.: 929010
Funded Program (Project)Title: Road Const-Gas Tax 5-digit Fd Prog#: 99313
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
929010 99313 914250 Transfer To 425 442,610.00 2,043,133.43 2,485,743.43
Net Change to Budget $ 442,610.00
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9/10/2013 16.D.13.
EXPLANATION
Why are funds needed? Funds are needed for the 5307 Grant local match requirement
Where are funds available? Funds are available in Gas Tax Fund 313 that support the 5307 match annually.
REVIEW PROCESS
Cost Center Director*: Date
Division Administrator*: Date
Budget Department: Date
Agency Manager Date
Finance Department: Date
Clerk to the Board Admin: Date
Inputted by: Date
BA number(SAP)
If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administer.
If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting.
I:\Forms\County Forms\Budget\Budget Amendment Form.xls (excel format)
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Co ler County 9/10/2013 16.D.13.
Grant Bud e# !Request Cost Sharing
For Budget/Finance Use Agenda Item: 16D-14 Date: 09/10/2013
BA#: Public Hearing Item: Date:
Prepared By: Caroline Soto Date: 08/28/2013
Fund: 425 CATT MATCH
Grant: 33296-01 CAT 5307 FY13
Start: 09/01/2013
End: 06/30/2015
Sponsor: 123 FEDERAL TRANSIT ADMINISTRATION
Sponsored Program: 5307 FORMULA GRANTS
Funded Program: 33296
Grant Percent: 100.00
Match Percent: 0.00
Revenue Cost Sharing
Commit - Commit.Description Sponsored Class Match'F.Ctr : ' Match Amt
E 481313 TRANS FRM 313 GAX TX TRANSFER IN 138425 442,610.00
TOTAL REVENUE 442,910.00!
Expense Cost Sharing
Commit ;: Commit.Description Sponsored Class :Match:FCtr ' Match Amt
E 652490 FUEL AND LUB ISF TRANSIT BUS RTE E OPS 138425 442,610.00
TOTAL EXPENSE 442,610.00
Total Sponsor Budget: 2,675,005.00'
Total Cost Sharing: -442,61.0.00
Total Project: 3,317,615.00;
Why funds are needed?
Local match funds are needed to meet the 5307 grant requirements
Where funds are available?
Funds are available in Gas Tax,Fund 313
Reviewed By :
Cost Center Director: Date:
Division Administrator: Date:
Budget Department: Date:
Agency Manager: Date:
Finance Department: Date:
Clerk to the Board Admin: Date:
33296-01
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Co ler County 9/10/2013 16.D.13.
9rai t BUget Reqpest Budget
For Budget/Finance Use Agenda Item: 16D-14 Date: 09/10/2013
BA#: Public Hearing Item: Date:
Prepared By: Caroline Soto Date: 08/28/2013
Fund: 424 CATT GRANT
Grant: 33296-01 CAT 5307 FY13
Start: 09/01/2013
End: 06/30/2015
Sponsor: 123 FEDERAL TRANSIT ADMINISTRATION
Sponsored Program: 5307 FORMULA GRANTS
Funded Program: 33296
Grant Percent: 100.00
Match Percent: 0.00
Revenue Budgetµl
Commit Commit.Description Sponsored Class. 'Grant«F.Ctr€ Grant Amt
E 331473 FEDERAL TRANSIT ADMI TRANSIT GRANT REV 138424 2,857,524.00
C 364410 SURPLUS FURNITURE SURPLUS SALES 138424 17,481.00
TOTAL REVENUE 2,875,005.00
Expense Budget
Commit Commit.Description r' ; Sponsored Class Grant F,Ctr,? Grant Amt
ADA PARA-TRANSIT TRANSIT ADA 138424 285,752.00
646430 FLEET MAINT ISF TRANSIT PREV MAINT 138424 320,500.00
646440 FLEET MAINT PARTS TRANSIT PREV MAINT 138424 390,400.00
646445 FLEET NON MAINT TRANSIT PREV MAINT 138424 20,500.00
652490 FUEL AND LUB ISF TRANSIT BUS RTE OPS 138424 442,610.00
762200 BUILDING IMPROVEMENT BLDG IMPROVEMENTS 138424 50,000.00
764110 AUTOS AND TRUCKS TRANSIT ROLLING STOC 138424 656,407.00
764950 SOFTWARE GENERAL MOBILITY MANAGEMENT 138424 72,450.00
764990 OTHER MACHINERY EQ TRANSIT SECURITY 138424 636,386.00
TOTAL EXPENSE 2,875,005.00
Total Sponsor Budget: 2875:005AD
Total Cost Sharing: 442,610.00`
Total Project: 3,317,61.500'
Why funds are needed?
Grant funds are needed for the Collier Area Transit(CAT)operations
Where funds are available?
5307 Federal Transit Capital Investment Federal Transit Administration
Reviewed By :
33296-01
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Grant Bud•et Re•uest Budget 9/10/2013 16.D.13.
Cost Center Director: Date:
Division Administrator: Date:
Allow
Budget Department: Date:
Agency Manager: Date:
Finance Department: Date:
Clerk to the Board Admin: Date:
/OW
480k
33296-01
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