Agenda 09/10/2013 Item #16D10 9/10/2013 16.D.10.
EXECUTIVE SUMMARY
Recommendation to authorize the necessary budget amendments for the U.S. Department of
Housing and Urban Development (HUD) Fiscal Year 2013-2014 budget as approved in the HUD
Action Plan for entitlement funds and authorize the Chairwoman to sign the standard HUD
Agreement forms upon arrival. The receipt of funds is for the Community Development Block
Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant(ESG)
for continuation of services.Project start dates and timely use of federal funds is dependent on this
acknowledgement of funding. (Fiscal Impact$2,698,978).
OBJECTIVE: To establish a budget for continuous operations of staff and administrative support to the
entitlement funds from HUD and authorize the Chairwoman to sign the associated entitlement agreements
and certifications at a later date.
CONSIDERATIONS: On August 13, 2013, the Board approved (and then ratified at the
September 10, 2013 Board meeting) the submittal of the FY 2013-2014 Annual Action Plan to
HUD for $2,698,978 in entitlement funds for FY 2013-2014 based on estimated funding
allocations.
FL-FY13-14 Allocations
NAME CDBG13 HOME13 ESG13 TOTAL
Collier County $2,011,848 $474,031 $132,640 $2,618,519
City of Naples $80,459 $0 $0 $ 80,459
Total $2,092,307 $474,031 $132,640 $2,698,978
Content current as of May 30, 2013
The Housing, Human & Veteran Services (HHVS) Department operates its Federal grant cycle
from October 1 to September 30th to coincide with the County's budget year. Staff salaries are an
eligible expense under the administrative portion of the grant funding and the primary funding
source used to support HHVS staff that administers the CDBG, HOME and ESG funds to the
sub-recipients.
HUD funds are available October 1, 2013 (fiscal year October 1, 2013 to September 30, 2014),
but due to HUD's internal administrative process they will not have the requisite entitlement
agreements prepared and sent to us before the beginning of the fiscal year. By approving this
item, staff will have the ability to draw down these funds for administration.
This item also authorizes the Chairwoman to sign the associated entitlement agreements and
certifications at a later date without further Board Action. These are standard agreements that do
not provide for adjustment; they are standard HUD forms. Each entitlement agreement will be
reviewed by the County Attorney's Office for legal sufficiency. To be clear, no subrecipient
expenditures will be incurred until the sub-recipient agreements are approved by the Board.
Subrecipient agreements will only be brought forth after the HUD agreements and certifications
are executed. Therefore, the effective impact of this action is to have administrative funds
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available to operate the program and accept the funding officially when the HUD acceptance
forms are provided. By allowing the Chairwoman to sign when the HUD acceptance forms arrive
it will allow staff to get the project sub-recipient agreements on the agenda sooner, greatly
assisting the County in meeting its' critical timeliness deadlines and providing funding to our
community partners at the earliest possible date.
HHVS is requesting the use of federal funds made available to Collier County for projects
contained in the Collier County HUD Action Plan as of October 1, 2013. Should the Board of
County Commissioners (BCC) decide not to sign the entitlement agreements and certifications
when received from HUD, general funds must be used to reimburse HUD for federal funds
expended.
As a condition of award, Collier County retains funds to administer all three programs. Two of
the three programs require match, HOME and ESG, 25% program match and 1:1 match,
respectively. While HOME requires a 25%match for project related activities, it does not require
administration funds to be matched.
Project match requirements are identified in the subrecipient's application and contract.
FISCAL IMPACT: These grant agreements totaling $2,698,978 will allow HHVS to administer,
implement, and monitor the projects outlined in the FY2013-2014 Annual Action Plan. CDBG
administration is $418,461, HOME is $47,403 and ESG is $9,948. Cost associated with grant
administration and staffing is primarily covered by the entitlement funding and there is no
additional effect on ad valorem or general fund dollars over that budgeted for FY14.
ESG requires a 100% match or $132,640. Since HHVS will only retain the maximum
administrative allowance, the majority of the required match will be passed onto subreipients as
a condition of award totaling$122,692. The balance of$9,948 will be met directly by HHVS for
the administrative allowance retained by the County through the value of inkind for General
Fund support services. HOME only requires a 25% match on program activities or an amount of
$142,209 which will be passed on to subrecipients as a condition of award.
Budget amendments are required within the Housing Grant Fund (705) in the amount of
$2,698,978 as outlined in the FL-FY13-14 Allocations Table. Projects are established as CDBG
(33289), HOME (33290) and ESG (33291).
LEGAL CONSIDERATIONS: Generally, we approve items where the documents are presented to the
Board as back-up. This item is an exception because the documents are HUD standard documents and the
funding is entitlement. The approach used is the same as in past years. Accordingly, this item has been
approved for form and legality and requires a majority vote for Board action. --JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of the grant agreements
will further the goals, objectives and policies of the Growth Management Plan's Housing
Element.
RECOMMENDATION: To authorize the necessary budget amendments for the HUD Fiscal Year
2013-2014 budget as approved in the HUD Action Plan for entitlement funds and authorize the
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Chairwoman to sign the standard HUD Agreement forms upon arrival. The receipt of funds is for
the CDBG, HOME and ESG for continuation of services. Project start dates and timely use of
federal funds is dependent on this acknowledgement of funding.
Prepared By: Elly Soto McKuen, Operations Analyst; Housing, Human&Veteran Services
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9/10/2013 16.D.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.10.
Item Summary: Recommendation to authorize the necessary budget amendment for the
U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2013-2014 budget as
approved in the HUD Action Plan for entitlement funds and authorize the Chairwoman to sign
the standard HUD Agreement forms upon arrival. The receipt of funds is for the Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency
Solutions Grant (ESG) for continuation of services. Project start dates and timely use of federal
funds is dependent on this acknowledgement of funding.
Meeting Date: 9/10/2013
Prepared By
Name: McKuenElly
Title: Grant Support Specialist, Housing,Human&Veteran
8/15/2013 2:37:12 PM
Submitted by
Title: Grant Support Specialist, Housing,Human&Veteran
Name: McKuenElly
8/15/2013 2:37:14 PM
Approved By
Name:MesaNancy
Title: Accountant,Housing, Human&Veteran Services
Date: 8/20/2013 1:10:49 PM
Name: GrantKimberley
Title: Interim Director
Date: 8/20/2013 1:47:32 PM
Name: MagonGeoffrey
Title: Grants Coordinator
Date: 8/22/2013 9:04:32 AM
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9/10/2013 16.D.10.
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 8/22/2013 12:28:23 PM
Name: RobinsonErica
Date: 8/22/2013 2:05:45 PM
Name: CarnellSteve
Title: Purchasing/General Services Director
Date: 8/22/2013 4:23:54 PM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 8/26/2013 10:39:11 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 8/26/2013 2:53:45 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/27/2013 11:45:29 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/3/2013 12:56:00 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/3/2013 1:09:07 PM
Name: OchsLeo
Title: County Manager
Date: 9/3/2013 1:21:13 PM
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